State of Wisconsin Wis. Statutes s.16.75

DOA-3070 (R05/2014)

Department of Workforce Development 201 East Washington Ave.

Madison, WI 53703 Late bids will be rejected. Bids MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid is due. Bids dated and time stamped in another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a bid by the purchasing office. Any bid which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with sample packages or other bids. Bid openings are public unless otherwise specified. Records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Bidder should contact the person named below for an appointment to view the bid record. Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise noted. The attached terms and conditions apply to any subsequent award.

REQUEST FOR BID

THIS IS NOT AN ORDER

BIDDER (Name and Address) Bids MUST be in this office no later than

Name (Contact for further information)

Barbara Hoffhein

Quote Price and Delivery FOB

Destination

Item No.

Quantity and Unit

Per Unit

Total

|_| We claim minority bidder preference [Wis. Stats. s. 16.75(3m)(b)(3)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53703, (608) 267-9550. Does Not Apply to Printing Bids.

|_| We claim disabled veteran owned business bidder preference [Wis. Stats. s. 16.75(3m)(b)(3)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Disabled Veteran Owned Businesses. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53703, (608) 267-9550. Does Not Apply to Printing Bids.

|_| We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-5462.

Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States. |_| Yes |_| No |_| Unknown

In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid.

This form can be made available in alternate formats to individuals with disabilities upon request.

Department of Workforce Development

DOA-3333 (R03/2004)

Division of Enterprise Solutions Office of Procurement and Information Management

Wisconsin’s Cooperative Purchasing Service

Wisconsin statutes (s. 16.73, Wis. Stats.) establish authority to allow Wisconsin municipalities to purchase from state contracts. Participating in the service gives vendors opportunities for additional sales without additional bidding. Municipalities use the service to expedite purchases. A "municipality" is defined as any county, city, village, town, school district, board of school directors, sewer district, drainage district, vocational, technical and adult education district, or any other public body having the authority to award public contracts (s. 16.70(8), Wis. Stats.). Federally recognized Indian tribes and bands in this state may participate in cooperative purchasing with the state or any municipality under ss. 66.0301(1) and (2), Wis.Stats.

Interested municipalities:

· will contact the contractor directly to place orders referencing the state agency contract number; and

· are responsible for receipt, acceptance, inspection of commodities directly from the contractor, and making payment directly to the contractor.

The State of Wisconsin is not a party to these purchases or any dispute arising from these purchases and is not liable for delivery or payment of any of these purchases.

The State of Wisconsin will determine the contractor’s participation by checking a box below.

|_| MANDATORY: Bidders/Proposers must agree to furnish the commodities or services of this bid/proposal to Wisconsin municipalities. Vendors should note any special conditions below.

|X| OPTIONAL: Bidders/Proposers may or may not agree to furnish the commodities or services of this bid/proposal to Wisconsin municipalities. A vendor’s decision on participating in this service has no effect on awarding this contract.

A vendor in the service may specify minimum order sizes by volume or dollar amount, additional charges beyond normal delivery areas, or other minimal changes for municipalities.

Vendor: please check one of the following boxes in response.

|_| I Agree to furnish the commodities or services of this bid/proposal to Wisconsin municipalities with any special conditions noted below.

|_| I Do Not Agree to furnish the commodities or services to Wisconsin municipalities.

Special Conditions (if applicable):

Name (Type or Print) Title

Company Telephone

Address (Street) City State

ZIP + 4

Commodity/Service

Request for Bid/Proposal Number

Department of Administration

DIVISION OF OPERATIONS

DOA-3027 (R07/2014)

s. 19.36(5), Wis. Stats

DESIGNATION OF CONFIDENTIAL AND PROPRIETARY INFORMATION

The attached material submitted in response to Bid/Proposal #44500-O18-ILH0013-00 includes proprietary and confidential information which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or is otherwise material that can be kept confidential under the Wisconsin Open Records Law. As such, we ask that certain pages, as indicated below, of this bid/proposal response be treated as confidential material and not be released without our written approval.

Prices always become public information when bids/proposals are opened, and therefore cannot be kept confidential.

Other information cannot be kept confidential unless it is a trade secret. Trade secret is defined in s. 134.90(1)(c), Wis. Stats. as follows: "Trade secret" means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply:

We request that the following pages not be released.

In the event the designation of confidentiality of this information is challenged, the undersigned hereby agrees to provide legal counsel or other necessary assistance to defend the designation of confidentiality and agrees to hold the state harmless for any costs or damages arising out of the state's agreeing to withhold the materials.

Failure to include this form in the bid/proposal response may mean that all information provided as part of the bid/proposal response will be open to examination and copying. The state considers other markings of confidential in the bid/proposal document to be insufficient. The undersigned agrees to hold the state harmless for any damages arising out of the release of any materials unless they are specifically identified above.

Authorized Representative

Signature

Type or Print

This document can be made available in alternate formats to individuals with disabilities upon request.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

INELIGIBILITY AND VOLUNTARY EXCLUSION

This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants' responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211).

(Before Completing Certification, Read Attached Instructions Which Are an Integral Part of the Certification)

1. The prospective participant certifies, by submission of this bid, to the Department of Workforce Development, State of Wisconsin, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

2. Where the prospective participant is unable to certify to any of the statements in this certification, to the Department of Workforce Development, State of Wisconsin, such prospective participant shall attach an explanation to this proposal/bid.

Company Name

Name and Title of Authorized Representative

Signature Date

DWD USE ONLY

Contract Period

RFB No.

BUL. No.

Comm. Code:

INSTRUCTIONS FOR CERTIFICATION

SPECIAL CONDITIONS OF BID - CONTRACT

TABLE OF CONTENTS

ATTACHMENT A – VENDOR COST SHEET

ATTACHMENT B – VENDOR INFORMATION SHEET

ATTACHMENT C – REFERENCES SHEET

ATTACHMENT D – DWD MBE PROGRAM AWARENESS, COMPLIANCE & ACTION PLAN FORM

ATTACHMENT E – MINORITY BUSINESS PARTICIPATION REPORT FORM

ATTACHMENT F – BIDDER’S RESPONSE SHEET

ATTACHMENT G – STANDARD TERMS AND CONDITIONS

ATTACHMENT H – SUPPLEMENTAL STANDARD TERMS AND CONDITIONS FOR SERVICES

1.

INTRODUCTION AND PURPOSE

The purpose of this document is to provide interested bidders with information to enable them to prepare and submit a bid for the purchase of Courier Services for the Eau Claire Benefit Center for the Department of Workforce Development, Division of Unemployment Insurance.

The Agency intends to use the results of this bidding process to award a contract to the lowest cost responsive and responsible bidder. The Agency shall be the sole determiner of responsible bidder.

The results of this bidding process may also be used to award additional similar contracts with other State agencies and municipalities if agreed to by the successful supplier.

2. PROJECT OVERVIEW

The Department of Workforce Development requires daily (Monday through Friday) Courier Services for its locations in Eau Claire at 715 South Barstow Street, Eau Claire, WI 54701 and 2270 Eastridge Center, Eau Claire, WI 54701. The courier will pick-up mail from the local Post Office located at PO Box 330 Eau Claire, WI 54702 – 0330, and deliver the mail to both Eau Claire Benefits Center locations daily (excluding recognized State Holidays, (see Exhibit A) by no later than 10:45 AM. This Courier Service will pick-up and delivery at each location, until the final move has been completed (estimated November 14, 2017); at which time the service will be a single pick-up and delivery to the Eau Claire Benefits Center 2270 Eastridge Center, Eau Claire, WI 54701; unless other instruction (direction) is provided by the local office manager.

Detailed specifications are listed in Section 9.0, SPECIFICATIONS.

3. DWD CONTRACT ADMINISTRATOR

The contract resulting from this RFB will be administered by Barbara Hoffhein, Division of Operations, Office of Procurement. All contacts between the Contractor and the contracting agency will be through the designated agency representative(s), unless otherwise instructed. The Contractor shall meet with the designated agency representative(s) as requested to resolve problems. Any problems which cannot be resolved between the designated agency representative(s) and the Contractor will be referred to the Contract Administrator. The Contract Administrator will inform the Contractor in writing of the unresolved issues and the Contractor shall respond with proposed corrective actions within 10 days of receipt of this letter. The state and/or the Contractor may request meetings to address unresolved contract issues.

4. CLARIFICATIONS AND/OR REVISIONS THROUGH DESIGNATED CONTACT

Attachments G, the Standard Terms and Conditions and H, the Supplemental Terms and Conditions for Services shall govern this bid. Conditions of bid that include the word "must" or "shall,” describe a mandatory requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a given specification or condition of bid, Procurement reserves the right to delete that specification or condition of bid. Failure to meet a mandatory requirement may disqualify your bid.

If you have any questions regarding the specifications, or special conditions of bid, please contact the purchasing agent shown on the bid cover sheet as soon as possible, but no later than five working days prior to the bid opening date. If the answer requires written notification to other bidders, Procurement will issue an official addendum.

DWD will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request. If you think you need accommodations at a bid opening, contact Barbara Hoffhein, Procurement, at (608) 267-3902 (voice), Wisconsin Telecommunications Relay System (TTY) at 1-800-947-3529, or DOProcurement@dwd.wisconsin.gov.

Any correspondence, documents, price lists, etc. to support your bid, must include the bid number and be sent to:

Retain a copy of these Special Conditions of Bid for your files. Should you receive an award, these Special Conditions of Bid become your contract terms and conditions.

Questions must be submitted via email to: DOProcurement@dwd.wisconsin.gov with the subject line: ATTN: 44500-O18-ILH0013-00 Bid Question.

Any contact with State employees concerning this RFB is prohibited, except as authorized by the RFB manager during the period from date of release of the RFB until the notice of intent to award is released.

5. DEFINITIONS

The following definitions are used throughout the RFB:

Agency means the Wisconsin Department of Workforce Development Bidder/Vendor means a company or individual submitting a bid in response to this RFB Business Day means each Calendar Da except Saturday, Sunday or official State of Wisconsin recognized holiday.

Calendar Day means a period of twenty-four hours starting at midnight.

Confidential means all tangible and intangible information and material being disclosed on connection with the Contract, in any form or medium without regard to whether the information is owned by the State of Wisconsin or by a third party, which satisfies at least one of the following criteria: (i) Personally Identifiable Information; (ii) Protected Health Information under HIPAA, 45 CFR 160.103; (III) Proprietary Information; (iv) non-public information related to the Stat6e of Wisconsin's employees, customers, technology (including data bases, data processing and communications networking systems), schematics, specifications and all information or materials derived therefrom or based thereon; (v) information expressly designated as confidential in writing by the State of Wisconsin; (vi) all information that is restricted or prohibited from disclosure by state or federal law, including Individual Personal Information and Medical Records as governed by Wis. Stat. § 40.07, Wis. Admin. Code § E Contractor means bidder awarded the contract Department means the Wisconsin Department of Workforce Development DWD means the Wisconsin Department of Workforce Development MBE means Wisconsin-certified Minority Business Enterprise State means the State of Wisconsin UI means Unemployment Insurance

6. CONTRACT TERM

October 3, 2017, or date of award, through September 30, 2018 or one (1) year from award date and two (2) additional one-year renewals. DWD reserves the right to extend beyond the contract period if deemed to be in the best interest of DWD.

This Contract shall automatically be extended into its subsequent years unless Procurement is notified, in writing, by the Contractor 90 calendar days prior to expiration of the initial and/or succeeding Contract period(s). The State shall issue a purchase order which will serve as the Contract.

7. CONTRACT QUANTITIES/NEW OR DELETED ITEMS

DWD does not guarantee to purchase any specific quantity or dollar amount. Bids that state DWD must guarantee a specific quantity or dollar amount will be disqualified.

NEW OR DELETED ITEMS: DWD reserves the right to add new products/services to this contract based on technology changes or changes to standards unknown at the time of this bid. Contractor(s) prices must be in line with or comparable to current contract pricing for like products. Contractor should promptly notify Procurement of new or discontinued products.

The contractor shall not have exclusive rights to provide all products or services covered under this contract during the term of the contract or any extension of the contract.

8. CONTRACT REQUIREMENTS AND BIDDER/CONTRACTOR QUALIFICATIONS

To be eligible for a contract award, you must be qualified and able to provide the following. Respond on attached “Bidder Response Sheet” (ATTACHMENT F) unless otherwise noted below.

9. SPECIFICATIONS

Bid specifications may not be revised without an official written addendum issued by Procurement. Per the below specifications, the awarded Contractor agrees to:

· Must be currently be in the business of providing Courier Services and have at least two (2) years of experience as a courier service provider.

· Must have a minimum of insurance as indicated in the Standard Terms and Conditions, Section 23.

· Must provide a copy of insurance to the Agency upon signing of Contract.

· All agents, employees, officers and owners of the Company shall remain bonded for the term of the contract, to include any renewals.

· All mail will be transported in a secured container (e.g. lockable mail bag).

· Transportation vehicle shall be secured at all times when the driver is not in the vehicle.

· Must comply with all state, federal and industry rules, regulation, laws and best practices.

· Must provide three (3) references where similar service is or was provided.

· Mail must be delivered by 10:45 AM CST.

10. METHOD OF BID

Bidder must bid on the enclosed bid price sheet (ATTACHMENT A). Bids requiring an order minimum will be disqualified. Bid price(s) shall include all transportation and insurance costs and any other costs associated with this service. All prices shall be quoted in U.S. Dollars. Bidder’s own quotation sheet will not be accepted.

11. VENDORNET

The State of Wisconsin’s purchasing information and vendor notification service is available to all businesses and organizations that want to sell to the state. Anyone may access VendorNet on the Internet at http://vendornet.state.wi.us to get information on state purchasing practices and policies, goods and services that the state buys, and tips on selling to the state. Vendors may use the same Web site address for inclusion on the bidders list for goods and services that the organization wants to sell to the state. Annually renewable registration guarantees the organization will receive an e-mail message each time a state agency, including any campus of the University of Wisconsin System, posts a request for bid or a request for proposal in their specified commodity/service area(s) with an estimated value over $50,000. It is recommended registrants provide an email address that is monitored centrally in the organization to ensure timely receipt of notifications. Organizations without Internet access may request paper copies in the mail. Increasingly, state agencies also are using VendorNet to post simplified bids valued at $50,000 or less. Vendors also may receive e-mail notices of these simplified bid opportunities. If questions exist about VendorNet, call the VendorNet Information Center at 1-800-482-7813 or, for Madison area organizations; call 608-264-7898.

12. BID RESPONSE REQUIREMENTS

In order for your bid to be considered, the following information must be provided. Fill out and submit one copy (unless stated otherwise) by the due date and time listed on the bid cover page. Include:

12.1. Bid Cover (Signature) Pages, form DOA-3070

12.2. Addendum Cover (Signature) Page(s), if applicable to this bid request, form DOA-3098

12.3. Certification Regarding Debarment form

12.4. Bid Cost Sheet(s), Attachment A

12.5. Vendor Information Sheet, Attachment B, form DOA-3477

12.6. References Sheet, Attachment C, form DOA-3478

12.7. MBE Program Awareness, Compliance & Action Plan, Attachment D

12.8. Bidder Response Sheet, Attachment F

Failure to provide these forms/information with your bid submittal may disqualify your bid. DWD encourages all bidders to print their submission double-sided to save paper.

Bids may not be submitted via facsimile.

Bids may be submitted via email to DoProcurement@dwd.wisconsin.gov. To be considered, emailed bids must be received by the due date and time and must include the entire bid packet scanned as one single PDF format file that does not exceed 5MB in size.

More than one agency in this building receives bids at the 1st floor reception. Therefore it is recommended that all bid packages are sealed and are clearly marked on the outside of the package with the following:

Department of Workforce Development Barbara Hoffhein, Procurement G400 Bidder’s Name and Address

44500-O18-ILH0013-00

September 25, 2017 at 2:00 PM CST

Failure to properly identify your package(s) could result in the package(s) being misdirected and could lead to your response being disqualified.

Applicable Dates:

Date

August 31, 2017

September 6, 2017

September 11, 2017

September 25, 2017 2:00 p.m. CT

October 3, 2017 (est.)

Event

Date of Issue of the RFB

Written questions due

Answers to questions issued

RFB Due Date (Local Madison Time)

Anticipated Contract start date

13. METHOD OF AWARD

Award(s) shall be made on the basis of the lowest total cost from a responsive, responsible bidder who meets all specifications. Timeliness of implementation and/or transfer may be considered when making this award.

Additional percentage discounts may not be considered when determining award. However, they shall apply to orders issued on this contract.

14. TERMS AND CONDITIONS

The Standard and/or Supplemental Terms and Conditions provided with this document represent the terms and conditions which will apply to this contract. Vendors may not submit their own contract document as a substitute for these terms and conditions. Any End User License Agreement (EULA), Service Level Agreement (SLA) or similar type provider or developer provided agreement shall be considered a subordinate document to the terms and conditions contained herein or on the State's purchase order.

15. SUPPLIER DIVERSITY

15.1 Minority Business Enterprise Program (MBE)

The Wisconsin Department of Workforce Development is committed to the promotion of minority businesses in the State’s procurement program. Authority for this program is found in Wisconsin Statutes 15.107(2), 16.75(3m), and 16.755.

Bidders are strongly urged to use due diligence to further this policy by setting up subcontracts to state-certified Minority Business Enterprises (MBE) and/or by using such enterprises to provide goods and services incidental to this contract (second-tier suppliers), with a goal of awarding 5% of the contract cost to such enterprises. An MBE means a business certified, or certifiable, by the Wisconsin Department of Commerce under Statute 560.036(2).

Bidders must submit the attached MBE Program Awareness, Compliance & Action Plan (Attachment D) indicating their proposed utilization of state-certified minority businesses for this contract. Contact the State’s Minority Business Manager for assistance in locating certified firms at (608) 267-3293. A listing of State of Wisconsin certified minority businesses, as well as the services and commodities they provide, is on the State-certified MBE web site: www.doa.wi.gov/mbe

Quarterly reports (Attachment E) are requested to be submitted to the Department of Workforce Development, Procurement Unit, itemizing the deliveries and cost of items or services provided by certified firms. Reports should state the costs for the previous contract quarter. The department reserves the right to verify with listed firms their involvement as subcontractors or second-tier suppliers.

15.2 Woman Owned Business (WBE)

The Wisconsin Department of Workforce Development is committed to the promotion of Woman-Owned Businesses as outlined in 560.035, Wisconsin Statutes.

The State of Wisconsin policy provides that Woman-Owned Businesses certified by the Wisconsin Department of Commerce should have the maximum opportunity to participate in the performance of its contracts. Bidders are strongly urged to use due diligence to further this policy by awarding subcontracts to Woman-Owned Businesses or by using such businesses to provide goods and services incidental to this agreement.

15.3 Disabled Veteran Owned Business (DVB)

The Wisconsin Department of Workforce Development policy provides that Disabled Veteran-Owned businesses certified by the Wisconsin Department of Commerce should have the maximum opportunity to participate in the performance of its contracts. Bidders are strongly urged to use due diligence to further this policy by awarding subcontracts to Disabled Veteran-Owned businesses or by using such enterprises to provide goods and services incidental to this agreement.

16. SUBCONTRACTING OR THIRD PARTY PAYMENTS

All subcontracting shall be pre-approved by DWD. Subcontractors must abide by all terms and conditions of the contract. The prime contractor shall be responsible for all subcontractor(s) work and payment. DWD will not pay any subcontractor or third parties directly.

17. FIRM PRICES

The awarded contractor must hold the accepted costs for the entire contract period. DWD will review any adjustment of costs before the beginning of a contract renewal period. Price increase requests must be justified with supporting documentation of industry-wide increases. Fuel surcharges will ‘not’ be allowed to be added to an invoice during any contract period and will not be allowed for any price adjustments/increase.

Price/discount change requests must be received by Procurement in writing 60 calendar days prior to the effective date of proposed increase for acceptance or rejection. Proposed price increases are limited to fully documented cost increases submitted with the request. If Procurement deems cost increases are not acceptable, it reserves the right to re-bid the contract in whole or part. Acceptance of the price increases shall be in writing.

18. ORDERS

DWD may use the following methods to purchase from this contract:

· Specific purchase orders may be placed for one-time shipments.

Invoices/Purchase Order:

DWD must meet a statutory mandate to pay or reject invoices within 30 days of receipt by DWD. Before payment is made, it also must verify that all invoiced charges are correct as per this contract. Only properly submitted invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices be clear and complete in conformity with the instructions below.

All invoices must be itemized showing:

The original invoice must be sent to the bill-to address shown on the Purchase Order.

Invoices/Purchasing card Orders placed by DWD using a purchasing card must reflect current contract pricing.

19. CONTRACT CANCELLATION

This Contract may be terminated by either party under the following conditions:

19.1. Please review section 13.0 and 24.0 of the Standard terms and Conditions of Bid. DWD may terminate the contract at any time at its sole discretion by delivering 30 days written notice to the contractor.

If the problem is service performance, contractor will be warned in writing of unsatisfactory performance and intent to cancel this contract. Contractor will be given a period of time to ‘cure’ the performance. If the performance does not improve contractor will be given 15 days written notice that the contract will be cancelled.

Upon termination, DWD’s liability will be limited to the pro rata cost of the services performed as of the date of termination.

19.2. In the event the contractor terminates the contract, for any reason whatsoever, it will require written certified letter notification delivered to the Department purchasing agent not less than 60 days prior to said termination. The contractor will, in turn, refund the Department, within 30 days of said termination, all payments made hereunder by the Department to the contractor for work not completed.

19.3. If at any time the contractor performance threatens the health and/or safety of DWD, DWD has the right to cancel and terminate the Contract without notice.

19.4. Failure to maintain the required Certificates of Insurance, Permits, Licenses, etc. shall be cause for contract termination. If the Contractor fails to maintain and keep in force the insurance as provided in #23.0 of the Standard Terms and Conditions, DWD has the right to cancel and terminate the Contract without notice.

19.5. If at any time a petition in bankruptcy shall be filed against the contractor and such petition is not dismissed within 90 calendar days, or if a receiver or trustee of contractor's property is appointed and such appointment is not vacated within 90 calendar days, DWD has the right, in addition to any other rights of whatsoever nature that it may have at law or inequity, to terminate this Contract by giving 90 calendar days notice in writing of such termination.

20. CERTIFICATION FOR COLLECTION OF SALES AND USE TAX

The State of Wisconsin shall not enter into a contract with a vendor, and reserves the right to cancel any existing contract, if the vendor or contractor has not met or complied with the requirements of s.77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax.

Attachment A: Cost Sheet

VENDOR NAME: ___________________________________________

INSTRUCTIONS FOR ENTERING BID RATE:

For the purpose of determining the bid only cost of standard daily courier services per day will be considered. Discount(s) or markup should be bid to the third decimal (e.g. 1.234%) to avoid a tied bid. DWD will not be responsible for costs associated with any onsite visits this includes but is not limited to: per diem, travel and lodging. Once a day (Monday thru Friday) trip for each location.

BID RATE:

Standard daily courier service at 715 South Barstow Street Eau Claire, WI 54701

Standard daily courier service at 2270 Eastridge Center, Eau Claire, WI 54701

FOR INFORMATION ONLY - NOT PART OF AWARD

Attachment B State of Wisconsin Department of Administration Division of Enterprise Operations Bureau of Procurement

s. 16.765, Wis. Stats.

DOA-3477 (R02/15)

Vendor Information

This document can be made available in alternate formats to individuals with disabilities upon request.

Attachment C

VENDOR REFERENCE

Provide company name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) used for four (4) or more installations with requirements similar to those included in this solicitation document. If vendor is proposing any arrangement involving a third party, the named references should also be involved in a similar arrangement.

List Product(s) and/or Service(s) Used:

List Product(s) and/or Service(s) Used:

List Product(s) and/or Service(s) Used:

List Product(s) and/or Service(s) Used:

This document can be made available in accessible formats to qualified individuals with disabilities.

ATTACHMENT D

DWD MINORITY BUSINESS ENTERPRISE (MBE) PROGRAM

AWARENESS, COMPLIANCE & ACTION PLAN

As a matter of sound business practice, the Wisconsin Department of Workforce Development is committed to “supply diversity” by promoting the use of minority business whenever and wherever possible. Further, as an agency of the State of Wisconsin, DWD shares in the state goal of placing five (5) percent of its total annual purchasing dollars with state-certified minority businesses.

State of Wisconsin purchasing policy provides that Minority Business Enterprises (MBE) certified by the Wisconsin Department of Commerce, Bureau of Minority Business Development should have the maximum opportunity to participate in the performance of its contracts/projects.

You, as a contractor, are strongly urged to use due diligence to further this policy by awarding subcontracts to minority-owned business enterprises or by using such enterprises to provide goods and services incidental to this agreement (second-tier suppliers), with a goal of awarding 5% of the contract cost to such enterprises.

Quarterly reports are requested to be submitted to the Department of Workforce Development Procurement Unit, itemizing the costs of services and goods provided by certified firms. Reports should state the costs for the previous contract/project quarter.

Authority for the MBE program is found in Wisconsin Statutes 15.107(2), 16.75(4), and 16.755 and 560.036(2), and details about the program can be found at: http://www.doa.state.wi.us/Divisions/Enterprise-Operations/Supplier-Diversity-Program

Your complete response on the following form must address the following components of your company’s/organization’s commitment/action plan:

a) Indication that you understand the DWD’s goal,

b) Listing of any MBE vendors with which you intend to subcontract,

c) Description of the various second tier MBE expenses (goods and services procured that are incidental to the contract/project; examples are: specific office supplies to perform the contract, percentage of cost for uniforms for contract staff, travel to perform the contract/project, percentage of facility maintenance services for your facility used directly by your staff during the contract/project period) your company/organization will be able to report that are in direct connection with the administration of this contract,

d) Statement expressing your commitment to complete the required monthly or quarterly reports that will reflect your subcontracts and second-tier expenditures for the period.

For information on certified State of Wisconsin Minority Business Enterprises, please contact:

Wisconsin Department of Commerce Bureau of Minority Business Development 201 W Washington Avenue, 5th Floor PO Box 7970 Madison, WI 53707 608-267-9550 Fax: 608-264-6151 Email: COMMBD@wisconsin.gov A partial listing of some certified minority business enterprises qualified for this request for bid follows. A complete listing of certified minority businesses, as well as the services and commodities they provide, is available on the web at: https://wisdp.wi.gov/search.aspx and Information regarding certification of minority businesses is available at: http://www.doa.state.wi.us/Divisions/Enterprise-Operations/Supplier-Diversity-Program

ATTACHMENT D, Continued

DWD MINORITY BUSINESS ENTERPRISE (MBE) PROGRAM

AWARENESS, COMPLIANCE & ACTION PLAN

Complete, sign, and include in your bid response.

Failure to complete this form as a component of your bid may result in rejection of your bid.

Our company/organization is a Wisconsin-certified Minority Business Enterprise (MBE)

Yes

No

Our company/organization is a minority business but has not yet received Wisconsin certification (please provide details): _____________________________________________

We are aware of the DWD’s goal to spend at least 5% of their total annual purchasing dollars with state-certified MBE firms.

We are aware that if awarded this contract/project our company/organization will provide monthly or quarterly reports to DWD reporting all expenditure activity directed to MBE subcontractors or second-tier MBE suppliers that directly relate to this contract. (Any non-certified minority businesses could be a potential subcontractor/second-tier supplier--indicate these on your plan. DWD will work with those businesses for possible certification.)

Subcontractors: Our company/organization intends to subcontract at least 5% dollar volume with certified MBE firms listed below (names, addresses, telephone numbers):

Second-tier Suppliers: In addition to direct subcontracting efforts, your company/organization can help DWD achieve the 5% goal by managing your second-tier minority purchases. Second-tier business refers to incidental business expenses your company may spend with Wisconsin-certified MBE firms as it pursues the normal course of business supplying the DWD-contracted products or services. Here are some examples:

· Percentage of your office supplies specifically used during the course of this contract/project.

· Percentage of uniform costs for staff performing this contract/project.

· If you travel to perform this contract/project, you could use a state-certified MBE travel agency and report that expense.

· Percentage of facilities maintenance services for facility(ies) directly used by your staff during the course of this contract/project.

These second-tier expenses can only be reported to the extent that they directly relate to your business with DWD. The percentage of the expense you can report is determined by the amount of your DWD sales as it relates to your total sales volume. Per the terms of your contract, you should actively pursue directing business towards these types of companies, and report your efforts in this regard on a monthly basis.

In paragraph form, describe your company/organization’s commitment/action plan with regard to the planned use of state-certified MBE businesses in subcontracting efforts, as well as developing MBE second-tier suppliers. Please list your specific commitments (attach sheet, if necessary). If you have questions, please call DWD Procurement Staff, 608-266-5309 or 608-266-1539.

SIGNATURE: ______________________________________ DATE: __________________________________ PRINTED NAME & TITLE: ____________________________________________________________________ COMPANY: ________________________________________PHONE NUMBER: ________________________

ATTACHMENT E

MINORITY BUSINESS PARTICIPATION REPORT

Wisconsin Department of Workforce Development s.16.75(3m) Wis. Stats.

Return via FAX to:

608-266-0909, ATTN: DWD Procurement

Project Name / Contract Title

Prime Vendor / Contractor Name Federal Employer Identification Number – FEIN

Minority Vendor Contractor Name, Address and Telephone Number Product / Service Purchased Subcontract $ Amount Second Tier $ Amount

If no business was awarded to Minority Business Enterprises (MBE) for this period, please describe the efforts made to encourage minority business participation.

I certify that the information contained on this report is true and correct.

I also certify that I am an authorized representative of the above-identified Prime Vendor / Contractor.

(Prime Vendor/Contractor Authorized Representative Name)

(Title)

ATTACHMENT F

BIDDER RESPONSE SHEET

List Account representative(s) information here:

Name: _______________ Experience: __________________________________________________

Name: _______________ Experience: __________________________________________________

Company Name (print or type) Bidder's name & title (print or type)

Bidder’s Signature Date

ATTACHMENT G

Wisconsin Department of Administration Chs. 16, 19, 51

DOA-3054 (R08/2015)

STANDARD TERMS & CONDITIONS

(Requests for Bids/Proposals)