Covering Letter _GMC 19HK3020R0001-signed.pdf

CONSULATE GENERAL OF THE

UNITED STATES OF AMERICA

HONG KONG

April 3, 2020

SUBJECT: Solicitation Number: 19HK3020R0001

Group Medical Insurance Services to Employees of the Government of the United States of America in Hong Kong

Dear Prospective Offeror:

The Consulate General of the United States of America in Hong Kong invites you to submit a proposal for customized Group Medical Insurance to the employees and dependents of the Government of the United States of America in Hong Kong.

The Consulate intends to conduct a pre-proposal conference call on April 20, 2020, at 14:30 (local date and time) to go through the details of this solicitation. All prospective offerors who have received a solicitation package are invited to join in the conference call. Please also See Section L of the attached Request for Proposals (RFP).

If your firm would be interested in joining the pre-proposal conference call, please e-mail or fax the information below for each attendee to the attention of Ms. Maria Chiu at e-mail:

chiums@state.gov or fax no. (852) 2845-1598 no later than 12:00 noon (local time) on April 14, 2020.

Name Email address Contact phone number

To attend the pre-proposal conference call, please follow the dial-in instructions below:

Recommended to use Google Chrome Go to: https://statedept.webex.com/statedept/j.php?MTID=md8a66abe848dc6355519381db1cc76b8

For hardcopy submission, your proposal must be submitted in a sealed envelope marked: "Proposal Enclosed" to Procurement Office/GSO, 26 Garden Road, Hong Kong. For electronic submission, your submission must be sent to HKProcurementBids@state.gov. Please note that no “zip, exe or dat” files will be accepted. File size shall not exceed 10MB per each transmission. All proposals must be submitted on or before 17:00hrs (local time), May 20, 2020. No proposal will be accepted after this time. Please see Section L. Provision No. 52.215-1 regarding LATE Submissions, Modifications, and Withdrawals. All offers are subject to all terms and conditions contained in this solicitation.

mailto:chiums@state.gov https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fstatedept.webex.com%2Fstatedept%2Fj.php%3FMTID%3Dmd8a66abe848dc6355519381db1cc76b8&data=02%7C01%7CChiuMS%40state.gov%7Cbc93dc85aeb6429fe4fe08d7d7935ac2%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C637214900196635393&sdata=9Q5W0o3XW16WJ4aT41v1zK2KX5nK4JW2GUw6qii9xIQ%3D&reserved=0 mailto:HKProcurementBids@state.gov

In order for a proposal to be considered, you must also complete and submit the following:

1. SF-33;

2. Section B, Pricing Schedule;

3. Section B, Retention Amounts in B.3;

4. Section K, Representations and Certifications;

5. Additional information as required in Section L.

Any questions regarding this solicitation must be addressed in writing to Ms. Agnes L. Bates, Contracting Officer, or Ms. Maria Chiu, Procurement Supervisor, by letter, fax (852) 2845 1598 or e-mail: BatesAL@state.gov or chiums@state.gov.

Please note: Proposals that contain less than the minimum reimbursement levels or do not provide all benefit categories may be deemed technically unacceptable.

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of their proposal. The guidelines for registration in SAM are also available at: https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM .

The Government intends to award a contract resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor. The Government may award the contract based on the initial offeror without discussion. The resultant contract will be a firm fixed price type contract, although we may hold discussions with companies in the competitive range if there is a need to do so.

Sincerely, Agnes L. Bates Contracting Officer U.S. Consulate Hong Kong mailto:chiums@state.gov https://www.sam.gov/ https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM