CRDA 27-011_Oct_26_26_solicitation_doc.pdf

This Request for Proposals is issued by the Capital Region Development Authority (CRDA) for an Operations and Maintenance Contractor to manage the Central Utility Plant (CUP) serving the Connecticut Convention Center, Hartford Marriott Downtown Hotel, and Connecticut Science Center. The contractor will provide comprehensive management, supervision, labor, materials, supplies, repairs, preventive maintenance, parts, tools, and equipment to ensure 24/7 steam and chilled water services in accordance with manufacturer recommendations. The solicitation opened October 23, 2026 at 3:15 p.m. EDT with proposals due November 20, 2026 at 3:00 p.m. EST. A pre-bid conference and site walkthrough are scheduled for November 3, 2026 at 10:00 a.m., and questions must be submitted by November 6, 2026 at 1:00 p.m. The contract term is five years with an option for CRDA to cancel after three years at its sole discretion, with anticipated commencement on January 1, 2027.

The pricing proposal must include a fixed monthly base fee covering management, supervision, overhead, insurance, wages, and benefits; an alternate base services option; and hourly rates for emergency callout services (24/7 response within 60 minutes), engineering support, procurement services, and electrician labor, plus percentage markups on procured goods and services. CRDA will reimburse spare parts and consumables at cost, provide all utilities and fuels, and bear water treatment program costs. The contractor must obtain comprehensive insurance including workers' compensation, commercial general liability ($1 million per occurrence), business automobile liability ($1 million combined), and umbrella liability ($5 million minimum). Connecticut Standard Wage Laws apply to all on-site personnel. The required staffing structure includes a supervisor (Monday–Friday, 7:00 a.m.–3:30 p.m.), Operator 1 (Monday–Wednesday and Sunday), and Operator 2 (Wednesday–Friday and Saturday), each working designated shifts from 12:00 p.m. to 10:00 p.m. or 10:00 a.m. to 8:00 p.m. Evaluation criteria include professional qualifications of personnel, firm experience on similar projects, proposed work plan, fee proposal, and demonstrated commitment to affirmative action.