Cover-Letter-for-Scott-AFB-Mortuary-BPA.pdf

DEPARTMENT OF THE AIR FORCE

375TH CONTRACTING SQUADRON (AMC)

26 March 2025

FROM: 375 CONS/PKB1

Attn: Nicholas “Dillon” Weiss 201 E. Winters St Bldg 50 Scott AFB IL 62225-5015

SUBJECT: Request for Pricing to Establish Mortuary Services @ Scott AFB, IL

1. This is a Request for Pricing completed in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 13.303 Blanket Purchase Agreements Utilizing sam.gov NAICS code 812210 and PSC Code – G001.

2. The Government intends to enter into a single-award Blanket Purchase Agreement utilizing a 100% local area small business-set aside. Note – local area in this circumstance is defined as business within 40 miles of Scott AFB, IL.

3. The selection for award of this BPA will be made if the offeror is deemed responsible IAW FAR Part 9, as supplemented, and the pricing is deemed to represent the lowest priced technically acceptable offer to the Government. Additionally, FAR 52.212-4, Contract Terms and Conditions-Commercial Items and FAR 52.212-5, Contract Terms and Conditions Requirement to Implement Statutes or Executive Orders-Commercial Items, apply to this acquisition.

4. Instructions – Please fill out all of the attached pricing sheet that has been included with this cover letter by 31 March 2025 @ 11:00 AM CST. Your pricing sheet must include a cover letter stating pricing acceptance is through 01 May 2025. The cover letter shall be submitted on company letter head that includes the company name, address, and a specific point of contact

(POC).

5. Identify any conflict of interest or appearance issues which may be a potential Organizational Conflict of Interest (OCI), IAW FAR 9.5, as supplemented. Organizational Conflict of Interest mitigation plans or a statement that no OCI exists should accompany your proposal. Contractors are responsible for immediately notifying the Contracting Officer should any potential conflict of interest arise at any time prior to and/or after contract award.

6. Questions and Answers/Assumptions and Exceptions: Contractors are cautioned that all communications are to be channeled through the Contracting Officer (CO). Any questions, whether technical or contractual in nature, shall be submitted in writing. Questions and Answers shall be submitted in writing to the Contract Officer (CO), Mr. Nicholas “Dillon” Weiss, nicholas.weiss.5@us.af.mil, and the Contract Specialist (CS), SSgt. Danny Alamin, danny.alamin@us.af.mil. All Questions shall be submitted by 12:00 PM CST, on 28 March 2025.

7. The following items represent the terms and conditions of the Blanket Purchase Agreement in the scenario that pricing has been deemed fair and reasonable by the Contracting Officer.

a. Description of Agreement:

- The supplier shall furnish only supplies and services on the pricing sheet, if and when requested by the CO during the period of the awarded date. (Note – this will be a 5 year agreement)

b. Extent of Obligation:

- The government is obligated only to the extent of authorized purchases actually made under the BPA from April 2025 (specific day to be specified upon award) – April 2030.

Pricing will be revisited annually and certified by the Contracting Officer. Note – Pricing can be revised/resubmitted yearly by the contractor.

c. Purchase Limitation:

- IAW FAR 13.303-5(b) individual purchases shall not exceed $25,000.00; however, the limitation for individual purchases for commercial products and services conducted under FAR 13.5 (Simplified Procedures for Certain Commercial Products and Commercial Services) is $7.5M.

d. Individuals authorized to purchase under the BPA:

- The established customers @ 375 FSS will be the authorized caller to purchase under the

BPA.

e. Delivery Tickets:

- All parts delivered and/or services completed shall be accompanied by a call slip that contains the following information:

o (1) Name of Supplier o (2) BPA Number o (3) Purchase Number/Sales Slip Number o (4) Date of Purchase o (5) Itemized list of supplies or services furnished o (6) Quantity, unit price, and extension of each item o (7) Date of Shipment or Service Completion

f. Invoices:

- Delivered parts and services completed will be paid for with a Government purchase card (GPC). GPC records and invoices submitted shall be submitted by authorized callers monthly via a call register/log for all deliveries/services completed during the month which should be supported with the purchase number/sales slip number. Note – call register will be sent over to the contractor to confirm records.

8. If there are any questions or concerns with this contract please contact the contract administrator or in the event that the contract administrator is not available please contact the contracting officer.

Attachment List:

Attachment 01 – Mortuary Services BPA Pricing Sheet Attachment 02 – SOW – Mortuary Services to Support Scott AFB (12 February 2025) Attachment 03 –Mortuary Services - BPA Clauses