Cost Schedule IT - CARDS Enhancement Project.xlsx

XLSX spreadsheet 88 KB Posted Aug 21, 2023

Attached to: Claims and Regulatory Data System Enhancement Project
Solicitation number: 74BAI-S2436
Issued by: Clark County, Nevada

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Written by GovTribe AI · Apr 2, 2024

This document is a Request for Proposal (RFP) issued by the state of Nevada and includes the jurisdictions of Clark County and Las Vegas City. The RFP is for a Claims and Regulatory Data System Enhancement Project, which involves upgrading the technology framework, improving system performance, expanding external user types and services, enhancing the assessments process and invoicing, modernizing document submissions and electronic forms, adopting e-signature capabilities, integrating an online payment portal with the financial system, improving report functions for external stakeholders, adding a NAICS code field, automating the D-35 request for rotating physician/chiropractor process, developing reporting functionality software, making internal enhancements, and automating the insurer/TPA audit process. The RFP outlines detailed deliverable cost schedules, annual product licensing and maintenance schedules, other associated costs, and a summary schedule of project costs. It also includes an hourly rate schedule for change orders and regulatory changes.

The cost proposal must be submitted in a specific format and include detailed backup for all cost schedules. Proposers must provide firm, fixed hourly rates for change orders and regulatory changes. The RFP does not mention any set-asides, incumbents, funding requirements, or sources. The contract term and any renewal options are not specified.

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Other files

File	Type	Posted
2nd round questions answers.xls	XLS spreadsheet	Aug 21, 2023
74BAI-S2436 CARDS Enhancement RFP~1.docx	DOCX document	Aug 21, 2023
Quote Instructions.pdf	PDF	Aug 21, 2023
1st round questions received -answers.xlsx	XLSX spreadsheet	Aug 21, 2023
Attachments for Signatures 2023-04-13~1.pdf	PDF	Aug 21, 2023
IT Scope of Work RFP 74BAI-S2436.docx	DOCX document	Aug 21, 2023
Reference Questionnaire 2023-04-13.docx	DOCX document	Aug 21, 2023
Letter of Intent - CapTech.pdf	PDF	Aug 21, 2023
Requirements Matrix - Claims and Regulatory Data System Enhancement Project.xlsx	XLSX spreadsheet	Aug 21, 2023
Standard Form Contract .pdf	PDF	Aug 21, 2023
Terms and Conditions for Services 2023-04-13~1.pdf	PDF	Aug 21, 2023
Evaluation Questions - Vendors.docx	DOCX document	Aug 21, 2023
Insurance Schedule - RFP.pdf	PDF	Aug 21, 2023
Proposed Staff Resume 2023-04-13~1.docx	DOCX document	Aug 21, 2023

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Cost Proposal Instructions

Request for Proposal
COST PROPOSAL INSTRUCTIONS
	Contents of the cost proposal shall be as follows:
	1.	Title Page
		The title page shall include the following:
		A.	Cost Proposal for:	RFP 74BAI-S2436

	B.	Vendor Name
2.	Cost Proposal
	A.	Cost proposal shall be in the format identified herein
	B.	Proposers shall provide one Cost Proposal file.

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Planning_Admin

Request for Proposal RFP
COST SCHEDULES
	The cost for each deliverable shall be complete and include all expenses, including travel, per diem and out-of-pocket expenses as well as administrative and/or overhead expenses. Detailed backup shall be provided for all cost schedules completed.

Detailed Deliverable Cost Schedule
	The schedules have been set-up so that the sub-total from each deliverable cost schedule will automatically be transferred to Summary Schedule of Project Costs tab. However, it is ultimately the proposer's responsibility to make sure that all totals are correctly transferred prior to submitting their cost proposal.

Deliverable Number	Description of Deliverable	Activity Number	Cost
	Planning and Administration Deliverables:

Subtotal for	$0.00
	Cost
Additional Deliverables/Scope of Work Costs etc.

Subtotal for $0.00

Total Section 1 Detailed Deliverable Cost Schedules $0.00

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Task 1 - Priority

Request for Proposal RFP
COST SCHEDULES
	The cost for each deliverable shall be complete and include all expenses, including travel, per diem and out-of-pocket expenses as well as administrative and/or overhead expenses. Detailed backup shall be provided for all cost schedules completed.

Detailed Deliverable Cost Schedule
	The schedules have been set-up so that the sub-total from each deliverable cost schedule will automatically be transferred to Summary Schedule of Project Costs tab. However, it is ultimately the proposer's responsibility to make sure that all totals are correctly transferred prior to submitting their cost proposal.

Deliverable Number	Description of Deliverable	Activity Number	Cost
	Task 1 - TECHNOLOGY FRAMEWORK UPGRADES - SECTION 2.4.1 Priority

Subtotal for	$0.00
	Cost
Additional Deliverables/Scope of Work Costs etc.

Subtotal for $0.00

Total Section 1 Detailed Deliverable Cost Schedules $0.00

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Task 2 - Priority

Request for Proposal RFP
COST SCHEDULES
	The cost for each deliverable shall be complete and include all expenses, including travel, per diem and out-of-pocket expenses as well as administrative and/or overhead expenses. Detailed backup shall be provided for all cost schedules completed.

Detailed Deliverable Cost Schedule
	The schedules have been set-up so that the sub-total from each deliverable cost schedule will automatically be transferred to Summary Schedule of Project Costs tab. However, it is ultimately the proposer's responsibility to make sure that all totals are correctly transferred prior to submitting their cost proposal.

Deliverable Number	Description of Deliverable	Activity Number	Cost
	Task 2 - SYSTEM PERFORMANCE UPGRADES - SECTION 2.4.2 Priority

Subtotal for	$0.00
	Cost
Additional Deliverables/Scope of Work Costs etc.

Subtotal for $0.00

Total Section 1 Detailed Deliverable Cost Schedules $0.00

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Task 3 - Priority

Request for Proposal RFP
COST SCHEDULES
	The cost for each deliverable shall be complete and include all expenses, including travel, per diem and out-of-pocket expenses as well as administrative and/or overhead expenses. Detailed backup shall be provided for all cost schedules completed.

Detailed Deliverable Cost Schedule
	The schedules have been set-up so that the sub-total from each deliverable cost schedule will automatically be transferred to Summary Schedule of Project Costs tab. However, it is ultimately the proposer's responsibility to make sure that all totals are correctly transferred prior to submitting their cost proposal.

Deliverable Number	Description of Deliverable	Activity Number	Cost
	Task 3 - EXPANDING EXTERNAL USER TYPES & SERVICE - SECTION 2.5.1 Priority

Subtotal for	$0.00
	Cost
Additional Deliverables/Scope of Work Costs etc.

Subtotal for $0.00

Total Section 1 Detailed Deliverable Cost Schedules $0.00

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Task 4 - Priority

Request for Proposal RFP
COST SCHEDULES
	The cost for each deliverable shall be complete and include all expenses, including travel, per diem and out-of-pocket expenses as well as administrative and/or overhead expenses. Detailed backup shall be provided for all cost schedules completed.

Detailed Deliverable Cost Schedule
	The schedules have been set-up so that the sub-total from each deliverable cost schedule will automatically be transferred to Summary Schedule of Project Costs tab. However, it is ultimately the proposer's responsibility to make sure that all totals are correctly transferred prior to submitting their cost proposal.

Deliverable Number	Description of Deliverable	Activity Number	Cost
	Task 4 - ASSESSMENTS PROCESS & INVOICING - SECTION 2.5.2 Priority

Subtotal for	$0.00
	Cost
Additional Deliverables/Scope of Work Costs etc.

Subtotal for $0.00

Total Section 1 Detailed Deliverable Cost Schedules $0.00

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Task 5 - Priority

Request for Proposal RFP
COST SCHEDULES
	The cost for each deliverable shall be complete and include all expenses, including travel, per diem and out-of-pocket expenses as well as administrative and/or overhead expenses. Detailed backup shall be provided for all cost schedules completed.

Detailed Deliverable Cost Schedule
	The schedules have been set-up so that the sub-total from each deliverable cost schedule will automatically be transferred to Summary Schedule of Project Costs tab. However, it is ultimately the proposer's responsibility to make sure that all totals are correctly transferred prior to submitting their cost proposal.

Deliverable Number	Description of Deliverable	Activity Number	Cost
	Task 5 - MODERNIZE ADDITIONAL DOCUMENT SUBMISSIONS/ELECTRONIC FORMS - SECTION 2.5.3 Priority

Subtotal for	$0.00
	Cost
Additional Deliverables/Scope of Work Costs etc.

Subtotal for $0.00

Total Section 1 Detailed Deliverable Cost Schedules $0.00

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Task 6 - Priority

Request for Proposal RFP
COST SCHEDULES
	The cost for each deliverable shall be complete and include all expenses, including travel, per diem and out-of-pocket expenses as well as administrative and/or overhead expenses. Detailed backup shall be provided for all cost schedules completed.

Detailed Deliverable Cost Schedule
	The schedules have been set-up so that the sub-total from each deliverable cost schedule will automatically be transferred to Summary Schedule of Project Costs tab. However, it is ultimately the proposer's responsibility to make sure that all totals are correctly transferred prior to submitting their cost proposal.

Deliverable Number	Description of Deliverable	Activity Number	Cost
	Task 6 - E-SIGNATURE ADOPTION - SECTION 2.5.4 Priority

Subtotal for	$0.00
	Cost
Additional Deliverables/Scope of Work Costs etc.

Subtotal for $0.00

Total Section 1 Detailed Deliverable Cost Schedules $0.00

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Task 7 - Priority

Request for Proposal RFP
COST SCHEDULES
	The cost for each deliverable shall be complete and include all expenses, including travel, per diem and out-of-pocket expenses as well as administrative and/or overhead expenses. Detailed backup shall be provided for all cost schedules completed.

Detailed Deliverable Cost Schedule
	The schedules have been set-up so that the sub-total from each deliverable cost schedule will automatically be transferred to Summary Schedule of Project Costs tab. However, it is ultimately the proposer's responsibility to make sure that all totals are correctly transferred prior to submitting their cost proposal.

Deliverable Number	Description of Deliverable	Activity Number	Cost
	Task 7 - ONLINE PAYMENT PORTAL & FINANCIAL SYSTEM INTEGRATION - SECTION 2.5.5 Priority

Subtotal for	$0.00
	Cost
Additional Deliverables/Scope of Work Costs etc.

Subtotal for $0.00

Total Section 1 Detailed Deliverable Cost Schedules $0.00

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Task 8 - Priority

Request for Proposal RFP
COST SCHEDULES
	The cost for each deliverable shall be complete and include all expenses, including travel, per diem and out-of-pocket expenses as well as administrative and/or overhead expenses. Detailed backup shall be provided for all cost schedules completed.

Detailed Deliverable Cost Schedule
	The schedules have been set-up so that the sub-total from each deliverable cost schedule will automatically be transferred to Summary Schedule of Project Costs tab. However, it is ultimately the proposer's responsibility to make sure that all totals are correctly transferred prior to submitting their cost proposal.

Deliverable Number	Description of Deliverable	Activity Number	Cost
	Tasl 8 - MORE ROBUST REPORT FUNCTIONS FOR EXTERNAL STAKEHOLDERS - SECTION 2.5.6 Priority

Subtotal for	$0.00
	Cost
Additional Deliverables/Scope of Work Costs etc.

Subtotal for $0.00

Total Section 1 Detailed Deliverable Cost Schedules $0.00

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Task 9 Priority

Request for Proposal RFP
COST SCHEDULES
	The cost for each deliverable shall be complete and include all expenses, including travel, per diem and out-of-pocket expenses as well as administrative and/or overhead expenses. Detailed backup shall be provided for all cost schedules completed.

Detailed Deliverable Cost Schedule
	The schedules have been set-up so that the sub-total from each deliverable cost schedule will automatically be transferred to Summary Schedule of Project Costs tab. However, it is ultimately the proposer's responsibility to make sure that all totals are correctly transferred prior to submitting their cost proposal.

Deliverable Number	Description of Deliverable	Activity Number	Cost
	Task 9 -NAICS CODE FIELD ADDITION FOR INDEXING - SECTION 2.5.7 Priority

Subtotal for	$0.00
	Cost
Additional Deliverables/Scope of Work Costs etc.

Subtotal for $0.00

Total Section 1 Detailed Deliverable Cost Schedules $0.00

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Task 10 - Priority

Request for Proposal RFP
COST SCHEDULES
	The cost for each deliverable shall be complete and include all expenses, including travel, per diem and out-of-pocket expenses as well as administrative and/or overhead expenses. Detailed backup shall be provided for all cost schedules completed.

Detailed Deliverable Cost Schedule
	The schedules have been set-up so that the sub-total from each deliverable cost schedule will automatically be transferred to Summary Schedule of Project Costs tab. However, it is ultimately the proposer's responsibility to make sure that all totals are correctly transferred prior to submitting their cost proposal.

Deliverable Number	Description of Deliverable	Activity Number	Cost
	Task 10 - D-35 REQUEST FOR A ROTATING PHYSICIAN OR CHIROPRACTOR PROCESS AUTOMATION - SECTION 2.5.8 Priority

Subtotal for	$0.00
	Cost
Additional Deliverables/Scope of Work Costs etc.

Subtotal for $0.00

Total Section 1 Detailed Deliverable Cost Schedules $0.00

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Task 11

Request for Proposal RFP
COST SCHEDULES
	The cost for each deliverable shall be complete and include all expenses, including travel, per diem and out-of-pocket expenses as well as administrative and/or overhead expenses. Detailed backup shall be provided for all cost schedules completed.

Detailed Deliverable Cost Schedule
	The schedules have been set-up so that the sub-total from each deliverable cost schedule will automatically be transferred to Summary Schedule of Project Costs tab. However, it is ultimately the proposer's responsibility to make sure that all totals are correctly transferred prior to submitting their cost proposal.

Deliverable Number	Description of Deliverable	Activity Number	Cost
	Task 11 - SOFTWARE APPLICATION FOR REPORTING FUNCTIONALITY - SECTION 2.5.9

Subtotal for	$0.00
	Cost
Additional Deliverables/Scope of Work Costs etc.

Subtotal for $0.00

Total Section 1 Detailed Deliverable Cost Schedules $0.00

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Task 12

Request for Proposal RFP
COST SCHEDULES
	The cost for each deliverable shall be complete and include all expenses, including travel, per diem and out-of-pocket expenses as well as administrative and/or overhead expenses. Detailed backup shall be provided for all cost schedules completed.

Detailed Deliverable Cost Schedule
	The schedules have been set-up so that the sub-total from each deliverable cost schedule will automatically be transferred to Summary Schedule of Project Costs tab. However, it is ultimately the proposer's responsibility to make sure that all totals are correctly transferred prior to submitting their cost proposal.

Deliverable Number	Description of Deliverable	Activity Number	Cost
	Task 12 - INTERNAL ENHANCEMENTS - SECTION 2.5.10

Subtotal for	$0.00
	Cost
Additional Deliverables/Scope of Work Costs etc.

Subtotal for $0.00

Total Section 1 Detailed Deliverable Cost Schedules $0.00

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Task 13

Request for Proposal RFP
COST SCHEDULES
	The cost for each deliverable shall be complete and include all expenses, including travel, per diem and out-of-pocket expenses as well as administrative and/or overhead expenses. Detailed backup shall be provided for all cost schedules completed.

Detailed Deliverable Cost Schedule
	The schedules have been set-up so that the sub-total from each deliverable cost schedule will automatically be transferred to Summary Schedule of Project Costs tab. However, it is ultimately the proposer's responsibility to make sure that all totals are correctly transferred prior to submitting their cost proposal.

Deliverable Number	Description of Deliverable	Activity Number	Cost
	Task 13 - INSURER/TPA AUDIT PROCESS AUTOMATION - SECTION 2.5.11

Subtotal for	$0.00
	Cost
Additional Deliverables/Scope of Work Costs etc.

Subtotal for $0.00

Total Section 1 Detailed Deliverable Cost Schedules $0.00

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Annual Prod Lic-Main Sch

Request for Proposal
	Annual Product Licensing and Maintenance Schedule
	Proposers shall provide a four (4) year fee schedule with the following information:

- Listing of each product;

- Original project proposed price;

- Annual licensing fee, if any;

- Annual maintenance fee, if any; and

- Percentages of the original amount for each fee.

6.1	Year 1
Item #	Product Description	Cost
1
2
3
4
5
	Total, Year 1	$0.00
6.2	Year 2
Item #	Product Description	Cost
1
2
3
4
5
	Total, Year 2	$0.00
6.3	Year 3
Item #	Product Description	Cost
1
2
3
4
5
	Total, Year 3	$0.00
6.4	Year 4
Item #	Product Description	Cost
1
2
3
4
5
	Total, Year 4	$0.00

Total 4 year Annual Product Licensing and Maintenance Schedule $0.00

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Other Associated Costs

Request for Proposal
	Other Associated Costs
	Proposers shall identify any other costs not covered on the Detailed Deliverable Cost Schedules and/or the specific cost schedules for any hardware and/or software proposed, as follows:
	The schedule has been set up so that the sub-total from this cost schedule will automatically be transferred to Summary Schedule of Project Costs tab. However, it is ultimately the proposer's responsibility to make sure that all totals are correctly transferred prior to submitting their cost proposal.
	Proposers shall provide detailed information for each item identified.
Item #	Description of Other Associated Costs	Cost
1
2
3
4
5
6
7
8
9
10
11
12
SUB-TOTAL for Other Associated Costs		$0.00

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Summary Schedule of Costs

Request for Proposal

Summary Schedule of Project Costs

Sub-totals from each of the previous cost schedules shall be transferred to the following summary schedule of project costs. It is the vendors responsibility to make sure the total is correct.

	Deliverable or
Cost Schedule Number	Summary of Total Project Costs	Cost
	3.5	Planning and Administration Deliverables	$0.00
	3.7	Technology Framework Upgrades - Task 1 Priority	$0.00
	3.8	System Performance Upgrades - Task 2 Priority	$0.00
	3.9	Expanding External User Types & Service - Task 3 Priority	$0.00
	3.10	Assessments Process & Invoicing - Task 4 Priority	$0.00
	3.11	Modernize Additional Document Submissions/Electronic Forms - Task 5 Priority	$0.00
	3.12	E-Signatre Adoption - Task 6 Priority	$0.00
	3.13	Online Payment Portal & Financial System Integration - Task 7 Priority	$0.00
	3.14	More Robust Report Functions for External Stakeholders - Task 8 Priority	$0.00
	3.15	NAICS Code Field Addition for Indexing - Task 9 Priority	$0.00
	3.16	D-35 Request for a Rotating Physician or Chiropractor Process - Task 10 Priority	$0.00
	3.17	Software Application for Reporting Functionality - Task 11	$0.00
	3.18	Internal Enhancements - Task 12	$0.00
	3.19	Insurer/TPA Audit Process Automation - Task 13	$0.00

Sub-Total of Project Tasks and Deliverables $0.00

Licensing and Maintenance Year 1
Licensing and Maintenance Year 2
Licensing and Maintenance Year 3
Licensing and Maintenance Year 4	$0.00
Sub-Total of Annual Product Licensing and Maintenance	$0.00

Spreadsheet Tab 7	Other Associated Costs	$0.00
	Sub-Total of Other Associated Costs	$0.00

Total 4 Year Project Costs $0.00

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Rate Sch Change Orders Request for Proposal

Hourly Rate Schedule for Change Orders

Prices quoted for change orders/regulatory changes shall remain in effect for six (6) months after State acceptance of the successfully implemented system.

Proposers shall provide firm, fixed hourly rates for change orders/regulatory changes, including updated documentation.

Proposers shall provide a firm, fixed hourly rate for each staff classification identified on the project. Proposers shall not provide a single compilation rate.

Item #	Classification Title	Hourly Rate
1
2
3
4
5
6
7
8
9
10
11
12
13

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File details come from the government source that posted it. Updated Apr 2, 2024.