Copy of Vendor Questions and Answers 4.6.22.pdf
PDF 151 KB Posted
- Attached to
- Child Nutrition Reviews
- Solicitation number
- S000000096
- Issued by
- Pulaski County, Arkansas
About this file
This document is a set of questions and answers related to a state and local contract opportunity from the Arkansas Department of Education's Division of Child Nutrition. The contract involves conducting administrative and procurement reviews for the Child Nutrition Program. Key details include:
The scope of work requires the contractor to complete administrative reviews of School Food Authorities, including reviewing policies, procedures, and records. The reviews may not be conducted using an online tool, and additional Arkansas-specific forms may be required. The contractor cannot bill for reviews in thirds, but must bill upon completion of the full review. The state does not have an existing automated platform for completing the reviews. The minimum cyber liability insurance requirement is $20,000,000.
Pricing for this contract is based on per-review rates, not hourly rates. The state will hold virtual interviews with bidders as part of the selection process. Administrative reviews and procurement reviews may be conducted together or separately. The contract term and any renewal options are not specified in the document.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| MAP RFP Response Packet S000000096.docx | DOCX document | |
| MAP RFP-S000000096 FINAL.docx | DOCX document | |
| solicitationmemowithdraftRFPinfo_20220209151103.468_X.pdf | ||
| Contract and Grant Disclosure Form~65.pdf | ||
| S000000096 Official Solicitation Price Sheet_REVISED 4.18.22.xlsx | XLSX spreadsheet | |
| MAP RFP-S000000096 REVISED 3.29.22.docx | DOCX document | |
| MAP RFP-S000000096 REVISED 4.7.22.pdf |
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Text version
Short Description Question
Nbr Question Subject Question Text ANSWER
Administrative and
Procurement Reviews - CNU
2.3 Minimum
Qualifications, 2.7
Insurance, 2.9
Performance
Standards
We are not required to have audited financials by an external group. In lieu of audited financials, can we submit our most recent internal, CPA prepared, financials as evidence of financial stability?
We would accept this.
Administrative and
Procurement Reviews - CNU
2.3 Minimum
Qualifications, 2.7
Insurance, 2.9
Performance
Standards
Just to confirm, Section 2.7, Item A 5 on page 8, “The Contractor shall maintain cyber liability insurance with a limit of not less than $20,000,000”?
Please see REVISED RFP for correction
Administrative and
Procurement Reviews - CNU
2.3 Minimum
Qualifications, 2.7
Insurance, 2.9
Performance
Standards
Can you provide a few examples of performance standards (see section 2.9 on page 8) that have been used with other vendors in related activities?
The State does not have a specific Performance Standard for this discipline, the following EXAMPLE is typical format used in the State. In no way is this the only Performance standard in use and it is only an EXAMPLE for you to reference:
Administrative and
Procurement Reviews - CNU 4 2.4 Scope of work
Do you anticipate the contractor completing Seamless Summer reviews in the upcoming 2022 summer?
No.
Administrative and
Procurement Reviews - CNU 5 2.4 Scope of work
Will reviews be completed using an online review tool or the USDA
Administrative Review word and excel documents?
The review system is not online. For more details, see the link to the Procurement Library.
Administrative and
Procurement Reviews - CNU 6 2.4 Scope of work
How early into the school year may the contractor begin the Administrative
Review process?
September would be the first available review month. On-site oberservation could start in October.
State Of Arkansas - Department of Education's - Division of Child Nutrition
Administrative and Procurement Reviews
S000000096/Written Questions
SERVICE CRITERIA STANDARD DAMAGES
Scheduled Service Times
100% compliance • 5% deducted from monthly invoice for each missed or rescheduled Solid Waste Disposal Service during the month.
Compliance
Complies with all applicable Environmental Protection Agency (EPA), Arkansas Department of Pollution Control and Ecology (APC&E), Department of Transportation (DOT), and Arkansas State Highway and Transportation Department (ARDOT) rules and regulations regarding transportation and disposing of Solid Waste pays all fines assessed.
• $100 credit to monthly invoice for each instance during the month whereby the Contractor fails to comply with applicable rules and regulations as stated in the IFB.
Quality Control Plan 100% compliant • $100 credit to monthly invoice for each instance during the month whereby the Contractor fails to comply with the quality control plan.
Administrative and
Procurement Reviews - CNU 7 2.4 Scope of work
If an SFA utilized a vendor or a Food service management company that prepares meals off-site, is a visit of the preparation facility required as part of the review?
No.
Administrative and
Procurement Reviews - CNU 8 2.4 Scope of work
In addition to the USDA Administrative Review tools, are there any additional
Arkansas specific review forms that must be complete as part of the review?
There are some additional questions related to arkansas build in the On-site review form. For more details, see the link to the Procurement Library.
Administrative and
Procurement Reviews - CNU 9 2.4 Scope of work Can copies of these forms be provided as examples? See the link to the Procurement Library.
Administrative and
Procurement Reviews - CNU 10 Section 3- Selection Will the bidder interviews be held in person or virtually? The interview portion of the RFP will be held virtually through ZOOM
Administrative and
Procurement Reviews - CNU 11 Section 3- Selection
Is it permissible for the contractor the bill reviews in thirds, with measurable benchmarks for each third?
No, payment supplied after completion.
Administrative and
Procurement Reviews - CNU
Official Solicitation
Price Sheet
The spreadsheet appears to indicate costs are hourly, monthly, etc. Does the
State Agency expect hourly rates or per review rates to be submitted?
Per review rates.
Administrative and
Procurement Reviews - CNU
2.4. A - Scope of
Work, page 6 of 13
Will all Administrative Reviews include Procurement Reviews? Or might there be stand-alone Administrative Reviews and stand-alone Procurement
Reviews?
No.
Administrative and
Procurement Reviews - CNU
2.4 I - Scope of
Work, page 6 of 13
Does the State Agency have an existing automated or web-based platform to enter/complete reviews? If yes, what system is used?
No.
Administrative and
Procurement Reviews - CNU
2.7 A 5 - Insurance
Requirements
The cyber liability insurance requirement indicates $20,000,000 is the minimum. Is this amount correct?
Please see answer to question #2
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