Coverletter_DRFP_80LARC23R0010.pdf

Reply to Attn of:12

National Aeronautics and Space Administration

Langley Research Center 100 NASA Road Hampton, VA 23681-2199

October 5, 2023

TO: All Potential Offerors

SUBJECT: Draft Request for Proposal (DRFP), Solicitation No. 80LARC23R0010, for Langley Grounds Maintenance and Pest Control Services II (LGMPCS II)

You are invited to review and comment on the National Aeronautics and Space Administration (NASA) Langley Research Center (LaRC) Grounds Maintenance and Pest Control Services II (LGMPC II) solicitation. The principal purpose of this requirement is to provide grounds maintenance, pest control, and IDIQ task orders (removal of trees, shrubs and stumps, repair and replacement of grasses areas, land clearing, fire line clearing, emergency clean-up, and pest control services, in addition to the baseline pest control services). The requirement for grounds maintenance and pest control services are in direct support of the entire LaRC, consisting of about 255 acres of maintained grounds, around 150 buildings, with six buildings on the adjacent Joint Base Langley Eustis (JBLE), located in Hampton, VA. LaRC will serve as the buying office and administrator for this procurement.

The Potential offerors are encouraged to comment on all aspects of the draft solicitation, including the requirements, schedules, proposal instructions, evaluation approaches, any perceived safety, occupational health, security (including information technology security), environmental, export control, and/or other programmatic risk issues associated with performance of the work. Potential offerors should identify any unnecessary or inefficient requirement; and are also encouraged to comment on the DRFP CLIN structure, any unique terms and conditions, and the Solicitation Provisions outlined in Section E to include the Instructions to Offerors and the Evaluation Criteria.

Additional Areas of Emphasis for Feedback: NASA LaRC seeks feedback on the clarity and content of the following:

a. Volume I – Technical Proposal and Technical Considerations (reference DRFP E.2.9.2 and E.3.1.1)

i. Clarity on understanding of the technical capability and management approach for this requirement.

ii. Clarity on 100 acres per project under Grounds Maintenance Experience in the PWS areas as described in E.2.9.2.2.

The North American Industry Classification System (NAICS) code for this acquisition is 561730, and the small business size standard is $9,500,000.

Potential offerors should ensure its company is listed in the online database(s) for the following:

(1) System for award management: https://www.sam.gov/SAM/

(2) U.S. Department of Labor Veterans’ Employment and Training Service, VETS-4212

Reports: https://vets4212.dol.gov/vets4212/

(3) Date Universal Numbering System (and the transition to the US Government’s unique entity identifier (UEI)): https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-information-kit/unique-entity-identifier-update

The successful offeror must pass an Equal Employment Opportunity (EEO) clearance before contract award (See FAR 22.805).

The current planned release date for the Final Request for Proposal (RFP) is on or about November 8, 2023, with proposals being due December 8, 2023 (approximately 30 calendar days later).

The anticipated contract award date is no later than January 31, 2024, with an effective date of March 1, 2024. The contract will be performed onsite at NASA Langley Research Center.

The following additional information is provided to assist in understanding this acquisition:

1. A 30-day or 1-month phase-in is contemplated for this requirement.

2. The Government will make available existing Installation-Accountable Government Property (IAGP) for onsite contract performance.

3. Pre-Proposal Conference and Site Visit: A pre-solicitation conference will be held for this requirement on Wednesday, October 18, 2023, at 10:00 a.m. Eastern Standard Time. The anticipated length of the pre-proposal conference will be about two hours.

No real-time questions will be answered during the pre-proposal conference and site visit and no telephone questions will be accepted. All comments and questions received prior to October 22, 2023, as stated in DRFP E.2.6, Addenda to FAR 52.212-1 Paragraph (m) Communications Regarding this Solicitation, will be addressed in an amendment to the DRFP and posted on SAM.gov.

4. Organizational Conflict of Interest: NASA has determined that this acquisition should not give rise to a potential organizational conflict of interest (OCI). Offerors should refer to NFS clause 1852.209-71 Limitation of Future Contracting, for a description of the potential conflict(s) and any restrictions on future contracting. Reference NFS clause 1852.237-72 Access to Sensitive Information which references the OCI plan if a conflict exists.

5. Electronic Proposal Delivery - Proposal Marking and Delivery Through NASA’s EFSS Box: Proposals for this solicitation are required to be submitted through NASA’s

Enterprise File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform. Potential offerors, especially those that have not previously submitted a proposal utilizing NASA’s EFSS Box, are encouraged to review the solicitation instruction entitled “Electronic Proposal Delivery - Proposal Marking and Delivery Through NASA’s EFSS Box” which provides instructions related to the submission of proposal via EFSS Box. Offerors are encouraged to check with their corporate IT staff to determine if there are firewall restrictions that would need to be addressed prior to the submission of proposal files through NASA’s EFSS Box. (Reference DRFP E.2.1, Addenda to FAR 52.212-1 Paragraph (b)(12) Submission of Offers)

In order to control and protect sensitive data owned by the Government and its Contractors, NASA policy requires all acquisition-related documents be released in Adobe Portable Document Format (PDF).

Documents related to this acquisition, including this letter, the solicitation, attachments, exhibits, any amendments, and links to online reference/technical/bidders library will be attainable electronically from the World Wide Web through the Government-wide point of entry website at www.SAM.gov. Potential Offerors are requested to periodically monitor the websites for updates.

NASA FAR Supplement (NFS) clause 1852.215-84, OMBUDSMAN, is applicable. The Ombudsman for this acquisition is provided below.

Contact Information Rick Marrs, Deputy AA for Strategic Infrastructure Phone: (202)358-0941 Email: Richard.l.marrs@nasa.gov

This DRFP is not a solicitation and NASA is not requesting proposals. This DRFP does not commit NASA to pay any proposal preparation costs, nor does it obligate NASA to procure or contract for this requirement. This request is not an authorization to proceed and does not authorize payment for any charges incurred by the offeror for performing any of the work called for in this solicitation.

Any comments regarding the DRFP should be submitted electronically in writing, to LaRonda Davis James at LARC-LGMPCSII@mail.nasa.gov and cc: LaRonda.L.DavisJames@nasa.gov no later than October 22, 2023, 2:00 p.m., EST. Telephone questions will not be accepted.

All questions should be submitted on the standard LGMPCS II Question Form under Attachment E-02. If a respondent believes their comments contain confidential, proprietary, competition sensitive, or business information, those questions/comments shall be marked appropriately. However, questions that are marked as containing confidential, proprietary, competition sensitive or business information will not be provided a Government response.

The Government will consider all comments received in preparation of the Final RFP. To the extent a comment leads the Government to revise the acquisition approach or requirements, the change will be reflected in the Final RFP. Some DRFP questions and comments may receive a posted response to the GPE if the Contracting Officer determines that a response would facilitate additional understanding of the solicitation. The Government may also respond via the GPE to comments and/or questions received following the issuance of the Final

Request for Proposal (RFP).

Daphne Darden Contracting Officer

Enclosures:

Exhibit Files Exhibit A Performance Work Statement Exhibit B GMP East and West Area Maps Exhibit D Wage Determinations Exhibit E Safety Health Plan Instructions Exhibit F Green Infrastructure Handbook

Attachment Files E-02 LGMPCS II Question Form E-03 Contract Pricing Proposal Template E-04 Historical Workload E-05 Historical Standard Labor Categories

DAPHNE DARDEN

Digitally signed by DAPHNE

DARDEN

Date: 2023.10.05 17:33:01 -04'00'