county of mchenry Bid 26-9306 Resinous Flooring Crystal Lake Public Health Building.pdf

McHenry County Procurement Division 2200 N Seminary Avenue, Woodstock, IL 60098

BID 26-9306

RESINOUS FLOORING FOR VETERINARY and PUBLIC HEALTH BUILDING

Introduction The County of McHenry is seeking bids from interested and qualified resinous flooring contractor for the McHenry County Veterinary and Public Health Building located at 100 North Virginia Street, Crystal Lake, IL, subject to continuing need and availability of funds. All specifications provided herein.

Contact Information D. M. Leonard, C.P.M., Assistant Procurement Manager, E-Mail: DMLEONARD@MCHENRYCOUNTYIL.GOV

The attention of bidders is directed to the McHenry County Purchasing Ordinance. This Ordinance is incorporated by reference into this bid as if it were contained herein. Should there be a conflict between any instruction or information and the Purchasing Ordinance, the Purchasing Ordinance will take precedence.

All communication regarding this solicitation, between the date of issue and date of award, is required to go through the Procurement contact shown above. Unauthorized contact with other McHenry County staff, officers, or consultants is strictly forbidden.

Submission Requirements:

• Mandatory Bid Pricing Page (included herein)

• Mandatory References Page (included herein)

• Mandatory Certifications Page (included herein)

• Mandatory Signature Page (included herein)

• Mandatory W9 (link provided on bid page)

• Mandatory Bid Bond

• Bids shall be SUBMITTED ELECTRONICALLY (scan your bid file and upload PDF and separate Excel file, if applicable) using the menu link, "Submit Your RFP, RFQ, or Bid". All RFP, RFQ and Bids must clearly include the Bidder Name, Bid Number & Title.

• No submissions will be accepted after the time specified. Late submissions shall be rejected. The County of McHenry cannot be held responsible for any delay in the transmission of submissions.

Schedule of Events

August 31, 2026 Solicitation Available Online

September 8, 2026

MANDATORY Site visit 10:00AM CST, 100 N Virginia Street. NO

ALLOWANCES WILL BE MADE FOR INDIVIDUAL VISITS. BIDDERS

WITHOUT REPRESENTATION MAY NOT SUBMIT A BID.

September 14, 2026 Questions due no later than 12:00 PM CST. Submit via email to

DMLEONARD@MCHENRYCOUNTYIL.GOV

September 17, 2026 Questions answered via addendum & posted to the County’s web page no later than 4:00 PM CST

September 22, 2026 Electronic Bid Submissions due no later than 9:00 AM CST (do not submit via email)

September 22, 2026 Public Bid Opening via Microsoft Teams Webinar at 1:00 PM CST Details on web page. NO ONSITE public bid opening.

Sept 22-25, 2026 Bid Review, Reference Check, Follow-up

Oct. 1-Oct. 21, 2026 Committees and County Board Approval with Anticipated Contract Execution and Notice to Proceed

General Information

Acceptance of Options:

Options included in solicitation will be reviewed, accepted, or rejected based on what is in the best interest of McHenry County. Accepted Options will be identified in the Owner-Contract Agreement or by Change Order if agreed upon after the Award of the Contract. The County reserves the right to accept or decline Options to determine the lowest responsive, responsible submission.

Digital Materials:

All digital and printed public-facing materials and engagement events produced for this project must meet the requirements of Title II of the Americans with Disabilities Act and the Web Content Accessibility Guide (WCAG) 2.1, Level AA.

Freedom of Information Act:

Individuals or firms are to submit one ELECTRONIC submission. All data and documentation submitted as part of this request shall become the property of McHenry County. After a contract is executed, all submissions, responses, and documents/materials shall be considered public information and will be made available for inspection in accordance with the Illinois Freedom of Information Act.

Your company may provide a redacted version of your submission which will be used for FOIA purposes.

SCOPE OF WORK AND SPECIFICATIONS

The County of McHenry is seeking bids from interested and qualified resinous flooring contractors for the McHenry County Veterinary and Public Health Building located at 100 North Virginia Street, Crystal Lake, IL. This work shall be completed on the Veterinary [Animal Control] side of the facility. THIS WORK MUST

BE COMPLETED NO LATER THAN DECEMBER 14, 2026.

Technical Specification:

Resinous Flooring & High Performance Sanitary Base Installation Location: Veterinary (Animal Control) Service Corridors and Cold Food Prep Areas Substrate: Existing Epoxy Flooring / Concrete Base; Existing FRP Wall Panels System Type: High-Durability Double-Broadcast Slip-Resistant Polyurethane/Epoxy Hybrid System

Facility Management Operational Mandate:

This area is subject to frequent washdowns, animal waste exposure, tracking of heavy utility carts, and institutional sanitation protocols (including accelerated hydrogen peroxides and quaternary ammonium compounds). All materials and installation methods must form a completely liquid-tight, monolithic envelope resisting chemical degradation and microbial harborages.

Facility Conditions and Notes:

This facility is an operating animal care and control facility serving the public. As such staff and animals will be on site. The project is broken into two phases to allow continuing operations and access by the contractor to the work area. Facilities Management will provide dust containment and filtered exhaust to maintain the space in negative pressure to prevent dust migration. Working hours for the purpose of bidding are 7:00AM – 5:00PM, seven (7) days a week.

SECTION 1: GENERAL REQUIREMENTS

Resinous Flooring: Provide all labor, materials, equipment, and supervision required to mechanically prepare the existing epoxy coated concrete floors, perform substrate repair, mitigate moisture vapor (if required), and apply a seamless, slip-resistant, high-solids double-broadcast epoxy floor system finished with an aliphatic urethane topcoat.

Sanitary Base: Remove existing vinyl/rubber wall base from Fiberglass Reinforced Plastic (FRP) wall panels. Provide and install a heavy-duty, solid PVC or heavy-gauge rubber sanitary wall base bonded with high-performance polyurethane structural adhesive and sealed with institutional-grade biocide silicone.

Quality Assurance & Submittals:

Contractor Qualifications: The installation technician must be an approved, factory-certified applicator of the specified resinous flooring manufacturer, with a documented minimum of five (5) years of experience in installing high-solids broadcast systems in institutional or commercial animal care environments.

Submittals: Contractor shall submit manufacturer’s product data sheets, independent chemical resistance charts, slip-resistance certifications (ANSI A326.3 dynamic coefficient of friction), and physical 6" x 6" step-samples illustrating the exact texture profile to be delivered.

Warranty & Close Out:

Warranty: The Contractor shall provide a single, written warranty covering 100% of material and labor for a period of 1 year, protecting the Owner against delamination and product failure Close Out Documents: The contractor shall provide, prior to payment, electronic copies of care and use guides for the installed product(s).

SECTION 2: MATERIAL SPECIFICATIONS

Approved Flooring System Materials:

The flooring system shall be a comprehensive, commercial-grade double-broadcast silica system utilizing 100% solids formulation, topped with a high-performance chemical-resistant polyurethane skin.

Components shall consist of:

• Primer / Moisture Barrier: Dur-A-Glaze WB Primer (water-borne epoxy) or Dur-A-Glaze MVP Moisture Vapor Primer (100% solids epoxy) based on pre-installation substrate moisture test results.

• Base & Tie Coat Resins: Dur-A-Flex Shop Floor Resin—a 100% solids, low-odor, pigmented epoxy resin designed specifically for heavy-duty broadcast applications

• Broadcast Aggregate: Dur-A-Flex Flintshot silica sand sand-aggregate or approved equivalent kiln-dried quartz sand with a uniform size grading of 30-mesh to 50-mesh.

• Grout Coat: Dur-A-Flex Shop Floor Resin (Pigmented to match facility standards).

• Topcoat: Dur-A-Flex Armor Top—a multi-component, aliphatic, high-solids protective urethane coating providing maximum gloss retention, UV stability, and scratch resistance.

Approved Sanitary Base Materials:

• Wall Base Body: High-performance, institutional-grade wall base with a pre-formed sanitary coved toe/boot profile, 4-inch (102mm) nominal height.

• Flexco Health Design Wall Base (Heavy-gauge vulcanized rubber formulation).

• Structural Adhesive: Heavy-duty, 100% solids, moisture-curing polyurethane or premium elastomeric structural adhesive specifically formulated for bonding non-porous rubber/PVC elements to non-porous FRP panels. Standard water-based acrylic or latex wall base adhesives are strictly prohibited.

• Joint and Edge Sealant: Institutional-grade, 100% silicone, premium mold- and mildew-resistant sealant (Dow Corning 786 biocide-grade or approved equal). Color to match wall base or adjacent FRP paneling exactly.

SECTION 3: SUBSTRATE PREPARATION & MOCKUPS

Mechanical Profiling:

Pre-Removal: Carefully strip away existing vinyl wall base from FRP surfaces, ensuring no gouging or tearing occurs to the lower rim of the wall paneling.

Surface Preparation: Concrete floor surfaces (including current intact epoxy coatings) must be mechanically abraded utilizing blast-tracking equipment (shot-blasting) or heavy planetary diamond grinding.

The final prepared surface must exhibit a clean Concrete Surface Profile (CSP) of CSP = 3–4 in accordance with ICRI guidelines.

All operations must utilize heavy-duty HEPA vacuum-assisted dust collection equipment to maintain absolute indoor air quality.

Decontamination: Substrate must be rendered completely free of any organic matters, oil, grease, animal fat, chemical residues, or loose bond-breaking agents. Decontaminate with heavy-duty industrial degreasers, followed by clean-water pressure rinsing.

Testing & Repair:

Moisture Vapor Testing: Contractor shall perform Relative Humidity (RH) testing per ASTM F2170. If internal slab humidity values exceed RH > 75%, or if concrete substrate is exposed down to the bare slab and shows history of moisture, the standard primer shall be upgraded to a dedicated moisture vapor mitigation primer rated to handle vapor pressure up to 20 lbs./1,000 sq. ft.

Crack and Patching Execution: All non-moving, static cracks and surface spalls shall be routed out cleanly using diamond blades, vacuumed out, and filled flush with Dur-A-Glaze epoxy filler or an equivalent high-modulus structural epoxy paste.

Isolation Joints: True expansion or movement joints must be honored through the flooring system. Once flooring is completed, sawcut through the resin layer directly over the joint line, clean, and pack with an elastomeric joint sealant.

SECTION 4: FLOORING SYSTEM APPLICATION SEQUENCE

The flooring contractor shall execute the installation under stable environmental conditions (ambient air temperature between 60°F and 85°F, and slab temperature at least 5°F above dew point).

APPLICATION LAYER MATERIAL CLASS TARGET COVERAGE RATE AGGREGATE BROADCAST RATE

Primer Coat Dur-A-Glaze WB/MVP primer 200-250 sq. ft. per gallon None, clear and penetrating

First Broadcast Base Shop Floor Epoxy Resin 90-100 sq. ft. per gallon Flintshot sand to rejection, ~0.5 lbs.

per sq. ft.

Second Broadcast Tie Shop Floor Epoxy Resin 90-100 sq. ft. per gallon Flintshot sand to rejection, ~0.5 lbs.

per sq. ft.

Grout Coat Seal Shop Floor Epoxy Resin, Pigmented 90-100 sq. ft. per gallon None, Locks aggregate in place

High-Performance Topcoat

Armor Top Aliphatic Urethane 500-750 sq. ft. per gallon Dur-A-Grip non-skid grit, Satin finish

Execution Protocol

Primer: Apply mixed resin evenly via squeegee and back-roll. Ensure uniform coverage with zero pooling.

Allow to cure until tack-free.

First Broadcast: Uniformly apply pigmented Shop Floor resin. While wet, distribute Flintshot aggregate evenly across the surface until the floor looks completely dry and saturated with sand. Let cure completely.

Sweep and vacuum away all loose, unbonded sand particles.

Second Broadcast: Apply the second lock/tie coat of Shop Floor resin over the first locked-down layer.

Broadcast a second lift of Flintshot sand to complete rejection. This step is critical to build nominal thickness (1/8 inch minimum) and eliminate any surface imperfections or pinholes. Let cure. Thoroughly sweep and vacuum excess sand.

Grout Coat: Apply the pigmented grout coat resin via flat squeegee to seal the textured profile. Back-roll with a medium-nap roller. The texture must be smoothed out enough to ensure easy power-mopping and hair/dirt removal, yet retain its structural profile.

Topcoat (Armor Top): Mix and apply Armor Top urethane thin and evenly. Incorporate specialized Dur-A-Grip non-skid polymer grit aggregate uniformly into this final layer. This ensures consistent slip resistance (wet and dry) across the service corridors and food prep spaces without creating sharp points that trap mop fibers or soil.

SECTION 5: HIGH-PERFORMANCE SANITARY BASE INSTALLATION

Environmental & Substrate Readiness

Do not begin base installation until the resinous floor system has completely cured for a minimum of 24 to 48 hours and passed mechanical inspection.

Ensure that the lower perimeter of the existing FRP wall panels is fully scuffed, clear of any stray epoxy broadcast bumps, dust-free, and thoroughly dried.

Mechanical Execution Adhesive Distribution: Apply the premium polyurethane structural adhesive continuously to the back face of the solid PVC or rubber base section using a notched trowel. Contractor must achieve 100% adhesive coverage across the entire backing panel—spot-gluing or ribboning is strictly prohibited, as voids create sub-surface harborages for water and bacteria.

Placement: Press the sanitary base firmly against the floor-wall junction. Roll with a handheld roller tool to displace trapped air pockets, ensuring the bottom boot/toe fits tightly and completely flat against the new resinous floor line. Vertical seams between sections must be cut perfectly square, tight, and butt-jointed seamlessly.

Silicone Cap Sealing: After adhesive is cured and base is mechanically locked, mask off the perimeter lines.

Apply a continuous, uniform, unbroken bead of the 100% biocide-resistant silicone sealant along:

• The entire upper edge of the base where it interfaces with the FRP panel.

• All vertical butt-joints between neighboring sections.

• All internal and external corner profiles.

Tool the silicone bead immediately to a smooth, slight concave profile, providing a liquid-shedding transition that prevents moisture migration behind the wall assembly during chemical pressure-wash operations.

SECTION 6: PROTECTION AND CURING

Initial Cure: Maintain space isolation and prevent all traffic on the newly finished floor surfaces for a minimum of 24 hours for light foot traffic, and 48 to 72 hours for full operational cart or wheel usage.

Chemical Cure: Resinous layers require a full seven (7) days to achieve complete cross-linked chemical resistance. Do not expose the floor to aggressive veterinary disinfectants or deep washdowns until this window has elapsed.

ADDITIONAL REQUIREMENTS FOR THIS BID SUBMISSION:

1. Include statement confirming “self-performing” or provide list of sub-contractors by trade

2. Include a proposed SCHEDULE from start to finish

REFER TO THE FOLLOWING PHASING PLAN AND MAP

ELECTRICAL

ROOM

Kluber is not working with the County on this particular flooring project

Fluid applied flooring in gray shaded area Approximately 2025 sq'

Phasing Notes.

The shaded gray areas are the work areas.

Equipment and or machinery will be removed to the extent possible for this work.

This is a two phase project, the delineation of the phases has been discussed with Animal Staff, the start/stop points are placed where they are to allow entrance into specific rooms during the process.

Phase I and II Access

Staging, dumpster and loading area

MANDATORY BID PRICING PAGE

We agree to provide the services requested according to the requirements of this solicitation and certify this pricing is valid for 90 days from the due date of this bid. The County reserves the right to accept or decline Options to determine the lowest, responsive, responsible bidder.

We agree this work will be completed no later than December 14th, 2026.

SAM.GOV REGISTRATION ACKNOWLEDGEMENT. The United States Treasury requires all contractors performing work paid for with Federal funds to be registered in the System for Awards Management website (SAM.gov) https://sam.gov/content/entity-registration There is no cost to register. THIS BID REQUIRES REGISTRATION. The County hereby confirms this bid will be paid using Federal funds received by the County.

Unique Entity ID (UEI) number: ________________________________

ADDITIONAL REQUIREMENTS FOR THIS BID SUBMISSION:

1. Include statement confirming “self-performing” ____________________________

a. or provide list of sub-contractors by trade

2. Include a proposed SCHEDULE from start to finish

TOTAL LUMP SUM BID AMOUNT:

(Numeric amount example: $1,999.00)

(Written amount example: One Thousand, Nine Hundred Ninety-nine Dollars and 00 cents)

Scan notarized bid bond and submit with mandatory bid documents. The Original is due within 48hrs of notice of bid acceptance.

MANDATORY REFERENCES AND EXCEPTIONS PAGE

List a minimum of three (3) references, other than McHenry County, your firm has done similar work, service, or supplied products to within the last twelve (12) months. Email addresses are required. It is the bidder’s responsibility to ensure references respond to the County.

Entity: _______________________________________________________________________

Complete Address:

Contact Person: __________________ Telephone Number: ____________________________

E-Mail Address: _______________________________________________________________

Entity: _______________________________________________________________________

Complete Address:

Contact Person: __________________Telephone Number: ____________________________

Entity: _______________________________________________________________________

Complete Address:

Contact Person: __________________Telephone Number: ____________________________

List Exceptions to this Bid (if none, write “none”):

MANDATORY CERTIFICATIONS PAGE

• I acknowledge there to be FIVE (5) Mandatory Pages for my submission to be considered: Bid Pricing Page, References & Exceptions Page, Certifications Page, Signature Page, and W-9, in addition to Bid Bond. Yes

• Contractor certifies it has not been barred from contracting with a unit of State or Local Government because of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961, as amended [720 ILCS 5/33E-3 or 720 ILCS 5/33E-4]. A contractor who knowingly makes a false statement, material to the certification, commits a Class 3 felony. Yes

• Contractor certifies it is aware that all contracts for the Construction of Public Works are subject to the Illinois Prevailing Wage Act (820 ILCS 130/1-12) and this Solicitation Is Subject to, Is not Subject to the Illinois Prevailing Wage Act. Yes

• Contractor acknowledges this Solicitation Is Subject to, Is not Subject To the Employment of Illinois Workers in Public Works Act (30 ILCS 570/3) And will comply with the requirements set forth in this Act. Yes

• I acknowledge this Solicitation Requires, Does not Require a Bid Bond Bid Security shall be in an amount equal to at least ten percent (10%) of the amount of the Bid except for the Division of Transportation, which should be at least five percent (5%). Bid Security shall be a bond provided by a surety company authorized to do business in the State of Illinois, or a certified check, bank draft, or cashier’s check. Yes

• I acknowledge this Solicitation Requires, Does not Require Performance & Payment Bonds Yes

• Contractor understands that, in submitting this bid/proposal, it waives all right to plead any misunderstandings regarding the foregoing information presented in the Solicitation Documents, including but not limited to, the McHenry County Purchasing Ordinance, Standard Terms and Conditions, and All Addendums. Yes

MANDATORY SIGNATURE PAGE

I have carefully examined the Bid or Request, Scope of Work, Specifications, and any other documents accompanying or made a part of this Bid or Request. I hereby propose to furnish the goods or services specified. I agree my bid will remain firm for a period of up to 90 days from due date in order to allow the County time to review. I verify all information contained in this submission is truthful to the best of my knowledge and belief. I further certify I am duly authorized to submit on behalf of the firm as its act and deed, and the firm is ready, willing, and able to perform if awarded the contract. I further certify, under oath, this submission is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting a bid for the same product or service. No officer, employee or agent of the County of McHenry or any other bidder is interested in this bid and the undersigned executed this Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.

We agree to provide the services requested according to the requirements of this solicitation and certify this pricing is valid for 90 days from the due date of this bid.

We agree this work will be completed no later than December 14th, 2026.

Contact Person for Solicitation Questions: ____________________________________

Email Address: ___________________________________________________________

Individual/Company/Corporation: ___________________________________________________

Business Address: _______________________________________________________________

City, State, Zip Code: _____________________________________________________________

Printed Name & Title: _____________________________________________________________

Email Address: __________________________________________________________________

Authorized Signature:

Date: _______________