county of mchenry general contractor 26-9256 .pdf

McHenry County Procurement 2200 N Seminary Avenue, Woodstock, IL 60098

REQUEST FOR PROPOSAL

26-9256 GENERAL CONTRACTOR

Introduction

This Request for Sealed Proposal (RFP) is for the purpose of contracting with a qualified GENERAL CONTRACTOR to provide Interior General Trades work for 400 Russel Court, Woodstock, IL, subject to continuing need and availability of funds. All requirements and scope of work provided herein.

Contact Information D.M. Leonard, C.P.M., Assistant Procurement Manager email: dmleonard@mchenrycountyil.gov

General Information Definition: Request for Proposal (RFP) is a method of procurement permitting discussions with responsible Professionals prior to negotiation of a contract. Proposals will be opened and evaluated privately. Selection will be based on the criteria set forth herein.

Digital Materials: All digital and printed public-facing materials and engagement events produced for this project must meet the requirements of Title II of the Americans with Disabilities Act and the Web Content Accessibility Guide (WCAG) 2.1, Level AA.

The attention of bidders is directed at the McHenry County Procurement Ordinance. This Ordinance, revised March 30, 2026, is incorporated by reference into this bid as if it were contained herein. Should there be a conflict between any instruction or information and the Procurement Ordinance, the Procurement Ordinance will take precedence.

Communication: Any communication regarding this solicitation between the date of issue and date of award is required to go through the County Procurement Department Only. Unauthorized contact with other McHenry County staff, officers, or Engineering firms is strictly forbidden. Electronic Communications Required.

Submissions: Bids/Proposals/Proposal shall be SUBMITTED ELECTRONICALLY (scan your bid file-Upload PDF and separate Excel file) using the menu link, titled "Submit Your RFP, RFP, or Bid". All RFP, RFP and Bids must clearly include the Bidder Name, Bid Number & Title.

Schedule of Events

June 4, 2026 Solicitation Available on County Website

June 10, 2026 All Questions regarding RFP due no later than 12:00PM (CST) Submit by Email to dmleonard@mchenrycountyil.gov

June 12, 2026 All Questions Answered via Addendum & Posted to the County Website no later than 4:00PM (CST)

June 17, 2026 Submissions due no later than 9:00AM (CST)

June 17-30, 2026 Evaluation, Short Listing, Reference Check, & Final Qualification

July 21, 2026 Committee, County Board Approval, & Contract Execution

Evaluation of Proposals The Proposals submitted by Professionals shall be evaluated solely in accordance with the criteria set forth in the RFP.

McHenry County will use the following criteria in evaluating proposals received in response to this RFP. The evaluation of proposals and the selection of the successful proposal will be based on the information provided by the Professional in its proposal.

Evaluation of proposals will be made by the County staff. Proposals will be evaluated on experience in doing projects of a similar nature and adherence to specifications. These criteria are to be utilized in the evaluation.

Individual criteria will be assigned varying weights at the County’s discretion to reflect relative importance.

Professionals are required to address each evaluation criteria in the order listed and to be specific in presenting their proposal.

The Evaluation Committee may conduct discussions with any offeror who submits an acceptable or potentially acceptable proposal. Professionals shall be provided with fair and equal opportunities for discussion. During any discussion, the Evaluation Committee shall not disclose any information derived from one proposal to any other professional.

Evaluation Component Weight What You Are Looking For

Cover letter 0%

Letter transmitting the proposal on the firm’s letterhead. Letter shall describe the composition and proposal contents, the primary point of contact and that person’s contact information

Qualifications and Key Personnel 35%

Resumes of the exact Project Manager and Superintendent who will run your jobs

Similar Project Experience 25% A track record of executing phased or fast-track tenant improvements where scopes shifted

Cost Control and Estimating Approach 20%

Their method for tracking changes and securing fair market pricing from sub-trades

Financial or Rate Competitiveness 20%

The competitiveness of their raw labor rates and corporate markup percentages

TOTAL 100%

1. The Owner reserves the right to competitively bid any individual Task Order exceeding $ 30,000 to third-party contractors if an agreement on the project cost cannot be reached with the Master Contractor.

2. The Contractor must provide a minimum of two (2) competitive quotes from sub-tier vendors for any specialized trade work required within a Task Order.

3. The Contractor’s overhead and profit markup on any verified field change orders shall be strictly capped at the percentage submitted in the original Cost Proposal.

Negotiations Negotiations: The County of McHenry reserves the right to negotiate specifications, terms, and conditions, which may be necessary or appropriate to the accomplishment of the purpose of this RFP. The County may require the RFP and the offeror's proposal be incorporated in full or in part as Contract Documents. This implies that this RFP and all responses, supplemental information, and other submissions provided by the contractor during discussions or negotiations may be held by the County of McHenry as contractually binding on the successful Professional.

If the County is unable to negotiate a satisfactory contract with the Professional which is most preferred, negotiations with that Professional shall be terminated. The County shall then begin negotiations with the firm which is preferred next. If the County is unable to negotiate a satisfactory contract with that Professional, negotiations with that Professional shall be terminated. The County shall then begin negotiations with the Professional which is next preferred.

If the County is unable to negotiate a satisfactory contract with any of the selected Professionals, the County shall re-advertise the project based on a re-evaluation of the architectural, engineering, or land surveying services requested, including the estimated value, scope, complexity, and fee requirements.

Notice of Unacceptable Submittal

When the Evaluation Committee determines a Professional’s Proposal to be unacceptable, such Professional shall not be afforded an additional opportunity to supplement its Proposal.

Waiver of Irregularities McHenry County reserves the right to reject any or all Proposal, to waive irregularities, and to accept that Qualification which is in the best interest of the County. Any such decision shall be considered final.

Reserved Rights The County of McHenry reserves the right at any time and for any reason to cancel this Request for Proposal, to reject any or all Proposal, or to accept an alternate Qualification. The County reserves the right to waive any immaterial defect in any Qualification. Unless otherwise specified by the Professional, responses to this solicitation shall remain valid for a period of one hundred twenty (120) days to allow the County sufficient time to finalize selection. The County may seek clarification from a Professional at any time and failure to respond promptly is cause for rejection.

SPECIFICATIONS AND SCOPE OF WORK

McHenry County, a body politic, (“Owner”) is soliciting proposals from qualified General Contractors ("Contractors") to provide interior General Trades work for 400 Russel Ct. Woodstock Il, 60098.

Delivery Method. The Owner intends to award a Master Services Agreement (MSA) to one Contractor. Specific aspects of the project will be executed via individual Task Orders. The scope of individual assignments is not yet fully defined, but will generally encompass selective demolition, rough and finish carpentry, drywalling, painting, acoustical ceilings, relocation of electric and diffusers as needed, and door/hardware installations.

Anticipated Scope of Services

The draft schematic diagram represents the current stage of design development; minor changes should be anticipated.

Construction Phase. Upon execution of a written Task Order and Notice to Proceed (NTP), the Contractor shall manage and execute the physical work, including but not limited to:

1. Providing on-site supervision as needed.

2. Providing dust and safety barriers as necessary to keep the occupants and visitors safe and building clean.

3. Managing specialty subcontractors (if any) under an open-book policy.

4. Maintaining strict site safety and clean-up.

Availability: This project will be multiphase with Phase 1 beginning on or about August 3, 2026, and all phasing must be completed by December 14, 2026. The attached schematic attempts to outline the extents of work and the expected phasing schedule. This work is currently being finalized, construction documents will be available for the use by the awarded GC. They are not available for this RFP.

Hypothetical Pricing, Sample Task Order 01

1. Objective and Rules

a) This ex This exercise is for evaluation purposes only to establish a baseline for how your firm estimates, schedules, and marks up a typical fast-track project. This will be used as part of our evaluation process and for comparison when we issue the actual Task Order 01. The scope outlined below is a hypothetical project scenario. It may or may not be awarded as an actual contract.

b) Pricing Basis: Bidders must utilize the exact hourly labor rates and contractor fee percentages submitted in their master cost proposal.

c) Open Book Requirements: Bidders must explicitly break down their estimate into labor hours, material costs, equipment rentals, and subcontractor costs (if applicable).

d) Assumptions: If the narrative below lacks detail, the bidder must clearly state any assumptions made to arrive at their price.

2. The Scenario: Phased Office Suite Refresh. The Owner requires a general trades contractor to refresh/modify 1,800 sq’ of the existing 7,600 square foot 400 Russel Ct building in Woodstock Il. The space will remain partially occupied during construction, requiring the work to be completed in two distinct phases to minimize disruption.

a) Architectural and Structural Trades

i. Mobilize and create dust partitions using poles and plastic with sticky pads and drop cloths

ii. Demolition: Remove approximately 80 linear feet of non-load bearing, metal-stud and or wood drywall partitions with 9' high ceilings in 2 phases. Salvage 4 existing solid-core wood doors and commercial-grade hardware sets for re-use. Demo 5) doors create 2) new door locations in existing walls and 1) new pass through at waiting area

iii. New Partitions: Build approximately 95 linear feet of new 3-5/8" metal-stud framing with 5/8" Type X drywall on both sides. Frame up to or through depending on location a 9' acoustical ceiling height. Include sound attenuation blankets with R-11 batt insulation inside the cavity

iv. Drywall Finish: Tape, float, and sand all new drywall to a Level 4 finish, ready for paint

v. Doors & Hardware: Install 9 new owner-provided knock down frames, doors and hardware having Lockset, door bumper, 3 closers, kick plates on one side

vi. Electrical & HVAC: This work will be coordinated by GC and billed as agreed once a contract is in place, this work should not be anticipated in this exercise

b) Finishes and General Trades

i. Paint. Paint all new walls and any immediately adjacent walls that have been modified to the next intersection or corner using eggshell finish

ii. ACT Ceilings. Install new ACT ceilings to match existing 1” white grid and non tegular flat 2x4 panels within areas X, Y and Z and tie in existing ceilings to the new walls where required

iii. Protection & Clean-up: Provide temporary plastic dust barriers and floor protection using sticky paper Masonite panels across a 50-foot path of travel to protect active office carpet during daily demolition and material hauling

c) Logistics and Schedule Constraints

i. Phasing: Phase 1 must be completed and cleaned and tenants moved from Phase 2 before Phase 2 construction can begin

ii. Work Hours: Loud demolition and heavy material stocking must occur off-hours, between 6:00 AM and 9:00 AM. General framing, drywall taping, and carpentry can occur during normal business hours of 6:00 AM to 4:30 PM

iii. Duration Target: The Owner anticipates beginning this work on or about August 3rd and must be completed by December 14th

MANDATORY PAGE – PRICING

3. Bidder Submission format. Bidders must submit their response to this scenario using the following summary format, backed by a detailed line-item breakdown spreadsheet.

Hypothetical Pricing, Sample Task Order 01

Work Item Phase I Phase II

Mobilize $ $

Dust protection $ $

Demolition $ $

Wall Framing $ $

Drywall $ $

Paint $ $

Install Timely door frames, doors and hardware $ $

On Site Supervision $ $

Equipment Rental/Dumpsters, etc. $ $

Total $ $

Contractor Overhead and Profit Fee % %

Grand Total $ $

SUBMISSION REQUIREMENTS. The “Cost” Proposal

Contract Fee Proposal

Type of Fee Standard Work Hours Premium Time after 8 hours or Saturdays

Contractor Overhead and Profit Fee % NA

Project Manager Hourly Rate $ $

Superintendent Hourly Rate $ $

Journeyman Carpenter Hourly Rate $ $

Apprentice Carpenter Hourly Rate $ $

Laborer Hourly Rate $ $

Sample Task Order #1 $ $

Subcontractor Markup Limit % NA

Include the following with your submission, in addition to MANDATORY PAGES, unless otherwise noted:

1. Completed Contract Fee Proposal, this “Mandatory Page-Pricing”

2. A brief resume for the project manager and site superintendent

3. Confirmation of availability to meet this schedule

4. Verifiable references with valid email and phone numbers for primary contacts for two recently completed interior renovations in an occupied office building or suite, “Mandatory References and Exceptions Page”

5. Any other information that could be construed to be beneficial to the selection process

6. Completed Sample Task Order 01 table, Hypothetical Pricing this page, and provide estimating backup detail

We, ________________________________________, propose to provide the requested services according to the requirements of this solicitation. We also certify that this proposal is valid for 120 days from the day of this proposal and the attached information is received and filed by the County of McHenry

MANDATORY PAGE – REFERENCES-EXCEPTIONS-CERTIFICATIONS

List a minimum of TWO (2) references, other than McHenry County, your firm has done similar work, service, or supplied products to within the last twelve (12) months. Email addresses are required. It is the vendor’s responsibility to ensure references respond to the County as required.

▪ Entity #1: ________________________________ Contact Person: _______________________

Full Address: ___________________________________________________________

Telephone Number: _______________ Email Address: __________________________________

▪ Entity #2: ________________________________ Contact Person: _______________________

Full Address: ___________________________________________________________

Telephone Number: _______________ Email Address: __________________________________

▪ Additional References (optional)

Please list any EXCEPTIONS to this solicitation or T&C. If there are none, write “NONE”.

CERTIFICATIONS:

▪ I acknowledge there to be Four (4) Mandatory Pages for my submission to be considered: Proposal Pricing Page, References-Exceptions-Certifications Page, Signature Page, W-9, in addition to RFP requirements Yes

▪ Vendor certifies it has not been barred from contracting with a unit of State or Local

Government because of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961, as amended [720 ILCS 5/33E-3 or 720 ILCS 5/33E-4]. A contractor who knowingly makes a false statement, material to certification, commits a Class 3 felony. Yes

▪ Vendor certifies it is aware that all contracts for the Construction of Public Works are subject to the Illinois Prevailing Wage Act (820 ILCS 130/1-12) and this Solicitation

Is Subject to, Is not Subject to the Illinois Prevailing Wage Act. Yes

▪ Vendor acknowledges this Solicitation Is Subject to, Is not Subject to the Employment of Illinois Workers in Public Works Act (30 ILCS 570/3) and will comply with the requirements set forth in this Act. Yes

▪ I acknowledge this Solicitation Requires, Does not Require a Bid Bond Bid Security shall be in an amount equal to at least ten percent (10%) of the amount of the Bid except for the Division of Transportation, which should be at least five percent (5%). Bid Security shall be a bond provided by a surety company authorized to do business in the State of Illinois, or a certified check, bank draft, or cashier’s check. Yes

▪ I acknowledge this Solicitation Requires, Does not Require

Performance & Payment Bonds Yes

▪ Vendor understands that, in submitting this bid/proposal, it waives all right to plead any misunderstandings regarding the foregoing information presented in the Solicitation Documents, including but not limited to, the McHenry County Procurement Ordinance, Standard Terms and Conditions, and All Addendums. Yes

MANDATORY PAGE - SIGNATURE PAGE and AUTHORIZED NEGOTIATORS

SAM.GOV REGISTRATION ACKNOWLEDGEMENT. The United States Treasury requires all contractors performing work paid for with Federal funds to be registered in the System for Awards Management website (SAM.gov) https://sam.gov/content/entity-registration There is no cost to register. The award of this RFP requires registration prior to contract execution. The County hereby confirms this solicitation will be paid using Federal funds received by the County.

Unique Entity ID (UEI) number: ________________________________ (if available currently)

▪ State full names, titles and addresses of all responsible principles and/or partners below and/or Authorized Negotiators:

Name and Title: _______________________________________________________

City, State and Zip Code: _________________________________________________

Telephone Number: _________________ Email: ___________________________

Name and Title: _________________________________________________________

City, State and Zip Code: __________________________________________________

Telephone Number: _________________ Email: ____________________________

▪ I have carefully examined the Bid or Request, Scope of Work, Specifications, and any other documents accompanying or made a part of this Bid or Request. I hereby propose to furnish the goods or services specified. I agree my proposal will remain firm for a period of up to 120 days from Due Date in order to allow the County time to evaluate the proposal submitted. I verify all information contained in this proposal is truthful to the best of my knowledge and belief. I further certify I am duly authorized to submit on behalf of the firm as its act and deed, and the firm is ready, willing, and able to perform if awarded the contract. I further certify, under oath, this proposal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting a proposal for the same product or service. No officer, employee or agent of the County of McHenry or any other proposer is interested in said proposal, and the Undersigned executed this Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.

Contact Person for Solicitation Questions/Clarification: __________________________________

Email Address: ______________________________________

Individual/Company/Corporation: ______________________________________________

Business Address: ____________________________________________________________

City, State, Zip Code: __________________________________________________________

Printed Name & Title: __________________________________________________________

Email: ___________________________________________________

Authorized Signature: _______________________________________ Date: _______________

End of Document

ARBITRATION

OFFICE

OFFICE

CIRC

8" 1'-4" 33'-8" 21'-4" 33'-8" 2'-0"

9'-11"

11'-6" 4'-8"

10'-2" 9'-3" 10'-4"

ARB. WAITING

STOR

OFFICE

OFFICE

OFFICE

OFFICE

OFFICE

OFFICE

OFFICE

CONF. ROOM

OFFICE

OFFICE

OFFICE

OFFICE

OFFICE

OFFICE

OFFICE

OFFICE

OFFICE

INTERVIEW STOR

IT

WAITING

CIRC

CIRC

12'-5" 11'-4" 7'-2" 8'-5"

10'-4"

14'-11" 11'-9" 13'-0"

OFFICE

OFFICE

14'-6" 9'-5" 15'-5"

14'-11" 9'-11"

14'-3" 13'-0"

6'-8" 11'-10"

10'-4" 9'-11"

WAITING

FLEX SPACE

MEN'S

ELEC

VEST

VEST

WOMEN'S

BREAK

JAN

/332"=1-' 0"

FLO O R PLA N- E XI STI NG

6 ' 12 ' utoA des Dk cso ://M Hec ryn Co ntyu -4 0R0 su sel t/4C 00 Rus els ouC rt.rv t5/27 /20 269 :22 :22 AM

M cHen ry C ount y 400RussleCour t Rneovait osn

May21,2026

UG 01 Comm No:263027

1 Demo Wall

2 Demo Door

3 Demo Transaction Window

4 Demo ACT Grid and Tile

Demo enough ACT Grid and Tile for demo & new wall

Phase II Phase I Work is expected to start on or about August 2.

Work must be done by December 14, Existing ceiling height is 9'.

New ceiling height is 9'

Existing walls are a mix of wood and steel framing.

New walls will be steel studs and 5/8 drywall unless an infill area requires FT wood to be flush with adjacent walls.

Existing ACT ceilings are 2x4 flat panels. New ceilings will be the same.

Flooring shall be cut from under new walls

8"

OFFICE OFFICE

OFFICE

OFFICE

OFFICE

OFFICE

OFFICE

OFFICE

OFFICE

OFFICE

OFFICE

STORAGE

8" 1'-4" 33'-8" 21'-4" 33'-8" 2'-0"

9'-11"

14'-11" 11'-9" 13'-0"

10'-6" 11'-6" 4'-8"

10'-2" 9'-3" 10'-4"1

ARBITRATION

ARB. WAITING

OFFICE

OFFICE

CIRC

VEST

VEST

CR

CR

CR

CR

CR

CR

RELOCATED

IT RACK

OFFICE

FRONT DESK

WOMEN'S

MEN'S

ELEC

BREAK

10'-4"

10'-4"

12'-5"

" 1

JAN

CONF

OFFICE

OFFICE

OFFICE

OFFICE

OFFICE

CIRC

OFFICE

15'-5"

10'-4" 9'-11"

CR

CR

CR

CR

CR

CR

1 New Wall 9' 6" above ceiling

New Knock Down Pre-finished Door, Frame and Hardware

New Transaction Window Dry Wall Opening 30x40

2 New 9' Wall under ceiling

3 New Stub Wall 36" high

5 5

Owner will provide doors, KD frames and Hardware

Owner will provide Transaction Track and Glazing, Install by others.

All new 9' walls shall have mineral wool sound bats

All New 9' walls or infill shall be primed and painted to the nearest corner. All new rooms shall be primed and painted.

No painting should be anticipated for existing window frames.

Electrical and Mechanical Demo and relocation will be detailed in actual construction docs, these sketches are for the purpose stated in the RFP

Paint corner to corner6

Phase IPhase II