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ATTACHMENT A - COST PROPOSAL FORM
DYNAMIC MECHANICAL ANALYZER (DMA) | IFB SRC000482
Instructions Vendor shall complete all applicable pricing fields in U.S. dollars. Prices shall include all costs necessary to furnish the proposed system as specified. Enter $0.00 when included in another line item and identify any items not offered. Do not include sales tax unless expressly required by the IFB.
| Vendor information |
| Response |
| Company / Bidder |
| [Enter response] |
| Manufacturer / Model |
| [Enter response] |
| Quote validity / Lead time |
| [Enter response] |
1. BASE BID – REQUIRED SYSTEM AND SERVICES
| DMA system and required hardware |
| $ [0.00] |
| Software and licenses required for operation (Year 1) |
| $ [0.00] |
| Required testing fixtures, sensors / modules (excluding optional rotation) |
| $ [0.00] |
| Delivery, F.O.B. destination |
| $ [0.00] |
| Installation and commissioning |
| $ [0.00] |
| Initial training |
| $ [0.00] |
| One-year warranty (if separately priced) |
| $ [0.00] |
| Other mandatory costs (describe below) |
| $ [0.00] |
Other mandatory costs / description: _________________________________________________________________
BASE BID CERTIFICATION:
The bidder certifies that the Total Base Bid includes all equipment, accessories, fixtures, sensors, software, delivery, installation, commissioning, training, warranty, and other costs necessary to meet the mandatory requirements of the Scope of Work. No additional mandatory charges shall apply.
2. SOFTWARE AND SUPPORT – FUTURE YEARS
List annual renewal or subscription pricing separately. Year 1 required software belongs in the base bid above. Indicate perpetual licensing, subscription terms, and whether updates/support are included.
| Software cost category |
| Year 2 |
| Year 3 |
| Year 4 |
| Year 5 |
| License / subscription renewal |
| $ [0.00] |
| $ [0.00] |
| $ [0.00] |
| $ [0.00] |
| Software updates / maintenance |
| $ [0.00] |
| $ [0.00] |
| $ [0.00] |
| $ [0.00] |
| Software technical support |
| $ [0.00] |
| $ [0.00] |
| $ [0.00] |
| $ [0.00] |
| TOTAL ANNUAL SOFTWARE COST |
| $ [0.00] |
| $ [0.00] |
| $ [0.00] |
| $ [0.00] |
Software license type / number of seats / terms: ______________________________________________________
3. OPTIONAL SERVICE AND MAINTENANCE (NOT PART OF BASE BID UNLESS REQUIRED)
| Optional item |
| Year 2 |
| Year 3 |
| Year 4 |
| Year 5 |
| Preventive maintenance |
| $ [0.00] |
| $ [0.00] |
| $ [0.00] |
| $ [0.00] |
| Extended equipment service / warranty |
| $ [0.00] |
| $ [0.00] |
| $ [0.00] |
| $ [0.00] |
| On-site maintenance / service |
| $ [0.00] |
| $ [0.00] |
| $ [0.00] |
| $ [0.00] |
| Other (identify) |
| $ [0.00] |
| $ [0.00] |
| $ [0.00] |
| $ [0.00] |
4. OPTIONAL ROTATIONAL / TORSIONAL UPGRADE (NOT PART OF BASE BID)
Rotational/torsional testing and the associated torque range (0.2 nNm to 230 mNm) are optional. Bidders may propose an instrument without rotational capability. Identify whether this capability is included, available as a future upgrade, or unavailable. Optional upgrade pricing is informational only and shall not be included in the evaluated Total Base Bid.
Rotational capability status: ☐ Included in base configuration ☐ Available as future upgrade ☐ Not available Optional rotation/torsion module(s), fixtures, sensors and accessories required: ______________________________ Optional rotational upgrade equipment price (USD): $ [0.00] Optional upgrade installation, software/licensing and training (USD): $ [0.00]
TOTAL OPTIONAL ROTATIONAL UPGRADE (USD): $ [0.00]
Notes / compatibility / upgrade requirements: _______________________________________________________
5. PRICING SUMMARY
| Pricing component |
| Amount (USD) |
| Total base bid (Section 1) |
| $ [0.00] |
| Software Years 2–5 (Section 2 total) |
| $ [0.00] |
| Optional service Years 2–5 (Section 3 total) |
| $ [0.00] |
| Five-year informational total (sum of above) |
| $ [0.00] |
Evaluation note: Optional rotational/torsional upgrade costs in Section 4 are excluded from the evaluated base bid and from the five-year informational total above. The five-year informational total includes only Sections 1–3.