Low_Voltage_Cabling_Services_IDIQ_RFPfinal050217.pdf

All written communications regarding this solicitation should be addressed to the Contracting Officer at the mailing address listed on page 1. All communications should be directed by e-mail to: Monica.Wilkerson@dcsc.gov

This solicitation is an Open Market procurement.

SOLICITATION, OFFER, AND AWARD

1.Caption: Low Voltage Cabling Services – Open Market

Solicitation Page of Pages

1 61

2. Contract Number

3. Solicitation Number

CPFMD-17-

4. Type of Solicitation Sealed Bid (IFB) Sealed Proposals (RFP) Indefinite Delivery/Indefinite

Quantity (IDIQ) Emergency

5. Date Issued

05-02-17

6. Type of Market Open Market Set Aside

7. Issued By

COURTS OF COLUMBIA COURTS

CAPITAL PROJECTS DIVISION

PROCUREMENT AND CONTRACTS BRANCH

616 H STREET, N.W., ROOM 622

WASHINGTON, D.C. 20001

8. Address Offer to:

COURTS OF COLUMBIA COURTS

CAPITAL PROJECTS DIVISION

PROCUREMENT AND CONTRACTS BRANCH

616 H STREET, N.W., ROOM 622

WASHINGTON, D.C. 20001

NOTE: In sealed bid solicitations “offer” or “Contractor” means “bid or “bidder”

SOLICITATION

9. Sealed offers in original and __6__ copies for furnishing the items in the Schedule will be submitted to the address listed above in Section 8; at the attention of Ms.

Monica I. Wilkerson, not later than__3:00 p.m.(est.)__ local time June 2, 2017_

(Hour) (Date) CAUTION: See L.7-- PROPOSAL SUBMISSION DATE AND TIME, AND LATE SUBMISSIONS, LATE MODIFICATIONS, WITHDRAWAL OR

MODIFICATION OF PROPOSALS AND LATE PROPOSALS. All offers are subject to all terms & conditions contained in solicitation.

10. For Information Contact

A. Name B. Telephone C. E-mail Address

Monica I. Smith

(Area Code)

(Number)

(Ext)

Monica.Wilkerson@dcsc.gov

11. Table of Contents

(X) Section Description Page No.

(X) Sectio n

Description Page No.

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A Solicitation/Contract Form 1 X I Contract Clauses 33

X B Supplies or Services and Price/Cost 4 PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C Specifications/Work Statement 11 X J List of Attachments 42

X D Packaging and Marking 19 PART IV – REPRESENTATIONS AND INSTRUCTIONS

X E Inspection and Acceptance 20 X

K

Representations, certification and other statements of Contractors

X F Deliveries or Performance 21

X G Contract Administration Data 23 X L Instructions, conditions & notices to Contractors 50

X H Special Contract Requirements 31 X M Evaluation factors for award 60

Award(s) will be made to resultant IDIQ Contractor(s) of this RFP, on an individual task order request basis; and will be based upon pre-established unit prices (or lower), as per terms and conditions of this RFP, resultant IDIQ contract(s) and authorized individual task order(s). The Courts is obligated only to the extent of authorized individual task orders actually awarded under resultant contract.

12. In conjunction with the above, the undersigned agrees, if this offer is accepted within _______120_______ calendar days from the receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified herein.

13. Discount for Prompt Payment

10 Calendar days % 20 Calendar days

30 Calendar days % ____ Calendar days %

14. Acknowledgement of Amendments (The Contractor acknowledges receipt of amendments to the SOLICITATION):

Amendment Number

Date Amendment Number

Date

15A.

Name and Address of Contractor

16. Name and Title of Person Authorized to Sign Offer/Contract

15B. Telephone 15 C. Check if remittance address is different from above – Refer to section G

17. Signature 18. Award Date

(Area Code)

(Number)

(Ext)

AWARD (TO BE COMPLETED BY THE DC COURTS)

19. Accepted as to Items Numbered 20. Amount

21. Accounting and Appropriation/Certification of Funding date:

22. Name of Contracting Officer (Type or

Print)

Dr. Cheryl Bailey

23. Signature of Contracting Officer (Courts)

24. Award Date mailto:Monica.Wilkerson@dcsc.gov mailto:Monica.Wilkerson@dcsc.gov

RFP# CPFMD-17-0502

Low Voltage Cabling Services (Multiple IDIQ Contracts)

SECTION B: CONTRACT TYPE, SUPPLIES OR SERVICES AND PRICE/COST

B.1 Contract Type: This is a fixed (unit) price contract for low voltage cabling services to the District of

Columbia Courts (hereafter “Courts”). Offerors shall submit pricing and cost information for each

Contract Line Item Number (CLIN) and Materials Line Item Number (MLIN) listed in Price

Schedules and Materials Cost tables found in Section B.5, below. Prices shall be fully loaded for labor

(includes direct & indirect cost) and materials (based upon cost reimbursement element established under each individual task order). Individual task order award amounts will be determined by actual work hours performed in the final project completion of each task order awarded, multiplied by the hourly rate established, for each Contract Line Item (CLIN), under this RFP, and subsequently within the Contractor’s response to individual task order requests.

B.2 Method of Procurement/Basis of Award: The Courts contemplates award of multiple Indefinite

Delivery, Indefinite Quantity (IDIQ) contracts (not to exceed four (4)) to qualified Contractors, as per this RFP, Section M – Evaluation.

B.3 Individual Task Order Awards: Tasks orders will be awarded, by the Contracting Officer (CO), on an individual task order request basis, to Contractors receiving IDIQ contracts resulting from this RFP.

Each individual task order award shall be based on firm-fixed (unit) prices, established under the awarded IDIQ contract or lower prices offered by Contractor, for each CLIN, upon the Courts’ request for quote (RFQ) or request for task order proposal (RFTOP). (See Subsections B.3.1 and B.3.2 below.) A cost-reimbursement CLIN will be established for each individual task order request, and will be based upon the Courts estimate for required supplies/materials under each individual task order.

Specifically, individual task order awards will be made as indicated in the two (2) task order award groups established below:

B.3.1 Task Order Award Group I – Medium Size Projects valued up to $100,000.00. Courts will issue a request for quote (RFQ) from Contractors awarded IDIQ contracts resulting from this RFP, for individual task order services whose estimated dollar amount falls under Task Order Award Group I.

Contractors shall be required to submit a price proposal, based upon pre-established pricing in IDIQ contract (or lower prices offered), for each individual RFQ. Individual task orders under this Task

Order Award Group I will be awarded to the Contractor whose task order quote represents the lowest qualified price to the Courts.

B.3.2 Task Order Award Group II – Large Size Projects valued $100,001.00 and above. Courts will issue a request for task order proposals (RFTOP) from Contractors awarded IDIQ contracts resulting from this RFP, for individual task order services whose estimated dollar amount falls under Task Order

Award Group II. Contractors shall be required to submit a technical and price proposal, based upon pre-established pricing in IDIQ contract (or lower prices offered), for each individual RFTOP.

Individual task orders under this Task Order Award Group II will be awarded to the Contractor whose

Task Order Proposal represents the overall best value to the Courts.

B.3.3 Each individual task order will specify work to be accomplished to satisfy Courts specific requirement.

The Contractor will price the individual task order in accordance with the requirements in this IDIQ, including Pricing Schedules, and will submit Price and Technical Proposal (when applicable) for CO evaluation and determination of award. The Government does not guarantee any minimum number of Task Orders or amount of award per Task Order.

B.3.6 The Courts is obligated only to the extent of authorized Task Orders actually awarded under this contract.

B.4 INDEFINITE DELIVERY- INDEFINITE QUANTITY (IDIQ) CONTRACT

Any resultant award from this RFP shall be an IDIQ contract for the supplies or services specified, and effective for the period stated.

a) Delivery or performance shall be made only as authorized by the CO, on individual task orders issued, by the CO, in accordance with the Ordering Clause, in Section G – Administration, of this RFP. The Contractor shall furnish to the Courts, when and if ordered, the supplies/materials or services specified in Price Schedule B.5, below, up to and including the maximum quantity of each CLIN stated. The Courts will order at least the minimum quantity of each CLIN stated.

b) There is no limit on the number of orders that may be issued by the CO. The Courts may issue orders from any of the Task Order Award Groups in B.3 above. Contractor may be required to deliver supplies/materials and services to multiple destinations or performance at multiple locations throughout the Courts facilities and off-site locations. (See Section C.5.2, below.)

c) In the event of cancellation of the contract because of non-appropriation for any fiscal year after fiscal year 2017, there shall be a cancellation ceiling of zero dollars representing reasonable preproduction and nonrecurring costs, which would be applicable to the items or services being furnished and normally amortized over the life of the contract.

B.5 PRICE SCHEDULE: IDIQ

Offerors shall submit pricing for all Contract Line Item(s) listed under base year and option years one (1) through four (4), (found in Sections B.5.1, B.5.2, B.5.3, B.5.4 and B.5.5, below). In conjunction with the Price

Schedule below, the Offeror is required to complete the cost and price data information, (found in Subsections

B.5.1.1, B.5.2.1, B.5.3.1, B.5.4.1 and B.5.5.1, below), for base year and option years one (1) through four (4).

Upon award of any resultant contract, individual task order request will include (as a part of the Price schedule), the cost reimbursement CLIN established by the Courts for estimated cost for materials required under the individual task order.

B.5.1 BASE YEAR

Contract Line

Item No.

(CLIN)

Item Description

Price Per Unit

Quantity

Minimum

Minimum

Total Price

(Unit price x minimum quantity)

Quantity

Maximum

Maximum

Total Price

(Unit price x

Maximum quantity)

CLIN

0001AA

0001AB

0001AC

General Project

Engineer

(standard hours)

(overtime hours)

(night differential hours)

(weekend/holiday hours)

$ per hour

0002AA

0002AB

0002AC

Wiring & Cable

Technician (standard hours)

(overtime hours)

(night differential hours)

Grand Totals for B.5.1

Base Year

Minimum $

Maximum $

B.5.1.1 Base Year Materials Unit & Extended Cost

Material Line Item Number (MLIN)

Description

Unit Price per Unit Estimated

Extended Cost

M0001 Category 6e Cable, PVC plenum-rated without termination

FT. $________ 35,000 $________

M0002 Station Hardware 4 Port Face Plate EA. $________ 750 $________

M0003 Metal Wall Phone Plate EA. $________ 30 $________

M0004 Category 6e Modular Connectors 568A/B

EA. $________ 3500 $________

M0005 Patch Panel, 6e 48 Port EA. $________ 75 $________

M0006 Patch Panel, 6e 24 Port EA. $________ 75 $________

M0007 Termination Block, 110-300 EA. $________ 30 $________

M0008 Category 6e Cable Installation - QUAD - 300ft or less

EA. $________ 100 $________

M0009 Fire stop - Riser Penetration EA. $________ 50 $________

M0010 Fire stop - Wall Penetration EA. $________ 150 $________

M0011 Labeling EA. $________ 3000 $________

M0012 Fiber Optic Single-Mode Cable FT $________ 1000 $________

M0013 Fiber Optic Multi-Mode Cable FT $________ 1000 $________

M0014 Inner-Duct, Plenum 1” FT $________ 500 $________

M0015 J-Hooks (Insulated) EA $________ 2500 $________

Total Estimated Extended Cost:

B.5.2 OPTION YEAR ONE (1)

Minimum

Total Price

(Unit price x minimum quantity)

Quantity

Maximum

Maximum

Total Price

(Unit price x

Maximum

1001AA

1001AB

1001AC

Engineer

(standard hours)

(overtime hours)

(night differential hours)

1002AA

1002AB

1002AC

Technician (standard hours)

(overtime hours)

(night differential hours)

Grand Total for B.5.2 Option Year One

B.5.2.1 Option Year One Materials Unit & Extended Cost

Extended Cost

M0001 Category 6e Cable, PVC plenum-rated without termination

FT. $________ 10,000 $________

M0002 Station Hardware 4 Port Face Plate EA. $________ 150 $________

M0003 Metal Wall Phone Plate EA. $________ 8 $________

M0004 Category 6e Modular Connectors 568A/B

EA. $________ 500 $________

M0005 Patch Panel, 6e 48 Port EA. $________ 10 $________

M0006 Patch Panel, 6e 24 Port EA. $________ 10 $________

M0007 Termination Block, 110-300 EA. $________ 5 $________

M0008 Category 6e Cable Installation - QUAD - 300ft or less

EA. $________ 50 $________

M0009 Fire stop - Riser Penetration EA. $________ 8 $________

M0010 Fire stop - Wall Penetration EA. $________ 25 $________

M0011 Labeling EA. $________ 600 $________

M0012 Fiber Optic Single-Mode Cable FT $________ 500 $________

M0013 Fiber Optic Multi-Mode Cable FT $________ 500 $________

M0014 Inner-Duct, Plenum 1” FT $________ 250 $________

M0015 J-Hooks (Insulated) EA $________ 750 $________

.B.5.3 OPTION YEAR TWO (2)

B.5.3.1 Option Year Two Materials Unit & Extended Cost

Extended Cost

M0001 Category 6e Cable, PVC plenum-rated without termination

FT. $________ 26,000 $________

M0002 Station Hardware 4 Port Face Plate EA. $________ 550 $________

M0003 Metal Wall Phone Plate EA. $________ 25 $________

M0004 Category 6e Modular Connectors 568A/B

EA. $________ 2500 $________

M0005 Patch Panel, 6e 48 Port EA. $________ 50 $________

M0006 Patch Panel, 6e 24 Port EA. $________ 50 $________

M0007 Termination Block, 110-300 EA. $________ 25 $________

M0008 Category 6e Cable Installation - QUAD - 300ft or less

EA. $________ 800 $________

M0009 Fire stop - Riser Penetration EA. $________ 40 $________

M0010 Fire stop - Wall Penetration EA. $________ 120 $________

M0011 Labeling EA. $________ 2500 $________

M0012 Fiber Optic Single-Mode Cable FT $________ 1000 $________

M0013 Fiber Optic Multi-Mode Cable FT $________ 1000 $________

M0014 Inner-Duct, Plenum 1” FT $________ 500 $________

M0015 J-Hooks (Insulated) EA $________ 2000 $________

Minimum

Total Price

(Unit price x minimum quantity)

Quantity

Maximum

Maximum

Total Price

(Unit price x

Maximum

2001AA

2001AB

2001AC

Engineer

(standard hours)

(overtime hours)

(night differential hours)

2002AA

2002AB

2002AC

Technician (standard hours)

(overtime hours)

(night differential hours)

Grand Total for B.5.3 Option Year Two

B.5.4 OPTION YEAR THREE (3)

Minimum

Total Price

(Unit price x minimum quantity)

Quantity

Maximum

Maximum

Total Price

(Unit price x

Maximum

3001AA

3001AB

3001AC

Engineer

(standard hours)

(overtime hours)

(night differential hours)

3002AA

3002AB

3002AC

Technician (standard hours)

(overtime hours)

(night differential hours)

Grand Total for B.5.4 Option Year Three

B.5.4.1 Option Year Three Materials Unit & Extended Cost

Extended Cost

M0001 Category 6e Cable, PVC plenum-rated without termination

FT. $________ 8,000 $________

M0002 Station Hardware 4 Port Face Plate EA. $________ 150 $________

M0003 Metal Wall Phone Plate EA. $________ 8 $________

M0004 Category 6e Modular Connectors 568A/B

EA. $________ 400 $________

M0005 Patch Panel, 6e 48 Port EA. $________ 10 $________

M0006 Patch Panel, 6e 24 Port EA. $________ 10 $________

M0007 Termination Block, 110-300 EA. $________ 5 $________

M0008 Category 6e Cable Installation - QUAD - 300ft or less

EA. $________ 50 $________

M0009 Fire stop - Riser Penetration EA. $________ 8 $________

M0010 Fire stop - Wall Penetration EA. $________ 25 $________

M0011 Labeling EA. $________ 500 $________

M0012 Fiber Optic Single-Mode Cable FT $________ 400 $________

M0013 Fiber Optic Multi-Mode Cable FT $________ 400 $________

M0014 Inner-Duct, Plenum 1” FT $________ 200 $________

M0015 J-Hooks (Insulated) EA $________ 500 $________

B.5.5 OPTION YEAR FOUR (4)

Minimum

Total Price

(Unit price x minimum quantity)

Quantity

Maximum

Maximum

Total Price

(Unit price x

Maximum

4001AA

4001AB

4001AC

Engineer

(standard hours)

(overtime hours)

(night differential hours)

4002AA

4002AB

4002AC

Technician (standard hours)

(overtime hours)

(night differential hours)

Grand Total for B.5.5 Option Year Four

Minimum $ Maximum $

B.5.5.1 Option Year Four Materials Unit & Extended Cost

Extended Cost

M0001 Category 6e Cable, PVC plenum-rated without termination

FT. $________ 6,000 $________

M0002 Station Hardware 4 Port Face Plate EA. $________ 150 $________

M0003 Metal Wall Phone Plate EA. $________ 8 $________

M0004 Category 6e Modular Connectors 568A/B

EA. $________ 400 $________

M0005 Patch Panel, 6e 48 Port EA. $________ 10 $________

M0006 Patch Panel, 6e 24 Port EA. $________ 10 $________

M0007 Termination Block, 110-300 EA. $________ 5 $________

M0008 Category 6e Cable Installation - QUAD - 300ft or less

EA. $________ 40 $________

M0009 Fire stop - Riser Penetration EA. $________ 8 $________

M0010 Fire stop - Wall Penetration EA. $________ 25 $________

M0011 Labeling EA. $________ 400 $________

M0012 Fiber Optic Single-Mode Cable FT $________ 300 $________

M0013 Fiber Optic Multi-Mode Cable FT $________ 300 $________

M0014 Inner-Duct, Plenum 1” FT $________ 150 $________

M0015 J-Hooks (Insulated) EA $________ 400 $________

B.6 Offerors shall certify cost and price data incorporated in Price Schedule and Materials Cost tables above is accurate and complete and current as of the date certified below by authorized company representative.

Name and Signature off Authorized Representative Date

B.7 The Contract Sum is based upon the fact that this contract is a Fixed Unit Price contractual agreement, with a cost reimbursement element for materials.

B.8 Unit prices, if any, are to be fully incorporated into the Price Schedule, Section B.5 above.

B.9 The Contracting Officer, or any of its duly authorized representatives shall, until (3) three years after final payment, have the right to examine any directly pertinent books, documents, papers and record of the Contractor involving transactions related to the contract.

B.10 The Contractor shall maintain complete and accurate records justifying all actual and accrued expenditures. The Contractor’s records shall be subject to periodic audit by the Courts.

********THE REMAINDER OF THIS PAGE IS LEFT BLANK INTENTIONALLY********

SECTION C: SPECIFICATIONS/WORK STATEMENT

C.1 SCOPE:

The Courts is seeking qualified Contractors for the award of multiple (not to exceed four (4))

Indefinite Delivery, Indefinite Quantity (IDIQ) contracts to provide low voltage cabling services and supplies (to include, but not be limited to, installation, termination and repair) 1) for new construction throughout the Courts locations, and 2) modifications of existing facilities throughout the Courts locations, as listed below (in subsections C.1.1 and C.1.2), as per Section B.5 – Price Schedule, and

C.5 - Requirements of this RFP.

C.2 APPLICABLE DOCUMENTS

The following documents are applicable to this procurement and are hereby reference:

C.2.2 Table 1 below:

Item No.(s) Document Type Title Date

D0001 DC Courts DC Courts General Contract

Provisions

April 2007

D0002 DC Courts Procurement Guidelines of the

DC Courts

March 21, 2011, as amended

D0003 DC Courts General Conditions of the

Contract for Construction

November 2016

D0004 DC Courts Sexual Harassment Policy July 21, 1999

D0005 DC Courts Cabling & Wire Management

Procedure

March 2017

D0006 BICSI NECA/BICSI 568-2006 2006

D0007 Telecommunications

Industry Association

ANSI TIA/EIA 568 standards June 2001

C.3 DEFINITIONS: These terms when used in this RFP have the following meanings:

C.3.1 Substantial Completion is defined as the date when work per the Contract Documents is complete to the point where the Courts can fully, safely, and securely commence work in the Project Area.

Furthermore, it is defined as all punch list work is complete and the other Courts vendors (i.e. IT and

Telecom) can deliver and install their respective equipment and furnishings to bring this project to a final point where the Courts determine it is ready for full Occupancy.

C.3.2 Ready for Owner Occupancy is defined as the date when the Courts vendors work is complete (i.e.

IT and Telecom) and Contracting Officer determines the Project Area is ready for full Occupancy to meet the necessary Courts functions.

C.3.3 Final Project Completion is defined as the date when paperwork and close out documentation has been submitted for review, approved, and accepted by the Courts.

C.3.4 Indefinite Quantity/Indefinite Delivery is defined as: An indefinite-quantity/indefinite delivery contract provides for an indefinite quantity and indefinite delivery, within stated limits, of supplies or services during a fixed period. The Government places orders for individual requirements. Quantity limits may be stated as number of units or as dollar values.

C.3.5 Written Amendments and/or graphic instruments are issued by the Contracting Officer prior to the execution of the Contract that modify or interpret the Offering Documents by additions, deletions, clarifications or corrections.

C.3.6 An Offer is a complete and fully executed proposal that explains Work to be performed for the sums stipulated therein, submitted in accordance with the Offering Documents.

C.3.7 An Option Offer is an option to the contract that may be exercised as presented, negotiated, or declined by and at the sole discretion of the Courts.

C.3.8 A Unit Price is an amount stated in the Offer as a price per unit of measurement for materials, equipment and/or services, or a portion of the Work as described in the Offering Documents.

C.3.9 An Offeror is a person or entity that submits an Offer and meets the requirements set forth in the

Offering Documents.

C.3.10 A Sub-Offeror is a person or entity who submits an Offer to an Offeror for materials, equipment and/or labor for a portion of the Work.

C.4 BACKGROUND:

C.4.1 The District of Columbia Courts, consisting of the Court of Appeals, the Superior Court, and the Court

System, constitute the Judicial Branch of the District of Columbia and are separate and distinct from the Executive and Legislative Branches. The organization and operation of the District of Columbia

Courts, is a completely unified court system.

C.4.2 The H. Carl Moultrie I Courthouse, built in the 1970s, although not historic, is also located along the view corridor and reinforces the symmetry of Judiciary Square through its similar form and material to the municipal building located across the John Marshall Plaza. The Moultrie Courthouse provides space for Superior Court, and Family Court operations and the Clerk’s offices.

C.5 REQUIREMENTS:

C.5.1 The main objective of the award of contracts under this RFP is for qualified Contractors to provide the

DC Courts with Voice & Data cabling services as awarded under individual task orders.

C.5.2 The Contractor shall provide low voltage cabling services and supplies/materials for 1) new construction throughout the Courts locations and 2) modifications of existing facilities throughout the

Courts location, as listed below:

C.5.2.1 The following lists the addresses for the buildings on the main campus:

500 Indiana Avenue, NW

430 E Street, NW

410 E Street, NW

515 5 th

Street, NW

510 4 th

Street, NW

616 H Street, 5 th

Floor and 6 th

Floor, NW

C.5.2.2 In addition to the main campus locations above, there are currently six [6] offsite facilities, which currently serve the Courts, Social Services Division (SSD), Balanced and Restorative

Justice Center (BARJ) units. The Contractor shall include any and all offsite locations as a part of the scope of this requirement. The six (6) current offsite facilities are as follows:

1. Warehouse: 6217 Columbia Park Rd., Landover, Md. 20785

2. 1110 V St., S.E., Washington, DC, 20020

3. 1215 South Capital St., S.W., Washington, DC, 20003

4. 920 Rhode Island Ave., N.E., Washington, DC 20018

5. 2575 Reed St., N.E., Washington, DC 20018

6. 118 Q St., N.E., Washington, DC 20002

C.5.2.3 Offsite locations are subject to changes such as locations added or removed, based upon leasing, and other requirements of SSD.

C.5.3 The Contractor shall perform, but not limited to, the following:

A. Install cabling for both new construction and for the modification of existing facilities throughout the DC Courts’ campuses and off-site locations.

B. Work with a variety of cabling systems including copper and fiber optic wiring for all network connections, remote access points, wireless access points, alarms, paging systems and telephone stations located throughout the DC Courts’ campuses and off-site locations.

C. Installation, termination, testing, repair and verification of fiber optic or CAT 6a plenum rated voice & data cable (i.e. network data lines) throughout the Court-wide facilities in accordance with the Courts’ cable and wire management procedure, NECA/BICSI 568-2006 and ANSI TIA/EIA

568 standards.

D. Perform all work in a professional workmanlike manner following all DC Courts requirements for staff and occupant safety.

E. Coordinate all work with DC Courts’ Contracting Officer Technical Representative (COTR) and in cooperation with DC Courts Information & Technology (DC Courts IT) for access to data closets, required labeling information, termination points in data closets, etc.

F. Document cable runs, labeling and connection points for all installed cable and submit to the DC

Courts at the end of each cabling task.

G. Test all connections to ensure compliance with applicable quality standards.

H. Maintain required personnel security clearances to perform work in areas.

I.

C.5.4 For each individual task order, the Contractor shall be required to provide, but not be limited to, the following services, documentation, or be able demonstrate the requirement:

C.5.4.1 Furnish a list of all test equipment that will be used in the installation and testing of the fiber optics, multi pair copper distribution and UTP cable.

C.5.4.2 Performance testing of Category 6A UTP cable will be completed using a Fluke DTX5000

Cable Analyzer. Performance testing of fiber optic cable will be completed using an OTDR.

Proof of valid and current test equipment calibration and firmware must be provided to the

Courts, COTR, 30 days prior to testing.

C.5.5 Each task order will specify a required allowance to cover the costs associated with the use of Courts

Security Officers (CSOs) during the various stages or phases of the project. The Contractor shall be required to coordinate and schedule CSO activities for their work on this project and shall be required to provide monthly invoices and detailed explanations to support the use of the CSOs.

C.5.6 The DC Courts will indicate required allowances, as specified in each task order request, to cover costs to address existing non-compliant code conditions throughout the Project limits. Typical items observed in the Moultrie Courthouse that will need to be corrected include, but not limited to, the following:

C.5.6.1 Inadequate support for existing low voltage cabling

C.5.7 The Contractor shall furnish a listing of the names of all full-time employees that will work on the project and list each employee’s training and certification in the installations and testing of structured cabling.

C.5.8 All personnel proposed by the Contractor for a Task Order shall have specific experience relating to the type of service required under the Task Order. The personnel proposed by the Contractor for a

Task Order shall possess knowledge and experience in each of the technical support service areas required to perform the work. The Contractor shall appoint a General Project Engineer who meets the qualifications outlined in Section C.5.25.1, of this RFP.

C.5.9 Any subsequent changes to the project / work plan involving changes in schedules or personnel must be approved by the Contracting Officer (CO). Any changes required will be made, by the CO, and through formal modification to the task order. The Contractor shall notify the CO immediately upon becoming aware of any issue, (e.g., personnel, cost or schedule change), that may cause a delay in completing the tasks on schedule of the Task Order. In all cases, the Contractor must revise, in advance, all associated plans and schedules and obtain the approval of the CO to modify the work.

C.5.10 At all times through the duration of the project a minimum of 50% of the on-site cabling personnel including the project lead will be BICSI Certified Installers (ITS Installer 1).

C.5.11 The Contractor shall submit the BICSI Installer Certificates with his proposal response to this RFP.

C.5.12 The Contractor shall have a Registered Communication Distribution Designer (RCDD) with five (5) years of experience, on staff. The Contractor shall submit the RCDD Certificate and project information with his response to this RFP.

C.5.13 Contractors Work Schedule Requirement - The Contractor shall be able and available to perform work during the following hours of operations that will be identified in the task order requirements:

C.5.13.1 Day shifts [6 AM to 6 PM]

C.5.13.2 Night Shifts [6PM to 6 AM]

C.5.13.3 Weekend Shifts / Sunday Shift / Holiday Shifts

C.5.14 The Contractor may be required to perform the majority of the work during off tour hours and / or over the weekend so that DC Courts’ operations are not interrupted. However, specific work hours will be indicated in each individual task order request.

C.5.15 The Contractor shall coordinate with the applicable DC Courts General Contractors as it relates to each individual task order awarded and prior to scheduling low voltage cabling services in areas where other work is being performed by other contractors.

C.5.16 The Contractor shall successfully perform specified requirements under each task order award, in a functional and occupied building.

C.5.17 The Contractor shall be able to successfully operate in a Courthouse setting.

C.5.18 The Contractor shall be able to perform multiple/congruent projects under tight timelines.

C.5.19 Warranties:

C.5.19.1 The Contractor shall provide complete written warranty information for each item to include date of beginning of warranty or bond; and names, addresses, telephone numbers and procedures for filing a claim and obtaining warranty services.

C.5.19.2 Warranty and Certification of the Cabling Systems and Connectors:

A. The Contractor shall provide a minimum 25-year performance and product warranty that installation, cable, connectors and connecting hardware shall be free from defects in material, workmanship and fabrication. Submit detailed warranty documentation with close out documentation.

B. The system shall be certified by the cable/connector manufacturer and warranted for the specified performance for minimum of 25-years.

C. The Contractor shall conform to the manufacturer’s certification including submittals of all required documentation to the manufacturer.

D. The Contractor shall obtain, from the manufacturer, a Registration Document and Certificate for the specific installation.

E. Upon receipt of the Registration Document and Certificate, the Contractor shall forward a copy to the Technology Consultant and deliver the original to the DC Courts.

F. Any material, equipment or appurtenance whose operation or performance does not comply with the requirements of the Contract or any equipment which is damaged prior to acceptance will be held as defective and shall be removed and properly replaced at no additional cost to the DC Courts.

C.5.20 The Contractor shall be required to utilize the DC Courts’ web-based electronic project management software to include: submittals, RFI’s, logs, and documentations.

C.5.21 Construction employees shall remove or cover dust-laden clothing before exiting the construction site into occupied spaces. Failure to do so may result in permanent removal of the employee from the project.

C.5.22 The Contractor shall place carpet/sticky mats at all construction site entrances and frequently changed to ensure no dust/dirt is tracked into occupied spaces.

C.5.23 The Contractor shall ensure no smoking in any building on station occurs. Mechanical rooms and contractor occupied areas are no exception.

C.5.24 The Contractor shall provide fire stopping for all penetrations in vertical and horizontal smoke partitions.

C.5.25 Required Labor Categories: The Contractor shall utilize, but not be limited to, the following skill sets/job descriptions on each individual task order:

C.5.25.1 General Project Engineer

Supports complex engineering and/or analytical tasks and activities associated with one or more technical areas within the telecom function such as, but not limited to, network design, engineering, implementation, or operations/user support.

Minimum Qualifications and Experience o Five Years’ Experience in General Engineering.

o Bachelor of the Arts or Science

C.5.25.2 Wiring and Cable Technician

Installs, troubleshoots, repairs and maintains telecommunications equipment. Provides reports, completes requests for new service, determines methodology for installing telephone service, determines appropriateness of moderate equipment changes or modifications, call switches, test trunks, test links and installs communication circuits. Performs the installing of cabling facilities as well as terminations of installs.

Minimum Qualifications and Experience o Three Years’ Experience in Cable Pulling and Terminations o High School Education

C.5.26 All personnel proposed by the contractor for a Task Order shall have specific experience relating to the type of service required under the Task Order. The personnel proposed by the contractor for a

Task Order shall possess knowledge and experience in each of the technical support service areas required to perform the work. The contractor shall appoint a General Project Engineer who meets the qualifications outlined in Subsection C.5.25.1 of this RFP.

C.5.27 Any subsequent changes to the project / work plan involving changes in schedules or personnel must be approved by the Contracting Officer (CO). The Contractor shall notify the CO immediately upon becoming aware of any issue, (e.g., personnel, cost or schedule change), that may cause a delay in completing the tasks on schedule of the Task Order. In all cases the Contractor must revise, in advance, all associated plans and schedules and obtain the approval of the CO to modify the work.

C.5.28 Personnel must be knowledgeable in the District and national codes, and regulations. All work shall comply with the latest revision of the codes or regulations. When conflict exists between the District or national codes or regulations, the most stringent codes or regulations shall apply.

C.5.29 The Contractor shall have been in the business of installing structured cabling systems for a minimum of five (5) years.

C.5.30 The Contractor shall be fully conversant and capable in the cabling of low voltage applications such as, but not limited to data and voice network systems. The Contractor shall at a minimum possess the following qualifications:

Those licenses/permits required to perform telecommunications installations in the District of

Columbia.

Personnel trained and certified in the design of the selected Structured Cabling System.

Personnel trained and certified to install the selected Structured Cabling System.

C.5.31 The Contract shall be able to perform the requirements under contract in accordance with Division 27.

C.5.32 Field Staff Security Background Check Requirement - All field staff must successfully pass the security background check as outlined below:

C.5.31.1 The Courts creates a unique environment for Contractors to perform Work. There are levels of security that can hinder access to all areas of the building, such as, high-traffic public areas, cell blocks, and secure areas for Judges and Jurors. Working in a building that includes many different levels of security can be challenging.

C.5.31.2 The Contractor is required to obtain clearances for their project team and their subcontractors, and obtain permission to work in secure areas. The processes to obtain clearances and permissions may take up to ten (10) days, but Contractors are still required to maintain their prescribed schedules. The requirement for Contractor personnel to obtain a security clearance is mandatory to work on the DC Courts’ premise. If the procedures to acquire the security clearance change, the Contracting Officer will notify the Contractor of any new requirements as soon as practicable.

C.5.31.3 The Contractor shall satisfy security clearance requirements as designated by the Contracting

Officer.

C.5.31.4 The Contractors should understand that some secure areas require work to be performed during off hours or with the accompaniment of Court Security Officers (CSO’s). These secure areas include the Clerk of the Court office area, the Executive Office area, Judges’

Chambers, and U.S. Marshals Space.

C.5.31.5 The CSO’s and U.S. Marshals can be retained for use by the Contractor in these instances.

C.5.32 The Contractor must possess and maintain current liability insurance certificates. (See Section I.8).

SECTION D: PACKAGING AND MARKING:

N/A in this solicitation

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SECTION E: INSPECTION AND ACCEPTANCE

E.1 INSPECTION OF SERVICES:

E.1.1 “Services” as used in this clause includes services performed, workmanship, and material furnished or utilized in the performance of services.

E.1.2 The Contractor shall provide and maintain an inspection system acceptable to the Court covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Court during contract performance and for as long afterwards as the contract requires.

E.1.3 The Court has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Court will perform inspections and tests in a manner that will not unduly delay the work.

E.1.4 If the Court performs inspections or tests on the premises of the Contractor or subcontractor, the

Contractor shall furnish, without additional charge, all reasonable facilities and assistance for the safety and convenient performance of these duties.

E.1.5 If any of the services do not conform to the contract requirements, the Court may require the

Contractor to perform these services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by performance, the Court may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and reduce the contract price to reflect value of services performed.

E.1.6 If the Contractor fails to promptly perform the services again or take the necessary action to ensure future performance in conformity to contract requirements, the Court may (1) by contract or otherwise, perform the services and charge the Contractor any cost incurred by the Court that is directly related to the performance of such services, or (2) terminate the contract for default.

SECTION F: PERIOD OF PERFORMANCE AND DELIVERABLES

F.1 TERM OF CONTRACT:

The term of the contract shall be a base year, from date of award by CO through one year thereafter, and four (4) years, one (1) year options to be exercised at the discretion of the Courts. Should extension to period of performance be required, the Courts’ CO, at its discretion, will modify the existing contract to extend the contract period.

F.2 OPTION TO EXTEND THE TERM OF THE CONTRACT

F.2.1 The Courts may extend the term of this contract for a period of four (4), one (1) year option periods, or successive fractions thereof, by written notice to the Contractor before the expiration of the contract;

provided that the Courts will give the Contractor preliminary written notice of its intent to extend at least thirty (30) days before the contract expires. The preliminary notice does not commit the Courts to an extension. The exercise of this option is subject to the availability of funds at the time of the exercise of this option. The Contractor may waive the thirty (30) day preliminary notice requirement by providing a written waiver to the Contracting Officer prior to expiration of the contract.

F.2.2 If the Courts exercise this option, the extended contract shall be considered to include this option provision.

F.2.3 The price for the option period shall be as specified in the Section B.5 – Price Schedule, of the

F.2.4 The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

F.3 TIME EXTENSIONS:

Time extensions for contract changes will depend upon the extent, if any, by which the changes cause delay in the completion of the various elements of the project work. The change order granting the time extension may provide that the contract completion date will be extended only for those specific elements related to the changed work and that the remaining contract completion dates for all other portions of the work will not be altered. The change order also may provide an equitable readjustment of liquidated damages under the new completion schedule.

F.4 DELIVERABLES:

F.4.1 The Contractor shall perform the activities required to successfully complete the Courts requirements and submit each deliverable to the Contracting Officer’s Technical Representative identified in section

G.10 of this RFP.

F.4.2 All deliverables shall be in a form and manner acceptable to the Courts. The Contractor shall furnish office supplies, materials, equipment and employees required to meet and perform the requirements of this Contract.

F.4.3 The Contractor shall provide the Courts with timeframes for the completion of each task order. The

Courts will provide a priority list based on the timeframes provided.

F.4.4 The Contractor shall provide the Courts with a schedule for final review and acceptance.

SECTION G: CONTRACT ADMINISTRATION:

G.1 ORDERING CLAUSE

G.1.1 Any supplies and services to be furnished under this contract must be ordered by issuance of delivery orders or task orders by the CO. Such orders may be issued during the term of this contract.

G.1.2 All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of a conflict between a delivery order or task order and this contract, the contract shall control.

G.1.3 If mailed, a delivery order or task order is considered "issued" when the Courts deposits the order in the mail. Orders may be issued by facsimile or by electronic commerce methods.

G.2 COST REIMBURSEMENT CEILING

G.2.1 Cost reimbursement ceiling for task orders on IDIQ contracts resulting from this RFP will be set forth in Section B – Price Schedule of the actual RFQ or RFTOP.

G.2.2 The costs for performing the task order shall not exceed the cost reimbursement ceiling specified in

Section B, Price Schedule of the actual RFQ or RFTOP.

G.2.3 The Contractor agrees to use its best efforts to perform the work specified in the task order request and to meet all obligations under the task order within the cost reimbursement ceiling.

G.2.4 The Contractor must notify the CO, in writing whenever it has reason to believe that the total cost for the performance of this contract will be either greater or substantially less than the cost reimbursement ceiling.

G.2.5 As part of the notification, the Contractor must provide the CO a revised estimate of the total cost of performing the task order.

G.2.6 The Courts is not obligated to reimburse the Contractor for costs incurred in excess of the cost reimbursement ceiling specified in Section B, Price Schedule and the Contractor is not obligated to continue performance under this contract (including actions under the Termination clauses of this contract), or otherwise incur costs in excess of the cost reimbursement ceiling specified in Section B, Price Schedule of the actual RFQ or RFTOP until the CO notifies the Contractor, in writing, that the estimated cost has been increased and provides revised cost reimbursement ceiling for performing the task order.

G.2.7 No notice, communication, or representation in any form from any person other than the CO shall change the cost reimbursement ceiling. In the absence of the specified notice, the Courts is not obligated to reimburse the Contractor for any costs in excess of the costs reimbursement ceiling, whether such costs were incurred during the course of task order performance or as a result of termination.

G.2.8 If any cost reimbursement ceiling specified in Section B, Price Schedule of the actual RFQ or RFTOP is increased, any costs the Contractor incurs before the increase that are in excess of the previous cost reimbursement ceiling shall be allowable to the same extent as if incurred afterward, unless the CO issues a termination or other notice directing that the increase is solely to cover termination or other specified expenses.

G.2.9 A change order shall not be considered an authorization to exceed the applicable cost reimbursement ceiling specified in Section B, Price Schedule of the actual RFQ or RFTOP, unless the change order specifically increases the cost reimbursement ceiling.

G.2.10 Only costs determined in writing to be reimbursable in accordance with the cost principles set forth in rules issued pursuant to Federal Acquisition Regulations (FAR) shall be reimbursable.

G.3 HOURLY RATE CEILING

G.3.1 The ceilings for specified hourly rate items are set forth in Sections B.5 – Price Schedule, of this RFP.

G.3.2 The hourly rates in this contract shall be fully loaded and include wages, overhead, general and administrative expenses, and profit and the total cost to the Courts shall not exceed the ceilings specified in Sections B.5 – Price Schedule.

G.3.3 The Contractor agrees to use its best efforts to perform the work specified in this contract and to meet all obligations under this contract within the hourly rate ceilings.

G.3.4 The Contractor must notify the CO, in writing whenever it has reason to believe that the total cost for the hourly rate items of this contract will be either greater or substantially less than the hourly rate ceilings.

G.3.5 As part of the notification, the Contractor must provide the CO a revised estimate of the total cost of the hourly rate items of this contract.

G. 3.6 The Courts is not obligated to reimburse the Contractor for hourly rates incurred in excess of the hourly rate ceilings specified in Sections B.5 – Price Schedule, and the Contractor is not obligated to continue providing hourly rate items under this contract (including actions under the Termination clauses of this contract), or otherwise incur costs in excess of the hourly rate ceilings specified in

Section B.5 – Price Schedule, until the CO notifies the Contractor, in writing, that the estimated cost has been increased and provides revised hourly rate ceilings for the hourly rate items in this contract.

G. 3.7 No notice, communication, or representation in any form from any person other than the CO shall change the hourly rate ceilings. In the absence of the specified notice, the Courts is not obligated to reimburse the Contractor for any costs in excess of the hourly rate ceilings, whether such costs were incurred during the course of contract performance or as a result of termination.

G. 3.8 If any hourly rate ceiling specified in Sections B.5 – Price Schedule is increased, any costs the

Contractor incurs before the increase that are in excess of the previous hourly rate ceilings shall be allowable to the same extent as if incurred afterward, unless the CO issues a termination or other notice directing that the increase is solely to cover termination or other specified expenses.

G. 3.9 A change order shall not be considered an authorization to exceed the applicable hourly rate ceilings specified in Sections B.5 – Price Schedule, unless the change order specifically increases the hourly rate ceilings.

G.4 INVOICE PAYMENT:

G.4.1 The Courts will make payments to the Contractor, upon the submission of proper invoices, at the prices stipulated in this contract and subsequent task orders, for supplies delivered and accepted or services performed and accepted, less any discounts, allowances or adjustments provided for in this

G.4.2 The Courts will pay the Contractor on or before the 30 th day after receiving a proper invoice from the

Contractor.

G.5 INVOICE SUBMITTAL:

G.5.1 The Contractor shall submit proper invoices on a monthly basis or as otherwise specified in Section

G.4. Invoices shall be prepared in duplicate and submitted to the agency Chief Financial Officer. The address of the CFO is:

Accounting Supervisor Budget and Finance Division District of Columbia Courts 616 H Street, N.W., Suite 600 Washington, D.C. 20001 Telephone: 202-879-2813

G.5.2 To constitute a proper invoice, the Contractor shall submit the following information on the invoice:

G.5.2.1 Contractor’s name, federal tax ID and invoice date (date invoices as of the date of mailing or transmittal);

G.5.2.2 Contract number and invoice number;

G.5.2.3 Description, price, quantity and the date(s) that the supplies or services were delivered or performed;

G.5.2.4 Other supporting documentation or information, as required by the Contracting Officer;

G.5.2.5 Name, title, telephone number and complete mailing address of the responsible official to whom payment is to be sent;

G.5.2.6 Name, title, phone number of person preparing the invoice;

G.5.2.7 Name, title, phone number and mailing address of person (if different from the person identified in G.5.2.6 above) to be notified in the event of a defective invoice; and

G.5.2.8 Authorized signature.

G.6 PAYMENT:

G.6.1 Based upon Applications for Payment submitted to the Courts by the Contractor, the Courts shall make progress payments on account of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents.

G.6.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month.

G.6.3 Notwithstanding any other payment terms in this Contract, the Courts will make invoice payments under the terms and conditions in accordance with the Courts policies. The Courts shall make progress payments monthly as the work proceeds or at more frequent intervals as determined by the Contracting

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