Courier_Services_(Addendum_#2_Revision).pdf

County of San Mateo

Request for Proposals (RFP) for Courier Services

Health - SMMC

RFP No. 66000-2425-194

RFP Contact: SMMC Contracting smmc_contracting@smcgov.org

1. Introduction and Schedule

The County of San Mateo (the “County” or “SMC”) covers most of the San Francisco Peninsula. The region covers 744 mi and is home to nearly 800,000 residents and 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education and transportation. The

County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare and natural resources of the community.

1.1. Summary

San Mateo Medical Center (SMMC) is a public hospital and clinic system fully accredited by The Joint

Commission. SMMC operates outpatient clinics throughout San Mateo County, an acute-care hospital, and long-term care facilities in San Mateo and Burlingame. San Mateo Medical Center serves the health care needs of all residents of San Mateo County, with an emphasis on education and prevention, and without regard for ability to pay.

The County of San Mateo is seeking proposals for Courier Services. The estimated Budget is $2,650,000.

1.2. Timeline

RFP Released January 28, 2025

Deadline for Questions, Comments February 7, 2025, 1:00pm

Question Response Deadline February 12, 2025, 11:30pm

Proposal Due Date and Time February 21, 2025, 1:00pm

2. Scope of Work

2.1. Summary

San Mateo Medical Center (SMMC), Public Health, Policy & Planning (PHPP), and Family Health

Services (FHS) are soliciting services of a qualified company to provide general courier services. The required frequency for such services is Monday through Friday unless otherwise stated. The vendor must be able to transport lab specimens and other materials such as monetary deposits, affiliated clinics, and/or other listed entities, and vendor must not contaminate or otherwise damage such samples and materials.

The County’s expectation is that there will be 100% coverage of all routes for each component, including requiring back-up coverage plans in the event of staff vacancies or vehicle downtime. The vendor shall also be able to provide on-demand delivery services as needed. The vendor will need to respond to on-demand requests received by phone or email within the same business day if received before 3PM PT.

Page 3 of 17 Release date of January 28, 2025

2.2. San Mateo Medical Center (SMMC) and its Clinics

Vendor shall provide scheduled pick-up and delivery of items from the locations below. The trips listed below are round-trip, so that items are picked up at the first location and dropped off at the second location, with items then picked up at the second location and returned to the first.

From/To From/To Item(s) Frequency

SMMC Coastside Clinic Supplies / Lab Specimens /

Deposits

Once A Day

SMMC Daly City Clinic Supplies / Lab Specimens /

Deposits

Twice A Day

SMMC Daly City Youth Supplies / Lab Specimens /

Deposits

Twice A Day

SMMC Fair Oaks Health Ctr. Supplies / Lab Specimens /

Deposits

Twice A Day

SMMC Fair Oaks Health Ctr. Supplies / Lab Specimens /

Deposits

Saturday Evening

(Once A Day)

SMMC Sequoia Teen Supplies / Lab Specimens /

Deposits

Twice A Day

SMMC So. San Francisco Supplies / Lab Specimens /

Deposits

Twice A Day

SMMC Juvenile Hall Supplies / Lab Specimens /

Deposits

Twice A Day

SMMC Brewster Mental Supplies / Lab Specimens Once A Day

SMMC McGuire Jail Supplies / Lab Specimens Once A Day

SMMC SMC Women’s Jail Supplies / Lab Specimens Once A Day

SMMC Central Mental Supplies / Lab Specimens Once A Day

SMMC

San Mateo County

Treasurer Deposits Twice A Day

SMMC

San Mateo County

Controller’s Office

Paperwork Twice A Day

Coastside

Clinic

SMMC Supplies / Specimens Thursday Evening

(Once A Day)

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Coastside

Clinic

SMMC Supplies / Specimens Saturday (Once A

Day)

SMMC Brius, LLC Supplies / Pharmacy Twice A Day

SMMC Finance Department –

South San Francisco

Supplies / Paperwork Once A Day

The following are the addresses of the sites listed above:

San Mateo Medical Center (SMMC)

222 W. 39th Avenue

San Mateo, CA 94403

Clinic Hours / Office Hours:

Monday – Friday: 8:00 a.m. – 4:30 p.m.

San Mateo County Juvenile Hall

21 Tower Road

San Mateo, CA 94402

Hours of Operation:

Monday – Friday: 7:00 a.m. – 11:00 p.m.

Coastside Clinic

225 South Cabrillo Highway Suite 100A

Half Moon Bay, CA 94019

Clinic Hours:

Mon- Sat – 8:00 a.m. – 5:00 p.m.

McGuire Jail (Women’s)

300 Bradford Street

Redwood City, CA 94063

Hours of Operation:

Mon – Sat: 8:00 a.m. – 6:00p.m.

Daly City Clinic

380 90th Street

Daly City, CA 94015

Clinic Hours:

Monday – Friday: 8:00 a.m. – 5:00 p.m. Extended pediatric hours;

Monday: 5:00 p.m. – 9:00 p.m.

San Mateo County Brewster Mental Health

Center

802 Brewster Avenue

Redwood City, CA 94063

Hours of Operation:

Monday – Friday: 8:00 a.m. – 5:00 p.m.

Daly City Youth Center

350 90th Street

Daly City, CA 94015

Clinic Hours:

Monday through Friday; 9:00am to 6:00pm

San Mateo County Women’s Jail

1300 Maple Street

Redwood City, CA 94063

Hours of Operation:

Monday – 8:00 a.m. – 5:00 p.m.

Fair Oaks Health Center

2710 Middlefield Road

Redwood City, CA 94063

Clinic Hours:

Monday, – Friday: 8:00 a.m. – 7:00 p.m.

Saturday 8:30 p.m. – 5:00 p.m.

(Closed for lunch from 12:00 p.m. – 1:00 p.m.)

Central County Mental Health

1950 Alameda De Las Pulgas

San Mateo, CA 94497

Hours of Operation:

Monday – Friday: 8:00 a.m. – 4:30 p.m.

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Sequoia Teen Wellness Center

200 James Avenue

Redwood City, CA 94062

Clinic Hours: Monday – Friday: 8:30 a.m. – 5:00 p.m.

(Closed for lunch from 12:00 p.m. – 1:00 p.m.)

County of San Mateo

400 County Center

Redwood City, CA 94063

Office Hours:

Monday – Friday: 8:00 a.m. – 5:00 p.m.

South San Francisco Clinic

306 Spruce Avenue

South San Francisco, CA 94080

Clinic Hours:

Adults: Monday – Friday: 8:00 a.m. – 5:00 p.m.

Pediatrics: Monday, Wednesday – 8:00 a.m. –

8:00 p.m.

Pediatrics: Tues, Thurs, Fri: 8:00 a.m. – 5:00 p.m.

San Mateo County Treasurer 555 County Center # 1 Redwood City, CA 94063 Office Hours:

Monday – Friday: 8:00 a.m. – 5:00 p.m.

Brius Long Term Care Center

1100 Trousdale Ave

Burlingame, CA 94010

Hours of Operation:

Monday – Friday: 8:00 a.m. – 4:30 pm

San Mateo County Controller’s Office 555 County Center #4 Redwood City, CA 94063Office Hours:

Controllers’ Office:

Monday – Friday: 8:00 a.m. – 5:00 p.m.

Treasurer’s Office:

Monday – Friday: 9:00 a.m. – 5:00 p.m.

SMMC Finance Office

801 Gateway San Francisco

South San Francisco, CA 94080

Monday – Friday: 8.00am – 4.30pm

Additional services as needed.

2.3. Public Health, Policy & Planning (PHPP)

Provide scheduled pick-up and delivery of items from the following locations:

From To Item(s) Frequency

San Bruno

Water Quality

PHPP Supplies / Lab Specimens Every Monday, Wednesday and Friday

City of Daly

City Water

PHPP Supplies / Lab Specimens Every Monday, Wednesday and Friday

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Pacifica Water PHPP Supplies / Lab Specimens Every Monday, Wednesday and Friday

Millbrae Water

Pollution

PHPP Supplies / Lab Specimens Every Monday, Wednesday and Friday

PHPP San Mateo County

Treasury

Supplies / Money Bag Every Wednesday

PHPP Office of Vital

Statistics

Supplies / Money Bag Every Thursday

Provide on-demand pick-up and delivery of items from the following locations:

From/To From/To Item(s)

PHPP California

Department of Public

Health

Supplies / Lab Specimens /

Money Bag

PHPP Santa Clara County

Public Health Lab

Supplies / Lab Specimens /

Money Bag

PHPP San Francisco Public

Health Lab

Supplies / Lab Specimens /

Money Bag

PHPP Sacramento

Department of Public

Health

Supplies / Lab Specimens /

Money Bag

The following are the addresses of the sites listed above:

Public Health, Policy & Planning (PHPP) 225 37th Ave San Mateo, CA 94403 Monday – Sunday: 8:00 a.m. – 5:00

Millbrae Water Pollution 400 East Millbrae Avenue Millbrae, CA 94030

San Bruno Water Quality 195 Belle Air Road South San Francisco, CA 94080

California Department of Public Health 850 Richmond Parkway Richmond CA, 94804

City of Daly City Water 153 Lake Merced Blvd.

Daly City, CA 94015

Santa Clara County Public Health Lab 222 Moorpark Ave.

San Jose, CA 95128

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Pacifica Water 700 Pacifica Coast Highway Pacifica, CA 94044

San Francisco Public Health Lab 101 Grove Street San Francisco, CA 94102

Sacramento Department of Public Health 1129 10th St Sacramento, CA 95814

2.4. Family Health Services (FHS)

Provide on-demand pick-up and delivery of items. Addresses for each location will be shared with

Contractor at the time of scheduling service.

3. Submission Requirements

3.1. Submission Deadline

Proposals must be electronically received by 1:00 pm, on Friday, February 21, 2025 via eProcurement system.

Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate, and proposals will be rejected. The eProcurement system submission time will be the official submission time. The County will not be responsible for and may not accept proposals that are late due to slow internet connections or for any other failure of the eProcurement system.

NOTE: The County does not maintain the eProcurement system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov Technical Support by using the real time chat located in the lower right hand corner of the screen, or via email at procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov

3.2. Deadline for Questions, Comments and Contract Exceptions

Submit questions, comments, and exceptions, including notifications of apparent errors, to the OpenGov site by the Deadline for Questions, Comments and Exceptions. Questions and comments received after the deadline may not be acknowledged.

3.3. Pre-submission Registration

Organizations or individuals interested in responding to this solicitation must register online with the

County of San Mateo at:

• https://procurement.opengov.com/portal/smcgov

It is recommended that organizations complete this registration as soon as possible. The County will not be responsible for and may not accept proposals that are late due to a failure to register in the eProcurement system.

mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov

Page 8 of 17 Release date of January 28, 2025

3.4. Submission via eProcurement Portal

Required Documents

Please refer to the Technical Proposal section for submittal documents and requirements.

Electronic Submissions

Include the proposer name and the RFP title and number in each filename. Submit proposals via the eProcurement website, allowing sufficient time for the upload to complete by the Due Date and Time. As noted above, the eProcurement portal submission time will be the official submission time, and partial uploads will automatically terminate, and proposals will be rejected. Contact eProcurement Portal with technical questions regarding this site.

Conflicts between Certain Requirements

Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the eProcurement portal site will take precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.

Format

Documents should be created in the following format:

• Text should be Times New Roman (12-point minimum font size) and unjustified (i.e., with a ragged-right margin)

• Pages should have margins of at least one inch on all sides (excluding headers and footers)

• If the proposal is lengthy, a Table of Contents should be included.

• PDF format is preferred.

Errors in Proposals

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFP requirements.

4. Minimum Qualifications and Technical Proposal

4.1. Minimum Qualifications

4.1.1. Has Proposer has been providing similar services for the past five years in the manufacture, sales, or leasing of the types of products and services described in this solicitation?*

☐ Yes

☐ No

*Response required https://procurement.opengov.com/portal/smcgov/projects/131651/document?section=1181361

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4.1.2. Is the proposer legally authorized to do business in the State of California?*

☐ Yes

☐ No

*Response required

4.1.3. Please confirm your firm is registered with System for Award Management (SAM)*

SAM.gov

☐ Please confirm

*Response required

4.1.4. What is the registered Business Name and Unique Entity ID (UEI) No.?*

• UEI number can be obtained by registering your business through SAM.GOV

• Should you be in the process of obtaining your UEI number, please enter the digits ‘123’ temporarily for your response below in order to proceed with proposal. This temporary number should be replaced with the correct registration number for submission of the proposal.

*Response required

4.1.5. Will the proposer have the following insurance coverage by the start of the agreement?*

Select all that apply

☐ General Liability: (Including operations, products and completed operations, as applicable.)

$1,000,000 - per occurrence for bodily injury, personal injury and property damage. If Commercial

General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit either must apply separately to this project or must be twice the required occurrence limit.

☐ Automobile Liability: $1,000,000 - per accident for bodily injury and property damage.

☐ Workers’ Compensation: As required by the State of California

☐ Employers’ Liability: $1,000,000 - each accident, $1,000,000 policy limit bodily injury by disease, $1,000,000 each employee bodily injury by disease.

*Response required

4.1.6. Will the proposer be able to comply to the following by the start of the agreement?*

Select all that apply

☐ Always wear a uniform that identifies them as an associate of the Vendor.

☐ Always have identification with their name and Vendor’s Name / Logo prominently displayed.

☐ Have a valid California Driver’s License and safe driving record.

☐ Are bonded.

☐ Vehicles used shall be own or lease vehicles with documented maintenance records.

☐ Vehicles must be plainly marked with the Vendor’s Name / Logo

*Response required

4.2. Technical Proposal

4.2.1. Introduction and Executive Summary *

https://sam.gov/content/home

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Submit a letter of introduction and executive summary of the proposal. The letter must contain:

• Name, title and contact information (email, phone, and address) for representative of proposer that is responsible for communication related to this RFP.

• Name, title, contact information, and signature of person authorized to obligate firm to perform the commitment contained in the proposal.

Submission of the letter will constitute a representation by proposer that it is willing and able to perform the commitments contained in the proposal and has not violated the terms of this RFP.

*Response required

4.2.2. Statement of Minimum Qualifications *

Describe how the proposer meets the minimum qualifications as set forth in Minimum Qualifications of this RFP.

Submission of the Minimum Qualifications checklist is not a substitute for providing a detailed written response.

*Response required

4.2.3. Project Approach*

This section should correlate to the Scope of Work . Proposer should give a short summary describing how it will perform the relevant work

*Response required

4.2.4. Scope of Work tasks/milestones*

Describe your proposed approach to tasks/milestones

*Response required

4.2.5. Please upload proposals or supplemental pricing documents here*

*Response required

4.2.6. Proposed schedule *

Attach proposed schedule reference ability to complete the project within the County's required time frame

*Response required

4.2.7. Performance Measures*

Describe a plan for achieving performance measures

*Response required

4.2.8. Firm Qualifications *

Attach information regarding background and qualifications, including the following:

• A brief description of the proposer.

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• A description of not more than three (3) projects similar in size and scope conducted by the proposer, including the client, reference and telephone numbers, primary staff members involved, budget, schedule, and project summary. Descriptions should be limited to one (1) page for each project.

• If subcontractors are anticipated, identify them (if known) and provide information on how they will be used.

*Response required

4.2.9. Team Qualifications*

Provide a chart identifying:

▪ Project team and reporting structure

▪ Lead project manager

▪ Role each person will play in the project

Provide a brief description of the experience and qualifications of the project team members, including short resumes if desired.

Written assurance that the key individuals listed and identified will be performing the work and will not be substituted or reassigned without the County’s prior approval

*Response required

4.2.10. References*

Provide 3 references for each of the following, including the name, address, and telephone number of recent clients (preferably other public agencies):

*Response required

4.2.11. Fee Proposal*

The Fee Proposal should be submitted as a separate PDF file from the Technical Proposals detailed in

Required Documents. Examples of the On-Demand and Scheduled Routes tables can be found in

Attachments.

The County reserves the right to accept other than the lowest priced offer and to reject any proposals that are not responsive to this request.

*Response required

5. Evaluation and Selection Criteria

The proposals will be evaluated by a selection committee with relevant expertise. The County intends to evaluate the proposals generally in accordance with the criteria itemized below. Proposers with the highest scoring proposals may be interviewed by the committee to make the final selection.

No. Evaluation Criteria Scoring Method Weight (Points)

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1. Method, approach, experience, and organizational capacity

• Apparent understanding of the scope of services to be provided

• Appropriateness of the proposed solution/services

• Qualifications and experience of both the proposer and key personnel

• Experience with other public agencies

• Organizational resources and staff, apparent ability to meet any required timelines or other requirements

Points Based 75 (75% of Total)

2. Price Reward Low Cost 25 (25% of Total)

6. Instructions to Proposers

6.1. Instructions

There will be no pre-proposal conference or site visit for this project.

6.2. Communications

A. As of the issuance date of this RFP and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to the RFP with any officer, agent, or employee of the County, other than through eProcurement portal, to the Authorized Contact Person, or as outlined in the evaluation or protest procedures.

B. Proposers (including any agent, owner, employee, board members, or other such affiliates) shall not offer any gift, favor, or other personal benefit to any County officer or employee during the procurement process for this agreement, including during the solicitation period and contract negotiations.

Violation of the foregoing prohibitions may result in a proposer being found non-responsible and barred from participating in this or future procurements.

6.3. Contract Award

A. Award Procedure

Contract negotiations are neither an offer nor guarantee that a contract will be executed. A contract award, if any is made, will be to the responsive, responsible proposer offering the overall best value to the County for the services and goods described in this solicitation, or as applicable, for a specific portion of the services and goods described. Any agreement reached will be

Page 13 of 17 Release date of January 28, 2025 memorialized in a formal agreement using the attached template, executed by the appropriate authority.

B. Notice of Intent to Award

If a decision is made to take steps to enter into an agreement with one or more proposers, the

County will post a Notice of Intent to Award or otherwise notify proposers the remaining proposers of their non-selection. Notice may instead be provided by including approval of the agreement as an item on an agenda for a meeting of the Board of Supervisors.

C. Commencement of Performance

After all parties have signed the agreement, the County will notify the contractor and performance may proceed. Prior to execution of the agreement by the County, no County employee may authorize work under the agreement. Any work performed prior to the full execution of the Agreement may not be compensated.

6.4. Term

Health - SMMC is issuing Request for Proposal (RFP) No. 66000-2425-194 for Courier Services.

The agreement shall have a term of five (5) years. The County’s standard contract template has been included with this solicitation. The awarded contractor will be expected to sign an agreement prepared by the County using this template. Please ensure that your firm has completed legal review of these contract terms. If your firm wishes to request exceptions to these standard terms, submit a Contract Exceptions

Request by the Proposal Due Date listed in the Solicitation Schedule below. The County will consider

Contract Exceptions Requests but reserves the right to reject requested modifications to its standard terms.

7. Terms and Conditions for Receipt of Proposals

7.1. Errors, Omissions and Inquiries regarding the RFP

Proposers are responsible for reviewing all portions of this RFP. Proposers are to notify the department, in eProcurement portal, if the proposer discovers any ambiguity, discrepancy, omission, or apparent error in the RFP. Such notification should be made promptly after discovery, but in no event later than five business days prior to the deadline for receipt of proposals. Modifications and clarifications will be made by addenda as provided below.

Inquiries regarding the RFP should be lodged in eProcurement portal.

7.2. Objections to RFP Terms

Should a proposer object on any ground to any provision or legal requirement set forth in this RFP, the proposer must, not more than ten calendar days after the RFP is issued, provide written notice to the department, via eProcurement portal, setting forth with specific grounds for the objection.

7.3. Addenda

The County may cancel, revise, or reissue this RFP, in whole or in part, for any reason. Revisions will be posted as Addenda on eProcurement portal. No other revision of this RFP is valid. Proposers shall be responsible for ensuring that their proposals reflects any and all Addenda issued by the County prior to

Page 14 of 17 Release date of January 28, 2025 the proposal due date regardless of when a proposal is submitted. Therefore, the County recommends that proposers consult eProcurement portal frequently, including shortly before the proposal due date, to confirm that all Addenda have been downloaded.

7.4. Term of Proposal

Submission of a proposal signifies that the proposed services and prices are valid for the duration of the proposed agreement term and that the quoted prices are genuine and not the result of collusion or any other anti-competitive activity.

7.5. Revision or Withdrawal of Proposal

A proposer may revise a proposal on the proposer’s own initiative at any time before the deadline for submission of proposals. The proposer must submit the revised proposal in the same manner as the original on or before the proposal due date.

A proposer may withdraw a proposal at any time before the deadline for submission of proposals. After that time, whether or not a new RFP is issued for the same subject matter, withdrawal of a proposal may preclude the proposer from participating in the procurement as a proposer or subcontractor, except that an original equipment manufacturer may participate indirectly through a reseller.

7.6. Errors and Omissions in Proposal

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are incomplete, are missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any of the remaining RFP requirements.

7.7. No Commitment

Neither submission of a proposal nor the County’s receipt of proposal materials confers any right to the proposer nor any obligation on the County. This RFP does not commit the County to award a contract.

7.8. Financial Responsibility

The County shall have no financial responsibility for any costs incurred by a firm in responding to this

RFP or participating in any presentations or negotiations.

7.9. Estimated Quantity

If the RFP results in an indefinite quantity or a requirements agreement, the goods and services actually requested by the County may be less than the maximum value of the agreement and there is no guarantee, either expressed or implied, as to the actual quantity of goods and services that will be authorized under the agreement.

7.10. Public Record

A. General

1. All proposals, protests, and information submitted in response to this solicitation will become the property of the County and will be considered public records. As such, they may be subject to public review.

2. Any contract arising from this RFP will be a public record.

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3. The County is not seeking proprietary information and will not assert any privileges that may exist on behalf of the proposer.

4. Submission of any materials in response to this RFP constitutes:

▪ Consent to the County’s release of such materials under the Public Records Act without notice to the person or entity submitting the materials; and

▪ Waiver of all claims against the County and/or its officers, agents, or employees that the

County has violated a proposer's right to privacy, disclosed trade secrets, or caused any damage by allowing the proposal or materials to be inspected; and

▪ Agreement to indemnify and hold harmless the County for release of such information under the Public Records Act; and

▪ Acknowledgement that the County will not assert any privileges that may exist on behalf of the person or entity submitting the materials.

▪ Be advised that any contract that eventually arises from this Request for Proposals is a public record in its entirety. Also, all proposals and other information submitted in response to this Request for Proposals is public record without exception and will not be held confidential. Submission of any materials in response to this Request for Proposals constitutes a waiver by the submitting party of any claim that the information is protected from disclosure. By submitting a proposal and/or materials, (1) you are consenting to release of such proposal and/or materials by the County without further notice to you and

(2) you agree to indemnify and hold harmless the County for release of such information.

7.11. Reservations of Rights by the County

The issuance of this RFP does not constitute an agreement by the County that any contract will actually be entered into by the County. The County expressly reserves the right at any time to:

• Waive or correct any defect or informality in any response, proposal, or proposal procedure;

• Reject any or all proposals;

• Reissue an RFP;

• Prior to submission deadline for proposals, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this RFP, or the requirements for contents or format of the proposals;

• Procure any materials, equipment or services specified in this RFP by any other means; or

• Determine that no project will be pursued.

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7.12. No Waiver

No waiver by the County of any provision of this RFP shall be implied from any failure by the County to recognize or take action on account of any failure by a proposer to observe any provision of this RFP.

7.13. Cooperative Agreement (Piggyback)

This competitive solicitation is being conducted as a Cooperative Procurement. The services, terms and conditions of any agreement resulting from this solicitation may be used by other organizations as a

Cooperative Agreement.

This provision in no way commits any affiliate to procure services from any awarded contractor, nor does it guarantee that any additional orders will result. At their discretion, and subject to their own procurement policies, interested organizations may make use of this competitive procurement and contract directly from the awarded contractor.

8. Protest Procedures

8.1. Protest of Non-Responsiveness Determination

Within five (5) working days of the County's issuance of a notice of non-responsiveness, any firm that has submitted a proposal and believes that the County has incorrectly determined that its proposal is non-responsive may submit a written notice of protest. Such notice of protest must be received by the County on or before the fifth working day following the County's issuance of the notice of non-responsiveness. The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the proposer, and must cite the law, rule, local ordinance, procedure or RFP provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the County to determine the validity of the protest.

8.2. Protest of Contract Award

Within five (5) working days of the County's issuance of a notice of intent to award the contract, any firm that has submitted a responsive proposal and believes that the County has incorrectly selected another proposer for award may submit a written notice of protest. Such notice of protest must be received by the

County on or before the fifth working day after the County's issuance of the notice of intent to award.

The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the proposer, and must cite the law, rule, local ordinance, procedure or RFP provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the County to determine the validity of the protest.

8.3. Delivery of Protests

All protests must be received by the due date. If a protest is mailed, the protestor bears the risk of non-delivery within the deadlines specified herein. Protests should be transmitted by a means that will objectively establish the date the County received the protest. Protests or notice of protests made orally

(e.g., by telephone) will not be considered. Protests must be delivered to:

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Protest@smcgov.org

Subject: Courier Services, 66000-2425-194