CPO Notice 2020.07 Extension of Exempt Procurements Under Disaster Proclamation~70.pdf
PDF 133 KB Posted
- Attached to
- IDOC - FS - DISINFECTANT SPRAY - CARH
- Solicitation number
- 20-426DOC-CENTO-B-15887
- Issued by
- St. Clair County, Illinois
About this file
This is a notice issued by the Chief Procurement Office of Illinois regarding the extension of exempt procurements under the Governor's disaster proclamation due to the COVID-19 pandemic. The notice states that if strict compliance with the Procurement Code or Joint Purchasing Act would prevent, hinder, or delay the Illinois Emergency Management Agency's (IEMA) necessary actions in coping with the disaster, then affected agencies may determine which purchases are exempt from these requirements. Agencies making exempt purchases pursuant to the disaster proclamation may use either requisition or purchase order documents in the BidBuy system and must include the statement "This purchase is being made pursuant to the Disaster Proclamation" in the notes. The notice is effective immediately and will remain in effect for the duration of the Governor's proclamation declaring all Illinois counties as disaster areas.
The notice does not provide details on any specific contract opportunities, but rather outlines the procurement procedures that agencies may follow to make exempt purchases necessary for IEMA's disaster response efforts during the COVID-19 pandemic. There is no information included regarding pricing, set asides, incumbent contractors, funding sources, or other salient contract details.
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Text version
401 South Spring Street I 712 William Stratton Building I Springfield, IL 62706 P: (217) 558-2231 I F: (217) 558-1399
Notice 2020.07
General Services
To: Agency Procurement Staff
Central Management Services Bureau of Strategic Sourcing
State Purchasing Officers
From:
Date:
Subject:
CC:
Ellen H. Daley
April 10, 2020
Extension of Exempt Procurements Under Disaster
Proclamation
Procurement Compliance Monitors
Procurement Policy Board
This notice is in effect immediately and covers the duration of the Governor’s April 1, 2020
Proclamation and any subsequent and continuous proclamations that declare all counties in the State of Illinois as disaster areas.
On March 9, 2020, Governor Pritzker proclaimed that a disaster exists in the State of Illinois due to the spread of the Coronavirus Disease 2019 (COVID-19). On April 1, 2020, Governor Pritzker found that the
COVID-19 outbreak causes a continuing disaster and declared that all counties in the State of Illinois remain a disaster area.
If strict compliance with the Procurement Code or Joint Purchasing Act by any other agency would prevent, hinder, or delay IEMA’s necessary action in coping with the disaster, then the affected agency may determine which purchases are exempt from the Procurement Code or Joint Purchasing Act. An agency’s determination that their purchases are necessary for IEMA to respond to the disaster and therefore are exempt from the Procurement Code or Joint Purchasing Act, may be made without the
State Purchasing Officer’s (SPO) involvement. If the SPO’s opinion is sought and provided, then the
SPO’s determination is binding.
Agencies purchasing exempt items pursuant to a Gubernatorial Disaster Proclamation resulting from the COVID-19 pandemic may use either or both Requisition or Purchase Order documents in BidBuy to manage and store information. If an agency chooses to use BidBuy, then the agency shall enter the following sentence into the Notes tab of the document being created:
401 South Spring Street I 712 William Stratton Building I Springfield, IL 62706 P: (217) 558-2231 I F: (217) 558-1399
“This purchase is being made pursuant to the Disaster Proclamation.”
This CPO Notice is effective immediately.
If there are any questions regarding this notice, please ask your State Purchasing Officer or contact the
Chief Procurement Office at (217) 622-1857.
- End -
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