Cover Letter.docx
DOCX document 137 KB Posted
- Attached to
- Smoke Detection Device Upgrade and installation
- Solicitation number
- 15B61926Q00000014
- Issued by
-
Department of Justice Bureau of Prisons
About this file
This is a cover letter from the Federal Bureau of Prisons announcing a solicitation for smoke detection device upgrade and installation services at the Federal Correctional Institution in Herlong, California. The solicitation number is 15B61926Q00000014, and this is a Total Small Business Set-Aside with a 500-employee size standard. The contract type is firm-fixed price, with delivery required by September 30, 2026; late deliveries will result in negative performance evaluation. The NAICS code is 238210 (Electrical Contractors and Other Wiring Installation Contractors), and the PSC code is N012 (Installation of Equipment - Fire Control Equipment).
Quotations are due July 15, 2026 at 2:00 p.m. Pacific Standard Time and must be submitted via email to tpolan@bop.gov (with email delivery preferred and required confirmation of receipt). All prospective contractors must be registered in the System for Award Management (SAM) database and include their DUNS number in Block 17a of Standard Form 1449. A mandatory site visit will be conducted June 25, 2026 at 10:00 a.m.; interested parties must request a clearance packet from the Contracting Officer by close of business June 22, 2026, and individuals must receive clearance by June 24 to attend. All communications regarding the solicitation must be directed to the Contracting Officer; prospective offerors are cautioned against discussing bid preparation or technical questions with Government technical personnel. The Government reserves the right to make formal single or multiple awards.
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Other files
| File | Type | Posted |
|---|---|---|
| 15B61926P00000095 Award .pdf | ||
| Site Walk Pictures.pdf | ||
| 15B61926Q00000014.pdf | ||
| SOW.pdf |
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Text version
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Institution Herlong, California 96113
May 28, 2026
| RE: | 15B61926Q00000014, FY 26, Smoke Detection Device Upgrade and Installation |
| Federal Correctional Institution, Herlong, California |
Dear Quoter:
Accompanying this cover letter is a solicitation package prepared by the Federal Bureau of Prisons for the acquisition of Smoke Detection Device Upgrade and Installation for the Federal Correctional Institution, Herlong, California. This package contains all necessary information for submitting a quote.
In accordance with FAR 52.207-7 all potential quoters wanting to do business with the Federal Government must be registered in the System for Award Management (SAM) database. CCR, FedReg, ORCA, and EPLS have migrated into SAM. If you have an active record in CCR, you have an active record in SAM. Failure to maintain current/active registration status may result in elimination from consideration. You may visit https://www.sam.gov/ to register or renew your registration.
Quoters must include their Data Universal Numbering System (DUNS) number in Block 17a of the Standard Form 1449, in accordance with FAR 52-212.1(j). The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee’s DUNS number into the SAM database.
Offers are due no later than July 15, 2026 at 2:00 p.m. Pacific Standard Time. Email offers ARE authorized and preferred. The email address is tpolan@bop.gov Please ask for a confirmation of receipt of bid. Failure to receive confirmation indicates bid was not received. The postal mailing address is: Federal Correctional Institution, Attn: Trevor Polan, Contract Specialist, P.O. Box 900, Herlong, CA 96113-0900. Hand delivery or express mail to 741-925 Herlong Access Road A-25, Herlong, CA 96113. Please note: in an effort to reduce unnecessary paper consumption, you are requested to send only those pages necessary to complete your offer. Please do not send pages in which no bids have been placed, etc. If you are registered in SAM, you need only complete section (l) of FAR Provision 52.212-3.
Quotes must be received no later than the time specified as the deadline for receipt of quotes. Quotes received after the quote deadline will be handled in accordance with FAR 52.212-1(f).
Prospective offerors are also cautioned against discussing the preparation of their quote (or any technical questions) with Government technical personnel. The circumstances of such contact, when verified, may result in non-consideration of the quote. Accordingly, all communications prior to award shall be directed to the Contracting Officer via email to tpolan@bop.gov , in writing at the above address. All questions received will be considered and responses provided, where possible.
Sincerely, Trevor Polan Contract Specialist Attachment image1.wmf
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