CR_25-266216.FMD.Drapery_Cleaning.docx
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- Attached to
- 25-266216. FMD. Drapery Cleaning
- Solicitation number
- 0000036962
About this file
This document is a Scope of Work (SOW) for the California Department of General Services (DGS), Facilities Management Division (FMD), detailing a one-time drapery cleaning service for the Edmund G. 'Pat' Brown CPUC Building #418 located at 505 Van Ness Avenue in San Francisco. The project involves cleaning two panels of sheer drapery in the cafeteria windows, with dimensions of 12.67 ft. H x 55' W, using a two-step dry cleaning process. The drapery is made of Light Shadow Dome Net, Acrylic, and Sunlight Curtains materials. The contract anticipates a 12-month term, with the initial service to be performed within 7-14 calendar days of agreement execution.
The contract includes a detailed pricing structure with a Cost Sheet outlining rates for drapery cleaning services and potential foreseeable repair services. The State will not pay for additional fees not listed on the Cost Sheet, and the contractor is responsible for supplying all necessary materials and equipment. The total bid amount includes drapery cleaning services and potential repair services, with strict guidelines on invoicing, payment procedures, and warranty provisions. The contract also specifies insurance requirements, including commercial general liability, automobile liability, and workers' compensation coverage, with the State of California listed as an additional insured party.
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Facilities Management Division Drapery Cleaning; Building #418 CR 25-266216; Exhibit D; Page 1 of 4
EXHIBIT A
SCOPE OF WORK
The State of California (State), Department of General Services (DGS), Facilities Management Division (FMD) manages, maintains and operates state buildings and grounds statewide, pursuant to Government Code Section 14685 (a), which authorizes DGS to establish rules and regulations for the government and maintenance of state buildings and grounds. FMD is procuring services for Drapery Cleaning on state property.
1. PROJECT SUMMARY
A. The Contractor shall provide all labor, equipment, and materials required to provide Sheer Drapery Cleaning services for the equipment identified in Exhibit A, Attachment 1. Service shall include the following:
1. Drapery Cleaning
B. The services will be performed at the following location:
Edmund G. ‘Pat’ Brown CPUC (Building #418) 505 Van Ness Avenue San Francisco, California 94102
C. The rates specified in Exhibit B, Attachment 1, Cost Sheet, shall stay in effect for the entire Agreement term. Contractor was afforded the opportunity at the walk-through to examine work sites and specifications and investigate conditions, character and quality of surface, subsurface materials or obstacles and conditions that might be encountered. No additions or increases to the Agreement amount will be made due to conditions that existed at the walk-through.
D. The State anticipates a 12 month term for this Agreement.
2. PROJECT REPRESENTATIVES
A. The Contract Representatives during the term of this Agreement will be:
| Representatives |
| FMD Contract Administrator |
| Contractor’s Contract Administrator |
| Name and Title: |
| TBD |
| TBE |
Address:
City, State, Zip:
Phone Number:
E-mail Address:
B. The State reserves the right to identify an FMD Designated Representative in the absence of the FMD Contract Administrator.
C. Any changes in Contractor’s Contract Administrator must be immediately reported in writing to the FMD Contract Administrator or FMD Designated Representative.
3. QUALIFICATION REQUIREMENTS
A. Technicians providing services must be regularly employed by the Contractor.
4. PERFORMANCE DETAILS
A. Contractor shall perform all services in accordance with California Code of Regulations, Title 24, California Building Standards Code.
B. Contractor shall be responsible for supplying miscellaneous materials (i.e., brushes, handheld steamers, towels, etc.) incidental to service, including safety materials needed or required to perform service, at no additional charge to the State.
C. The State will not pay for fees not listed on Exhibit B, Attachment 1, Cost Sheet (i.e. travel, freight, trip, tax, and/or fuel surcharges, etc.).
D. Any damage to existing facilities or structures resulting from this work shall be reported immediately to the FMD Contract Administrator or FMD Designated Representative and be repaired to the satisfaction of the FMD Contract Administrator or FMD Designated Representative at the Contractor’s expense and only with prior approval of the FMD Contract Administrator or FMD Designated Representative.
5. SERVICE DETAILS
A. Work Days, Hours and State Holidays
1. The State's normal business hours are: Monday through Friday, 8:00 a.m. to 5:00 p.m. (PT), excluding observed State holidays. All scheduled services under this Agreement shall be completed within normal business hours (unless approved in writing and in advance by the FMD Contract Administrator or FMD Designated Representative). Any unapproved hours of work will be considered performed at Contractor's own expense.
2. Contractor shall not be regularly scheduled for services on observed State holidays. Current observed State holidays are New Year’s Day, Martin Luther King, Jr. Day, President’s Day, Cesar Chavez Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving and Christmas Day.
B. Scheduling of Work
1. After the Agreement has been approved, Contractor shall confer with the FMD Contract Administrator or FMD Designated Representative in a start-up meeting.
2. One-Time services shall be coordinated with the FMD Contract Administrator or Designated FMD Representative with the first service occurring no later than 7-14 calendar days from Agreement execution.
3. During the term of this Agreement, and notwithstanding the described hours and calendar schedule, the FMD Contract Administrator or FMD Designated Representative and Contractor shall mutually agree in writing to modify workdays or hours to reasonably accommodate the completion of work. (Delete blue language if one-time service)
C. Building Security
1. The State shall have and exercise full and complete control over granting, denying, withholding or terminating building clearances for Contractor’s personnel.
2. Contractor’s staff shall check in with building security at building’s main entrance, where they are to provide a valid State of California issued identification and will be issued a temporary pass that will be returned at the end of each day. Temporary pass shall be worn while performing services in the building and on building’s grounds.
3. All Contractor’s personnel shall notify the FMD Contract Administrator or FMD Designated Representative upon arrival each day and sign-in and out on the FMD Maintenance Log Book daily.
4. Contractor’s staff shall be in a uniform (with a name-tag) that easily identifies them as Contractor’s staff.
5. Contractor shall be responsible for all costs incurred as a result of false fire alarms or other system alarms activated by Contractor’s negligence or that of its employees, material suppliers, and/or subcontractors.
D. Parking
The State does not provide parking, however, off-loading of equipment and materials may be performed at the building’s loading dock if permission is obtained in advance from the FMD Contract Administrator or FMD Designated Representative and sufficient space is available.
E. Utilities
Water, electricity, elevator and restroom facilities are available free of charge while performing services associated with this Agreement. However, these facilities shall be kept clean at all times and are not to be used for anything other than their intended purpose.
F. Interference
Contractor shall make provisions to accomplish the work of this Agreement, without undue interference with the operations of the State, its tenants and visitors, or surrounding businesses and buildings.
G. Clean-Up
Contractor shall keep all work areas clean and free of debris. During progress of work and at the end of each workday, Contractor shall clean-up materials, remove from building location and discard appropriately and in accordance with any local or county ordinances. Any cleaning of equipment on State property requires the approval of the FMD Contract Administrator or FMD Designated Representative.
6. WORK DETAILS
The Contractor shall perform a one-time, on-site cleaning service for two (2) panels of sheer drapery located in the cafeteria windows of Building #418. The work shall include, but is not limited to, the following tasks:
A. Drapery Cleaning Services
1. Conduct a visual inspection of the drapery panels and track hardware to identify any pre-existing damage or missing components.
2. Set up protective coverings for surrounding surfaces and flooring to prevent contamination or damage during cleaning.
3. Perform a two-step dry cleaning process on both sides of each sheer panel using industry-approved, fabric-safe cleaning agents.
4. Utilize an industrial extractor to remove surface dust and embedded particulates prior to chemical application.
5. Ensure cleaning methods preserve the integrity of the fabric, including any flame-retardant treatments or pleating.
6. Clean and lubricate the drapery track hardware to ensure smooth operation.
7. Inspect for and replace any missing or damaged hooks, fasteners, or gliders as applicable.
8. Contractor shall supply all necessary lifts in order to complete work.
9. Employ a scissor lift or equivalent access equipment to safely reach and service elevated drapery installations.
10. Ensure all equipment is operated by trained personnel in compliance with OSHA and building safety standards.
11. Conduct a final inspection with the FMD Contract Administrator or Designated Representative to verify service completion and quality.
B. The FMD Contract Administrator or FMD Designated Representative reserves the right to increase or decrease preventive maintenance services, or to decrease the scheduled number of services, should equipment be added or old equipment become obsolete.
C. Preventive Maintenance shall be paid by the State at the Contractor’s rates specified in Exhibit B, Attachment 1, Cost Sheet, Table 1,One-Time 2 Panels Sheer Drapery Cleaning Services.
7. REPAIR SERVICES
A. Contractor shall provide repair services required to keep the equipment fully operational in accordance with manufacturer’s standards.
B. Foreseeable Repairs shall be paid by the State at the Contractor’s Repair Service-Hourly Rates, specified in Exhibit B, Attachment 1, Cost Sheet, Table 2, Foreseeable Repair Services.
C. Contractor shall respond to requests for repair service within one (1) business day of notification by the FMD Contract Administrator or FMD Designated Representative.
D. Contractor shall make every attempt to complete repairs the same business day. When a part(s) must be ordered that will delay completion of repairs the same working day, Contractor shall inform the FMD Contract Administrator or FMD Designated Representative immediately.
8. WORK ORDER
A. Contractor shall submit a written estimate for repair and emergency repair services to the FMD Contract Administrator or FMD Designated Representative and receive an approved Work Order, prior to performing repair services. Exhibit A, Attachment 2, Sample Work Order is included for reference.
B. Contractor shall notify and submit a written estimate of required part(s) to the FMD Contract Administrator or FMD Designated Representative and receive an approved work order, prior to ordering or replacement of part(s). Exhibit A, Attachment 2, Sample Work Order is included for reference.
C. In the case of conflict between the rates identified on Exhibit B, Attachment 1, Cost Sheet and the rates identified on the Work Order, the Cost Sheet shall prevail.
9. INSPECTIONS BY STATE
Any services performed by the Contractor are to be inspected by the FMD Contract Administrator or FMD Designated Representative after completion. The FMD Contract Administrator or FMD Designated Representative is solely responsible for determining acceptability of service performed and the operability of the equipment/system.
10. WARRANTY
A. Contractor unconditionally warrants the work performed under this Agreement conforms to the Agreement requirements and is free of any defect in equipment, material, or design furnished, or workmanship performed by Contractor or any tier.
B. This warranty shall continue for a period of one (1) year from the date of acceptance of the work.
C. Upon written notification, Contractor shall immediately repair or replace, at Contractor’s expense, work that fails to conform to the requirements of the Agreement or any defect in equipment, material, design furnished, or workmanship performed by Contractor or any subcontractor or supplier at any tier. In addition, Contractor shall remedy at Contractor’s expense any damage to State-owned or controlled real or personal property when that damage is the result of Contractor’s failure to conform to Agreement requirements or any defect of equipment, material, workmanship or design furnished.
D. Contractor shall restore any work damaged in fulfilling the terms and conditions of this clause. Contractor’s warranty with respect to work repaired or replaced will run for one (1) year from the date of acceptance of the repair or replacement. As used in this clause, “acceptance” means the act of the State’s representative by which the State assumes for itself, or as agent of another, ownership of equipment, materials and supplies, or approves specific services, as complete performance of the Agreement.
E. The State’s representative shall notify Contractor, in writing, within a reasonable time after the discovery of any failure, defect, or damage.
F. If Contractor fails to immediately remedy any failure, defect or damage after receipt of notice, the State shall have the right to replace, repair, or otherwise remedy the failure, defect or damage at Contractor’s expense.
G. With respect to all warranties from subcontractors, manufacturers, or suppliers for work performed and/or materials furnished under this Agreement, Contractor shall:
1. Obtain all warranties that would be given in normal commercial practice.
2. Require all warranties be executed, in writing, for the benefit of the State.
3. Enforce warranties for the benefit of the State.
EXHIBIT A, ATTACHMENT 1
EQUIPMENT LIST
Service shall be applicable for the following equipment:
| QTY |
| Equipment Description |
| Material |
| Dimension |
| 2 |
| Panels of Sheer Drapery (Cafeteria Windows) |
| Light Shadow Dome Net, Acrylic, Sunlight Curtains |
| 12.67 ft. H X 55’ W |
EXHIBIT A, ATTACHMENT 2
SAMPLE WORK ORDER
Building Name and Number
Between Department of General Services, Facilities Management Division and Contractor Name Work Order #
Contract #
The parties mutually agree to this Work Order (WO). All terms and conditions of the original Agreement shall remain in full force and effect. The scope of work for this WO is described below.
Building Number:
Building Name:
Building Location:
Project Title:
| Jobsite Contact: |
| Email: |
Phone:
Start Date:
| Work Hours & Days of Week: |
| 4 |
Required License(s):
Description of work:
Schedule:
Description of work and validation of cost according to original Agreement.
IN WITNESS WHEREOF, this Work Order has been executed by the parties hereto.
State Agency:
Department of General Services, Facilities Management Division – Project & Construction Management
State Agency:
Department of General Services, Facilities Management Division - Fiscal
| By: (Authorized Signature): |
| By: (Authorized Signature): |
Printed Name and Title of Person Signing:
Printed Name and Title of Person Signing:
Contractor’s Name:
By (Authorized Signature):
Printed Name and Title of Person Signing:
CR 25-266216; Exhibit A; Page 8 of 8
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
1. INVOICING AND PAYMENT
A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor in accordance with the rates specified in Exhibit B, Attachment 1, Cost Sheet.
B. Itemized invoices shall be submitted monthly in arrears of the service performed. Invoices must be submitted with the Contractor’s letterhead information exactly matching the Contractor name on the Standard Agreement 213 and be signed by an authorized representative.
C. Invoices will include:
1) Contract Number
2) Date of Invoice
3) Date of Service
4) Location of Service
5) Description of Services, applicable rates and total dollar amount
6) Copy of parts receipts (as applicable)
7) Signed technician report (as applicable)
8) Contractor’s California Certified Small Business Certification Reference Number or Disabled Veteran Business Enterprise Reference Number
9) Contact phone number for billing questions
D. The DGS Supplier Payment Page includes detailed information on how to submit invoices to DGS and how to check the status of payments:
https://www.dgs.ca.gov/OFS/Services/Page-Content/Office-of-Fiscal-Services-Services-List- Folder/DGS-Supplier-Payment
E. There are 3 options for submitting invoices to DGS as follows:
1) Through the Invoice Payment Portal (this is the preferred method of delivery): https://dgs.service-now.com/dgs_ssp
2) By Mail:
Department of General Services Office of Fiscal Services 707 3rd Street, MS 413 West Sacramento, CA 95605
3) By Email For the appropriate email address, please visit the DGS Supplier Payment page above and select “How to Submit Invoices to DGS” F. Should an invoice be disputed, Contractor will correct any/all disputed items on the invoice and resubmit the invoice as indicated above. Failure to provide and resubmit corrected invoice will result in a delay of payment. Under no circumstances will a credit memo be accepted in lieu of a corrected invoice.
2. BUDGET CONTINGENCY CLAUSE
A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor shall not be obligated to perform any provisions of this Agreement.
B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an Agreement Amendment to the Contractor to reflect the reduced amount.
C. This contract is subject to any additional restrictions, limitations or conditions enacted by the Legislature that may affect the provisions, terms or funding of this contract in any manner.
3. PROMPT PAYMENT CLAUSE
A. Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with section 927.
4. CONTRACTOR OVERPAYMENTS
A. If the State determines that an overpayment has been made to the Contractor, the State will seek recovery immediately upon discovery of the overpayment by: (a) calling the Contractor’s accounting office to request a refund of the overpayment amount, or (b) offsetting subsequent Contractor payments by the amount of the overpayment if Contractor repayment or credit is not received within thirty (30) days from the date of notice.
B. If Contractor discovers it has received an overpayment, Contractor must notify the State and refund the overpayment immediately.
Facilities Management Division
CR 25-266216; Exhibit B; Page 8 of 2
EXHIBIT B, ATTACHMENT 1
COST SHEET
1. DRAPERY CLEANING SERVICES
| Description |
| A |
| B |
| C |
Service Rate
| One-Time Service |
| Total |
Calculated Amount (A x B)
| Sheer Drapery Cleaning - 2 Panels |
| $ |
| 1 |
| $ |
CALCULATED DRAPERY CLEANING SERVICES TOTAL
(Sum of Column C)
1. FORESEEABLE REPAIR SERVICES1
| Description |
| A |
| B |
| C |
| D |
| E |
| F |
| G |
| Number of Labor Hours |
| Normal Business Hourly Rate2 |
| Calculated Labor Amount |
(A x B)
| Part Replacement Amount3 |
| Total Combined Replacement Amount |
(C+D) Est Qty
Calculated Total Amount (E x F)
Replace Missing / Damaged Hooks
| $ |
| $ |
| $ |
| $ |
| 5 |
| $ |
FORESEEABLE REPAIR SERVICES TOTAL
(Sum of Column G)
| 1 | Table 2: Foreseeable Repair Services amounts are used for evaluation purposes. Cost Sheet amounts are not a guarantee of service but shall be used should these services become necessary during the term of the Agreement. |
| 2 | Table 2: The State will pay the Foreseeable Repair Services at the fixed price specified as the Total Combined Replacement Amount (Column E) based on the calculations with the Normal Business Hourly rate. |
| 3 | Table 2: Foreseeable Repair Services: The Parts Replacement Amount (Column D) are all inclusive, including tax, markup, etc. The Part Replacement Amount is included in the Total Combined Replacement Amount and will not be paid separately. |
COST SHEET SUMMARY
| A |
| B |
| Table |
| Bid Amount |
| 1 |
| Drapery Cleaning Services |
CALCULATED DRAPERY CLEANING SERVICES TOTAL
| 2 |
| Foreseeable Repair Services |
FORESEEABLE REPAIR SERVICES TOTAL
(Sum of Column G)
Total Bid Amount (Sum of Column B)
NOTE:
· The State will not pay for fees not listed on Exhibit B, Attachment 1, Cost Sheet (i.e., travel, freight, trip, tax, and/or fuel surcharges, etc.).
· Contractor shall be responsible for supplying miscellaneous materials (i.e., brushes, handheld steamers, towels, etc.) incidental to service, including safety materials needed or required to perform service, at no additional charge to the State.
Facilities Management Division
CR 25-266216; Exhibit B, Attachment 1; Page 1 of 2
EXHIBIT C
GENERAL TERMS AND CONDITIONS
PLEASE NOTE: This page will not be included with the final contract. The General Terms and Conditions will be included in the contract by reference to Internet site:
https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language
If Bidder does not have Internet access, a hard copy will be provided by contacting the Acquisitions Analyst listed on the Notice to Prospective Bidders.
CR 25-266216; Exhibit C; Page 1 of 1
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1. STANDARD CONDITIONS OF SERVICE
A. Contractor will abide by all State and Federal laws in performance of this contract.
B. The Contractor shall maintain all license(s) required by law for accomplishing any work required with this agreement. In the event any license(s) expire at any time during the term of this agreement, Contractor agrees to provide to the State a copy of the renewed license(s) within thirty (30) days following the expiration date. In the event the Contractor fails to keep in effect at all times all required license(s), the State may, in addition to any other remedies it may have, terminate this agreement upon occurrence of such event.
C. The Contractor certifies that it has appropriate systems and controls in place to ensure that State funds will not be used in the performance of this Contract for the acquisition, operation or maintenance of computer software in violation of copyright laws.
D. If signing this contract as a sole proprietor, Contractor certifies that it is not an alien that is ineligible for state and local benefits, as defined in Subtitle B of the Personal Responsibility and Work Opportunity Act (8 U.S.C. § 1601 et seq.).
E. Pursuant to Public Contract Code section 10295.4, persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the California Department of Tax and Fee Administration (CDTFA) are ineligible to enter into any contract with the state for non-IT goods or services. Any contract entered into in violation of section 10295.4 is void and unenforceable.
F. If contract activities include collection of organic waste, the Contractor must be aware and adhere to Public Resources Code § 42649.1 et. seq. concerning organic waste recycling requirements. Organic waste includes: food waste, green waste, landscape and pruning waste, nonhazardous wood waste, and food-soiled paper waste that is mixed in with food waste.
G. If applicable, Pursuant to PCC 10230, this contract included Disabled Veteran Business Enterprise (DVBE) participation in the bid. The Contractor must comply with rules, regulations, ordinances, and statutes that apply to the California DVBE Program, as defined in Section 999 of the Military and Veterans Code, including, but not limited to, the requirements of subdivision (d) of Section 999.5 of the Military and Veterans Code.
2. EXCISE TAX
The State of California is exempt from Federal Excise Taxes, and no payment will be made for any taxes levied on employees' wages. The State will pay for any applicable State of California or local sales or use taxes on the services rendered or equipment or parts supplied pursuant to this agreement. California may pay any applicable sales or use tax imposed by another state.
3. RIGHT TO TERMINATE
A. The State reserves the right to cancel all or a portion of the service for any reason, subject to thirty (30) days written notice to the Contractor.
B. This agreement can be immediately terminated for cause. The term “for cause” means that the Contractor fails to meet the terms, conditions, and/or responsibilities of the contract. In this instance, the contract termination shall be effective as of the date indicated on the State’s notification to the Contractor.
4. RESOLUTION OF CONTRACT DISPUTES
A. In the event of a dispute, Contractor will attempt resolution with the FMD Contract Administrator with a written explanation of the situation. If no resolution is found, Contractor shall file a “Notice of Dispute” with the Department of General Services within ten (10) days of the failed resolution at the following address:
Attn: FMD Deputy Director Department of General Services, FMD 707 Third Street, MS 508 West Sacramento, CA 95605
B. Program Chief or for FMD, FMD Deputy Director or designee shall meet with the Contractor for purposes of resolving the dispute. The decision of the Program Chief or for FMD, FMD Deputy Director or the designee shall be final. In the event of a dispute, the language contained within this agreement and its attendant Exhibits shall prevail over any other language.
C. Neither the pendency of a dispute nor its consideration by the Program Chief or for FMD, FMD Deputy Director will excuse the Contractor from full and timely performance in accordance with the terms of the Agreement.
5. HEALTH AND SAFETY PROVISIONS
A. Contractor and all subcontractors shall abide by all health and safety mandates issued by federal, state, and local governments and/or public health officers as well as those issued by DGS, and worksite specific mandates. If multiple mandates exist, the Contractor and subcontractors shall abide by the most restrictive mandate. The term “employee”, “worker”, “state worker” or “state employee” in health and safety mandates includes contractor and subcontractor personnel.
B. Costs associated with adhering to health and safety mandates are the responsibility of the Contractor. Contractor is responsible for the tracking and compliance of health and safety mandates and may be audited upon request.
6. SUBCONTRACTORS
A. Subcontracting is not allowed on this contract.
7. INSURANCE REQUIREMENT
A. General Provisions Applying to All Policies
1) Coverage Term – Coverage needs to be in force for the complete term of the contract. If insurance expires during the term of the contract, a new certificate must be received by the State at least thirty (30) days prior to the expiration of this insurance. Any new insurance must still comply to the original terms of the contract.
2) Policy Cancellation or Termination & Notice of Non-Renewal – Contractor is responsible to notify the State within 5 business days of any cancellation, non-renewal or material change that affects required insurance coverage. In the event Contractor fails to keep in effect at all times the specified insurance coverage, the State may, in addition to any other remedies it may have, terminate this Contract upon the occurrence of such event, subject to the provisions of this Contract.
3) Deductible – Contractor is responsible for any deductible or self-insured retention contained within their insurance program.
4) Primary Clause – Any required insurance contained in this contract shall be primary, and not excess or contributory, to any other insurance carried by the State.
5) Insurance Carrier Required Rating – All insurance companies must carry a rating acceptable to the Office of Risk and Insurance Management. If the Contractor is self- insured for a portion or all of its insurance, review of financial information including a letter of credit may be required.
6) Endorsements – Any required endorsements requested by the State must be physically attached to all requested certificates of insurance and not substituted by referring to such coverage on the certificate of insurance.
7) Inadequate Insurance – Inadequate or lack of insurance does not negate the Contractor’s obligations under the contract.
B. Commercial General Liability – Contractor and any subcontractors shall maintain general liability on an occurrence form with limits not less than $1,000,000 per occurrence for bodily injury and property damage liability combined. If Commercial General Liability insurance or other form with a general aggregate limit is used, either the general aggregate limits shall apply separately to this project/location, or the general aggregate limit shall be twice the required occurrence limit. If the aggregate applies “per project/location” it shall so state on the certificate. The policy shall include coverage for liabilities arising out of premises, operations, independent contractors, products, completed operations, personal & advertising injury, and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s limit of liability. The policy must be endorsed to include the State of California, its officers, agents and employees as additional insured, but only with respect to work performed under the contract. The additional insured endorsement shall be provided with the certificate of insurance.
C. Automobile Liability – Contractor shall maintain motor vehicle liability with limits not less than $1,000,000 combined single limit per accident. Such insurance shall cover liability arising out of a motor vehicle including owned, hired and non-owned motor vehicles. The policy must be endorsed to include the State of California, its officers, agents and employees as additional insured, but only with respect to work performed under the contract. The additional insured endorsement shall be provided with the certificate of insurance.
D. Workers Compensation and Employers Liability – Contractor shall maintain statutory worker’s compensation and employer’s liability coverage for all its employees who will be engaged in the performance of the Contract. Employer’s liability limits of $1,000,000 are required. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the State.
E. Certificate of Insurance – The Contractor shall furnish a Certificate of Insurance. The Certificate of Insurance will provide the above listed liability coverages and the Certificate Holder shall read:
Department of General Services, The Ziggurat Attn: CSS – 24-236985, OBAS Mailstop: 508 707 Third Street West Sacramento, CA 95605
8. RUSSIAN SANCTION ORDERS
On March 4, 2022, Governor Gavin Newsom issued Executive Order (EO) N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.
9. NEWS RELEASES
News releases pertaining to award of, or work performed as a result of, contract may not be made without prior written approval of:
The Public Information Officer 707 Third Street, MS 101 West Sacramento, CA 95605 Phone: (916) 376-5037 Email: DGSPublicAffairs@dgs.ca.gov
File details come from the government source that posted it. Updated .