Cost_Formula-reward_average_cost_for_RFP.docx

The document is a detailed explanation of cost-scoring methodologies for Request for Proposal (RFP) evaluations, specifically focusing on the "Reward Low Cost" scoring approach for the City of Connecticut's On-Call Remediation and Security contract opportunity. The City is seeking to establish contracts with qualified vendors to provide comprehensive 24/7 emergency response services including board-up, security, disaster mitigation, and restoration services for public properties and infrastructure. The selected vendors will be expected to rapidly respond to emergencies caused by fires, storms, accidents, or other incidents, with services encompassing emergency board-up, temporary fencing installation, water and smoke damage mitigation, debris removal, structural drying, and mold remediation.

The cost formula outlined in the document demonstrates how proposal points are calculated based on the lowest overall cost, using a proportional scoring method where the lowest-cost proposal receives 100% of available points and other proposals receive a percentage of points relative to their cost. For the City's contract, this means vendors will be evaluated not just on their technical capabilities but also on their cost-effectiveness, with more competitive pricing potentially resulting in higher evaluation scores. The goal is to build a dependable network of experienced contractors who can quickly deploy and work collaboratively with municipal departments and emergency responders, ultimately minimizing disruption and accelerating recovery efforts during unexpected incidents.