CR SOW for 2025 Clients.Final_25-08-22.pdf

Request for Proposals: Cultural Resources

Scope of Work This Scope of Work (SOW) defines the deliverables for the selected contractor (Contractor) to provide a professional archaeological survey for 3 projects led by Jackson Soil and Water Conservation District (JSWCD) within Jackson County, Oregon. This SOW includes details of each project, including maps of the project sites and ground disturbing activities planned. JSWCD will append this SOW to a Professional Services Agreement signed by JSWCD and the selected contractor that defines the terms and conditions of the agreement.

Scope of Services

The Contractor will conduct an archaeological survey, using standard surface-survey methods, as per State Historic Preservation Office (SHPO) guidelines, of the entire “area of potential effect” (A.P.E.) of 3 project sites as defined in Project Sites & Activities below.

The Contractor will provide the following field services and methods:

• Other than <1m diameter trowel-scrapes, done as needed down to mineral soil, the survey will entail no excavation.

• Conduct pre-field background research using the SHPO Oregon Archaeological Records Remote Access (OARRA) system, historic maps, ethnographic sources, and other relevant archives.

• Identify any previously documented cultural resources and evaluate their potential eligibility for the National Register of Historic Places.

• Perform the survey using surface pedestrian transects appropriate for the terrain and resource sensitivity. Areas such as stream corridors, ridgelines, or rock overhangs should be examined with greater intensity.

• Use GPS to record all sites and isolate locations with UTM coordinates and provide maps for each.

• Ensure no artifacts are collected during the survey.

Documentation and Reporting

Following completion of fieldwork, the Contractor will prepare a standard archaeological survey report in accordance with Oregon SHPO Reporting Guidelines (2011) and submit the following:

1. Draft Report (Due 11/15/2025):

Submitted to JSWCD for review and comment. Report must include:

o Description of survey methods o Maps and photographs o GIS shapefiles (polygons, points, and linear features) compatible with ArcMap 10.5 or later. JSWCD can provide all necessary maps required for report preparation if needed.

o Site descriptions, including artifact types, densities, and features o A summary of background research and prior site documentation o A completed SHPO site form for each identified site or isolate o Cultural site updates (if revisiting known sites) with topographic maps

2. Final Report (Due 12/15/2025):

Submitted to both SHPO (via its Go-Digital process) and JSWCD. Must include:

o One digital PDF copy with all maps and graphics o Completed SHPO site and isolate forms o USGS 7.5’ topo maps with site locations o Any required buffers marked on maps (30 meters from site edge, if applicable)

3. Tribal Coordination:

The Contractor will coordinate with all tribal governments with ancestral ties to the project area. Coordination includes submitting the same materials shared with SHPO and notifying JSWCD of any tribal responses or consultation outcomes.

Project Sites and Activities

This SOW includes work across 3 project sites described below:

1. Collier Project Site

a. Location:

i. 35-1W-03-1200, 35-1W-10-100

ii. 16550 Hwy 62, Eagle Point, OR 97524

b. See attached figure 1 for a map of the project site below.

c. Ground disturbing activities include the following:

i. Irrigation pipeline installation: linear disturbance of 4,980’ with depths ranging from surface only to 3.5’.

ii. Water control structures: 3 areas of disturbance measuring 20’ x 20’ by 3’ in depth.

iii. Agricultural field land leveling (fill only): 0.52 acres.

2. Haugland Project Site

a. Location:

i. 36-1W-12-600, 36-1W-13-100

ii. 3760 Alta Vista Rd., Eagle Point, OR 97524

b. See attached figure 1 for a map of the project site below.

c. Ground disturbing activities include the following:

i. Water line installation: Linear disturbance of 3,852’ at 1.5’ depth.

ii. Solar panel installation: 1 area of disturbance measuring 1’ x 1’ x 3’ in depth.

iii. Hardened livestock handling areas: 8 areas of disturbance measuring

0.07 acres and less than 1’ in depth.

iv. Livestock fencing: Linear disturbance of 9,000’ at 1’ to 3’ in depth.

v. Pasture grazing management and planting: 107.9 acres at 6” or less in depth.

vi. Tree and shrub planting: 3.2 acres of dispersed plantings at less than

1’ in depth.

3. Seyboldt Project Site

a. Location:

i. 35-1W-12-600

ii. 3242 Butte Falls Hwy., Eagle Point, OR 97524

b. See attached figure 1 for a map of the project site below.

c. Ground disturbing activities include the following:

i. Pile burning: 2.2 acres of dispersed piles producing heat to a depth of 1.5’

ii. Tree and shrub planting: 0.6 acres of dispersed plantings at less than 1’ in depth.

Figure 1: Collier project map.

Figure 2: Haugland project map.

Figure 3: Seyboldt project map.

Timeline

The Contractor will begin pre-field research, fieldwork, and reporting activities by October 1, 2025, and will complete all deliverables, including the final report submission to JSWCD and SHPO, by December 15, 2025. Weather conditions, such as excessive rainfall or frozen ground, may delay field progress at the Contractor’s discretion. If delays arise, the Contractor may request an extension of the due date by submitting a written request to JSWCD at least fifteen (15) days prior to the originally agreed-upon completion date.

JSWCD may grant such extensions at its discretion.

Payment Terms

Contractors will provide their hourly rate and any other compensation requirements in response to this Request for Proposal.

JSWCD will compensate the Contractor at their hourly rate which includes travel time to and from the project site. In addition to hourly compensation, JSWCD will reimburse the Contractor for direct expenses related to the work, such as mileage (reimbursed at $0.70 per mile through 2025), report filing fees, or postage costs. The Contractor assumes responsibility for notifying JSWCD in advance of any such expenses—aside from mileage— and must provide itemized receipts for all reimbursable costs. The Contractor will maintain records of all days and hours worked on the project and will submit detailed invoice no more frequently than monthly to JSWCD. This SOW shall not-to-exceed total of $25,000.