Cover Ltr_361411(AG).pdf
PDF 58 KB Posted
- Attached to
- LCLS-II-HE XPP Phase II Laser System
- Solicitation number
- 361411(AG)
- Issued by
-
Department of Energy Office of Science
About this file
This Request for Proposal (RFP) 361411(AG) is issued by SLAC National Accelerator Laboratory for the LCLS-II-HE XPP Phase II Laser System. The solicitation seeks a firm-fixed-price proposal for a laser system, with proposals due by Friday, January 16, 2026, at 5:00 PM Pacific. Offerors must submit electronic PDF files and include specific documentation such as a completed Subcontract Form, pricing details, delivery schedules, tax certificates, representations and certifications, and a technical proposal qualification matrix.
Key requirements include mandatory SAM registration, E-Verify compliance, and proprietary information marking. The procurement is operated by Stanford University for the U.S. Department of Energy, with Angela M. Garcia serving as the sole point of contact. Proposals must be valid for 90 days after submission, and offerors are advised that SLAC will not reimburse proposal preparation expenses. Technical, contractual, and administrative questions must be submitted in writing to the procurement representative, with communication to other SLAC employees potentially resulting in disqualification.
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Other files
| File | Type | Posted |
|---|---|---|
| Section B - Attachment 01.xlsx | XLSX spreadsheet | |
| RFP_361411(AG).pdf |
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Text version
SLAC NATIONAL ACCELERATOR LABORATORY • 2575 SAND HILL ROAD • MENLO PARK • CALIFORNIA • 94025 • USA Operated by Stanford University for the U.S. Department of Energy
SUPPLY CHAIN MANAGEMENT
Angela M. Garcia Sr. Subcontract Administrator
SLAC MS 01
angelag@slac.stanford.edu +1-650-926-5011
December 19, 2025
TO ALL OFFERORS
Subject: Request for Proposal (RFP) 361411(AG)
Description: LCLS-II-HE XPP Phase II Laser System
Dear Prospective Offerors, You are invited to submit a firm-fixed-price proposal in accordance with Line Items in Section B of this RFP and the proposal preparation requirements and other applicable provided documents. Your proposal must be received no later than Friday, January 16, 2026, 5:00 PM Pacific, and be valid for 90 days after submission. Submissions shall be provided by electronic files in PDF format.
INSTRUCTIONS TO OFFERORS:
Please make certain your business proposal includes the following documents as noted below:
1. Section A – Complete and sign Subcontract Form
2. Section B – Complete pricing under Supplies or Services and Price/Costs for all the Line Items requested on Section B.
3. Section F – Deliveries or Performance – Review required delivery dates. If dates are not feasible, please provide objective or vendor’s target or realistic delivery dates.
4. Section J – Tax Exempt & Resale Certificate, provided for Information purposes and will be issued as part of the subcontract package.
5. Section K – Complete and return applicable Representation and Certifications Documentations and Buy American Act Certification with your proposal.
6. Section L
a. Attachment 01 – Offeror’s Technical & Business Proposal Qualification
Matrix Checklist.
b. Attachment 02 – Offeror’s Request for Clarifications, if applicable.
Note that the following requirements apply to this procurement and any resultant Purchase Order:
E-Verify as required by FAR 52.222-54, “Employment Eligibility Verification (May
2022) applies to this procurement.
SLAC NATIONAL ACCELERATOR LABORATORY • 2575 SAND HILL ROAD • MENLO PARK • CALIFORNIA • 94025 • USA Operated by Stanford University for the U.S. Department of Energy
Marking of Proprietary/Confidential Information. Offerors shall properly mark and identify with a restrictive legend or information markings on pages of the proposal that contain Proprietary/confidential information.
For Offeror to be eligible for a subcontract award with the University, Offeror shall be registered with the System for Award Management (SAM), the Official U.S. Government system that consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is NO fee to register for this site. Entities may register at no cost directly at the SAM website:
https://sam.gov/content/entity-registration
SLAC will not be liable for any expenses incurred in preparing any supplier’s response nor for any expense for materials or services not funded on this subcontract.
Proposals shall be signed by an authorized representative of the offeror and to be provided via e-mail to the Procurement Representative’s attention, Angela M. Garcia at angelag@slac.stanford.edu.
Technical, contractual, and administrative questions should be directed to the undersigned, in writing, at angelag@slac.stanford.edu. The Procurement Representative is the SOLE point of contact. All exchanges of source selection information between the University and Offerors will be controlled by the Procurement Representative. Any communication to any other SLAC employee or contractor regarding this solicitation may be grounds for disqualification.
Your participation in SLAC procurement process is appreciated.
Sincerely, Angela M. Garcia Procurement Specialist – High Value Equipment
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