Amendment 0001 - Government Questions and Responses final.xlsx
XLSX spreadsheet 19 KB Posted
- Attached to
- CPR AED Support Services
- Solicitation number
- 70RDA126Q00000107
About this file
This is an Amendment 0001 Government Questions and Responses document for solicitation 70RDA126Q00000107, addressing 59 vendor questions regarding the CPR AED Support Services contract opportunity.
The solicitation seeks comprehensive AED program management and support services for the Department of Homeland Security, covering 321 Physio-Control LifePak 1000 AEDs and 27 Safety Stations located primarily at DHS HQ on the St. Elizabeths Campus in Washington, DC, with four Safety Stations at TSA HQ in Springfield, VA. Required services include annual AED maintenance and inspections, tracking of expired batteries and pads with free replacement at no additional cost, installation of four new Cubix cabinets and seven total Safety Station installations, procurement and delivery of all equipment and supplies, medical oversight by a District of Columbia-licensed physician, and training delivery consisting of 12 CPR/First Aid/AED sessions (spaced March through September), Bloodborne Pathogens training, Narcan training, Stop-the-Bleed training, and evacuation chair instruction. The contractor must provide all training materials, manikins, AEDs trainers, and instructional equipment; receive, store, transport, and distribute all equipment; and handle oxygen cylinder hydrostatic testing and refill as a one-time base-year requirement. All equipment purchases must occur in the base year, with annual oversight and training services continuing through option years. Instructors must hold credentials from the American Heart Association, American Red Cross, or equivalent certifying body. The incumbent contractor is Rescue One, Training for Life (contract 70RDAD21P00000056). Base-year equipment and annual CLINs are invoiced annually upon delivery and Government acceptance. The submission deadline was extended to September 17, 2026 at 10:00 AM ET, with proposals submitted to Ronald.jean-Baptiste@hq.dhs.gov and Mariah.Watt@hq.dhs.gov. The applicable NAICS code is 611699 (CPR/First Aid training) with no specific small business set-asides mentioned in the responses.
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Other files
| File | Type | Posted |
|---|---|---|
| CPR AED RFQ 70RDA126Q00000107 SOW Combined Synopsis Solicitation.pdf | ||
| CPR AED RFQ 70RDA126Q00000107 Combined Synopsis Solicitation.pdf | ||
| AED Schedule pages Attachment 1.xlsx | XLSX spreadsheet |
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Sheet1 CPR AED Support Services Solicitation 70RDA126Q00000107 Questions and Answers Amendment 0001
| Question # | Question | Government Response |
| 1 | Is this a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number? | Yes, there was an incumbent performing these services. The contract number is 70RDAD21P00000056. |
| 2 | Please confirm the physical locations of all 321 AED units, 27 Safety Stations, training sessions, and installation requirements. | All AED units are located at DHS HQ, 2703 Martin Luther King Jr. Ave SE, Washington, DC 20593 on the St. Elizabeths Campus. Safety Stations are same except for four at TSA HQ, 6595 Springfield Center Drive, Springfield, VA 22150. Training sessions are at same locations. |
| 3 | Are all services to be performed at the Springfield, Virginia/Washington, D.C. area facilities, or are the AED units and related services located across multiple DHS facilities? | Yes, all services are to be performed at the Washington, DC and Springfield, VA facilities. |
| 4 | May the contractor coordinate multiple training classes, maintenance activities, and installation tasks during consolidated site visits in order to reduce travel and improve scheduling efficiency? | No, the twelve training sessions are to be spaced out from March through September to provide more opportunities for DHS employees to fit the training into their schedule. The Government will decide when training should be performed. The maintenance and installation needs to be coordinated to fit into the DHS HQ Safety Team's schedule of availability. |
| 5 | Will DHS provide an onsite classroom/training room for CPR/First Aid/AED/Evacuation Chair classes? If so, what is the typical class size and what furniture/AV equipment is available? | Yes, classes are held in conference rooms with wall monitors/displays available to hook the trainer's computer into. Conference room table and chairs. Class size is twelve people. |
| 6 | Is the contractor expected to provide all training manikins, AED trainers, first-aid supplies, evacuation-chair training equipment, laptops/projectors, and other instructional materials? Is there any of these items provided on site? | Yes, the contractor is expected to provide all training manikins, AED trainers, first-aid supplies, and other instructional materials? On site will be wall monitor/display and an evacuation-chair. |
| 7 | Are there parking, loading-dock, security-screening, badging, escort, or restricted-work-hour requirements that could affect installation or maintenance visits? | Yes to all. |
| 8 | Will AEDs, cabinets, evacuation chairs, oxygen cylinders, and safety-station supplies be shipped directly to DHS locations, or is the contractor expected to receive, store, transport, and distribute them? | The contractor is expected to receive, store, transport, and distribute all. |
| 9 | For the 321 AEDs and 27 Safety Stations, can DHS provide the current make/model, age, condition, and location inventory? | All AEDs are Physio-Control LifePak 1000, 5 years old and in excellent condition. In the Safety Stations, the Narcan and NAR Intermediate Stop the Bleed Kits are three years old. |
| 10 | Beyond the annual quantities shown in the schedule, are there required monthly, quarterly, or other onsite inspections? | The required maintenance visits will be for any expired items which will be tracked by the contractor. Maintenance visits will also be required for any used, expired, or damaged items, as well as when a unit becomes unserviceable and any trouble calls. |
| 11 | Please clarify exactly what DHS expects under “medical oversight” for the 321 AEDs—physician oversight, maintenance management, AED registration, compliance tracking, post-event review, recordkeeping, or other services. | The physician will authorize use and manage the AED Program to ensure it meets federal requirements, maintains readiness, and provides guidance for responders during cardiac emergencies. |
| 12 | The SAM.gov notice and document headings identify 70RDA126Q00000107, while the required email subject lines and other portions of the solicitation identify 70RDA126R00000107. Please confirm the correct solicitation number offerors must use in proposal documents and email subject lines. | For email purposes use 70RDA126Q00000107 as referenced in SAM.gov. |
| 13 | SAM.gov identifies NAICS 611699, while page 17 of the combined synopsis/solicitation identifies NAICS 332311 with a 500-employee size standard. Please confirm the applicable NAICS code and size standard. | NAICS 611699 is for CPR/First Aid. The NAICS 332311 with a 500-employee size standard is an error. |
| 14 | The solicitation requires three recent and relevant projects, including at least one performed by the prime contractor, but also provides for a Neutral rating when an offeror lacks relevant past performance. May a newly established prime offeror submit relevant key-personnel experience for the prime reference while relying on proposed subcontractor corporate past performance for the remaining references? If not, please explain how a new offeror should satisfy the prime-reference requirement and receive the stated Neutral treatment. | Yes, a newly established prime offeror may submit relevant key-personnel experience for the prime reference while relying on proposed subcontractor corporate past performance for the remaining references. |
| 15 | Please clarify whether Task Area 7.1.3 is mandatory, optional, or incrementally funded in the base year and whether any equipment requirement applies in Option Year 1. | All equipment purchase is in the base year. |
| 16 | To permit firm-fixed pricing for 321 AEDs and included replacement of expired pads, batteries, ready kits, and accessories, will DHS provide an inventory listing each AED manufacturer/model, location, serial number, current pad and battery expiration dates, and known service condition? | Yes, in 2027, 281 AED units will need two new batteries and two sets of pads for each unit. |
| 17 | Please provide available historical annual replacement and post-event usage quantities. | Historically, batteries have been replaced every three to four years and pads every two years. |
| 18 | Please confirm whether the contractor must perform an onsite inspection of every AED annually, or whether monthly checks may be performed by agency personnel using contractor reminders and the contractor provides only annual onsite servicing. | Yes, the contractor will provide annual inspections. Government personnel will perform monthly checks. |
| 19 | The SOW states that four Safety Stations will be procured and installed, but the listed equipment and schedule pages appear to require seven Cubix cabinet installations. Please confirm the number of new Safety Stations and whether the 27 stations requiring annual maintenance include the new stations. | Three Cubix cabinets are currently in storage. Four new cabinets are needed and then seven installations will need to be done. Yes, the 27 stations requiring annual maintenance include the seven new stations. |
| 20 | Please identify the accepted certifying organizations for CPR/AED/First Aid/BBP training and clarify whether “MFA” in the schedule pages denotes a mandatory Medic First Aid/HSI curriculum. | This training is the CPR/laypersons course, a basic lifesaving training which is designed for individuals without medical or professional healthcare backgrounds. |
| 21 | Please confirm whether stairwell evacuation-chair instruction requires manufacturer-specific authorization. | No, it doesn't require any manufacturer authorization. |
| 22 | Please provide the required completion date for the base-year equipment delivery and installations, together with anticipated site-access, security-clearance, escort, work-hour, and installation-surface requirements. | See Delivery Schedule and Period of Performance on page 2 of the RFQ. |
| 23 | Please confirm that the 58 stored AEDs, 18 existing evacuation chairs, 14 existing wall mounts, and 13 existing chair covers are serviceable and complete, or identify any inspection, repair, replacement, or missing-hardware allowance that offerors should include. | They are all serviceable and complete. |
| 24 | Please provide the cylinder manufacturer/specification, current hydrostatic-test dates, service condition, and any onsite access or transportation requirements applicable to draining, hydrotesting, refilling, and maintaining the four 320-liter oxygen cylinders. | The four 320-liter oxygen cylinders are not current with their service and will need hydrostatic testing, refill and maintenance. You will need to work with the Safety Office to schedule access for removal and return. |
| 25 | Please confirm: is TSA HQ, Springfield, VA a delivery and installation site under this requirement, and is the total scope 7 Safety Stations across 3 locations rather than 4 Safety Stations at 2 locations as stated in Section (iv)? | TSA HQ in Springfield needs two cubix cabinets installed with only Narcan. Three of the seven Safety Station cabinets are currently in storage. Four new cabinets are needed and then seven installations will need to be done. Yes, the 27 stations requiring annual maintenance include the new stations. |
| 26 | Please clarify whether the drain/hydrotest/refill service is a one-time Base Year requirement, or whether hydrostatic testing recurs in each option year, and confirm the required interval for cylinder maintenance/inspection thereafter. | The drain/hydrotest/refill service is a one-time Base Year requirement and then maintenance is annual to include inspection, refill and testing as required when needed by regulations. |
| 27 | The Task Areas table in Section VII lists 7.1.1, 7.1.2, and 7.1.3 as applicable to both the Base Year and Option Year 1, while Section IV states "All AEDs and equipment will be purchased in the base year," and Attachment 1's price schedule contains equipment/material line items only in the Base Year tab (Option Year 1's tab contains only Oversight and Training lines). Please clarify whether there is an additional equipment requirement anticipated in Option Year 1, or whether the inclusion of 7.1.3 for Option Year 1 in the Task Areas table is in error. | There is no additional equipment requirement anticipated in Option Year 1 and the inclusion of 7.1.3 for Option Year 1 in the Task Areas table is optional. |
| 28 | Section (v)(1)(C) of the addendum to FAR 52.212-1 asks Offerors to identify three ongoing or successfully completed projects that demonstrate recent and relevant past performance, "aggregated together," to the work identified in the SOW. Please clarify whether the three required references may each cover only part of the SOW's scope (e.g., one reference for AED program/medical oversight management, one for CPR/AED/FA training delivery, one for medical equipment procurement and installation) and be evaluated in aggregate, or whether each individual reference must independently demonstrate work similar in size and scope to the full, combined SOW. | Relevant is defined as work similar in size and scope, as aggregated together, to the work identified in the PWS. |
| 29 | Please confirm whether equipment/material CLINs are to be invoiced upon delivery, upon installation and Government acceptance, or per another milestone, and whether the annual Oversight and Training CLINs are to be invoiced monthly, quarterly, or annually. | Annually. |
| 30 | Please confirm whether CPR/AED/FA instructors must hold a specific certifying-body credential (e.g., American Heart Association or American Red Cross) for the resulting certifications to be valid for federal employee recertification purposes. | Yes. |
| 31 | Please confirm whether contractor personnel performing installation and training at St. Elizabeths and TSA HQ will require PIV credentialing, background investigation, or other site-access processing prior to performance, and the expected lead time for that process relative to the Base Year period of performance start date (9/30/2026). | No, Contractors will be visitors and will have escorts at all times. |
| 32 | The SOW references 321 existing AED units and 58 AEDs currently in storage from a recent site decommission, indicating an existing AED program is already in place. Please identify the incumbent contractor(s), if any, currently providing AED program oversight/medical management services for these units, and the associated contract number(s), so that Offerors may account for any data migration or transition-in requirements in their proposals. | Incumbent Contractor is Rescue One, Training for Life. The contract number is 70RDAD21P00000056. |
| 33 | The SOW requires AED tracking, automatic notifications of expired supplies, monthly AED check reminders, and related program management functions. Please confirm whether the Government requires use of a specific, previously approved AED management software platform or system to perform this tracking and reporting, or whether the awardee may propose and use its own AED program management/tracking platform. If a specific platform is currently in use to manage the existing 321 AED units, please identify it. | The awardee may propose and use its own AED program management/tracking platform. Current platform is owned by Rescue One Training for Life, Inc. |
| 34 | The solicitation lists NAICS 332311 (500 employees), while the SAM.gov notice lists NAICS 611699. Please confirm which NAICS code and size standard apply. | NAICS 611699 is for CPR/First Aid. The NAICS 332311 with a 500-employee size standard is an error. |
| 35 | The SOW lists seven (7) Cubix cabinets across three locations (2 St. Elizabeths, 2 TSA HQ, 3 Building 1), but Attachment 1 lists four (4) cabinets to procure and seven (7) installations. Are three (3) cabinets Government-furnished from existing inventory? | Yes, three of the seven Safety Station cabinets are currently in storage. Four new cabinets are needed and then seven installations will need to be done. Yes, the 27 stations requiring annual maintenance include the new stations. |
| 36 | Attachment 1 prices yearly maintenance of 27 Safety Stations, while the SOW describes seven (7) new Safety Stations. Please confirm that 27 is the total number of stations (existing plus new) to be maintained annually, and provide their locations. | 27 stations requiring annual maintenance: four at TSA HQ in Springfield, VA and the rest at St. Elizabeths Campus in Washington, DC. |
| 37 | Please clarify whether equipment should be priced in Option Year 1 and on what basis. | All equipment will be purchased by the end of the base year. |
| 38 | Is the Physio-Control LifePak 1000 required as brand name only, or will a brand-name-or-equal AED be considered? | Physio-Control LifePak 1000 will be the only AED accepted. |
| 39 | Will a commercial (non-Government) client reference be accepted to satisfy the requirement for at least one reference for the prime contractor? | Yes. |
| 40 | Attachment 1 references "MFA" (MEDIC First Aid) Adult CPR/FA/AED training. Please confirm that HSI / MEDIC First Aid certification meets the requirement. Will classes be held on-site at St. Elizabeths and/or TSA HQ, and will the Government provide classroom space and an evacuation chair for hands-on training? | This training is the CPR/laypersons course, a basic lifesaving training which is designed for individuals without medical or professional healthcare backgrounds. Yes, classes will be held at St. Elizabeths, Patriots Plaza, and TSA HQ. |
| 41 | What badging, background check, or escort requirements apply to contractor instructors and installers at St. Elizabeths and TSA HQ? | Contractors will be visitors and require a escort. |
| 42 | Please provide the make/model, age, and pad/battery expiration status for the 321 AEDs under the program and the 58 AEDs currently in storage, since the SOW requires free replacement of expired pads, batteries, and ready kits. | 281 AEDs are Physio-Control LifePak 1000, 5 years old and in excellent condition. In 2027, they will all need new batteries and spares along with new pads and spares. |
| 43 | FAR 52.212-1(b) states offers are held firm for 30 days, while item (viii)(iii) states proposals shall be valid for 90 days. Please confirm the required validity period. | Confirming that proposals shall be valid for 30 days. |
| 44 | Is there an incumbent contractor for these services? If so, please provide the current contract number. | Yes, there is an incumbent performing these services. The contract number is 70RDAD21P00000056. |
| 45 | Please confirm the total number of AEDs and Safety Stations that will require ongoing program management, annual servicing/maintenance, and replacement supplies following completion of the base-year installations. | 321 AEDs and 27 Safety Stations. |
| 46 | Please confirm whether these 58 AEDs are included within the 321 AED units identified under the annual program-management requirement or are additional to the 321 units. | They are included in the 321. |
| 47 | Please provide the approximate distribution of the 321 AEDs and 27 Safety Stations by facility/building. Please identify any anticipated security, badging, escort, access-hour, scheduling, or other facility-access requirements that may materially affect contractor access to the equipment. | All AEDs are at DHS HQ on St. Elizabeths Campus along with 23 Safety Stations. Four of the 27 Safety Stations are at TSA HQ in Springfield, VA. Contractors will be visitors and will require escorts. |
| 48 | Please confirm whether the contractor is required to physically inspect/service each managed AED annually and, if so, identify the minimum required inspection, testing, documentation, and preventive-maintenance activities. | Required to track expiration dates of batteries and pads and replace when required, in addition to annual inspections. |
| 49 | Please confirm that the contractor is responsible for furnishing these replacement items at no additional charge beyond the firm-fixed-price CLIN. If so, please provide, if available: Manufacturer/ model and approximate age of the existing AED fleet; Current expiration dates or approximate expiration profile for pads, batteries, ready kits, and other expiring supplies; and Historical annual replacement quantities for these items. | 281 AEDs are Physio-Control LifePak 1000, 5 years old and in excellent condition. In 2027, they will all need new batteries and spares along with new pads and spares. Contractor is responsible for replacement items as part of the annual maintenance. In 2027, the existing AEDs will all need new batteries and spares along with new pads and spares. |
| 50 | Please clarify: Whether Task Area 7.1.3 is mandatory, optional, or incrementally funded during the Base Year; and Whether any equipment procurement or installation may occur during Option Year 1. | All equipment is purchased in base year. |
| 51 | Please confirm whether installation is limited to mounting, placement, setup, and securing of the specified equipment or whether the contractor should anticipate electrical work, structural modification, wall repair, permitting, work involving fire-rated assemblies, or other licensed trade work. | Yes, installation is limited to mounting, placement, setup, and securing of the specified equipment. |
| 52 | Please identify any applicable facility installation standards or contractor credential requirements. | Installed according to industry standard. |
| 53 | Please identify the minimum qualifications required of the individual or organization providing the medical oversight/direction required by Section III. | An oversight Physician licensed in the District of Columbia. |
| 54 | Please confirm whether the prime contractor may satisfy this requirement through a qualified third-party medical oversight provider or subcontractor. | Yes. |
| 55 | Please confirm whether American Red Cross instructor credentials and American Red Cross Adult/Child First Aid/CPR/AED certification courses satisfy the CPR/AED/First Aid certification requirements of Section III. | Yes. |
| 56 | Please identify any required certification provider, curriculum, or instructor credential for the Bloodborne Pathogens, Narcan, Stop-the-Bleed, and stairwell evacuation-chair portions of the required training. | The instructor must be certified by the American Red Cross, American Heart Association or equivalent. |
| 57 | Please confirm whether this equipment will be furnished to the contractor in serviceable condition and whether repair or replacement of defective Government-furnished equipment is outside the firm-fixed-price installation requirement. | Yes, 281 AEDs are Physio-Control LifePak 1000, 5 years old and in like new condition. In 2027, they will all need new batteries and spares along with new pads and spares as part of the annual maintenance requirement. |
| 58 | Please clarify whether Base-Year equipment and installation CLINs may be invoiced upon delivery, installation, and Government acceptance of the applicable equipment, or whether another invoicing schedule applies to these CLINs. | Yes. |
| 59 | Please confirm whether the solicitation incorporates the basic provision at FAR 52.204-7, requiring active SAM registration when an offer is submitted, or whether Alternate I or another applicable exception permitting registration after offer submission applies to this acquisition. | Yes. See page 10 - Table 1 - Provisions of the RFQ |
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