LGMPC II Responses to Industry.pdf

Langley Grounds Maintenance and Pest Control Services II Responses to Questions from Industry

Item

Date of

Submission

RFP Doc.

Reference

RFP

Section

RFP

Subsection

Question

Type

RFP

Question

NASA/LaRC

Disposition (Response)

1 10/18/2023 n/a n/a n/a Procurement Who is the incumbent? The current incumbent is Alutiiq Logistics

& Maintenance Services, LLC.

2 10/18/2023 n/a n/a n/a Procurement What was the previous award amount for the base year and all option years?

The previous award amount was

$2,534,893.65, which included a base year starting in October, 2021, and a 1 year option period.

3 10/18/2023 PWS n/a n/a Technical What is the government's order of magnitude?

An order of magnitude is not available.

4 10/18/2023 PWS PWS 1.2 Technical How many acres are we responsible for? Requirements outlined in the PWS consist of approximately 255 acres of maintained grounds (PWS Section 1.2).

5 10/18/2023 PWS PWS 2.3.4 Technical What are the linear square feet we are responsible to edge?

There is approximately 67.2 miles of edging. See PWS 2.3.4 for edging requirements. Refer to the Price Schedule and PWS Appendix 1 maps for specific quantities.

6 10/18/2023 PWS PWS 2.3.7B n/a Technical If there is mulching involved what is the square footage of mulch the government requires? And is there a particular type of mulch the government requires?

There is approximately 4.3 acres of mulching. Refer to the Price Schedule and

PWS Appendix 1 maps for specific quantities. See PWS Section 2.3.7.B for mulching requirements.

7 10/18/2023 PWS n/a n/a Technical Does the government require electric blowers instead of gas?

The use of electric blowers is not required.

8 10/20/2023 n/a n/a n/a Procurement Was this contract initially awarded as an 8a or total small business?

Yes, the current contract, 80LARC22PA001 is a firm-fixed price with award to an 8(a) business.

80LARC23R0010 LGMPC II - Industry Questions

Date of

Submission

RFP Doc.

Reference

RFP

Section

RFP

Subsection

Question

Type

RFP

Question

NASA/LaRC

Disposition (Response)

80LARC23R0010 LGMPC II - Industry Questions

9 10/22/2023 RFP Doc.

Reference

Section C -

Contract

Clauses

C.3.2, 52.219-

18, Notification of

Compeition

Limited to

Eligible 8(a)

Participants

Procurement Is this solicitation set-aside 8(a) or open to other set-asides, including HUBZone, SDVOSB, VOSB?

This solicitation is an 8(a) set-aside. Per the section C.3.2 of the DRFP, Offers are solicited only from small business concerns expressly certified by the Small Business

Administration (SBA) for participation in

SBA's 8(a) program which must meet the criteria outlined in 52.219-18 at the time of the submission.

10 10/23/2023 Historical

Workload Data

Historical

Workload

Data

N/A Procurement The historical workload lists maintenance level A, B, and C for mowing, however, the pricing template lists Levels 1, 2, and 3.

Can the government confirm Level A corresponds to Level 1, Level B to Level 2, and Level C to Level 3?

Yes, level A, B, and C mowing cooresponds with Level 1, 2, and 3. However, this will be corrected in the Final RFP to avoid confusion.

11 10/23/2023 PWS PWS 2.3.14 Weather and

Storm Support

Procurement What CLIN should Weather and storm

Support be priced under?

Per, PWS 2.3, Weather and Storm Support as outlined in section 2.3.14, which falls under Grounds Maintenance - CLIN 0001.

12 10/23/2023 PWS PWS Appendix 1:

Center- Wide

Maps

Technical Can the government provide a copy of the

LaRC Landscaping, LaRC Storm System, Ditch Natural Lining, and Ditch Not Natural

Lining maps listed in Appendix 1 of the

PWS?

PWS Appendix 1 has been updated to include these maps. They will be provided in the Final RFP.

13 10/23/2023 PWS PWS 2.3.5 Green

Infrastructure r curement/Technical Under which CLIN should Green

Infastructure be priced? Can the government provide a total quantity for these areas?

Per, PWS 2.3, Green Infrastructure as outlined in section 2.3.5, which falls under

Grounds Maintenance - CLIN 0001. Refer to Exhibit F - Green Infrastructure

Handbook.

14 10/23/2023 PWS PWS 2.3.6 Weed Control and Removal

Technical Can the government verify if the electrical substations to be treated once per month during the growing season are included in the 150,000 square yards per year?

These locations are included in the total annual quantity.

Date of

Submission

RFP Doc.

Reference

RFP

Section

RFP

Subsection

Question

Type

RFP

Question

NASA/LaRC

Disposition (Response)

80LARC23R0010 LGMPC II - Industry Questions

15 10/23/2023 RFP Section D Exhibit C Procurement Can the government provide Contract

Exhibit C, Contract Documentation

Requirements.

Yes, in the DRFP Section D, there is a note that states the Exhibit C is reserved for the

Final RFP. The Government intends to make this document available to offereors in the Final RFP published.

16 10/23/2023 PWS PWS 2.5.2 Ditch Clearing Technical Can the government confirm if the 2,140 of of unpaved ditch that runs parallel to

Commander Shepard BLVD is included or in addition to the 65,447 linear feet of unpaved ditches.

The ditch in question is included in the total

Center-wide quantity.

17 10/23/2023 Attachment E-

Attachment

E-03

(4) CLIN 2

Price IDIQ

Procurement Can the government clarify if the offeror should input unit pricing in columns F through K? For example, is cell F10 the price for one acre of level 1 maintenance?

Please refer to the Instructions for Offerors under Tab 4, which provides instructions on which cells require input from the offeror.

Additionally, the Final RFP will be revised to make it clear in RFP Section E.2.9.3.1 that Offerors shall insert the FFP rate (or unit price) for each service category.

18 10/23/2023 Attachment E-

Attachment

E-03

CLIN 0002r Technical Can the government clarify what is included in prestige grounds maintenace? Is this strictly mowing, or does it inlcude all landscape beds?

Maintenance of prestige grounds includes additional requirements beyond mowing.

Refer to PWS 2.3.11.

19 10/23/2023 Attachment E-

Attachment

E-03

CLIN 0002r Technical The unit price for prestige grounds is hours.

How will hours for this service be tracked, and what if hours needed exceed the historical workload data?

The tracking of hours is described in Exhibit

C - Contract Documentation Requirements, which will be provided in the Final RFP.

20 10/23/2023 Attachment E-

Attachment

E-03

CLIN 0002y Technical Can the government clarify if this is

150,000 square yards or square feet? The various documents provided are conflicting.

Per PWS 2.3.6, weed control shall not exceed 150,000 square yards per contract year.

21 10/23/2023 Attachment E-

Attachment

E-03

Tab (3a) CLIN

1 Price (2)

Procurement Is this tab a duplicate of (3a) CLIN 1 Price?

Should it be removed or renamed?

Yes, this is a duplicate. It will be removed from the Final RFP.

Date of

Submission

RFP Doc.

Reference

RFP

Section

RFP

Subsection

Question

Type

RFP

Question

NASA/LaRC

Disposition (Response)

80LARC23R0010 LGMPC II - Industry Questions

22 10/23/2023 Attachment E-

Attachment

E-03

N/A Procurement Can the government clarify where equipment costs should be inputted?

Equipment should be captured on Tab 3d in

Attachment E-03. Offerors have the ability to make changes as needed to the template, however, offerors will also be responsible for making sure the calculations and formulas are correct. The Government may consider adding another element for

Equipment in the Final RFP.

23 10/23/2023 Historical

Workload Data

Historical

Workload

Data

Tree Pruning Technical Can the government clairfy what 25 times per year means and are we responsible for pruning all trees onsite?

That quantity/occurance is no longer required. Refer to PWS 2.3.8 for current requirements.

24 10/23/2023 Historical

Workload Data

Historical

Workload

Data

Hedge Pruning Technical Can the government provide the linear feet of hedges covered under CLIN 0002g

Refer to the Price Schedule and PWS

Appendix 1 maps for specific quantities.

25 10/23/2023 Historical

Workload Data

Historical

Workload

Data

Shrub/Plant

Pruning

Technical Can the government provide the total number of shrubs and plants covered under

CLIN 0002h

Refer to the Price Schedule and PWS

Appendix 1 maps for specific quantities.

26 10/23/2023 Historical

Workload Data

Historical

Workload

Data

Ground Cover

Maintenance

Technical Can the government provide the total square yards of ground cover covered under CLIN

0002i

Refer to the Price Schedule and PWS

Appendix 1 maps for specific quantities.

27 10/23/2023 Historical

Workload Data

Historical

Workload

Data

Raking and

Leaf Gathering

Technical Can the government provide the total acres covered under CLIN 0002j?

Refer to the Price Schedule and PWS

Appendix 1 maps for specific quantities.

28 10/23/2023 Historical

Workload Data

Historical

Workload

Data

Sweeping of

Pavement

Technical Can the government provide the total square feet covered under CLIN 000k? How will the hours be recorded for this CLIN?

Refer to the Price Schedule and PWS

Appendix 1 maps for specific quantities.

The tracking of hours is described in Exhibit

C - Contract Documentation Requirements, which will be provided in the Final RFP.

Date of

Submission

RFP Doc.

Reference

RFP

Section

RFP

Subsection

Question

Type

RFP

Question

NASA/LaRC

Disposition (Response)

80LARC23R0010 LGMPC II - Industry Questions

29 10/23/2023 Historical

Workload Data

Historical

Workload

Data

Sweeping of

Gumballs

Technical Can the government provide the total acres covered under CLIN 000l? How will the hours be recorded for this CLIN?

Refer to the Price Schedule and PWS

Appendix 1 maps for specific quantities.

The tracking of hours is described in Exhibit

C - Contract Documentation Requirements, which will be provided in the Final RFP.

30 10/23/2023 Historical

Workload Data

Historical

Workload

Data

Trash & Litter

Collection

Technical Can the government confirm how many acres is covered in CLIN 0002n? How many trash receptacles are included?

Requirements outlined in the PWS consist of approximately 255 acres of maintained grounds (PWS Section 1.2). The quantity of trash receptacles is not available. See PWS

2.4.

31 10/23/2023 Historical

Workload Data

Historical

Workload

Data

Pest

Preventative

Maintenace

Technical Can the government provide the total square feet to be treated under CLIN 0002p?

Refer to the Price Schedule and PWS

Appendix 1 maps for specific quantities.

32 10/23/2023 Historical

Workload Data

Historical

Workload

Data

Prest

Preventative

Mainteancne

(Building

2101)

Technical Can the government provide the total square feet to be treated under CLIN 0002q?

Refer to the Price Schedule and PWS

Appendix 1 maps for specific quantities.

33 10/23/2023 Historical

Workload Data

Historical

Workload

Data

Replace

Bedding Plants in Prestige

Grounds

Technical How many plants are included under CLIN

0002s? Can the government clarify what two times per year means?

Refer to the Price Schedule and PWS

Appendix 1 maps for specific quantities. Per

PWS 2.3.11, plants shall be replaced biannually (not to exceed $1,000 per year).

Historically, these plants have been replaced in the spring and fall.

34 10/23/2023 RFP N/A QuestionsProcurement/Technical Considering this is a draft RFP and there will be adjustments to it, will the offerors be provided a second opportunity to ask questions when the final RFP is released?

At this time, the government is not considering a second round of questions.

35 10/23/2023 PWS PWS 2.3.14 Weather and

Storm Support

Technical Can the govenrment provide historical data for snow removal?

This data in not available.

Date of

Submission

RFP Doc.

Reference

RFP

Section

RFP

Subsection

Question

Type

RFP

Question

NASA/LaRC

Disposition (Response)

80LARC23R0010 LGMPC II - Industry Questions

36 10/23/2023 PWS Site Visit , PWS 2.3.6

Solar Panel

Fields

Technical There were two solar panel rows observed near building 1244, but they appear as pavement on the map. Are these areas included in the base-wide herbicide maintenance to maintain the gravel under the panels?

The map shows the solar panel areas as

"slabs", which can either be concrete or gravel. Per PWS 2.3.6, vegetation and weeds shall be removed from gravel areas as needed.

37 10/23/2023 n/a Site Visit, PWS 2.2.1

& PWS 2.6

Fence Lines Technical Several fence lines were observed with heavy vegetation during the site visit, and several areas were not maintained 10' outside the fence as stated in the PWS.

Mature trees are growing within the 10'. Is the awardee expected to bring these areas into PWS compliance or maintain as is? If the expectation is to bring these areas into compliance, how shoudl offerors price out this requirement?

It is the expectation that the current contractor will meet requirements prior to their contract end date. If they do not, the awardee will be expected to bring non-compliant areas into compliance. See PWS

2.2.1 and 2.7.

38 10/23/2023 PWS Site Visit, PWS 2.2.1

& PWS 2.7

Airfield Ditch Technical There was a large ditch observed adjacent to the runway during the site visit. The ditch did not appear properly maitnained with small trees growing in the ditch. Is this area a responsibility of the NASA contractor, or maintained by the Air Force Base?

There are several ditches in the area of the hangar; responsibility varies. It is the expectation that the current contractor will meet requirements prior to their contract end date. If they do not, the awardee will be expected to bring non-compliant areas into compliance. See PWS 2.2.1 and 2.7.

Date of

Submission

RFP Doc.

Reference

RFP

Section

RFP

Subsection

Question

Type

RFP

Question

NASA/LaRC

Disposition (Response)

80LARC23R0010 LGMPC II - Industry Questions

39 10/23/2023 PWS Site Visit, PWS 2.2.1

& PWS 2.7

Ditch Clearing Technical On the site visit a ditch running along E

Durand Street was identified as the boundary line between NASA Langley

Reasearch Center and the Air Force Base.

Who is responsible for maintaing this ditch?

It appeared out of compliance with small trees growing in it. If it is the responsibility of the awardee, will they be expected to bring this ditch into compliance? If yes, how shoudl that be priced?

This ditch is jointly maintained. It is the expectation that the current contractor will meet requirements prior to their contract end date. If they do not, the awardee will be expected to bring non-compliant areas into compliance. See PWS 2.2.1 and 2.7.

40 10/23/2023 n/a Site Visit Cemetery Technical There was a small cemetery observed on the site visit. Is it included under this contract?

The cemetery off of Doolittle Road near building 1191 is not included in this contract. There is another cemetery on

Center that requires maintenance. See PWS

Appendix 1 maps for maintained areas.

41 10/23/2023 PWS PWS 2.2.3 H.2 Technical Is the current contractor providing and maintaining the fuel tanks on site? If so, who is the petroleum provider?

The current contractor is responsible for fuel tanks per PWS 2.2.3.H.2. The Government is unable to provide details on subcontractors.

42 10/24/2023 PWS PWS 2.2.3

& PWS

2.2.4

J.3 Technical Does the government provide flamable lockers approved for storing bulk herbicides and all flamable products used in maintenance of vehicles and equipment?

The Government does not furnish flammable storage lockers. See PWS

2.2.3.J.3 and 2.2.4.

43 10/25/2023 n/a Site Visit Procurement Will you provide a copy of the pre-bid site visit sign-in sheets.

Yes, the pre-proposal sign-in sheets were posted on SAM.gov as an attachment.

44 10/26/2023 PWS PWS 2.2.4 B.1 Technical Clarify that government furnishes up to 2

(two) computers and allows WIFI access to support contract?

Up to two government furnished computers and related IT services, including internet access, are available for contractor use per

PWS 2.2.4,

45 10/27/2023 PWS PWS 2.2.4 B.2 Technical Are cell phones allowed to be used onsite? Yes, the use of cell phones is allowed on

Center.

Date of

Submission

RFP Doc.

Reference

RFP

Section

RFP

Subsection

Question

Type

RFP

Question

NASA/LaRC

Disposition (Response)

80LARC23R0010 LGMPC II - Industry Questions

46 10/28/2023 n/a n/a n/a Technical Have you experienced any roof leaking problems and do you have wireless sensor technology to remotely manage the green roof?

Maintenance of the vegetated roof at building 2101 listed in Exhibit F is not a

PWS requirement.