For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/indy

City of Indianapolis and Marion County

Request for Written Quote – Pricing and Terms

CRANE BODY UPFIT FOR FORD F-550 SERVICE TRUCK FOR

THE DEPARTMENT OF PUBLIC WORKS

RFQ-14DPW-1834

Request For Quotation #RFQ-14DPW-1834 2

Title: Crane Body Upfit for Ford F-550 Service Truck for the Department of Public Works

Table Of Contents

1. Introduction

2. Instructions to Bidders

3. General Terms

4. Bid Submission Forms

5. Technical Specifications

6. Price Sheet

7. Attachments

Attachments:

B - Sample-Supply Agreement

C - RFQ-14DPW-1834 Technical Specifications

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1. Introduction

1.1. Timeline

Release Project Date: September 9, 2026

Question Submission Deadline: September 18, 2026, 10:00pm

Response Submission Deadline: September 30, 2026, 10:00am

1.2. Summary

Buyer Kyle Willis

Buyer

Phone

(317) 327-4641

The City of Indianapolis and Marion County by and through the Department of Public Works

Department is seeking quotes for Crane Body Upfit for Ford F-550 Service Truck for the Department of Public Works. Quotes are due not later than 10:00 am on Wednesday, September 30, 2026.

2. Instructions to Bidders

2.1. Immediate Cause for Rejection of Bids

1. Failure to comply with all instructions or to sign all necessary forms listed in the bid submissions.

2. Failure to submit a bid surety completely and correctly executed at the time of bid submission in the correct amount (if required).

3. Failure to correctly and completely execute the non-collusion affidavit.

4. Failure to comply with any other mandatory bid requirements.

2.2. Bonding Requirements

1. Bidders may be required to provide with a bid, at time of submission, a bid surety in either a flat dollar amount or percentage of bid, as specified. Acceptable forms of bid surety are as follows:

A. Bid Bond secured from a bona fide bid surety firm.

B. A Certified Check (or equivalent) if issued by a financial institution insured by an agency of the United States.

C. Other Forms of Bid Surety as specified in a particular bid.

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I. All forms of Bid Surety should be made payable to the City of Indianapolis/Marion

County. No cash or personal checks accepted. All bid surety will be held until formal award is made by the appropriate governing body and until awarded contractor complies with all terms of the award.

2. Awarded bidder may be requested to provide a Performance Bond/Payment Bond in either a flat dollar amount or a percentage of the bid as specified, made payable to the City of

Indianapolis/Marion County, within ten days after receipt of award letter. Other forms of performance guarantee may be acceptable as specified in a particular bid.

2.3. General Conditions / Contractual Clauses

1. The City of Indianapolis and Marion County are exempt from Local, State and Federal Taxes and will not be responsible for any taxes levied on contractor as a result of a bid award.

2. All terms contained in this document will become part of the contract between awarded bidder and the City of Indianapolis/Marion County.

3. This contract may be renewed under the same terms and conditions subject to the approval in compliance with IC 5-22-17-4. The term of the renewed contract may not be longer than the term of the original contract. Any provision for automatic renewal is void.

4. The City of Indianapolis/Marion County reserve the right to reject any and all bids and to waive any of the terms and conditions and provisions contained in the Request for Bid (RFB) or other documents, or any informality, irregularity, or omission in any bid, and to award to one or more bidders.

5. Manufacturer and/or model number of equipment being bid must be stated. It is the contractor’s responsibility to show proof that goods being offered are of equal quality to those that were specified. Any exceptions to the specifications must be clearly set forth in the contractor’s bid.

6. If not bidding a delivered price to point of destination, shipping price must be listed as a separate price on the RFB form.

7. Upon delivery and/or inspection of ordered goods or upon performance of services, should the ordering agency determine that goods/services do not meet specifications; same will not be accepted and will be returned at the contractor’s expense.

8. Formal contracts and/or proof of insurability may be required on applicable bids.

9. The City of Indianapolis /Marion County reserves the right to deny payment to contractors ordering or delivering goods/services without benefit of a verbal or written purchase order number.

10. The apparent low bidder must submit or have on file form CC-09 which may be obtained from the Office of Minority and Women Business Development (OMWBD). Failure to do so may cause your bid to be rejected. Information pertaining to the OMWBD Program and/or questions should be directed to the OMWBD located in Suite 1260 of the City-County Building, 200 East

Washington Street Indianapolis, IN 46204, Telephone (317) 327-5262.

Request For Quotation #RFQ-14DPW-1834 5

11. The Contractor agrees to indemnify and hold harmless Marion County Indiana, City of

Indianapolis, its officials, agents, officers, and employees for any and all claims, actions, causes of action, judgments, and liens arising out of any negligent act of omission by the

Contractor or any of its officers, agents, employees, or subcontractors or any defect in materials or workmanship or any supply, material or mechanism or other product which it or any of its officers, agents, employees, or subcontractors has supplied to the City/County or has used in connection with this agreement. Such indemnity shall include attorney’s fees, costs and other expenses arising therefrom or incurred in connection therewith and shall not be limited by reason of the enumeration of any insurance coverage required herein.

12. Notwithstanding any other provision of this Agreement, if funds for the continued fulfillment of this Agreement by the City/County are at any time not forthcoming or are insufficient, through failure of any entity to appropriate funds or otherwise, then the City/County shall have the right to terminate this agreement without penalty by giving prior written notice documenting the lack of funds, in which instance, unless otherwise agreed to by the parties, this Agreement shall terminate and become null and void on the last day of the fiscal period for which appropriations were received. The City/County agrees that it will make its best effort to obtain sufficient funds, including but not limited to including in its budget for each fiscal period during the term hereof a request for sufficient funds to meet its obligations hereunder in full. This contract may be terminated by either party at the City’s option, upon 10 days written notice, unless otherwise specified.

13. No portion of this Agreement shall be sublet, assigned or otherwise disposed of by the

Contractor except with the written consent of the City/County being first obtained. Consent to sublet, assign or otherwise disposed of any portion of this Agreement shall not be construed to relieve the Contractor of any responsibility for the fulfillment of the Agreement.

14. Unless otherwise specified within the Agreement, this Agreement shall be governed by the laws of the State of Indiana, and by all Municipal Ordinances and codes of the Consolidated

City of Indianapolis, as the same shall be in full force and effect upon the date of this

Agreement is executed.

15. Any goods and services provided under this Agreement shall meet or exceed all applicable

Occupational Safety and Health Administration Standards.

16. This Agreement represents the entire and integrated Agreement between the City/County and the Contractor and supersedes all prior negotiations, representations, and/or contracts, either written or oral. This Agreement may be amended only by written instrument signed by both

City/County and Contractor and attached hereto as an addendum.

3. General Terms

The following terms will be included in the resulting agreement between the awarded vendor and the

City of Indianapolis and Marion County herein referred to as “City.” Please read carefully.

Questions pertaining to the Quote content may be directed through the Procurement Portal at https://procurement.opengov.com/portal/indy, no later than 10:00 pm Eastern Time on Friday, September 18, 2026.

Request For Quotation #RFQ-14DPW-1834 6

3.1. General Description for Term Agreement

1. Vendors are invited to quote unit prices on a term agreement for Crane Body Upfit for Ford F-

550 Service Truck for the Department of Public Works to be furnished and delivered to IFS

Facility at 1651 West 30th Street, Indianapolis, Indiana in Marion County, IN. Other departments and agencies of the City may also utilize this contract.

2. A Pre-quote Conference will be held on NO VALUE at NO VALUE Eastern Time at NO

VALUE. Vendors will be given the opportunity to ask questions, receive clarification, or simply obtain a greater understanding of the quote prior to submission.

3. NOTE: Any related addenda to this quote, including written answers to questions, will be posted on the Procurement Portal at https://procurement.opengov.com/portal/indy.

Vendors will be responsible for periodically checking the Procurement Portal for any related addenda up to and including the due date. Vendors must acknowledge addenda with their quote. Failure to acknowledge the addenda may cause a quote to be determined as non- responsive for review purposes.

3.2. Quantities

The quantities listed are estimates only and are based on history or department survey. The City may purchase more or less than the amounts shown. All orders shall be on an as needed basis, subject to the availability of funding and budgetary considerations.

3.3. Split Awards

The City may award a contract to a vendor who submits the overall lowest, responsive, and responsible quote; or it may split the award between two or more vendors, all to the advantage of the

City. For purposes of evaluation, a split between two or more vendors will not be considered to be to the advantage of the City if increased administrative costs offset any projected cost savings realized by splitting the award.

3.4. Renewal

The contract resulting from this quote may be renewed beyond the expiration date by mutual agreement of the parties. The term of the renewal may not be longer than the term of the original contract. A renewal shall be by written notice by either party and written acceptance by the other. All other terms and conditions of the contract shall remain the same as set forth in the resulting agreement. Terms and conditions may be amended only by written instrument, signed by both the

City, and awarded vendor, and attached to the resulting agreement as an amendment.

3.5. Firm Quotes

All quotes received shall be considered valid for not less than ninety (90) days from the date of quote opening. Pricing shall be firm for the length of the contract, including any renewals.

3.6. Bonds

There will be no bid bonds or performance bonds required for this contract.

3.7. Specifications

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1. The specifications are intended to provide a foundation for open competition for the supply of commodities or services to meet City needs. Minor and immaterial technical deviations may, at the discretion of the City, be deemed in substantial compliance with the specifications. However, material variances may render the vendor non-responsive and ineligible for award.

2. The use of brand names, models, etc. serves to establish the design, performance and level of quality needed and not to restrict competition. (Items that are equal in design, performance and quality will be considered.) The right to evaluate specification compliance and equality is reserved to the City, and the vendor shall have the burden of proof to demonstrate that any proposed substitutes are equal. Vendor shall note the manufacturer/model # of any substitutes, or the reference brand(s) will be assumed.

3. Items that are equal in design, performance and quality will be considered unless the wording

"No Substitute"/ "Brand Name Only"/ "No Approved Equals" is indicated. When the description includes the wording "No Substitute"/ "Brand Name Only"/ "No Approved Equals" in addition to the trade name, quotations of price will be accepted only on the trade- named product indicated. All disputes concerning grades and quality of merchandise or work shall be determined by the City.

4. All exceptions to the specifications and terms shall be noted in detail on the attached

Exception Sheet.

3.8. Delivery

Unless otherwise agreed to by the requesting location, delivery shall be within 30 (thirty) calendar days after receipt of a valid order. All deliveries shall be made Monday through Friday during normal business hours (official holidays excluded) unless other prior arrangements are made. Vendor shall adhere to any other delivery policies (e.g., notification, etc.) as may be required by the department or agency. Vendor may not be compensated or reimbursed for goods acquired or services provided prior to the issuance of a valid purchase order.

3.9. Freight Terms

The City requests delivered pricing (FOB Destination, Freight Prepaid & Allowed) for this particular contract, and shipping charge should therefore be included in the vendor’s unit price. Additional charges including, but not limited to, fuel, delivery, residential, Bunker Adjustment Factor (BAF) surcharges will not be allowed. All items will be shipped and protected in transit per industry standards.

3.10. No Handling Charges

If, for any reason, the City rejects items supplied by the vendor, the City shall not be responsible for any shipping and handling, restocking, or similar charges incurred by the vendor.

3.11. Contract Termination

The City may terminate the resulting contract for cause or convenience at any time during the term of the contract, without penalty, upon ten (10) calendar day’s written notice to the vendor. The City shall be the sole judge of the adequacy of the vendor’s performance pursuant to the resulting contract.

Request For Quotation #RFQ-14DPW-1834 8

3.12. Proof of Insurance

At the time of award, vendor may be required to provide proof of insurance showing existing coverage in accordance with the terms and amounts stated in the Sample Agreement, or the terms and amounts of insurance coverage vendor proposes to furnish in lieu of the amounts in the Sample

Agreement. The proof of insurance shall be issued by a financially responsible insurance company authorized to do business in Indiana.

3.13. Debarment and Suspension

1. Vendors should be aware that by entering into an agreement with the City, neither they, nor their principals, should be presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from entering into this agreement by any federal agency or by any department, agency, or political subdivision of the State of Indiana. The term principals, as used in this paragraph, means an officer, director, owner, partner, key employee, or other person with primary management or supervisory responsibilities, or a person who has critical influence on or substantive control over the operations of the vendor’s business.

2. The awarded vendor shall not have their business name(s) or principal’s name(s) listed on the debarment web site at https://www.sam.gov/SAM/. A check of this listing will be made by the

City. The City reserves the right to nullify the award of any bid, quote, or request for proposal based on this listing. It is recommended that vendors check the website listing prior to submitting documents.

3. Vendor should also be aware of the City’s Policy on Wage Theft and Payroll Fraud. City will not enter into an agreement with a vendor who, as a result of this policy, has been debarred by the City of Indianapolis. In addition, any subcontractor who has been listed on the City’s

Debarred/Suspended Vendors list will not be allowed to participate in the resultant agreement. It is the responsibility of each vendor to retain and properly monitor quality subcontractors on City agreements. Vendor should make an effort to perform reviews of subcontractors through the federal SAM system and through the City’s Debarred/Suspended list. Both the Wage Theft and Payroll Fraud policy and a list of Debarred/Suspended Vendors may be found at https://www.indy.gov/agency/office-of-finance-and-management-purchasing-division.

3.14. Accessibility

Individuals with disabilities or needing special assistance during site visits, scheduled conferences, openings, or any other activities related to a bid, quote or request for proposal should contact the

Purchasing Division at (317) 327- 4900 to make arrangements for such assistance.

3.15. Successors and Assigns

Vendor binds itself and its partners, successors, executors, administrators and assigns to City and to the partners, successors, executors, administrators and assigns of City, in respect to all covenants of this agreement; except as otherwise provided herein, vendor shall not assign, sublet, or transfer its interest in this agreement without the written consent of City.

3.16. Quote Expenses

https://www.sam.gov/SAM/ https://www.indy.gov/agency/office-of-finance-and-management-purchasing-division https://www.indy.gov/agency/office-of-finance-and-management-purchasing-division

Request For Quotation #RFQ-14DPW-1834 9

By submitting a response to this quote, each vendor agrees that all of its related expenses are its sole responsibility, and that the City will not be responsible for any costs whatsoever incurred by the vendor in connection with or resulting from the quote process, including but not limited to costs for preparation/submission of the quote, travel & per diem, attending interviews, providing presentations or product demonstrations.

3.17. Intent to Purchase

Although this solicitation and resultant contract may state a specific model or version and an estimated number of items or units to be purchased, it is understood and agreed that the City may purchase additional products and/or services from the contractor including subsequent product releases or replacement products at the original submitted price; provided that these additional items do not materially differ from the original product and represent the same manufacturer and essential functionality.

3.18. Sample Agreement

A Sample Agreement, which includes insurance requirements, is available for review at the end of this document. This sample agreement contains the City’s standard terms but may not contain language specific to this purchase. Any proposed exceptions to this document should be included in detail on the Exception Sheet.

Insurance Notice

Please review the insurance requirements carefully. All insurance requirements listed and referenced in this request will be included in the final contract, this includes requirements listed in the sample agreement. A change can be requested during the quoting process, but once the quote is awarded no insurance waivers can be provided. Changes can be requested in the Exceptions Sheet and/or during the question-and-answer portion of the quoting process. A justification for requested changes should be provided, including references to the project scope of work. For construction projects, pleasure ensure you review the insurance requirements in the Article 5 of the City of Indianapolis Standard

General Conditions for Construction Contracts.

3.19. Monitoring

For management purposes, City agencies or departments may report contract problems to the

Purchasing Division by using the City Intranet Contract Monitoring Report. This program of quality control is to ensure that contractors successfully fulfill their contractual obligations with the City and maintain a positive contractor performance status.

If requested by the City, a report shall be submitted on all goods and services provided or project milestones. (This may be a one-time, monthly, quarterly or annual report as requested.) The report shall include but not be limited to: The vendor’s name, address, contact information, contract number

/ description, date and location of services or project details, agency name, purchase order number(s), hours to complete projects and costs associated for services or milestone completed. These reports should be submitted in a Microsoft Office Program format and mailed to the attention of the Contract Manager at 1522 City-County Building, 200 East Washington Street, Indianapolis, IN 46204. Reports may also be submitted to the Contract Manager by email to

Purchasing@indy.gov.

http://Purchasing@indy.gov

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3.20. E-Verify Program

Pursuant to IC 22-5-1.7, all public contracts for services entered into must contain E-Verify provisions. Any Contractor entering into a service agreement with the City or County shall affirm under penalties of perjury that it is and will remain in compliance with that statute. This affirmation is part of the digital contract signature process. Additional information can be viewed on the Purchasing

Division web site at https://www.indy.gov/activity/find-bid-opportunities.

3.21. Services or Goods Acquisition by the City

1. Pursuant to City/County ordinance, contracts not approved by the Office of Corporation

Counsel and the City Controller are voidable. Contractor shall not begin performing services, acquiring, or delivering goods, prior to receipt of a fully executed contract, including the

Controller’s signature.

2. Awarded vendor(s) must have a validly issued purchase order prior to beginning services, acquiring or delivering goods. The vendor(s) will not be compensated for services rendered or goods secured prior to the issuance, by the Purchasing Division, of a valid purchase order.

(Revised Code §141-102)

3.22. Method of Payment

Vendor must be willing to accept invoice payments via City/County check, City/County Purchasing

Card (Master Card) or Automated Clearing House (ACH) at the City’s sole option and discretion. The

City will not be responsible for any card fees or other bank charges incurred by the vendor.

3.23. Point of Contact

The Contractor shall provide a point of contact assigned to oversee the resulting contract and to be able to keep the City informed of changes, progress, and to be able to answer any questions The

Contractor shall provide name, phone number, email address and any other pertinent contact information for the point of contact.

3.24. Evaluation of Quotes

1. Quotes will be evaluated and awarded on the total cost of the Base Bid plus all options (if applicable), even though the options may or may not be ordered with equipment.

2. Unit(s) shall be delivered with all of the manufacturer’s standard equipment unless the specifications dictate otherwise. When specifications call for special equipment, components or supplies, vendor must identify by brand name or description the equipment, components or supplies bid when a blank is provided for this purpose. Words such as "meets specs, per specs, comply, etc."

are not acceptable bid responses and may result in the vendor’s quote being declared “non-responsive.” Note: If a check mark or initial is not clear or is omitted from each right-hand cell in the Technical Specifications, the quote may be found “non-responsive.”

3.25. Quality Control Inspections

Quality control shall be the responsibility of the vendor. City personnel may perform inspections with little or no notice to the vendor.

3.26. Expected Practices and Standards

https://www.indy.gov/activity/find-bid-opportunities

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A. At minimum, the City expects the awarded vendor to make all after-market assemblies in accordance with the most current manufacturing standards and applicable Occupational Safety and

Health Administration (OSHA) and American National Standards Institute (ANSI) standards. However, the City often requires assembly procedures that exceed these standards

[Ref. (*)].

B. The City expects the awarded vendor to adhere to the requirements below when preparing units for delivery. Items not assembled accordingly will be returned to the vendor for prompt rework to meet

City and IFS standards at the expense of the vendor (including transportation).

I. All electrical wiring connections, splices, and/or terminations, unless contained within a weather-tight enclosure or weather-pack connector, shall be soldered then heat-shrink wrapped. No

“scotch-locks” will be accepted on any connections. (*)

II. No fuses shall be used on electrical circuits unless pre-approved by IFS. Use auto-reset circuit breakers. (*)

III. Cable retainers shall be the vinyl ringed or plastic type and shall be connected to the body with stainless steel metal screws and sealed to avoid rust. No double-face tape stick-on type will be accepted. (*)

IV. All gauges shall be in-dash mounted. No gauge shall be mounted below, or attached to, the dash. (*)

V. All switches and indicator lamps shall be clearly marked. (*)

VI. All welds shall be of a first quality standard with no slag scale or pinholes. All welds shall be

“continuous” unless otherwise noted in the specification. (*)

VII. All grease fittings shall be the screw-in type. The City will not accept any push-in type grease fittings. All units shall be fully lubricated prior to delivery.

VIII. Awarded vendor shall supply two (2) fully illustrated lubrication charts for each individual piece of equipment delivered. Charts shall include all lubrication points for chassis and any other mounted equipment. Each lubrication point shall be listed by part, description, location, number of lubrication points/grease fittings in that location, type of lubricant to be used, and frequency of lubrication.

IX. Awarded vendor shall complete and submit the supplied “Common Parts List,” with each unit delivered, or unit will not be accepted.

X. Each unit shall have a vehicle height sticker, with minimum 1” letters, placed along the upper edge of the windshield on both sides of the cab. This sticker shall indicate the empty/unloaded height of vehicle.

3.27. Equipment Manuals

Vendor shall supply two (2) sets of parts books, operator’s manuals, and service/repair manuals for the complete unit, including any auxiliary equipment supplied. Note: In order for vehicle/equipment to be accepted, these items must be supplied at the time the unit is delivered.

(Or)

If an online manual system is provided, the manual must be complete and comprehensive covering parts, operations, service and repair, auxiliary equipment. Online access shall be free of charges for the life of the unit. Online access shall be updated and maintained for the life of the unit. Online access locations for the documents shall be provided at the time the unit is delivered including any access information required for each Uniform Resource Locator (URL). If, for any reason, online access for the unit is removed, the vendor shall supply the City with hard copy manuals as above.

3.28. Training and Repair Bulletins

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Vendor shall be prepared to train IFS technicians and operators in the maintenance, repair, and operation of said equipment at no additional charge. If the unit is a combination package, all vendors shall be present for their portion of the training. Expected training duration would be one half day. If training is requested by the City, all training materials used shall become the property of the City of

Indianapolis. Vendor shall also make arrangements to supply IFS with any repair bulletins that may be issued from time to time by the manufacturer.

3.29. Paint

All applicable surfaces shall be thoroughly prepared and painted using industry standard automotive paint materials and methods. Components shall be painted with the factory standard color.

3.30. Rust Protection

Rust protection materials and methods shall be used to meet or exceed the current requirements as established by “Rust Check” or City approved equal. The City shall be the sole judge of rust proofing method and material used post award. Rust proofing shall be applied to the beltline of cab, and complete underbody of cab and bed.

3.31. Delivery and Acceptance

A. The delivery date shall be interpreted as the date a complete unit, ready to operate, has been delivered to IFS after receipt of a valid order. In order to be accepted, the unit must successfully pass an acceptance inspection. Acceptance inspection shall be interpreted as an inspection performed as well as an operational test to ensure the unit both meets the specifications and is truly ready to operate. Acceptance inspection will be completed within thirty (30) calendar days of the delivery date. The warranty for said equipment shall become effective on the “Date of

Acceptance”. Note: In order for equipment to be accepted, all manuals, ownership papers, and a certificate of origin must be supplied at the time the unit is delivered.

B. All deliveries shall be made Monday through Friday during normal business hours (official holidays excluded) unless other prior arrangements are made. Vendor shall adhere to any other delivery policies (e.g., notification, etc.) as may be required by the department or agency. Vendor may not be compensated or reimbursed for goods acquired or services provided prior to the issuance of a valid purchase order.

C. Vendor shall perform final inspections on all equipment prior to delivery. The City has the right to inspect the unit(s) to the extent practicable, at any time and place. If any of the units do not conform to contract requirements, the City may require the vendor to promptly correct the defects at no increase in contract amount.

D. When the defects for a given unit cannot be reasonably corrected, the City may: (1) require the vendor to take necessary action to ensure that future performance conforms to contract requirements; and/or (2) reduce the contract price to reflect the reduced value of the unit; and/or (3) reject the unit.

E. If the vendor fails to take necessary action to ensure future performance in conformity with contract requirements, the City may: (1) reject the unit; and/or (2) by contract or otherwise, correct the defects and charge the vendor any costs incurred by the City directly related to the cost of correcting the defects; and/or (3) terminate the contract for default.

F. For in-state (Indiana) dealers, vehicles shall be titled to: City of Indianapolis, 2221 City-County

Building, 200 E. Washington Street, Indianapolis, Indiana, 46204. Title Application shall be provided to City at the time of delivery. For out-of-state dealers only, a Certificate of Origin and an

Odometer Disclosure Statement shall be furnished with each unit at the time of delivery along with a check for $15.00 for each vehicle, made payable to the Indiana Bureau of Motor Vehicles.

G. Dealer decal or plaques are not to be affixed to vehicles purchased by the City. Dealers shall be invoiced for removal of Dealer decals.

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H. Arrangements for delivery shall be made through the IFS Fleet Specialist by calling (317) 327-2725

PRIOR TO ANY ATTEMPTED DELIVERY. All units shall be delivered to the IFS Facility at 1651

West 30th Street, Indianapolis, Indiana.

3.32. Identification Plates

Manufacturer identification plates of sufficient size to be easily read must be conspicuously displayed and securely fastened to each unit.

3.33. Liquidated Damages

The vendor shall pay to the City, as fixed and agreed, liquidated damages of twenty-five dollars ($25) per day, per unit requested, for each calendar day of delay of delivery or performance. The vendor shall not be charged with liquidated damages for failure to deliver when delay in delivery arises out of causes beyond their control and without the fault or negligence of the vendor; however, in the event of such delay, the City may cancel this contract in whole or in part and seek any remedy available to it.

3.34. Fees

Indiana vendors shall be responsible for any State of Indiana fees regarding tires and/or title. Vendors shall include any such fees in the base price for each unit.

4. Bid Submission Forms

1. U.S. Manufactured Products Preference Certification*

Please download the following document, complete, and upload. Failure to submit the following may render the submitted bid non-responsive.

• U.S._Manufactured_Products_...

*Response required

2. Bid Acknowledgement Form*

Please download the following document, complete, and upload. Failure to submit the following will render the submitted bid non-responsive.

• Bid_Acknowledgement_Form.pdf

*Response required

3. Affidavit of Non-Collusion*

Please download the following document, complete, and upload. Failure to submit the following will render the submitted bid non-responsive.

• Affidavit_of_Non-Collusion.pdf

*Response required

4. MBE-WBE-VBE-DOBE*

Please download the following document, complete, and upload. Failure to submit the following will render the submitted bid non-responsive.

• MBE-WBE-VBE-DOBE.pdf

*Response required

5. Nepotism* https://government-project.s3.us-west-2.amazonaws.com/167206/838f9aaa-b865-416b-bfcf-032b1e250c94_U.S._Manufactured_Products_Preference_Certification.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/03582869-2914-490b-bf0e-21e1fc3e3237_Bid_Acknowledgement_Form.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/aa385b9c-9982-4bc2-93ac-57c530b29de8_Affidavit_of_Non-Collusion.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/2d5f322a-a178-49f2-9487-aca44f8c527d_MBE-WBE-VBE-DOBE.pdf

Request For Quotation #RFQ-14DPW-1834 14

Please download the following document, complete, and upload. Failure to submit the following may render the submitted bid non-responsive.

• Nepotism.pdf

*Response required

6. Literature*

Please submit official manufacturer’s literature regarding all items offered with the quote. Failure to submit the following may render the submitted bid non-responsive.

*Response required

7. Warranty*

Unless otherwise indicated in the specifications, the minimum warranty required by the City for the entire unit is one (1) year from the date of acceptance. (If the manufacturer offers a full or limited warranty that is in excess of one year, the City shall take full advantage.) The minimum one-year warranty shall cover all parts and labor for defects in materials and workmanship. Please attach warranty statement(s). Failure to submit the following may render the submitted bid non-responsive.

*Response required

8. Exception Sheet*

Please download the following document, complete, and upload. Failure to submit the following may render the submitted bid non-responsive.

• Exception_Sheet.pdf

*Response required

9. Extended Price Sheet

9.1. If awarded an agreement as a result of the pricing proposed herein, will you extend this pricing to political subdivisions in Indiana (and notify Indianapolis Purchasing division upon initial extension to an additional subdivision)?*

Political subdivisions include cities, towns, school corporations, and county governments. If you mark

YES, you are agreeing that you are willing to extend your proposed pricing to any of these entities if they wish to purchase from any resulting Agreement.

☐ Yes

☐ No

*Response required

9.2. Will there be a freight differential required to extend pricing to political subdivisions outside Marion

County?*

☐ Yes

☐ No

*Response required https://government-project.s3.us-west-2.amazonaws.com/167206/1384383b-2ab5-4a19-8454-a16cd646d2be_Nepotism.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/bc9aa68b-e168-40ff-a1b4-37af2ded53ec_Exception_Sheet.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4AVPOLRIU%2F20260909%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260909T182709Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEKn%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCZuuZ%2FgiUHJ3ET%2BmA2MJ4OvjWUUlyI0xb%2BQ0CRGnva3AIgJZXKkJkW8HAjFaLTOPKGz1JMv%2BoK6DqwnBN8YimjBdQqjAUIcRACGgw4OTIzNjQ2ODc2NzIiDObUuJRrXaW648zneirpBFhX28P7QYf9n%2FzKHFCOH8c2yrdnnMPR6mYZLFLZdV1w%2B4PTFOjkJbsa4OsXeGumoJ4cuki8p6MZO34V9KQJ%2F%2BdafmR1DXkYc%2B430n8U0QAqLx6lI6yzD5p1n2su%2BzzhcERQ2ghGqzXKNScmk31kbM9A1wm8xpBW8ABEo9CsumRvpLGQytdNNo4fPRDwX%2FZHEguEsk17QpyApsyTmUYGqCZYBlQWyuM8gMglVCRq5E66QpdjwnYdygm4U3%2F%2B%2BkSCedETojr6hL3sUfgaUehGIoZaOob5HjR7vDSkbuJyMpMjTvlWOW3qckSivPBpsIIptXtq4OdiPkG0Aw%2B4UFedPGNP7oGIUE46NJJhy%2BAUxLIG8saesGlmKMezUuB31tHBnieElNYj0VwVeMXIUl7laLA8jk6eKRXJ6KtO38WrEErod1dc%2BZEAIMPK3x1zNBabSS5OrPDn35zAkTHVOmovqmhbGkaCNQHpqLQlmfS6POzjtZ59M0jFSLCEHmBWBqbmgIkdrV5wkwXmNpNhT7uhjv%2FgMVXehxEhSlw8XrrFsr728adKrQZud5NY5BYY2YIfWZybX8xrV33BQZ6TO3%2BqKpFxYReWHUgFbQ0PHbHIy8IRLl9HzXlDmFZirn62GJGbPABgkfTBD93rl7Uu%2BBRmuheh0ZQsVGW7x%2FXCcrw%2B6s2TnAiXgwTaWOPQ4CSMeyYyvAo9WUdsDdXE3y%2FnlP72T0Q4dC0bLGoK%2F%2FeqdsRUNeu5F%2BDHLxjtqu0IhwRrQVFXa9DDqSmj5QZD2xXV9jldwyQ4FoIwK%2FY9k3l1o%2Fml4p56vEHhFsYsADfjMIqUhtUGOpkB%2Bp4RUsodNM%2FNGkpdEmkwVXdORPzOkd0o33uaGb91lp1j%2FvZYxwRJ6cUjsRNocuWtpdw4U384tDxcc5XDlFrOHnrNFB9%2FX%2FUCNy%2B8zCEG0uvj7%2FV0MjLPAamdy4Si5l5V%2BozuFs24jU9qz4SyIkvloCE6WBx2sWU03j5WkobH28ABXTlIH0N7U4XPWKpZI0bT7sGcpYtshWo0&X-Amz-Signature=b8d319fc3ac87fb7a61e8abf6c0b098600bb4e6a1e730f51561e9e2acfaba1b9&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Exception_Sheet.pdf%22&x-id=GetObject

Request For Quotation #RFQ-14DPW-1834 15

9.3. Will you agree to provide upon request but not more than quarterly, a report to the City of Indianapolis that would include the names of;*

1. any participating political subdivisions and

2. item descriptions and quantities purchased per subdivision?

☐ Yes

☐ No

*Response required

9.4. The City of Indianapolis DOES NOT accept responsibility for purchase orders issued by other political subdivisions.*

☐ Please confirm

*Response required

5. Technical Specifications

5.1. Technical Specifications

The City is currently seeking bids for the purchase of a Crane Body Upfit for a Ford F550 Service Truck --equipped as advertised by Manufacturer, to meet or exceed following minimum specifications. The specifications that follow are for a Knapheide KMT1-11R, 11 Ft. Crane Body. (No Substitutes). City will supply one (1) Ford F-550 Super Duty 4X2 for the upfit. The remaining specifications are intended to provide a foundation for open competition for the supply of goods and services to meet City needs. See

Section 3.7, Specifications, specifically section 3.7.2 which is repeated below.

The use of brand names, models, etc. serves to establish the design, performance and level of quality needed and not to restrict competition. (Items that are equal in design, performance and quality will be considered.) The right to evaluate specification compliance and equality is reserved to the City, and the vendor shall have the burden of proof to demonstrate that any proposed substitutes are equal. Vendor shall note the manufacturer/model # of any substitutes, or the reference brand(s) will be assumed. All exceptions to the specifications and terms shall be noted in detail on the attached Exception Sheet.

Note: The following is located in the Attachment section. If a check mark or initial is not clear or is omitted from each Agreement with Specification cell in the Technical Specifications, the quote may be found “non-responsive.”

Make and Model

Vendor shall state make and model

Make ______________________________________________________

Model______________________________________________________

Agreement with

Specification

Department of Public Works supplies the following:

A. New Ford F-550 Super Duty 4 x 2 Truck

Contractor supplies the following for the upfit of the Ford F-550:

Request For Quotation #RFQ-14DPW-1834 16

B. Automotive Quality 3-Point T-Handle Latches

Yes ___ No ___

C. 14 Gauge Two-Sided A-40 Galvanneal Body Shell

D. Torsion Box Floor w/No Wheel Housings in Cargo Areas

E. Six (6) Recessed D-Ring Tie Downs

F. 21” Work Surface Bumper

G. 2- ½” Receiver Hitch w/18,000 lbs. Maximum Trailer Weight and

3,600 lbs. Maximum Tongue Weight Rating

H. Master Lock System

I. Cab Guard

J. Light Kit w/6-Circuit Wire Harness, Stop/Turn/Tail, Back-Up, Marker, RID Lights and four (4) LED Work Lights

K. Two (2) Aluminum Grab Handles

L. Vise Mount Stand

M. Bolt On “Slammable” Tailgate Installed

N. Two (2) Flex Steps; One (1) Each Side of Rear Bumper

Request For Quotation #RFQ-14DPW-1834 17

O. Dimensions:

Overall Length: 133-1/4”

Overall Width: 94”

Floor Width: 50”

Side Compartment Height: 44”

Side Compartment Depth: 22”

Floor Height: 24”

Streetside Comparmentation:

1V = 34” length x 60” high

2V = 21-¼”length x 60” high

H=53-¼: length x 22-1/2” high

2V=24-3/4” length x 44” high

Curbside Compartmentation

1V = 34” length x 60” high

2V = 21-¼”length x 60” high

H=52-3/4” length x 22-1/2” high

3V=25-1/4” length x 44” high

P. 1-Each: LED Compartment Lights

Q. 1-Each: Back-Up Alarm (Ecco SA907)

R. 1-Each: AutoCrane HC-7 Crane:

Maximum Horizontal Reach: 20’ 6” from CL of Crane

Crane Rating: 38,000 ft-lbs

7,000 lbs @ 5’ 4”

3/8” Rope Diameter

55 ft/min Line Speed

450 Degree Power Rotation

Hydraulic Unit

Radio Remote Control

S. 1-Each: Rear Outriggers; Hydraulic Out & Down Curbside &

Hydraulic Down Streetside

Yes ___ No ___

T. 1-Each: 35 Gallon Hydraulic Oil. Reservoir installed in Cargo

Area Front

U. 1-Each: Hydraulic Air Compressor:

40 CFM @ 100 PSI

50’ x 3/8” Spring Retract Air Hose Reel Installed Right Rear

Vertical w/Roller Fairlead Out Rear of Body

FLR System Installed RRV

Two (2) 9.6 Gallon Underbody Air Tanks

Request For Quotation #RFQ-14DPW-1834 18

V. 1-Each: KMT Control System Kit:

Power Cell

Controller and 4.3” Display in Cab and Rear Crane

Compartment

Continuous Working Load of 115 Amps, Built-In Overload Current Protection for System & Operator

Safety

W. 1-Each: Front Grill Strobes. Includes two (2) Ecco ED 3703A

Class I Amber Strobes. Installed on Grill

X. 2-Each: Betts Work Lights. Installed L2V & R2V Compartment

Tops #325007

Yes ___ No ___

Y. 2-Each: Whelen LED Amber Beacon with Branch Guard

Installed L1V & R1V Compartment Tops #L31HAF

Z. 2-Each: Branch Guard #L360BGB

AA. 1-Each: Whelen LED Arrow Stick. Installed on Cab with In-Cab

Controls #TAL85

BB. 1-Each: Chelsea PTO – Installed

CC. 1-Each: Tandem Pump – Installed

DD. 1-Each: Installed OEM Backup Camera, Equipped on Chassis

EE. 1-Each: Warn 16.5 TI Winch, w/Mount & Grill Guard

FF. 1-Each: 10-Person First Aid Kit, Stowed in Cab

GG. 1-Each: 5 lb. Fire Extinguisher, w/Mounting Bracket

HH. 1-Each: Knapliner. Commercial Grade Spray-On Bed Liner

Applied to Cargo Floor, Sides, Compartment Tops, Bulkhead, Tailgate, Rear Bumper and Entire Front of Body

II. 1-Each: Plain Black Mud Flaps

JJ. 1-Each: 7-Way Flat Trailer Plug

KK. 1-Each: Finish Paint – Body Exterior Painted Single Stage

Color and Interior Compartments Painted White

LL. 1-Each: Stainless Steel Cab Steps

MM. 1-Each: Bottle Gas Holders (L1V) 60” Raised Front Vertical

Compartment w/Vented Storage for three (3) Bottles. Includes three (3) Swivel Hooks

Yes ___ No ___

NN. 1-Each: 7-Drawer Unit (L2V) 3-3” 3-5” 1-7” with Drawer Liners and Dividers for 3” & 5” Drawers

Yes ___ No ___

OO. 1-Each: Adjustable Shelf (LH) Installed in Street Side

Horizontal Compartment

Request For Quotation #RFQ-14DPW-1834 19

PP. 2-Each: Adjustable Shelf (LRV) Installed in Street Side Rear

Vertical Compartment

Yes ___ No ___

QQ. 1-Each: Bottle Gas Holders (R1V) 60” Raised Front Vertical

Compartment w/Vented Storage for (3) Bottles. Includes (3)

Swivel Hooks

Yes ___ No ___

RR. 1-Each: 7-Drawer Unit. (R2V) 3-3” 3-5” 1-7” with Drawer

Liners and Dividers for 3” & 5” Drawers

Yes ___ No ___

SS. 1-Each: Adjustable Shelf (RH) Installed in Curb Side Horizontal

Compartment

Yes ___ No ___

TT. 1-Each Crane Compartment (RRV) With Roller Fairlead & FLR

System

47. Literature

Vendor shall attach manufacturer’s literature or concept drawings (if applicable) of the model and accessories offered with the quotes. (The City may require additional information.) If the unit is a combination package, the same shall be provided for all auxiliary equipment. Failure to submit this information with the quotes may be considered a material exception and could be grounds for the quotes being declared “non-responsive.”

48. Parts Suppliers

The vendor shall provide a minimum of three (3) authorized parts suppliers with the quote. The parts suppliers shall be capable of providing prompt delivery of parts to IFS should needs arise. The list should include the company’s name, mailing address, telephone number, fax number, email and the name and job title of a contact person.

49. Parts Availability

Since the continuous operation of City equipment is important and sometimes of an emergency nature, the awarded vendor must be in a position to render prompt parts support. The awarded vendor shall maintain and/or have access to a parts inventory that can meet the City's delivery requirements. Please state the one-way mileage between Marion County, Indiana, and the nearest authorized parts supplier. The parts inventory shall be of sufficient size and variety to offer a level of availability of all parts 95% of the time needed and will be delivered to IFS within two (2) working days after the date of order. The availability of normal wear items (i.e., filters, belts, and hoses) shall not exceed one (1) working day.

One-way mileage is _______________ from IFS Facility at 1651 West 30th Street, Indianapolis, Indiana.

50. General Warranty Information

UU. The awarded vendor shall be responsible for all warranties as accepted by the City in the award of this quote. This responsibility will include all subcontracted items and all transportation as related to the warranty in this quote.

VV. Any vendor wishing to quote on vehicles/equipment for the City of Indianapolis should have an authorized warranty dealer within a 25-mile radius of the City of Indianapolis who can perform warranty repairs. If no authorized dealer is available and the City purchases said equipment, IFS will perform the warranty repairs during the term of the warranty agreement.

Request For Quotation #RFQ-14DPW-1834 20

WW. IFS will make all warranty repairs using genuine Original Equipment Manufacturer (OEM) parts only, except when OEM parts are not available within a reasonable length of time. Parts equal to

OEM will then be used to make repairs. Sublet repairs will be billed by IFS at their actual cost.

XX. The vendor will make warranty claim payment to Indianapolis Fleet Services, 1651 West 30th

Street, Indianapolis, Indiana 46208. Payment will be submitted within thirty (30) days from receipt of invoice.

YY. A warranty form is included in the following section, Listing of Terms and Conditions for Warranty

Claims. Vendor shall complete this form and should also include the appropriate warranty literature

/ certificate from the manufacturer for the entire unit as well as any components. Warranty shall take effect on the “Date of Acceptance.” Warranty shall include any and all provisions required for this particular quote.

ZZ. DPW & IFS reserve the right to evaluate the warranty period as a point of material value. Vendor shall honor any manufacturer warranty. In the event the manufacturer becomes defunct during said warranty period, the awarded vendor shall assume the remainder of the warranty as shown in the request.

AAA. Unless otherwise indicated in the specifications, the minimum warranty required by the City for the entire unit is one (1) year from the date of acceptance. If the manufacturer offers a full or limited warranty that is in excess of one year, the City shall take full advantage. The minimum one-year warranty shall cover all parts and labor for defects in materials and workmanship. Please attach warranty statement.

57. Listing of Terms and Conditions for Warranty Claims

Labor reimbursement to the City for warranty repairs: If this quote will fall under the above conditions whereby IFS will be required to perform warranty on the vehicle/equipment, you must fill in the appropriate information below.

Term Please

Check One

A. Vendor will reimburse the City/IFS for all warranty repairs at actual cost. Yes_____

No______

Request For Quotation #RFQ-14DPW-1834 21

B. The quote you are submitting will be providing warranty repairs at an authorized dealer within a 25-mile radius of Indianapolis.

Dealer

Name

Address

City

Phone #

Fax #

Yes_____

No______

Vendor should provide all warranties required below. Failure to provide such warranties may result in your quote being deemed “non-responsive.” All lines must be completed. Any additional warranty costs shall be included in the total quote price listed on the Price Form. Warranty will not start until the unit is formally accepted by the City/IFS.

Warranty Coverage Coverage Period Agreement

Telescopic & Articulating Cranes 12 months Yes____ No_____

Mechanic, Tire Service & LP Bodies 12 months Yes____ No_____

Hooklifts, Roll Offs & Dumpster Trucks 12 months Yes____ No_____

Tarpers 12 months Yes____ No_____

Industrial Trailers 12 months Yes____ No_____

Air Compressors 12 months Yes____ No_____

Drawer Systems 12 months Yes____ No_____

Lube Skids, Lube Trailers & Fuel Trailers 12 months Yes____ No_____

Warranty shall include 100% Parts and Labor Yes____ No_____

If you take exception to any item listed above, give full details of the warranty you are providing. Please list miles, months, parts, and labor.

6. Price Sheet

All pricing shall be in United States Dollars (USD).

Note: All shipping/delivery charges are to be included in the unit cost, unless noted below.

PRICING TABLE

Request For Quotation #RFQ-14DPW-1834 22

Note: All shipping/delivery charges are to be included in the unit cost, unless noted below. Note:

Purchase price to include Indiana tire tax, Indiana title application submitted by awarded vendor, and a temporary dealer license plate provided by the awarded vendor. Note: Pursuant to Indiana Code, bidder shall show proof as licensed Indiana motor vehicle dealer by the end of the bid award process.

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