CRFQ AGR25-23 - Addendum 01.PDF
PDF 254 KB Posted
- Attached to
- Laboratory Casework and Work Surfaces
- Solicitation number
- CRFQ-1400-AGR2500000023-2
- Issued by
- Greenbrier County, West Virginia
About this file
This document is an Addendum (No. 01) for a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division for the Department of Agriculture. The solicitation (CRFQ AGR25*23) seeks laboratory casework and work surfaces, with a bid closing date of June 9, 2025, at 1:30 PM EST/EDT. The procurement requires a vendor with a West Virginia Contractor's License to provide and install laboratory casework, with vendor questions due by June 2, 2025, at 2:00 PM EST/EDT.
The addendum includes two key vendor questions and responses, specifically addressing installation requirements and bid bond concerns. The first question asked if a bid could be submitted for casework only without installation, to which the agency clarified that installation is mandatory. The second question requested a deadline extension, which was denied due to time constraints. The document emphasizes that failure to acknowledge addenda may result in bid disqualification, and vendors must complete an Addendum Acknowledgement Form when submitting their proposal. The procurement will be shipped to the Department of Agriculture's Moorefield Field Office in West Virginia.
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Date Printed: Jun 3, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Construction
Proc Folder: 1659471 Reason for Modification:
Doc Description: Laboratory Casework and Work Surfaces To post Addendum no. 01
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2025-06-03 2025-06-09 13:30 CRFQ 1400 AGR2500000023 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Larry D McDonnell 304-558-2063 larry.d.mcdonnell@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jun 3, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
Addendum no. 01 To post answers to vendor questions.
Bid opening date and time still remains 6/09/2025 at 1:30PM EST/EDT
No other changes
INVOICE TO SHIP TO
AGRICULTURE
DEPARTMENT OF
AGRICULTURE
DEPARTMENT OF
ADMINISTRATIVE SERVICES MOOREFIELD FIELD OFFICE
1900 KANAWHA BLVD E 60B INDUSTRIAL PARK RD
CHARLESTON WV MOOREFIELD WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Laboratory Casework and Work Surfaces
Comm Code Manufacturer Specification Model #
56122001
Extended Description:
See attached documentation for further details.
SCHEDULE OF EVENTS
Line Event Event Date 1 Vendor questions due by 2:00PM EST/EDT 2025-06-02
SOLICITATION NUMBER: CRFQ AGR25*23
Addendum Number: 1
The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[X] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
To post answers to vendor questions.
Bid opening date and time still remains 6/09/2025 at 1:30PM EST/EDT
No other changes
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
CRFQ AGR25*23 Laboratory Casework and Work Surfaces Questions and Answers
Q1: As Thomas Scientific is not a general contractor, would the State of West Virginia be open to receiving a bid for the casework only, without installation included?
A1: The Agency needs installation of the laboratory casework/work surface. It is required that the vendor have a WV Contractor’s License per Section 7 of the terms and conditions.
Q2: Additionally, due to the bid bond requirements, we will need additional time to secure a bonding agency and obtain the necessary internal approvals. Although we have been working on this, the process is still underway and may take some time to complete. We are respectfully requesting an extension of the Q&A deadline to June 9th, and an extension of the bid closing date to June 16th.
A2: Due to time constraints, we are unable to extend the Q&A deadline and the bid closing date.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: CRFQ AGR25*23
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
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