Convection Steamer Request for Quote.pdf

STATE OF ILLINOIS

DEPARTMENT OF HUMAN SERVICES

REQUEST FOR QUOTE

Convection Steamer replacement and install

For the Illinois School for the Visually Impaired

If you are interested in submitting a bid, return this document, Standard Certifications, and RMU50 via BidBuy or email to Monica.Vignone@illinois.gov NO LATER THAN March 3rd, 2021 at 10:00 a.m.

Specifications and Requirements:

1. Specifications of the convection steamer to be provided:

• Vulcan Electric Counter Convection Steamer model#C24EA5-PS, or equivalent, with the following specifications: 5 pan capacity for 2-1/2" pans, 235 degree superheated steam, high output stainless steel generator, 2-speed staged water fill, smart drain system, timed drain with power flush, illuminated 60-minute timer with buzzer and constant steam setting, ready and cook lights, power switch, stainless steel exterior and cooking compartment, heavy duty door and door latch with gasket guard, approximate size 33” D x 24” W x 26” H, 208v/3phase, and requires no more than 16,000 watts. Please attach product specifications.

2. Description of Services to be provided:

• The Vendor shall provide the labor, parts, and equipment required to remove existing steamer and install the new steamer listed on #1.

• The Vendor will be responsible for the complete removal of the existing equipment, and installing the replacement equipment, including all electrical, mechanical, and plumbing requirements.

• The Vendor shall remove the existing steamer and relocate the unit to an area specified by School.

• The Vendor shall verify that all plumbing connections comply with applicable local, state, and national plumbing codes, including any applicable health department codes.

• The Vendor will incorporate the existing in-line water filter into the new system.

• The Vendor will be responsible for the startup and commissioning of the new equipment to verify that it is performing at an optimum level. This includes leak and cooking time.

• Vendor to provide one year warranty on labor and parts used in the installation of the steamer unit.

• The Vendor shall work with the School staff to determine work dates that would cause the least interruption to the needs of the School and it’s students.

• The Vendor will turn over to the School any documentation relating to the installation of the steamer at the completion of the project. Such documentation to include manuals, warranties, etc.

mailto:Monica.Vignone@illinois.gov

REQUEST FOR QUOTE

Convection Steamer replacement and install

For the Illinois School for the Visually Impaired

If you are interested in submitting a bid, return this document, Standard Certifications, and RMU50 via BidBuy or email

• The Vendor’s vehicles, tools, or work supplies must be secured at all times. No tools or materials are to be left unattended at the job site or in/on Vendor’s vehicles which would be a hazard to students.

Work areas are to be maintained in neat and orderly fashion to avoid accidental injury to employees and/or students of the School.

• Contractor to take in consideration that this is a school for visually impaired students and extra caution is to be taken while working on the school's campus - including setting up a safe work area blocked off for safety of students.

• A daily safety and security cleanup will be performed by the Vendor at the close of each day prior to leaving the grounds. Any hazardous conditions are to be reported to the Chief Engineer.

• Any and all environmental laws, standards, or codes issued by an Environmental Protection Agency shall be followed including those regarding waste and its disposal. The Vendor shall dispose of all waste generated during the services.

• The Vendor must be in compliance with all applicable State and Federal laws, rules, regulations, and standards which include, but are not limited to, OSHA standards.

• The School campus is smoke and tobacco free.

• Vendor’s employees shall observe and obey all traffic regulations of the Schools. Unattended vehicles must be locked and the motor shut-off. If vehicle requires backing up, no backward movement is to be undertaken until an attendant inspects area behind vehicle and assures safety. Vehicles in violation of School regulations may be towed from facility at owner’s expense.

• Vendor’s employees shall observe and obey rules and regulations governing the behavior of the School’s employees, including State/Civil and local School rules and regulations.

• Vendor shall hold the School blameless in any suit, action, claim, demand, lien, loss, damage, fire, judgment or decree, and any expenses in connection with the services performed by staff of the Vendor. The Vendor shall be liable for any damages to the School’s buildings, walks, roadways, trees, equipment, shrubs or turf, caused by the activities of his/her staff. All necessary repairs or replacements shall be completed by the Vendor within thirty (30) days of the notification by the School.

If Vendor fails to make said repairs or replacements, the School shall make necessary repairs or replacements and deduct the cost from the Vendor’s billing(s).

• Prevailing Wage requirements do apply.

REQUEST FOR QUOTE

Convection Steamer replacement and install

For the Illinois School for the Visually Impaired

If you are interested in submitting a bid, return this document, Standard Certifications, and RMU50 via BidBuy or email

VENDOR PRICING

Pricing shall be submitted in the following format:

ITEM/SERVICE DESCRIPTION COST

Convection Steamer listed in line #1

Labor, parts, and equipment required for removal and installation of new unit:

GRAND TOTAL: $______________

Bidder Conference/Site Visit/Walk Through:

Mandatory Bidder Conference/Site Visit/Walk Through: ☐Yes – Mandatory ☒No

A site visit is not required. Pictures have been attached of old steamer and connections. If you would like to schedule a site visit, please schedule before the bid due date of March 3rd, 2021 at 10:00 am. To schedule an appointment, please email Monica Vignone at monica.vignone@illinois.gov

Location: Illinois School for the Visually Impaired, 658 E. State St., Jacksonville, IL 62650. Social distancing and mask requirements to be used while on School property (See the attachment: Mandatory Onsite Visit Guidance for Vendors).

IF THIS FORM IS NOT FILLED OUT IN ITS ENTIRETY THE QUOTE MAY BE DISQUALIFIED

VENDOR’S NAME: _______________________________

CONTACT PERSON: _______________________________

VENDOR’S ADDRESS: _______________________________

PHONE: _______________________________

EMAIL: _______________________________

VENDOR’S SIGNATURE: _______________________________

DATE: _______________________________

Estimated delivery time: _______________________________ mailto:monica.vignone@illinois.gov

REQUEST FOR QUOTE

Convection Steamer replacement and install

For the Illinois School for the Visually Impaired

If you are interested in submitting a bid, return this document, Standard Certifications, and RMU50 via BidBuy or email

Notes to Vendor: All Quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges. No price increased will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach separate page describing this proposal for equipment or services. Winning vendor will be chosen on low total bid for all product. Bidder offers and agrees if this response is accepted within 45 calendar days following the date the response is due to furnish all the items upon which prices are quoted. DHS may require bidder(s) to submit evidence of their qualifications at such times and under conditions, as it may deem necessary. The question of whether a particular bidder is a responsible bidder may involve an evaluation of the bidder’s experience, type of facility, expertise or financial resources regarding the particular items requested by the pertinent solicitation. If a bidder has been determined to be non-responsible, the bid shall be rejected. All equipment to be provided in response to a State of Illinois solicitation shall be new and latest model in current production.