Copy of SPO COMMENTS PO25-041 Statewide Fingerprinting Services IFB QA (1).xlsx
XLSX spreadsheet 13 KB Posted
- Attached to
- PO25-041, Statewide Fingerprinting Services TP
- Solicitation number
- 25-418DCFS-PROCU-B-42589
- Issued by
- Illinois
About this file
This document is a question-and-answer sheet related to an Invitation for Bid (IFB) issued by the Illinois Department of Children and Family Services (DCFS) for Statewide Fingerprinting Services, Contract No. PO25-041. The IFB seeks to establish a multi-year contract to provide background checks, photo identification, live scan, and ink fingerprinting services on an as-needed basis. The question-and-answer sheet addresses topics such as the service provider's ability to process fingerprints for youth in care, the contract term, data availability by county/region, integration with the Illinois State Police on FBI Rap Back, the use of digitized authorization forms, and electronic pre-registration of applicants. The document also discusses the DoIT Terms and Conditions, including the requirement for Statement on Standards for Attestation Engagements (SSAE-16) certifications, the use of ISP cost centers for fingerprint submission fees, and potential price adjustments for material changes to the scope of services.
The Biometric Information Privacy Act (740 ILCS 14/) is applicable to this procurement, and the successful supplier will be considered a contractor, subcontractor, or agency of a state agency. The IFB document provides information on the bid items and their weighting, as outlined in Section 2.1.
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Other files
| File | Type | Posted |
|---|---|---|
| IPG Active Registered Vendor Disclosure formerly Form B v.23.1~10.docx | DOCX document | |
| SPO Signed PO24-041 Statewide Fingerprinting Services NOA.pdf | ||
| DCFS Supplemental Disclosures and COI 230406~9.docx | DOCX document | |
| PO25-041 Statewide Fingerprinting Services Pre-Bid Meeting Information~1.docx | DOCX document | |
| 24.1 IT Specific Supplemental Terms and Conditions Template.doc | DOC document | |
| PO25-041 Statewide Fingerprinting Services.docx | DOCX document | |
| Vendor Disclosure Formerly Form A v.23.~11.docx | DOCX document | |
| U-Plan V.24.1~5.pdf |
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Text version
Sheet1
| Statewide Fingerprinting Services | ||
| Open Market Bid 24-418DCFS-PROCU-B-42589 | ||
| DCFS Reference# PO25-041 | ||
| Questions Received by Due Date of 5/27/2024 5:00PM CST | ||
| ID# | ||
| 1 | Question: | Will the supplier process fingerprints for youth in care? |
| Answer: | Please see Section | |
| 2 | Question: | What are the dates for supplying services? |
| Answer: | Please see Section 3.1 in the IFB. | |
| 3 | Question: | Is there data available by county/region for new prints? |
| Answer: | No, DCFS doesn't have the data. | |
| 4 | Question: | Is DCFS working with ISP on FBI Rap Back? If so, how many would this impact the anticipated fingerprint volumn? |
| Answer: | No, DCFS doesn't use ISP on FBI Rap Back. | |
| 5 | Question: | May paper forms be digitized and returned to the applicant instead of being physically retained by the supplier? |
| Answer: | DCFS currently doesn't have a digitized authorization form. | |
| 6 | Question: | Does DCFS intend to have applicants electronically pre-register instead of completing a paper form? |
| Answer: | No, DCFS doesn't have applicants electronically pre-register. | |
| 7 | Question: | In the DoIT Terms and Conditions (page 20, Section BB, Safeguards) it states, "Supplier certifies it has undertaken independent third-party audit Statement on Standards for Attestation Engagements (SSAE-16) certifications and must provide the State with SOC 1 Type 2, SOC 2 Type 2, or equivalent certifications and other related documents, at initial implementation and on an annual basis going forward." Is an FBI CJIS Information Technology audit or equivalent assessment sufficient to satisfy this safeguards requirement? |
| Answer: | No, The vendor will need to follow the DoIT Terms and Conditions. | |
| 8 | Question: | Are the DoIT Specific Supplemental Terms and Conditions new to this contract or have these been enacted in prior DCFS fingerpint serviecs contract? |
| Answer: | The IT supplemental terms and conditions are not in the current contract | |
| 9 | Question: | May the supplier use the ISP assigned DCFS cost center for ISP/FBI fingperprint submission fees (ie 987, 984)? |
| Answer: | Yes, they currently use the ORI (Originating Identification Number). | |
| 10 | Question: | This is a five year term contract, is there a clause for periodic, annual cost escalation in the contract? |
| Answer: | Please see section 2.5 of the change order IFB document. | |
| 11 | Question: | If there are material changes to the scope of scervices, will the contract allow for price adjustments? |
| Answer: | Please see section 2.5 of the change order IFB document. | |
| 12 | Question: | Pursuant to (740 ILCS 14/) Biometric Information Privacy Act, will the supplier be consider a contractor, subcontract, or agency of a state agency? |
| Answer: | Yes, (740 ILCS 14) Biometric Information Privacy Act applies to the procurement. | |
| 13 | Question: | Is there weighting applied to items 1, 2, 3, 4, 5, 6, 7, 8 in the Bidbuy items? If so, can you please share the weighting? |
| Answer: | Please see Section 2.1 of the IFB. |
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