Crane and Hoist Inspection - Bid Documents.pdf

Town of Killingly

WPCF

Hoist and Crane Inspection Services

31 Wauregan Road

Killingly Ct 06239

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Information for Bidders

Bid Proposal

Contract

General Requirements/Specifications

Brian Palaia

Town Manager

July, 2026

Engineering/RFP/Crane & Hoist

LEGAL NOTICE FOR

Town of

KILLINGLY CONNECTICUT

172 Main Street

Killingly Connecticut 06239

Notice to Contractors:

Sealed bids for equipment required for the following project will be received by the Town of Killingly, Connecticut at the Office of the Town Engineer, Killingly Town Hall, 172 Main Street Killingly, CT. 06239, until 10:00 AM, Monday, August 10, 2026, after which time they will be publicly opened and read in the Town Meeting Room of the Killingly Town Hall located at 172 Main Street Killingly Connecticut 06239.

The Town of Killingly hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, any disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation, and that they will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award.

Specifications for the above project may be examined in the Killingly Engineering Office located at 172 Main Street or the Towns website www.killingly.gov/departments/finance/pages/bids_and_rfps.php or the CTSource website https://portal.ct.gov/DAS/CTSource/ctsource. Only one unaltered proposal will be submitted to the Town.

All bidders are required to inform themselves fully of the conditions relating to supplying the equipment specified.

The Town of Killingly reserves the right to reject any or all bids, to waive informalities and technical defects, and to award a contract, if at all, to the lowest responsible and qualified bidder as determined by the Town of Killingly, in its sole discretion to be in the Town’s best interests.

Request for Proposal (RFP)

Town of Killingly, Connecticut 172 Main Street, Killingly, CT 06239

Project: Hoist and Crane Inspection Bid Opening Date/Time: Monday August 10, 2026, at 10:00 AM Location: Killingly Town Hall, Town Meeting Room, 172 Main Street, Killingly, CT 06239

1. Introduction

The Town of Killingly, Connecticut (“Town”) invites sealed proposals from qualified, licensed, and certified contractors to provide Hoist and Crane Inspection, Testing, Maintenance Review, and Related Compliance Services for municipal facilities, including the Killingly Water Pollution Control Facility (KWPCF), pump stations, maintenance garages, and other Town-owned properties.

The purpose of this contract is to ensure that all hoists, cranes, lifting devices, slings, hooks, chains, and associated lifting equipment are properly inspected, load tested where required, documented, and maintained in full compliance with applicable OSHA regulations, ASME standards (including ASME B30 series), State of Connecticut requirements, and insurance carrier requirements.

This contract is intended to provide reliable operational safety, regulatory compliance, audit-ready documentation, and uninterrupted facility operations through routine scheduled inspections and on-call service for repairs, adjustments, and emergency evaluations as needed.

2. Project Location(s)

Killingly Water Pollution Control Facility (KWPCF) 31Wauregan Rd, Killingly CT 06239

3. Project Phasing and Alternates

Project Phasing and Alternates is not required for this project.

4. Preparation and Submission of Proposals

The Proposal must be made upon the forms contained herein. The blank spaces in the Proposals must be filled in correctly where indicated. The Bidder must state, both in words and in numerals, written or printed in ink, the prices for which he proposes to do each Item of the work contemplated. In case of discrepancy between the words and the numerals, the words shall govern.

Ditto marks are not considered writing or printing and shall not be used. The Bidder shall sign their Proposal correctly. If an individual makes the Proposal, their name and post office address must be shown. If made by a firm, partnership, or corporation, the Proposal must be signed by an official of the firm, partnership, or corporation authorized to sign contracts, and must show the post office address of the firm, partnership, or corporation.

Sealed proposals will be received by 10:00 AM on Monday, August 10, 2026, at the Office of the Town Engineer, Killingly Town Hall, 172 Main Street, Killingly, CT 06239.

Proposals received after this time will not be accepted.

Proposals will be publicly opened and read aloud immediately following the deadline in the Town Meeting Room.

Each proposal must be submitted in a sealed envelope clearly marked:

“Hoist and Crane Inspection Services” [Name of Bidder]

If sent by mail, the sealed proposal must be enclosed in a separate mailing envelope addressed to:

Town Engineer, Town of Killingly, 172 Main Street, Killingly, CT 06239.

5. Familiarity of the Work

Each Bidder shall fully inform themself prior to bidding as to existing conditions and limitations under which the work is to be performed and shall include in their bid a sum to cover the total cost of items necessary to perform the work as set forth in the Contract Documents.

No allowance will be made to a Bidder because of lack of such examination or knowledge. The submission of a bid will be considered as conclusive evidence that the Bidder has conducted such examination.

There is no expressed or implied agreement that the character of the material(s) has been correctly indicated, and the Bidder is cautioned to consider that condition affecting the work may differ from those indicated.

The Town assumes no responsibility whatsoever with respect to ascertaining for the Contractor such facts concerning physical characteristics at the site of the project.

6. Qualification of Bidders

A Bidder shall be a Contractor who is experienced in projects of this type. The Proposal shall contain adequate proof of the qualifications of the Bidder to perform, in a satisfactory manner and within the time specified, all the work covered by the Specifications. This proof shall be fully recorded on the pages titled “References”, which shall become part of the Proposal.

7. Disqualification of Bidders

More than one proposal from an individual, firm, partnership, corporation, or an association under the same or different names will not be considered. Reasonable grounds for believing that any Bidder is interested in more than one proposal for the work contemplated will cause the rejection of all proposals in which such Bidder is interested. Any or all proposals in which such Bidder is interested will be rejected if there is reason for believing that collusion exists among the Bidders;

and all participants in such collusion will not be considered in future proposals for the same work.

Proposals in which the prices are obviously unbalanced may be rejected No Contract will be awarded except to competent Bidders capable of performing the class or work contemplated.

8. Site Walk

Site walk is not required for this project

9. Contract Term

The initial term is 12 months, beginning July 1, 2026.

The contract may be automatically renewed for up to two (2) additional one-year terms, unless either party provides written notice of termination at least sixty (60) days prior to expiration.

Suppliers must clearly stipulate any proposed annual price adjustments in their proposals.

10. Withdrawal of Proposals

If a Bidder wishes to withdraw their Proposal, they may do so before the time fixed for the opening of bids by communicating their purpose to the Town Engineer. Upon such notice, the Proposal will be handed to them unopened.

11. Execution of Contract

The party to whom the Contract is awarded, or their authorized representative, will be required to execute the attached Contract within ten (10) days from the date of the award. If the party entering into this contract is a corporation, a Corporate Resolution duly executed by the president and Secretary of the Corporation authorizing the Corporation to enter into this Contract shall be provided. In case of failure or neglect to do so, the Town may, at its discretion, determine that the Bidder has abandoned the Contract and thereupon the Proposal and acceptance shall be null and void, and bid security accompanying the Proposal shall be forfeited as liquidated damages to the Town. If the party entering into this contract is a partnership, a partnership resolution duly executed by a majority of the general partners authorizing the partnership to enter into this contract shall be provided.

12. Bonds

Bonding is not required for this project.

13. Responsibility of the Contractor

Attention is hereby particularly directed to the provisions of the Contract and Specifications whereby the Contractor shall be responsible for any loss or damage that may happen in the work, or any part thereof, during its progress and also whereby the Contractor shall make good any defects for faults that may occur within one (1) year after date of final estimate. They shall indemnify and save harmless the Town and WPCF from any damages or costs to which they may be put by reason of injury to the person or property of another resulting from negligence or carelessness in the performance of the work under this Contract.

Contractor shall be responsible for safe inspection practices and any damage resulting from inspection or testing activities.

14. Insurance

Before execution of the contract, Bidder will be required to file with the Town a certificate of insurance. The certificate, executed by an insurance company satisfactory to the Town, shall name the Town as additional insured parties, and shall state that as a minimum, with respect to the contract, the Bidder carries insurance in accordance with the requirements and stipulations listed below.

Unless requested otherwise by the Town, the Bidder and its insurer shall not assert the defense of governmental immunity in the adjustment of claims or in the defense of any claim or suite brought against the Town and the State. The Bidder shall assume and pay all costs and billing for premiums and audit charges earned and payable under the required insurance.

A. Professional Liability. One Million Dollars ($ 1,000,000.00) coverage per occurrence for each site or project for all damages arising out of bodily injury, personal injury, and property damage.

B. Commercial General Liability. With respect to all operations which awarded respondent performs, it shall carry Commercial General Liability insurance providing for a total limit of One Million Dollars ($1,000,000.00) coverage per occurrence for each site or project for all damages arising out of bodily injury, personal injury, property damage, products/completed operations, and contractual liability coverage for the indemnification obligations arising under this Agreement. Each annual aggregate limit shall not be less than Three Million Dollars ($3,000,000.00). The limit may be provided through a combination of primary and umbrella/excess liability policies acceptable to the Town.

Blanket Contractual Liability for liability assumed under this Contract and all other Contracts relative to the Project.

C. Automobile Liability. With respect to each owned, non-owned, or hired vehicles, the awarded Respondent shall carry Automobile Liability insurance providing One Million Dollars ($1,000,000.00).

D. Workers' Compensation Insurance. The bidder shall carry workers' compensation insurance in accordance with the requirements of the laws of the State of Connecticut, and employer's liability limits of Five Hundred Thousand Dollars ($500,000.00) coverage for each accident, Five Hundred Thousand Dollars ($500,000.00) coverage for each employee by disease, Five Hundred Thousand ($500,000.00) policy limit coverage for disease.

E. Termination or change of Insurance: Each Insurance Policy shall be endorsed to provide that the insurance company shall notify the Town by certified mail at least thirty (30) days in advance of termination, or any change in the policy. No such change shall be made without prior written approval of the appropriate Municipal Official.

F. The Town and the shall be named as “Additional Insureds.” Coverage is to be provided on a primary, noncontributory basis. Waiver of subrogation in favor of the Town is required on all applicable policies, including workers’ compensation. If any policy is written on a “Claims Made” basis, the policy must be continually renewed for a minimum of two (2) years from the completion date of the Contract. If the policy is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting period for claims for the policy in effect during the Contract for two (2) years from the completion date.

G. Aggregate Limits. Any aggregate limits must be declared to and be approved by Town. It is agreed that the Contractor shall notify the Town whenever fifty percent (50%) of the aggregate limits are eroded during the required coverage period. If the aggregate limit is eroded for the full limit, the Contractor agrees to reinstate or purchase additional limits to meet the minimum limit requirements stated herein. Any premium for such shall be paid by the Contractor.

H. Claims: Each insurance policy shall state that the insurance company shall agree to investigate and defend the Town against all damages, even if groundless.

I. Compensation: There shall be no direct compensation allowed by Bidder on account of any premium or other change necessary to take out and keep in effect all insurance or bonds, but the cost thereof shall be considered included in the general cost of the work.

15. Care and Protection of Property

The Contractor shall take particular care to avoid damages to all private and public property. They shall make good any damages to the satisfaction of the Inspector. There shall be no additional compensation for the repair or restoration of private or public property.

16. Sales Tax

Certain materials and suppliers incorporated in the work of this project are exempt from Connecticut Sales Tax. The Bidder shall familiarize themself with current regulations of the State Tax Department. The tax on materials or supplies exempted by such regulations shall not be included as part of the bid. The Town will furnish the successful Bidder a sales tax exemption number.

17. Compliance with Federal and State Regulations

The Contractor shall be responsible for full compliance with any Federal and/or State laws, regulations and standards.

18. Permits

All licenses and permits for complying with any applicable Federal, State, and Municipal laws, codes and regulations in connection with the prosecution of the work shall be obtained by the Contractor, at no additional cost to the Town.

9. Approval of Sub-Contractors

The Contractor shall submit a list of all subcontractors intended to perform work on the project.

For each subcontractor, the Contractor shall submit: (1) type of work to be performed, (2) certificate of insurance, (3) fully executed Municipal CLA-12 form. The Town reserves the right to approve or reject any and all subcontractors when deemed in the best interest of the Town. All subcontractors must be approved prior to commencing work.

20. Liquidated Damages

If the Contractor fails to perform required hoist and crane inspections, load testing, documentation, or compliance services in accordance with OSHA and ASME requirements, and the Town incurs additional costs as a direct result, the Contractor shall be liable for liquidated damages equal to documented additional costs incurred by the Town.

Such costs may include:

Emergency inspections performed by another contractor Equipment downtime Regulatory fines or compliance costs Overtime labor required by Town staff

No liquidated damages shall be assessed unless the Town documents that such additional costs were incurred. The Town reserves the right to deduct any liquidated damages from amounts due or to become due to the Contractor under this contract, or to pursue recovery through any other remedies available at law or in equity.

21. Proposal Guarantee (Bid Bond)

No Bid Bond is required.

22. Equal Opportunity

The Town hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, any disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation, and that they will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an awarded contract.

23. Availability of Documents

Specifications, bid forms, and contract documents may be obtained from:

Town of Killingly website:

www.killinglyct.gov/departments/finance/bids_and_rfps.php

CTSource website: https://portal.ct.gov/DAS/CTSource/ctsource Office of the Town Engineer, Killingly Town Hall, 172 Main Street, Killingly, CT 06239

24. Addenda and Interpretations

No interpretations of the meaning of the Specifications, or other pre-bid documents will be made to any Bidder orally.

Every request for such interpretation shall be in writing, addressed to the Town Engineer, 172 Main St. Killingly, Connecticut 06239. To be given consideration, such requests must be received at least ten (10) days prior to the date fixed for the opening of bids. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications, which, if issued, will be posted on the Town Website and the CTSource website not later than four

(4) days prior to the date fixed for the opening of bids. Failure of any Bidder to receive any such addendum or interpretations shall not relieve such Bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

25. Right to Reject

The Town reserves the right to reject any or all proposals if they show any omission, alteration of form, additions not called for, conditional proposals, waive informalities, and award a contract, if at all, to the lowest responsible and qualified bidder deemed to be in the best interests of the Town.

26. Contact Information

For questions or site access:

Joseph Couture; Assistant Plant Superintendent Email: wpcf@killinglyct.gov Phone: (860) 779-5392

Attachments (Included in Full RFP Package)

Appendix A - Scope of Work Page 10

Appendix B – Information for Bidders Page 14

Appendix C – Proposal & Bid Forms Page 15

Appendix D – Non-Collusion Affidavit Page 20

Appendix E – References Page 22

Appendix F – General Requirements & Specifications Page 24

Appendix G – Purchase Order Terms and Conditions Page 25

Appendix H - Acknowledgement of Addenda Page 33

Attachment 1 – Hoist and Crane Inventory Page 33

Appendices - Technical Sections

Appendix A – Scope of Work

Hoist and Crane Inspection Services

A.1 Purpose

Provide comprehensive inspection, testing, load testing (where required), certification, documentation, and compliance services for all hoists, cranes, and lifting devices located at Town of Killingly facilities to ensure safe operation and compliance with OSHA and ASME standards.

A.2 Scope of Services

The Contractor shall furnish all labor, equipment, tools, testing equipment, load testing weights, materials, documentation, and incidentals necessary to perform the required hoist and crane inspection services.

All work must comply with:

OSHA 29 CFR 1910.179 (Overhead and Gantry Cranes)

OSHA 29 CFR 1910.184 (Slings) ASME B30 Standards (applicable sections) Manufacturer requirements State of Connecticut safety requirements

A.2.1 Routine Inspection & Maintenance Services

The Contractor shall perform inspections including but not limited to:

Annual Inspections

Structural components Bridge, trolley, and hoist mechanisms Wire rope and chain condition Hooks, latches, and safety devices Brakes and limit switches Load rating verification Electrical systems and pendant controls Mounting hardware and runway systems

Frequent Inspections

Visual inspection of wear components Operational checks Safety device functionality

A.2.2 Load Testing

Where required by OSHA/ASME or manufacturer:

Load testing of hoists and cranes Certification documentation Test weight provision Post-test inspection

A.2.3 Documentation & Reporting

Contractor shall provide:

Written inspection reports Deficiency reports Equipment inventory list Certification documents Load test certificates Repair recommendations Digital PDF reports within five (5) business days

Records shall be maintained for minimum seven (7) years.

A.2.4 Emergency & On-Call Services

Contractor shall provide:

Emergency inspection after overload or incident Safety evaluation of damaged lifting equipment Response within 24–48 hours

A.2.5 Performance Standards

100% of lifting equipment is inspected annually Deficiency reports provided within 5 days Emergency response within 48 hours OSHA/ASME compliant documentation

A.2.6 Contractor Qualifications

Contractors must demonstrate:

Minimum five (5) years’ experience inspecting hoists and cranes OSHA/ASME qualified inspector certification Load testing certification capability Three municipal or industrial references Insurance meeting Town requirements

A.2.7 Term of Contract

This agreement shall begin July 1, 2026, and continue through June 30, 2027, with optional annual renewals upon mutual written agreement.

A.2.8 Payment Terms

• Payment shall be made only for completed, verified, and accepted inspection and testing services.

• Invoices shall reference facility location, crane/hoist identification number or asset number, equipment description, inspection type performed, load testing performed (if applicable), and services completed.

• Invoices are payable within thirty (30) days of Town approval.

Specifications

A.1.S Facility Access

Service shall normally be performed during Town business hours. The KWPCF hours are 7:00 am – 3:00 pm.

Access outside normal hours requires prior authorization.

A.2.S Contractor Qualifications

Contractors must demonstrate:

Minimum five (5) years experience in crane and hoist inspection, testing, and certification services

Qualified crane and hoist inspectors in accordance with OSHA and ASME B30 standards Ability to perform and certify load testing where required Properly calibrated inspection and testing equipment Insurance meeting Town requirements A minimum of three (3) municipal, industrial, or utility references for similar crane and hoist inspection services.

A.3.S Service Quality Requirements

All work shall comply with OSHA regulations, ASME B30 standards, and manufacturer recommendations

All inspection and testing equipment shall be calibrated and suitable for the equipment being inspected

Any replacement parts recommended shall meet or exceed OEM specifications and applicable safety standards

All cranes and hoists shall be returned to service in safe operating condition following inspection

Deficiencies shall be clearly documented and reported to the Town

A.4.S Delivery & Acceptance Procedures

Inspection scheduling shall be coordinated with the Town

Inspectors shall check in at each facility and follow all site safety and security procedures

The Town reserves the right to witness inspections and load testing

Deficient or non-compliant work shall be corrected at no additional cost to the Town

Inspection reports and certification documentation must be submitted prior to final acceptance

A.5.S Termination for Cause

The Town may terminate this contract for repeated or serious failures to meet:

Required inspection schedules

Documentation and reporting requirements

OSHA and ASME compliance requirements

Licensing or insurance requirements

Safety or regulatory standards

Upon termination:

The Town may procure replacement services from another contractor

The Contractor may be liable for any excess costs incurred

Liquidated damages and all other remedies shall remain enforceable

Appendix B – Information for Bidders

B.1 Proposal Submission

1. Proposals must be submitted in sealed envelopes clearly marked:

“Hoist and Crane Inspection Services” [Name of Bidder]

2. Sealed proposals must be received by the Office of the Town Engineer, Town of

Killingly, 172 Main Street, Killingly, CT 06239 no later than 10:00 AM, Monday, August 10, 2026.

3. Late proposals will not be considered.

B.2 Work Locations

Killingly Water Pollution Control Facility, 31 Wauregan Road, Killingly CT

B.3 Proposal Contents

Each submission must include:

Completed Bid Form (Appendix B) Non-Collusion Affidavit (Appendix C) References (Appendix D) Accreditation certificate & scope, sample calibration certificate(s), list of standards

(summary), safety program summary

B.4 Award of Contract

The Town of Killingly reserves the right to reject any and all bids, to waive informalities and technical defects, and to award a contract, if at all, to the lowest responsible and qualified bidder as determined by the Town of Killingly, in its sole discretion to be in the Town’s best interests.

Appendix C – Proposal & Bid Forms

C.1 Bid Schedule

Bidders shall provide firm pricing for the Crane and Hoist Inspection, Testing, Load Testing (where required), Maintenance Review, and Compliance Documentation services described in this RFP. All pricing shall be fully inclusive of labor, travel, inspection equipment, load testing equipment, inspection tags, service labels, documentation, reporting, and all other costs necessary to provide complete, OSHA- and ASME-compliant service unless otherwise noted.

Bidders shall include pricing for annual inspections, periodic inspections, load testing (where required), deficiency reporting, and certification documentation. Any additional services such as repairs, adjustments, or emergency inspections shall be clearly identified and priced separately in the proposal.

All inspection tags, certification labels, written reports, and compliance documentation shall be included in the base pricing. No separate charges shall be permitted for required inspection documentation and reporting unless specifically identified in the proposal.

Bidders shall clearly identify any minimum service charges, call-out fees, emergency response rates, or additional testing fees. All pricing shall remain firm for the initial contract term unless otherwise specified in the proposal.

Bidders shall provide pricing for the following:

Pricing Structure

1. Annual Hoist & Crane Inspection – Lump Sum Includes all labor, travel, inspection, testing, and documentation.

2. Load Testing – Unit Price Provide pricing per hoist or crane by capacity range.

3. Repairs & Adjustments – Hourly Rate Provide hourly rate for repair recommendations or adjustments.

4. Emergency Inspections – Hourly / Call-Out Provide emergency service rate.

5. Documentation & Certification Included in base price.

6. Inspection Tags, Compliance Records, and Reporting Shall be included in the base pricing. No separate charge is permitted for required inspection tags, labels, or compliance documentation.

7. Ancillary Charges List any non-standard parts, special components, or unusual materials separately. All ancillary charges must be pre-approved in writing by the Town prior to use or invoicing.

Bidders shall complete and submit Year 1, Year 2, and Year 3 pricing tables, including any escalation assumptions, as part of their proposal package.

C.2 Signature & Acknowledgment

Each proposal must be signed by an authorized officer of the bidding firm and shall include written acknowledgment of receipt of all issued addenda. Unsigned proposals or proposals lacking addenda acknowledgment may be rejected as non-responsive.

Proposal & Bid Form

Town of Killingly – Water Pollution Control Facility

Bidder Information

Company Name ___________________________________________

Address ___________________________________________

Contact Person ___________________________________________

Phone ___________________________________________

Email ___________________________________________

Schedule of Prices

1. Annual Hoist & Crane Inspection Services (Base Service)

Includes all travel, labor, inspection, load testing (if required), operational testing, safety inspections, written reports, and compliance documentation for all Town-owned hoists, cranes, and lifting devices listed in the final inventory.

Service Description Lump Sum Price

Annual Inspection, Testing & Reporting $

2. Additional Testing & Services - Unit Pricing

2.1 Load Testing

Equipment Type $ per unit

Chain Hoist $

Electric Chain Hoist $

Wire Rope Hoist $

Bridge Crane $

2.2 Operational / Safety Testing

Service $ per unit

Operational Inspection $

Brake Test $

Limit Switch Test $

Wire Rope Inspection $

Chain Inspection $

2.3 Repairs & Replacement Parts (If Authorized)

Description Hourly Rate / Unit Price

Labor Rate $ per hour

Replacement Chain $

Replacement Wire Rope $

Hook Replacement $

Pendant Control Replacement $

Brake Replacement $

2.4 Minimum Charges / Handling Fees

Description Price

Minimum Service Charge (if any) $

Shop / Handling Fee (if any) $

Other (specify) $

3. Emergency & Off-Hours Services

Description Rate

Emergency / After-Hours Hourly Rate $ per hour

Minimum Call-Out Charge $

Expedited / Priority Response Fee (if any) $

4. Inspection Reports, Tags, & Compliance Documentation

Inspection reports, deficiency reports, compliance documentation, and inspection tags/labels shall be included in the base price.

No separate charges are permitted for standard inspection documentation.

5. Ancillary Charges (Non-Standard Items)

(All must be pre-approved in writing by the Town prior to use or invoicing)

Description Unit Price

Yearly Price Increases

Year 2 increase in % - ______________

Year 3 increase in % - ______________

Bidder Certifications

1. The undersigned agrees to furnish all labor, materials, equipment, and services required in accordance with the bid documents.

2. The undersigned has examined the specifications, site, and conditions of work, and submits this proposal fully informed.

3. The bid is valid for sixty (60) days from the date of opening.

It is understood that the written total of bid items in words will control, by any contract which may be awarded arising from this bid. It is further understood that the unit price will control payment to the bidder. (Ie. The bidder will be paid for the work performed). The Town reserves the right to disseminate and calculate the bids in whatever manner they see fit that will be in the best interest of the Town.

Signature of Bidder ___________________________________________

Appendix D – Non-Collusion Affidavit

Each bidder shall submit a signed affidavit stating:

1. The proposal is genuine and not made in the interest of any other bidder.

2. The bidder has not colluded with any other bidder to fix prices or restrict competition.

A sample affidavit form will be provided for bidder completion.

NON-COLLUSION AFFIDAVIT

This Affidavit must be completed, notarized and attached to your Bid Proposal. Failure to do so will result in the rejection of your Bid. A separate Affidavit must be submitted by each principal of a joint venture.

Project Name. _________________________________________________________________________

Federal Aid Project No. _________________________________________________________________

City/Town. ___________________________________________________________________________

Description of Project: ____________________________________________________________

I, , acting in behalf of (Name of Party Signing Affidavit)

Of which I am (Person, Firm, Association, Corporation or Organization) the , submitting a bid for the above project, certify and affirm in (Title of Person) accordance with Section 112© of Title 23, U.S. Code Highways that

(Person, Firm, Association, Corporation or Organization) has neither directly or indirectly entered into any agreements, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with such bid. False statements made herein may be subject of criminal prosecution.

Name of Corporation or Firm

Signature and Title of Official Making the Affidavit

Subscribed and sworn to before me, this day of ____________________________, 202_.

Notary Public/Commissioner of the Superior Court

My Commission Expires

Appendix E – References

Each bidder must provide:

1. A minimum of three (3) references for municipal/utility clients for whom similar calibration services are provided.

2. References must include:

o Organization name o Contact person o Address, phone number, and email o Contract terms and description of services performed

References

Hoist and Crane Inspection Services

The Bidder is required to fill out the following form to enable the Owner to make inquiries and judge as to the Bidder's experience, skill, available financial resources, credit, and business standing.

1. Number of years the bidder has been in business said services:

2. List of three Facilities of similar nature that the Bidder has performed said services, include name, address, and telephone number of a reference for each municipality:

3. Has the Bidder ever failed to complete work awarded; if so, state where and why:

4. Does the Bidder plan to sublet any part of this work; if so, give details:

5. If applicable list equipment Bidder owns that is available for this contract:

6. List equipment Bidder plans to rent or purchase for this contract:

7. List name, address and telephone number for the following:

Surety:

Bank:

Bidder Signature

Name:

Title:

Appendix F - General Requirements & Specifications

F.1 Scope of Services

The Contractor shall provide all qualified personnel, inspection tools, load testing equipment, documentation, and reporting necessary to perform hoist and crane inspections in accordance with OSHA and ASME standards.

Services shall include routine scheduled inspections, emergency response, corrective maintenance, and full compliance documentation for all Town-owned portable fire extinguishers.

F.2 Service Requirements

Routine services shall be scheduled by appointment with the Town.

Emergency and off-cycle service shall be provided in accordance with the response times specified in this RFP.

Normal service hours shall be 7:00 a.m. to 2:00 p.m., Monday through Friday, unless otherwise authorized by the Town.

F.3 Equipment & Materials

The Contractor shall supply all tools, inspection equipment, load testing equipment, rigging devices, measuring instruments, access equipment, safety equipment, and any other materials necessary to perform crane and hoist inspections, testing, and certification services in full compliance with applicable OSHA and ASME standards.

All inspection and testing equipment shall be properly calibrated and suitable for the capacities and types of cranes, hoists, and lifting devices being inspected. The Contractor shall provide all necessary load testing weights, dynamometers, gauges, and testing devices required to perform certified load testing where applicable.

Any replacement parts identified during inspection shall be new, manufacturer-approved components that meet or exceed OEM specifications and comply with applicable OSHA and ASME B30 standards. No replacement parts shall be installed without prior authorization from the Town.

The Contractor shall also provide all inspection tags, labels, and certification documentation required to indicate inspection date, inspector identification, load test date (if applicable), and next inspection due date. All tags and labels shall be durable and suitable for industrial environments.

F.4 Contract Term

Initial Term: Twelve (12) months beginning July 1, 2026.

Renewal Options: Up to two (2) additional one-year renewals upon mutual written agreement, unless either party provides sixty (60) days’ written notice of intent not to renew.

Bidders shall clearly identify any proposed annual price adjustments or escalation factors in their proposals.

F.5 Insurance

The Contractor shall maintain all insurance and licensing required under Section 12 (Insurance) of this RFP for the full duration of the contract.

Appendix G – Purchase Order Terms and Conditions

1. Agreement. No changes, conditions or agreements other than those stipulated herein are to govern this purchase order (“Order”) unless expressly made in writing and mutually agreed to.

Acceptance of this Order constitutes acceptance of all conditions stated herein.

2. Prices. This Order shall not be filled at prices or fees higher than those shown on the Order without the written authority of the Purchaser. If this Order is not priced, it shall not be filled at prices higher than those last quoted or charged the Purchaser, unless prices shall have been authorized in writing by the Purchaser. The Purchaser shall be protected against declining prices on the undelivered portion of this Order. Seller may elect to meet price reductions, but if Seller should refuse to do so, the Purchaser shall have the right to cancel any or all of the balance due on this Order without cost or penalty.

3. Invoices. No invoice shall be delivered by the Seller to any employee of the Town of Killingly. All invoices, in duplicate, shall be mailed to: Town of Killingly, WPCF, 31 Wauregan Rd, Killingly, CT 06239, unless instructed to do otherwise in writing.

4. Delivery. Time is of the essence in the Seller’s fulfillment of the Order. Delays in shipment shall be reported immediately by the Seller to the Purchaser. The Seller shall, however, be granted an extension of time to perform the Order in the event of unusual delays in the production of equipment and/or materials or unusual delays in shipping not the fault of the Seller. Prices are considered “FOB Jobsite” with transportation charges prepaid on all Orders; charges for freight, express, cartage or packing will not be allowed or paid by the Purchaser unless expressly stated on the Order. The Risk of Loss shall remain with the Seller and delivery shall not be deemed to be complete until the goods and/or and services have been actually received and accepted by the Purchaser.

5. Inspection & Acceptance. All goods and services are subject to inspection and approval by the Purchaser. If rejected, goods will be returned at Seller’s expense. The Purchaser reserves the right to refuse any goods and to cancel all or any part of the goods not conforming to applicable specifications, drawings, samples, or descriptions. Acceptance of any part of the Order shall not bind the Purchaser to accept future shipments, nor deprive it of the right to return goods already accepted.

6. Quantity. The quantity of goods delivered must be that specified in the Order. All changes in quantity must be approved in writing by an authorized agent of the Purchaser. The Purchaser reserves the right to return excess shipments at the Seller’s expense.

7. Defects. By accepting this Order, the Seller acknowledges that the goods covered by this Order are satisfactory for the purposes intended by the Purchaser, if previously disclosed to Seller, and that any defect in such goods may occasion special damages to the Purchaser.

8. Conforming Goods. Acceptance of all or any part of the goods shall not be deemed to be a waiver of the Purchaser’s right to either cancel or to return all or any portion of the goods because of failure to conform to the Order, or by reason of defects, latent or patent, or other breach of warranty, or to make any claim for damages including special damages occasioned to the Purchaser. Such rights shall be in addition to any other remedies provided by law.

9. Payment Discounts. It shall be understood that the cash discount period will date from the Purchaser’s RECEIPT of the invoice and not from the DATE of the invoice.

10. Worker’s Compensation and Insurance. If this Order includes any work on any premises other than those of the Seller, the Seller, in accepting the Order agrees:

a. Not to transfer this Order nor any part thereof to any person, firm or corporation without the prior consent of the Purchaser, but to give personal attention and superintendence to the work, and that the Purchaser shall be at liberty to place other contractors at work on the premises during the continuance of the work under this Order, for the execution of such other work as may be necessary and that are not included in this Order.

b. To maintain such insurance as will protect the Seller and Purchaser from claims under Workmen’s Compensation or Employer’s Liability Acts and commercial general liability insurance for any other claims for personal injury or property damage which may arise by reason of the performance of any work under this Order; to deliver to the Purchaser; a certificate or other evidence of such reasonable insurance coverage limits reasonably satisfactory to Purchaser, and further to protect, indemnify and save the Purchaser harmless from any and all liabilities arising from injuries to mechanics, laborers or any other persons whatsoever employed in the construction of said work or otherwise employed on or coming upon or near said premises from and against damage to property adjacent thereto, and from and against any and all liabilities for damage or injury to any persons or property whatsoever in any manner resulting from or caused by the performance of this Order, or any work relating thereto or any portion of said work.

c. Minimum types and limits of insurance shall be as follows:

1. Commercial General Liability insurance on an "occurrence" basis for bodily injury and property damage that may arise out of or result from the goods or services identified in this Order.

• $1,000,000 each occurrence

• $1,000,000 personal and advertising injury

• $2,000,000 general aggregate

• $2,000,000 products-completed operations aggregate

(b) Coverage for ongoing operations, independent contractors, and any persons or entities performing services on behalf of the Seller.

(c) Products and completed operations coverage, which coverage shall be maintained in effect for a period equivalent to the applicable statute of repose.

(d) An endorsement stating that "limits apply per sale."

(e) Contractual liability coverage.

(f) Contain a severability or separation of insureds clause.

(g) An additional insured endorsement (on ISO form CG 20 10 or CG 20 26 and form CG 20 37, or equivalent acceptable to the Purchaser) naming the Additional Insureds (defined below) as additional insureds.

(h) The Purchaser shall be named as an additional insured (“Additional Insureds”) on the Seller’s policies of insurance. The insurance maintained by the Seller shall be primary with respect to the interest of the Purchaser, and any other insurance or self-insurance maintained by the Purchaser, or the other Additional Insureds is in excess and shall not contribute to Seller's insurance in all instances regardless of any like insurance that the Purchaser or the other Additional Insureds may have.

(i) Waiver of Subrogation endorsement in favor of the Purchaser, the other Additional Insureds, and their respective insurers. The Purchaser, the other Additional Insureds, and their respective insurers retain all rights of subrogation.

2. Commercial Automobile Liability coverage to include owned, hired and non-owned automobile liability insurance covering all use of all automobiles, trucks and other motor vehicles utilized by the Seller or its subcontractors and suppliers, including each of the following:

(a) A combined single limit for bodily injury and property damage of $1,000,000 per accident.

(b) Coverage for upset, overturn and collision coverage related to pollution events (applying to the vehicle, trailer or other attachments to vehicle and extend to cargo/waste carried and to subcontractors or others providing services to the Seller).

(c) Waiver of Subrogation endorsement in favor of the Purchaser, the other Additional Insureds, and their respective insurers. The Purchaser, the other Additional Insureds, and their respective insurers retain all rights of subrogation.

3. Seller’s Pollution Liability coverage with policy limits of not less than $1,000,000 per claim and $2,000,000 in the aggregate (with coverage for asbestos related claims).

4. Follow-form umbrella (excess) liability insurance with a limit of $5,000,000 each occurrence in excess of the general liability, employer's liability and business automobile liability coverages required of Seller under this Section. Such insurance shall contain a provision that it will not be more restrictive than the primary insurance. Aggregate limits of liability shall apply separately with respect to the Order. Waiver of Subrogation endorsement in favor of the Purchaser, the other Additional Insureds, and their respective insurers. The Purchaser, the other Additional Insureds, and their respective insurers retain all rights of subrogation.

5. Workers' Compensation insurance, including employer's liability, for all persons whom the Seller employs (or uses as subcontract labor if the subcontractor is uninsured) in carrying out any services related to this Order. Such insurance shall be in strict compliance with the requirements of the most current and applicable workers' compensation insurance laws in effect from time to time in the state(s) where the Order is delivered or services are performed, and shall include the following:

(a) Coverage A (Workers' Compensation) - Statutory

(b) Coverage B (Employer's Liability)

At a minimum, the following limits, and coverages:

• $1,000,000 for each accident, for bodily injury by accident

• $1,000.000 for each employee, for bodily injury by disease

• $1,000,000 for each disease policy limit

(c) Waiver of Subrogation endorsement in favor of the Purchaser, the other Additional Insureds, and their respective insurers. The Purchaser, the other Additional Insureds, and their respective insurers retain all rights of subrogation.

(d) Contain endorsements that provide: Voluntary Compensation

6. Professional Liability Insurance. If the Seller is required to furnish professional services as part of this Order, the Seller shall procure Professional Liability insurance covering performance of the professional services, with policy limits of not less than five million ($5,000,000) per claim and five million ($5,000,000) in the aggregate.

Additional Insureds.

To the fullest extent permitted by law, the Seller shall cause the primary and excess or umbrella polices for Commercial General Liability, Automobile Liability and Seller’s Pollution Liability to include the Purchaser, and its directors, trustees, officials, officers, committee members, agents, employees, consultants and representatives (collectively, the “Additional Insureds”) as additional insureds for claims caused in whole or in part by the Seller’s negligent acts or omissions or defects in the goods provided by Seller. The additional insured coverage shall be primary and non-contributory to any of the Additional Insureds’ insurance policies and shall apply to both ongoing and completed operations. The Seller shall provide the Purchaser with an additional insured endorsement evidencing the Seller’s compliance with its obligations to name additional insureds pursuant to this Section which endorsement shall be ISO Endorsement satisfactory to the Purchaser

The insurance provisions set forth herein shall survive the delivery and acceptance of the goods and services set forth in this Order, termination of this Order, or full or partial performance of this Order, to the maximum extent allowed by law.

11. Patent Infringement. To the fullest extent allowed by law, the Seller agrees to defend, indemnify and hold harmless the Purchaser from and against all costs, damage, loss or expense, including reasonable attorneys’ fees, which the Purchaser may incur or undergo in the event of any suit, claim, or proceedings being brought against the Purchaser for the infringement of any letters patent of the United States of America by reason of the sale and/or use of any devise, design or apparatus furnished by the Seller under this Order; including any actual or claimed trademark, patent or copyright infringement.

12. Regulatory Compliance. In filling this Order, Seller represents and covenants that all goods and materials used to fill this Order are produced in compliance with all applicable existing federal and state laws, including but not limited to those regarding labor, wages, hours, and materials.

13. OSHA Requirements. Seller agrees to comply with the provisions of the Occupational Safety and Health Act of 1970 and the standards and regulations issued thereunder and warrants that all goods furnished under this Order will conform to and comply with said standards and regulations. Seller further agrees to indemnify and hold harmless the Purchaser for all damages suffered by the Purchaser as a result of Seller’s failure of the goods furnished under this Order to so comply. Seller agrees to furnish Material Safety Data Sheet as applicable for hazardous or potentially hazardous products.

14. Non-Discrimination. The Seller agrees and warrants that in the fulfillment of this Order it will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, religion, national origin, sex or physical disability including, but not limited to blindness, unless it is shown by Seller that such disability prevents performance of that which must be done to successfully fulfill the terms of this Order or in any manner which is prohibited by the laws of the United States or the State of Connecticut and further agrees to provide the Connecticut Human Rights and Opportunities Commission with such information requested by the Commission concerning the employment practices and procedures of the Seller.

15. Warranty. Seller expressly warrants that the goods covered by this Order are of merchantable quality and satisfactory and safe for consumer use.

a. Warranty of Merchantability – goods provided by the Seller under this Order shall be merchantable. All goods provided shall be of good quality, within the description given by the Purchaser, shall be fit for their ordinary purpose, shall be adequately contained and…