CR_25-266216.Notice_to_Prospective_Bidders.docx

Governor Gavin Newsom

Notice to Prospective Bidders Page 1

Notice to Prospective Bidders Drapery Cleaning

CR 25-266216

October 14, 2025

You are invited to review and respond to this contracting opportunity for Drapery Cleaning offered by the Department of General Services, Facilities Management Division (FMD).

Please find the Key Action Dates identified below:

Non-mandatory Walk Through1 505 Van Ness Avenue San Francisco, California 94102 October 22, 2025

10:00AM

1 Developing the quote and attending the Walk Through is entirely the responsibility of the Bidder and will not be chargeable to the State.

2 All questions arising from the walk-through must be submitted in writing to the Acquisition Analyst. Verbal information at walk-through will not be binding on the State unless such information is issued in writing as an addendum by the Acquisition Analyst.

3 Please return a completed Exhibit B, Attachment 1 via email; however, hard copies can be hand-delivered to the Acquisition Analyst at the below address. Please ensure insurance requirements and prevailing wages, if applicable, as identified in the sample contract are considered in your quote. Should prevailing wage be required, August 2025 rates will apply. Note: Bidder (and any listed subcontractor) must be registered with the Department of Industrial Relations (DIR), if required by law to do so.

Please note: Information displayed in orange font in the attached sample contract is for bidding purposes only and will not appear in the final contract.

Please note: In order to award a contract, the apparent winning Contractor will need to complete the below items as directed and provided by the Acquisition Analyst:

· Payee Data Record (STD 204), which can be viewed and downloaded at the following internet site: https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

· Bidder Declaration (GSPD-05-105), which can be viewed and downloaded at the following internet site: https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

· Contractor Certification Clauses (CCC -04/2017), which can be viewed and downloaded at https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

· Three (3) Bidder References (with satisfactory job performances on similar scope work)

· Darfur Contracting Act Certification (Pursuant to Darfur Contracting Act of 2008)

· California Civil Rights Law Certification for bids exceeding $100,000.00. The attachment can be viewed and downloaded at the following link: https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS-ATTACHMENT.pdf

· Certificate of Insurance and its endorsements as identified in Exhibit D.7 of the attached sample contract.

· If required by law, proof of registration with the Department of Industrial Relations.

· DGS PD 843 Disabled Veteran Business Enterprise Declarations form may be required within 10 days of contract award if the bidder is a DVBE or if any subcontractors are a DVBE. The DGS PD 843 is available at the following link: https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

Any agreement entered into with the State of California, will have the following included by reference:

· General Terms and Conditions, which can be viewed and downloaded at the following internet site: General Terms and Conditions (GTC 02/2025)

Please be advised of Executive Order N-6-22 Russia Sanctions. On March 4, 2022, Governor Gavin Newsom issued Executive Order (EO) N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, Bidder represents that it is not a target of Economic Sanctions. Should the State determine Bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Bidder’s bid any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

If there are any questions, please contact the Acquisition Analyst listed below. OBAS reserves the right to withdraw this contracting opportunity for any reason.

Spencer Morton, Acquisition Analyst Spencer.Morton@dgs.ca.gov (279) 799-4662

Administration Division, Office of Business and Acquisition Services | State of California | Government Operations Agency Contracts Services Section | 707 Third Street, MS 508 |West Sacramento, CA 95605 image1.jpeg