Cover letter - Solicitation No. 19WA8025Q0045 -Remote Generator Fuel Monitoring and Control System.pdf

This document is a Request for Quotes (RFQ) issued by the U.S. Embassy in Windhoek, Namibia for a Remote Generator Fuel Monitoring and Control System. The solicitation (Number 19WA8025Q0045) seeks a qualified contractor to design, supply, install, and commission a system that provides real-time fuel level monitoring, historical usage reporting, and remote control capabilities for generators. Key requirements include real-time fuel level tracking, web-based/cloud-enabled dashboard access, mobile application functionality, and secure data transmission with alerting mechanisms for low fuel levels, potential theft, or leaks.

The solicitation specifies a pre-proposal site visit on July 14, 2025, at 10:00 am local time, with contractors required to RSVP by July 10, 2025. Quotations are due on July 21, 2025, at 5:00 pm local time and must be submitted electronically to windhoekbidsubmission@state.gov or in a sealed envelope at the embassy address. Offerors must be registered in the System for Award Management (SAM) database, complete and submit several required documents including SF-1449, Section A Pricing, Section 5 Representations and Certifications, and provide a DBA Insurance Quote and Proof of SAM Registration. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.