CPR AED RFQ 70RDA126Q00000107 Combined Synopsis Solicitation.pdf

Combined Synopsis Solicitation Solicitation: 70RDA126Q00000107

Automated External Defibrillation (AED)

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes only solicitation. Offers are being requested and a separate written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 Dec 2025 RFO.

Solicitation number Solicitation: 70RDA126Q00000107 is issued as a request for proposal (RFP) for CRSO Safety and Occupational Health seeking AED Program and Services in accordance with the SOW.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Defense Priorities and Allocations System (DPAS) and assigned rating.: N/A

(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s):

See Attachment 1- Schedule pages.

Offerors must propose on all CLINs in Attachment I to be considered for award. The Government reserves the right to exercise this option incrementally.

FAR 52.216-1 Type of Contract (APR 1984) The Government contemplates award of a single firm-fixed-price (FFP) contract resulting from this solicitation.

(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).

See Attachment 2 - Statement of Work

(iv) Date(s) and place(s) of delivery and acceptance

Procure and install four Safety Stations at the two following locations four Safety Stations at the two following locations:

1. St. Elizabeths, 2700 Martin Luther King Ave SE, Washington, DC 20032

2. Building 1, St. Elizabeths, 2700 Martin Luther King Ave SE, Washington, DC 20032 See the SOW, Attachment 2 for details.

Delivery Schedule and Period of Performance:

Base Year: September 30, 2026 - September 29, 2027 Option 1: September 30, 2027 - September 29, 2028 Option 2: September 30, 2028 - September 29, 2029 Option 3: September 30, 2029 - September 29, 2030 Option 4: September 30, 2030 - September 29, 2031

(v) Solicitations provisions and contract clauses

(1) FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services September 2023 (Deviation)

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS

A. PROPOSAL DUE DATE AND DELIVERY

Offers are due on or before 16 September 2026 at 10:00am EASTERN TIME. Only electronic proposals are acceptable. All proposals shall be sent to Mariah Watt at Mariah.Watt @hq.dhs.gov and Ronald JEAN-BAPTISTE at Ronald.Jean- Baptiste@hq.dhs.gov with the subject line: 70RDA126R00000107 – AED – Proposal

An Offeror that does not meet the delivery deadline for receipt may be excluded from the competition and its proposal may not be accepted.

Facsimile and hard copy submissions of proposals will not be accepted. Failure to submit your response by this date and time may result in non-consideration of your proposal.

B. QUESTIONS AND AMENDMENTS

Questions are due on or before 11 September 2026 at 10:00am EASTERN TIME.

Only Electronic questions are acceptable. E-mail questions to Mariah Watt at

Mariah.Watt @hq.dhs.gov and Ronald JEAN-BAPTISTE at Ronald.Jean- Baptiste@hq.dhs.gov with the subject line:

“ 70RDA126R00000107 – AED – Questions”

Questions asked over telephone or voicemail will not be accepted as formal questions for this requirement and will not be addressed in any amendments to the RFP.

The Government recommends that the Offeror ensures that questions are written to enable a clear understanding as to the Offeror’s issues or concerns with the referenced area of the solicitation. Statements expressing opinions, sentiments, or conjectures are not considered valid inquiries or comments for this purpose and will not receive a response from the Government.

The Government will consolidate all responses to vendor questions into an amendment and issue the amendment to all Offerors.

C. PROPOSAL CONTENT

The proposals shall consist of two volumes. Volume I shall be the technical proposal and Volume II shall be the price proposal.

Volume I: Technical Proposal Content

The Government will evaluate relevant past performance of each Offeror. The Offeror and any proposed Subcontractor who will perform technical work relevant to the SOW shall identify three (3) ongoing or successfully completed projects performed by the Offeror or Subcontractors that demonstrate recent and relevant past performance. Recent is defined as within the last three (3) years. Relevant is defined as work similar in size and scope, as aggregated together, to the work identified in the PWS. At least one past performance reference shall be submitted for the offeror identified as the prime contractor for this quotation submission. Further, Offeror shall include a list of all relevant DHS on-going contracts or contracts, if any, completed for the specified period. For each reference, the offeror shall provide at a minimum the following

A. Name of Contractor that performed the work and whether it was performed as the subcontractor or prime contractor.

B. Contract/Task Order/Call Order name, duration, and dollar value.

C. Brief description of contract/task order/call order (sufficient to establish relevance of past performance to the DHS requirement), and role of Offeror or subcontractor, which clearly identifies the level and type of services performed under the contract, and the role of the Prime or Subcontractor in performing the work.

D. Point of Contact from the Government entity (name, title, current phone number, and current e-mail) familiar with the project that can confirm the level and quality of the Offeror’s referenced past performance and work. The Government reserves the right to communicate with the Point of Contact provided.

E. A discussion of the aspects of the past performance that are similar to DHS need as reflected in the SOW, as well as aspects that are not similar.

F. If submitting a past performance example for a subcontractor, describe how the subcontractor will meaningfully contribute to performance of the contract.

The Government reserves the right to conduct reference checks using the information provided for this factor. The Government may contact the identified representative of the Government agency or company as part of the reference checks to confirm the level and nature of this past performance. If the Government exercises its reserved right to conduct reference checks and is unable to reach the past performance reference check, it will not positively or negatively impact the evaluation of corresponding past performance example.

Beyond reviewing Offeror’s submitted past performance examples and any possible reference checks, no other means will be utilized to evaluate the Offeror’s prior experience.

Past Performance

Rating Description

High Confidence

The Government has high confidence that the Offeror has relevant prior experience and will be successful in performing the contract with little or no Government intervention.

Some Confidence

The Government has some confidence that the Offeror has relevant prior experience and will be successful in performing the contract with some Government intervention.

Low Confidence

The Government has low confidence that the Offeror has relevant prior experience or will be successful in performing the contract even with Government intervention.

Neutral In the case of a offeror without a record or references of recent and relevant past performance, or for whom information on experience is not available, or so sparse that no meaningful prior experience rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on prior experience. . Therefore, the offeror shall be determined to have unknown past performance. In the context of a “unknown” past p[erformacne, the offeror rating shall be considered “Neutral”

Evaluation Standards

Adjective Definition

Benefit Any attribute of the proposal that gives the Government confidence that the Offeror will exceed the required effort as defined in the SOW.

Risk

Any attribute of the proposal that does not give the Government confidence that the Offeror will successfully perform the required effort as defined in the Statement of Work.

D. Price/Cost

Price proposals may be submitted in contractor format and shall include:

a. Signed and dated proposal/cover letter with the following information: Solicitation Number, Company name, address, Contractor point of contact, telephone number, e-mail address, Contractor DUNS Number, and the assigned Commercial and Government Entity (CAGE) Code from System for Award Management (SAM).

b. Signed acknowledgements of amendments (applicable only if any amendments are issued against this solicitation.)

(End of Provision)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

If needed, the Government intends to exercise the option or options under FAR 52.217-8 without further competition or need for justification for other than full or open competition. For purposes of evaluation, the potential need to exercise the option under FAR 52.217-8 to extend the period of contract performance for the maximum period of six (6) months will be considered the same for all Offerors. In considering the price of the base period and any option periods, the Government will consider that if the extension of service clause (FAR 52.217-8) is exercised, it will be at the exact price, other than length of performance, as the base or option period being extended. The Government will determine whether the price, inclusive of all options (including the options available under FAR 52.217-8), is fair and reasonable, and whether the price of the base period and all option periods (including the option(s) represented by FAR 52.217-8), in combination with the other evaluation factors specified in the solicitation, represents the best value to the Government.

(2) RFO 52.212-2, Evaluation—Commercial Products and Commercial Services (FEB

2026) is hereby incorporated, subject to the procedures in 12.201-2.

The following factors shall be used to evaluate the offer: meeting salient characteristics as listed in the Statement of Work, Demonstrated Prior Experience, price, and meeting the delivery time.

ADDENDUM TO RFO 52.212-2, EVALUATION

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

1. The Government intends to award one (1) contract to the acceptable offeror which is deemed responsible in accordance with the FAR, and which has submitted an offer conforming to the solicitation requirements. The requirements include all stated terms, conditions, and all other requirements of this solicitation. The Government intends to make an award based on the initial offer received; therefore, the initial offer should contain the offeror’s best terms from a price and technical standpoint. Offerors must be determined to be responsible according to the standards of FAR Subpart 9 to be eligible for award.

2. Failure to provide a complete, detailed, realistic, and reasonable offer may reflect a lack of understanding of the requirements and may result in a determination that the offeror’s proposal is unacceptable. The Government does not assume a duty to search for clarification data to cure problems or inconsistencies with an offeror’s proposal.

3. The award decision process is being conducted under FAR Part 12, wherein the Contracting Officer is permitted to engage in communications with individual offeror about their proposal without being subject to the policies and procedures of FAR Part 15, and without engaging in "discussions" or "negotiations" under FAR Part 15.

4. Although the Government intends to award a contract resulting from this solicitation, the Government reserves the right to reject any and all proposals received and not award any item or items from this solicitation.

PAST PERFORMANCE

The Government will evaluate the past performance submitted by the Offeror to determine its confidence level that the Offeror will successfully perform the BPA.

PRICE AND ADMINISTRATIVE

1. Price analysis shall not be conducted on offerors determined to be unacceptable for award, since the offeror will not be in line for award. All CLINs must be priced.

2. The Government will perform a price analysis to determine the reasonableness of proposed price in accordance with the FAR 15.404-1(b). The Government will utilize a comparison of proposed prices received in response to the solicitation and or the IGCE.

(a) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(b) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

3. Evaluation of options will not obligate the Government to exercise the option(s).

The effective date for the FAR 52.217-5 (Evaluation of Options) class deviation is November 3, 2025. This deviation, implemented as part of the Revolutionary FAR Overhaul (RFO) per Executive Order 14275, remains active and will continue in effect until permanently incorporated into the FAR or explicitly rescinded.

(3) Applicable Provisions.

This Combined Synopsis/Solicitation incorporates one or more provisions and clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR - https://www.acquisition.gov/browsefar HSAR - Homeland Security Acquisition Regulation | Homeland Security

Number Title Table 1- Provisions Source

52.203-

Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024) Statute

52.204-7 System for Award Management—Registration (Class Deviation 2022-O0009) Statute

52.207-6

Solicitation of Offers from Small Business Concerns and Small Business Teaming

Arrangements or Joint Ventures (Multiple-Award Contracts) (AUG 2024) Statute

52.222-

Certification Regarding Knowledge of Child Labor for Listed End Products (FEB 2021)

E.O.

52.229-

11 Tax on Certain Foreign Procurements—Notice and Representation (MAR 2026) Statute

(b) RFO 52.212-4 Terms and Conditions—Commercial Products and Commercial Services, ADDENDUM TO RFO 52.212-4, Invoices shall be prepared in accordance with FAR Clauses 52.232-25 Prompt Payment. In addition to invoice preparation as required by the FAR, the Contractor’s invoice shall include the following information:

1. Name and address of the contractor.

2. Invoice date and invoice number. (Contractors should date invoices as close as possible to the date of mailing or transmission.)

3. Contract number and period of performance or other authorization for supplies delivered or services performed (including order number and contract line-item number).

4. Description (the associated CLIN, dollar amount invoiced, and service completed).

All invoices shall include the current amount billed along with a cumulative amount billed and remaining balance.

5. Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Any other information or documentation required by the Contract (e.g., evidence of shipment)

6. Name and address of contractor official to whom payment is to be sent (must be the same as that in www.sam.gov).

7. Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

8. Electronic funds transfer (EFT) banking information.

The Contractor shall submit one invoice by the 5th day of each month.

The Contractor shall submit the invoice electronically to “ InvoiceMGT.Consolidation@ice.dhs.gov “

The Contractor shall simultaneously provide an electronic copy of the invoice to the following individuals at the email addresses below:

A) ATTN: Office of Procurement Operations/Ronald Jean- Baptiste E-mail: Ronald.Jean-Baptiste@hq.dhs.gov

B) ATTN: Office of Procurement Operations/Mariah Watt E-mail: Mariah.Watt@hq.dhs.gov

C) ATTN: COR TBD

E-mail: TBD

Number Title Table -2 Clauses Source

52.209-6

Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment (Feb 2026) Statute

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 15) Statute

52.219-6 Notice of Total Small Business Set-Aside (Feb 2026) Statute

52.222-3 Convict Labor (Jun 2003) EO

52.222-19 Child Labor—Cooperation with Authorities and Remedies (Mar 2026) EO

52.222-35 Equal Opportunity for Veterans (Jun 2020) Statute

52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020) Statute

52.222-37 Employment Reports on Veterans (JUN 2020) Statute

52.222-50 Combating Trafficking in Persons (Feb 2026) Statute

52.222-54 Employment Eligibility Verification (Jan 2025) EO

52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) EO

52.222-90 Addressing DEI Discrimination by Federal Contractors (Feb 2026) E.O.

CLAUSES IN FULL TEXT

Number Title Table -2 Clauses Source

52.223-23 Sustainable Products and Services (Deviation 2026-O0038) (FEB 2026) Statute

52.225-1 Buy American-Supplies (Feb 2026) Statute

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) EO

52.232-33

Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) Statute

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2026) Statute

52.233-3 Protest After Award (Feb 2026) Statute

52.233-4 Applicable Law for Breach of Contract Claim (Feb 2026) Statute

52.240-91 Security Prohibitions and Exclusions (Deviation 2026-O0038) (FEB 2026) Statute

52.244-6

Subcontracts for Commercial Products and Commercial Services (Deviation

2026-O0038) (APR 2026)

Statute

FAR 52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor.

The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration date.

(End of clause)

FAR 52.217-9 Option to Extend the Term of the Contract (Mar

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 12 months; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

HSAR 3052.212-70 Contract Terms and Conditions Applicable to DHS Acquisition of Commercial Items.

As prescribed in (HSAR) 48 CFR 3012.301, insert the following clause:

Contract Terms and Conditions Applicable to DHS Acquisition of Commercial Items (JUL 2023)

The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The provision or clause in effect based on the applicable regulation cited on the date the solicitation is issued applies unless otherwise stated herein. The following provisions and clauses are incorporated by reference: [The Contracting Officer should either check the provisions and clauses that apply or delete the provisions and clauses that do not apply from the list. The Contracting Officer may add the date of the provision or clause if desired for clarity.]

(a) Provisions.

____3052.216-70 Evaluation of Offers Subject to An Economic Price Adjustment Clause.

____3052.219-72 Evaluation of Prime Contractor Participation in the DHS Mentor Protégé Program.

____3052.247-70 F.o.B. Origin Information.

____Alternate I

____Alternate II

____3052.247-71 F.o.B. Origin Only.

__X_3052.247-72 F.o.B. Destination Only.

(b) Clauses.

____3052.203-70 Instructions for Contractor Disclosure of Violations.

____3052.204-71 Contractor Employee Access.

____Alternate I

____Alternate II

____3052.204-72 Safeguarding of Controlled Unclassified Information.

____Alternate I

____3052.204-73 Notification and Credit Monitoring Requirements for Personally Identifiable Information Incidents.

__X_3052.205-70 Advertisement, Publicizing Awards, and Releases.

____Alternate I

____3052.209-72 Organizational Conflicts of Interest.

____3052.209-73 Limitation on Future Contracting.

____3052.215-70 Key Personnel or Facilities.

____3052.216-71 Determination of Award Fee.

____3052.216-72 Performance Evaluation Plan.

____3052.216-73 Distribution of Award Fee.

____3052.217-91 Performance. (USCG)

____3052.217-92 Inspection and Manner of Doing Work. (USCG)

____3052.217.93 Subcontracts. (USCG)

____3052.217.94 Lay Days. (USCG)

____3052.217-95 Liability and Insurance. (USCG)

____3052.217-96 Title. (USCG)

____3052.217.97 Discharge of Liens. (USCG)

____3052.217-98 Delays. (USCG)

____3052.217-99 Department of Labor Safety and Health Regulations for Ship Repair. (USCG)

____3052.217-100 Guarantee. (USCG)

____3052.219-71 DHS Mentor Protégé Program.

__X__3052.228-70 Insurance.

____3052.228-90 Notification of Miller Act Payment Bond Protection. (USCG)

____3052.228-91 Loss of or Damage to Leased Aircraft. (USCG)

____3052.228.92 Fair Market Value of Aircraft. (USCG)

____3052.228-93 Risk and Indemnities. (USCG)

____3052.236-70 Special Provisions for Work at Operating Airports.

_X___3052.242-72 Contracting Officer's Representative.

____HSAR 3052.249-90 Contract Termination (USCG).

(End of clause)

(vii) The date, time, and place for receipt of offer and point of contact

Offers are due on or before 16 September 2026 at 10:00am EASTERN TIME. Only Electronic proposals are acceptable. ALL proposals shall be sent to Mariah Watt at Mariah.Watt @hq.dhs.gov and Ronald JEAN-BAPTISTE at Ronald.Jean- Baptiste@hq.dhs.gov and with the subject line: 70RDA126R00000107 – Proposal

(viii) Any other additional information required by 5.101(c).

i. Point of Contact:

Ronald JEAN-BAPTISTE Contracting Officer

DEPT OPS ACQ DIV I (70RDA1)

U.S. Dept. of Homeland Security Office of Procurement Operations Dept. Operations Acquisition Division I

SPRINGFIELD VA 20598

Ronald.jean-baptiste@hq.dhs.gov

Mariah Watt Contract Specialist

DEPT OPS ACQ DIV I (70RDA1)

U.S. Dept. of Homeland Security Office of Procurement Operations Dept. Operations Acquisition Division I

SPRINGFIELD VA 20598

Mariah.Watt @hq.dhs.gov

ii. This acquisition is a Total Small Business Set-Aside (FAR 19.5), the NAICS code for this acquisition can be found in the table of size standards used to determine small business eligibility at https://www.sba.gov/document/support-table-size-standards.

iii. Proposals shall be valid for 90 days unless otherwise stated

iv. The NAICS for this solicitation is 332311. The size standard for a small business under this NAICS code is 500 people.

v. All responsible sources may submit a proposal, as appropriate, which will be considered by the agency.

vi. The proposed product or service must meet the qualification requirement in the SOW in order to be eligible for award.

End of Combined Synopsis/Solicitation