2025-74 Notice of Intent to Award.pdf
PDF 320 KB Posted
- Attached to
- Library Materials Vending Lockers
- Solicitation number
- S-C01010-00015001
- Issued by
- Clackamas County, Oregon
About this file
This is a Notice of Intent to Award contract issued by Clackamas County, Oregon, for Libraries in Clackamas County (LINCC) consortium, dated December 22, 2025. The county solicited proposals through RFP #2025-74 for outdoor self-service pick-up lockers and automated vending systems for library materials to be deployed across the county's 13 independent libraries. The apparent successful proposer is Bibliotheca, LLC, which scored 85.33 points out of 100 in the evaluation process. The procurement utilized a 100-point scoring rubric consisting of 30 points for proposer general background and qualifications, 45 points for scope of work, and 25 points for fees. The proposal submission deadline was October 29, 2025, with a targeted operational start date of June 30, 2026, and a five-year contract term from the effective date. The notice initiates a seven-calendar-day protest period for unsuccessful proposers.
Five vendors submitted proposals for this procurement: Bibliotheca, LLC (85.33 points); Invengo American, Crop/FE Technologies (75.33 points); Tech Logic Corporation (61.50 points); Technology International, Inc. (53.17 points); and Quadient, Inc. (30.50 points). The county requires insurance coverage including professional liability of $1,000,000 per occurrence, commercial general liability of $1,000,000 per occurrence, and automobile liability of $500,000 per occurrence. The procurement employs a fixed pricing model allowing individual LINCC libraries to purchase units from the single awarded vendor. The systems must integrate with the county's existing SirsiDynix Symphony Integrated Library System, operate in outdoor environments, offer multilingual interfaces, and provide weatherproofing and remote management capabilities. The county actively encouraged proposals from Minority, Women, Veteran, and Emerging Small Businesses as part of its commitment to diverse vendor participation.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| CR SOW for 2025 Clients.Final_25-08-22.pdf | ||
| RFP 2025-74 Lib Lockers.pdf | ||
| 2025-74 Clarifying questions - RP 2025-10-21.pdf |
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Text version
PH: 503-742-5400 WWW.CLACKAMAS.US
NOTICE OF INTENT TO AWARD CONTRACT
DATE: December 22, 2025
RFP #: 2025-74
TITLE: LIBRARY MATERIALS VENDING LOCKERS
APPARENT SUCCESSFUL PROPOSER: Bibliotheca, LLC
In accordance with Local Contract Review Board Rule C-047-0740 and the above referenced RFP, Clackamas County (“County”) intends to award a contract to the above named apparent successful proposer. The above named apparent successful proposer shall not acquire any legal or equitable rights relative to the contract services until a contract containing terms and conditions acceptable to the County is executed. If the apparent successful proposer fails to negotiate and execute a contract with the County, the County may revoke the award and award the contract to the next highest ranked proposer or withdraw the RFP.
This Notice of Intent to Award Contract starts the seven (7) calendar day period in which an unsuccessful proposer may file a protest in accordance with Rule C-047-0740. Unsuccessful proposers may review the procurement file at the above Oregon City address upon appointment. Any protest must be in writing and must be delivered by email to the below address.
Thomas Candelario tcandelario@clackamas.us
Clackamas County appreciates the time and effort by proposers to submit for this solicitation and looks forward to receiving other proposals in the future. Please contact Thomas Candelario if you have any questions.
Ryan Rice Clackamas County Procurement mailto:tcandelario@clackamas.us
PH: 503-742-5400 WWW.CLACKAMAS.US
RFP # 2025-74
Evaluation Scores Averages
Firm Proposers General
Background and Qualifications (0-30 Points)
Scope of Work (0-45 Points)
Fees (0-25 Points)
Total (0-100 Points)
Invengo
American, Crop (FE Technologies)
27.5 29.17 18.67 75.33
Bibliotheca 27.33 38.67 19.33 85.33
Quadient, Inc.
10.83 9.17 10.50
30.50
Tech Logic Corporation 24.83 24.50 12.17 61.50
Technology International, Inc. 19.33 24.67 9.17 53.17
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