DRFP_Presentation_LGMPCII_101823.pdf

DRAFT REQUEST FOR PROPOSALS (DRFP)

80LARC23R0010

GROUNDS MAINTENANCE AND PEST

CONTROL SUPPORT SERVICES

PRE-PROPOSAL CONFERENCE AND SITE

VISIT

NASA Langley Research Center

October 18, 2023 10:00 – 12:00 pm

GOVERNMENT TEAM MEMBERS

LaRonda Davis James, LaRC Office of Procurement, Contract Specialist

Daphne Darden, LaRC Office of Procurement, Contracting Officer

Randy Brundage, Support Services Specialist Contracting Officer’s Representative (COR)

Kenneth Moncayo, PE, Assistant Branch Head, Maintenance and Operation Branch

Ande Remington, Environmental Protection Specialist

AGENDA

Conference Guidelines Procurement Overview

Technical Aspects Draft Request for Proposal Solicitation Reminders Site Tour

PRE-PROPOSAL CONFERENCE

GUIDELINES

The purpose of this pre-proposal conference is to help the industry understand the Governments requirements

FAR 15.201 Exchange With Industry Before Receipt of Proposals Encourages exchange of information consistent with procurement integrity requirements No “real time” questions will be answered during this conference and no telephone questions will be accepted All questions/communications regarding the DRFP or conference MUST be submitted in writing to LaRonda Davis James at LARC- LGMPCSII@mail.nasa.gov and CC: LaRonda.L.DavisJames@nasa.gov

Formal responses to questions received will be posted on SAM.gov along with the list of attendees

Communication blackout will be invoked once the Final RFP is issued Nothing stated in this pre-proposal conference should be construed as a revision, unless subsequently issued in an amendment or incorporated into the Final RFP

In the event of any inconsistency between information provided at the pre-proposal conference and the Final RFP, the language in the Final RFP, including any amendments, will govern.

No pictures allowed during the site tour

PROCUREMENT OVERVIEW

Competitive 8(a) Set-Aside 8(a) eligibility will be verified with SBA

Meets the requirements of clause 52.219-14 “Limitations on Subcontracting (Oct 2022)”

NAICS Code: 561730 Small Business size standard $9,500,000

Period of Performance:

1 month phase-in period Base Period with the potential of 4 One-Year Options Up to 6-month extension per 52.217-8

Period Start End Duration Base (to include 1 month phase in)

Feb. 1, 2024 Feb. 28, 2025 13 months

Option 1 Mar. 1, 2025 Feb. 28, 2026 12 months

Option 2 Mar. 1, 2026 Feb. 28, 2027 12 months

Option 3 Mar. 1, 2027 Feb. 29, 2028 12 months

Option 4 Mar. 1, 2028 Feb. 28, 2029 12 months

Place of Performance NASA Langley Research Center, Hampton, VA

Tentative Procurement Schedule*:

Final Posted on or about 11/8/2023 Proposals Due 12/8/2023 Award 1/31/2024 Post Award Conference 2/1/2024 Transition/Phase-In 2/1/2024 Begin Base Contract Performance 3/1/2024*

* Dates are provided for planning purposes only and are subject to change.

TECHNICAL ASPECTS

General Scope

The Contractor shall furnish all supervision, qualified personnel, administrative services, equipment, materials, supplies, and transportation necessary to provide the grounds maintenance and pest control support services as defined in the PWS for NASA Langley

Research Center and NASA buildings located on the adjacent Langley

Air Force Base, Hampton, Virginia.

This acquisition will not support other NASA Centers’ requirements

Contract Line-Item Number (CLIN) Structure

The CLIN Structure is divided into two categories:

CLIN 0001 – Sustaining Services for Grounds Maintenance and

Pest Control on a Firm Fixed Price (FFP) basis.

CLIN 0002 – Indefinite Delivery Indefinite Quantity (IDIQ)

Services for nonrecurring work ordered through the issuance of

FFP task orders or Government’s Purchase Card (P-Card) orders

CLIN 0001 – Sustaining Services for Grounds Maintenance and

Pest Control Services include:

Grounds Maintenance (PWS 2.3)

Refuse and Trash Removal (PWS 2.4)

Ditch and Catch Basin Services (PWS 2.5)

Pest Control Services (PWS 2.6)

CLIN 0002 – Indefinite Delivery Indefinite Quantity (IDIQ) Services includes:

Misc. Support Services

Emergency Services

Exploratory Excavation

Topsoil Placement

Transplanting Trees, Shrubs and Ground Cover

Tree and Stump Removal

Lawn Repair

Under Brushing

Tree and Shrub Establishment

The Government will furnish or make available:

LaRC Buildings 1285 and 1286 for Contractor use (PWS

2.2.4(A))

Up to two (2) computers and related IT services (managed by

NASA) for use during contract performance. (PWS 2.2.4(B)(1))

Utilities as specified in PWS 2.2.4(B)(2)

DRAFT REQUEST FOR PROPOSALS

Section E – Solicitation Provisions

Contract Type: Firm-Fixed Price (E.1.2)

Pre-Proposal Conference Instructions (E.2.7)

Communications Regarding this Solicitation (E.2.6)

Anticipated Award Date (E.2.8)

Proposal Due Date (E.2.2)

Proposal Preparation & Submission Instructions

(E.2.9)

Proposal Preparation and Submission Instructions (E.2.9)

Contains all of the information required to properly respond to the solicitation

Electronic Submission of Proposals (E.2.1) − No hard copy proposal shall be accepted − Recommended that offerors submit a “test file” to the BOX site ahead of proposal due date Proposal Page Limitations (E.2.9.1)

− The table summaries the proposal submission requirements, identifies page limitations, formatting, and organizes the proposal in 3 volumes:

Volume I – Technical Proposal Volume II – Price Proposal Volume III – Business Proposal

Proposal Preparation and Submission Instructions (DRFP

E.2.9)

Instructions for Volume I – Technical Proposal (DRFP E.2.9.2)

Organized as Technical Considerations (subfactors) o Technical Capability/Management Approach (with requirements in DRFP E.2.9.2.1) o Grounds Maintenance Experience (requirements in

DRFP E.2.9.2.2)

o Pesticide/Herbicide Certification and Licenses (with requirements in DRFP E.2.9.2.3)

Proposal Preparation and Submission Instructions (DRFP

E.2.9) - continued Instructions for Volume II – Price Proposal (E.2.9.3 with evaluation of price under DRFP E.1.2) Account for all resources necessary to complete the requirement (refer to the PWS) Include a pricing proposal narrative that explains all pricing and estimating techniques, including the basis for proposal price estimates

Offerors shall complete the Contract Line-Item Pricing under Section B, Table B.2.2-1 and Table B.2.3-1, and Attachment E-03, Price Proposal Template. Under Volume III, Price Proposal, Attachment E-03 shall reconcile with Table B.2.2-1 and B.2.3-1. Instructions for the Price Proposal Template under DRFP E.2.9.3.1

Proposal Preparation and Submission Instructions (DRFP

E.2.9) - continued Instructions for Volume III – Business Proposal (E.2.9.4)

Signed SF 1449 with a minimum offer acceptance period of 240 calendar days

Sections A-E of the RFP with all fill-ins completed by the offeror Executed 52.212-3 Offeror Representations and Certifications—Commercial

Products and Commercial Services. (Mar 2022) (Deviation) Alternate I (Oct 2014), including information not provided in the System for Award Management (SAM) that is specific to this solicitation. (Section E.4)

Acknowledge all amendments (if any) to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract

Copy of Small Business Administration (SBA) letter certifying the offeror as an 8(a) eligible set aside business.

Compliance with the FAR 52.219-14, Limitations on Subcontracting and SBA Ostensible Subcontractor Rule

All clauses requiring additional data from the Offeror shall be completed in this volume.

Evaluation Factors For Award (E.3)

For the Basis of Award, the competitive source selection process will use Lowest Price Technically Acceptable (DRFP E.3.1)

Proposals will be ordered according to price to assess the lowest price proposal. Only the lowest priced offer will be evaluated for Technical Acceptability

Failure to meet all requirements under any technical consideration will result in a technically unacceptable rating and preclude award

If the lowest priced offeror is found unacceptable, then the next lowest priced offer will be evaluated, and so on until a technically acceptable offer is identified

Technical proposal will be evaluated against technical considerations as “Acceptable” or “Unacceptable” (defined in

DRFP E.3.1.1)

Evaluation Factors For Award (E.3)

The lowest price offeror rated technically “acceptable” based on its technical approach to meet the minimum requirements and otherwise eligible for award will be presented to the Source Selection Authority (SSA) to recommend for award

To determine the lowest price offer, the Government will use the Total Evaluated Price (TEP) as the basis for price to include:

− Sum of all CLINs for the base period, option periods, and IDIQ CLINs (excluding the CLINs 5001 and 5002 for the 52.217-8, Extension of Services) and;

− Any other pricing data requested in DRFP Section E.2.9.3 to ensure a proposal is fair and reasonable

Evaluation Factors For Award (E.3)

Determination of Responsibility will be made prior to award IAW FAR

9.1 (E.3.):

o Adequate financial resources, or ability to obtain them o Comply with proposed performance schedule o Satisfactory performance record (Shall not be determined responsible or non-responsible solely on basis of lack or relevant performance history) o Satisfactory record of integrity and business ethics o Organization, experience, accounting, operations controls, technical skills, or ability to obtain them o Otherwise, qualified and eligible to receive an award under applicable laws and regulations The Source Selection Authority will then select the Offeror' s proposal that is determined to be the best value to the Government based on the evaluation factors set forth in the solicitation

SOLICITATION REMINDERS

Clauses incorporated by reference have the same force and effect as if there were included in their full text

Offerors are highly encouraged to perform a thorough review of the instructions, conditions, and notices

Potential Offerors are responsible for:

Submitting all questions by 2:00 p.m. EST on October 23, 2023, to the

Point of Contact (POC) − LGMPC III E-mail Address: larc-lgmpcsii@mail.nasa.gov − CC: LaRonda.L.DavisJames@nasa.gov

Checking SAM.gov periodically for updates and monitoring the site for any amendments

Downloading own copy of the solicitation and any amendments Compliance with all RFP instructions and submittal deadlines

Presentation slides, list of attendees and responses to questions received will be posted on SAM.gov

No information presented at this conference should be construed as a revision unless subsequently issued in an amendment or incorporated into the Final RFP

Solicitation Reminders

SITE TOUR

LaRC SITE VISIT

Please exit onto the bus to start the site tour

Pictures and videos are prohibited while onsite

Please hold all comments and questions and submit them in writing as stated in the DRFP. No comments or questions will be addressed during the site visit.