CONUS Drain and Purge PWS 5-5-2020.docx

Table of Contents

1. PERFORMANCE WORK STATEMENT

1.8.1 MANAGEMENT SERVICE FOR REMOVAL OF FLUIDS, BATTERIES AND/OR REFRIGERANTS FROM EQUIPMENT

1.13 ISSUANCE OF TASK ORDERS

1. PERFORMANCE WORK STATEMENT

1.1 INTRODUCTION

a. This contract is referred to as the “CONUS Drain and Purge” Disposal Contract. Work will consist of the removal of fluids, batteries and/or refrigerants from specified equipment and transfer fluids to new United Nations (UN) approved, Department of Transportation (DOT) shippable containers to be provided by the Contractor as part of the service. The link to the Digital DSR is: https://www.dla.mil/DDSR/.

b. This contract consists of one (1) 12-month Base Period, followed by two (2) 12-month Option Periods.

1.2 PURPOSE

The purpose of this contract is to obtain the services of a Contractor to remove fluids, batteries, and/or refrigerants from various types of unique military and commercial vehicles and equipment, in accordance with all Federal, State and local laws and regulations.

1.3 ACRONYMS

1.4 DEFINITIONS

Contracting Officer (KO) – The KO at the procuring activity is the individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer Representative (COR) – The contracting officer representative is the individual designated in writing by the KO to act as his/her authorized representative within the scope and limitations as defined by the KO.

1.4.1 PERIOD OF PERFORMANCE

For the base period, task orders may be written for one (1) period of 12 months. The two (2) option periods, if applicable and exercised, allows the Government to continue issuance of task orders for a maximum of an additional twelve (12) months or until the maximum is reached, whichever occurs first.

1.5 TIME OF PERFORMANCE

The service and repairs to be performed under this contract will be performed during normal government working days, Monday through Friday, which are available from the COR/POC. If services are scheduled by the Contractor to be performed on a regular federal holiday (see below), designated by Presidential proclamation, or DLA, Disposition Services Closure, rescheduling shall be at the discretion of the Contracting Officer’s Representative.

NOTE: The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

1.6 CONTRACTOR FURNISHED PROPERTY AND SERVICES

The Contractor shall provide all properly trained labor, equipment, tools, supplies, material, licenses, fees, permits, certifications, supervision, transportation, manifests, to perform the work under this contract. The Contractor shall be fully trained and certified regarding the removal of all Ozone Depleting Substances (ODS). This includes any qualifications, training and certifications needed for safe removal of ODS. The Contractor shall provide all PPE and it must be compliant with all applicable OSHA regulations to ensure the safe performance of services. If required, the Contractor shall use forklifts with specifications that meet OSHA and installation requirements. The Contractor’s personnel and equipment are subject to safety inspections by Government personnel while on Federal property. The Contractor will be briefed by site POC about any local procedures that vary from the federal guidelines. The Government retains the right to stop operations if environmental or safety concerns arise.

1.7 GOVERNMENT FURNISHED PROPERTY AND SERVICES

The Government will be responsible for providing an area for the Contractor to perform the required tasks. Electrical power, water, and facilities that are necessary to perform the required tasks will be available to the Contractor, but all hand-tools are other task specific equipment are to be provided by the Contractor. If a situation comes up to where power is needed, the contractor is required to follow section 1.6 of the PWS. Work sites may vary from location to location; the program office will maintain a list of known locations that frequently use this contract and what facilities and utilities are available at those sites.

1.8 SPECIFIC TASKS

1.8.1 MANAGEMENT SERVICE FOR REMOVAL OF FLUIDS, BATTERIES AND/OR REFRIGERANTS FROM EQUIPMENT – Service CLINs 0001-0004, 1001-1004, 2001-2004 - CONUS Mobilization CLINs 0005, 1005 and 2005 - Alaska/Hawaii Mobilization CLINs 0006, 1006 and 2006.

CLINs 0001-0003, 1001-1003, 2001-2003 is per hour (HR) which is to include all required labor, equipment, container costs, repackaging, recycling/disposal of refrigerants if applicable, and any/all other costs to provide the required service. There are exceptions to the disposal of refrigerants for this contact. Refrigerants such as R-12 and Halon will be purged into UN approved containers and be provided back to Government for turn in. Other refrigerants will be identified on a case by case basis and will be handled by each sites POC. These CLIN’s will service all CONUS installations with the exception of Red River, Bedford, Tucson and Anniston.

CLINs 0004-2004 is per hour (HR) which is to include all required labor, equipment, container costs, repackaging, recycling/disposal of refrigerants if applicable, and any/all other costs to provide the required service. These CLIN’s will only service the CONUS installations of Red River, Bedford, Tucson and Anniston.

f. CLIN 0006, 1006 and 2006 are for mobilization/demobilization expenses, round trip, for Contractor personnel at installations in Alaska and Hawaii. One each of this mobilization charge will be billable per task order. The mobilization CLIN will consist of a firm-fixed price total (base or option as applicable) in effect for the task order.

g. The Government will be responsible for providing an area for the Contractor to perform the task described. When ordered, the Contractor will be required to perform within the contract standard performance period of 30 business days from task order issuance. This performance period will be mandatory for all CONUS generators, with the exception of Red River, Bedford, Tucson and Anniston, which will be 15 business days. The schedule may be extended by the KO depending upon multiple task orders issued. Task orders will be modified to reflect the actual amount of labor hours verified by the Government for the actual services performed, with rounding to the nearest whole hour being utilized.

h. Upon completion of services provided, the Contractor is required to clean up workspace, remove, and dispose of any parts or debris resulting from the Contractor’s performance. This is required after each day of on-site performance.

1.8.2 LABELING, WEIGHING and MARKING REQUIREMENTS

a. When the Contractor’s performance is completed, the labeled and marked containers shall be placed (by the Government) in the storage location provided by the DLA, Disposition Services COR or POC.

b. The Contractor shall monitor through metering, weighing, or any other approved measuring techniques, to ascertain the amount of liquids removed on this contract. Weight shall be calculated at 8 pounds per gallon (e.g., 10 gallons of drained liquid will weigh 80 pounds). Contractor shall provide a certificate of drainage for each vehicle or each piece of equipment (defined measurable outcome) within 72 hours of completion of the TO.

c. Battery removal to include, but are not limited to lead acid (sealed gel/wet) from vehicles and other types of batteries from equipment. The Contractor shall isolate all battery terminals, palletize and band batteries in accordance with DOT requirements. The Contractor will not drain fluid from the batteries. If they are broken, leaking and/or damaged, the Contractor shall double bag them in clear plastic bags and palletize them separate from the undamaged batteries. Contractor shall supply all pallets and UN approved, DOT shippable containers intended for use to package RCRA and Non-RCRA waste.

d. Silver Bearing Batteries will be separated and returned to the DLA Disposition Services Office for processing to Precious Metals Recovery Program.

e. The Contractor shall perform drain and purge, collection, recycling/disposal of refrigerant (CFCs, HCFCs and related compounds), in accordance with EPA regulations, from equipment to include but not limited to, AC units, MVAC or MVAC-like appliances as required by the order.

NOTE: Recycling/disposal of refrigerants is to be included in the hourly service rate.

f. The Contractor shall attach the label to the equipment immediately upon completion of purging. The Contractor shall provide written certification that includes: technician name, certification identification number, company name, date refrigerant removed, and technician signature on the certificate to COR or designated POC.

1.9 GENERAL REQUIREMENTS

1.9.1 SPILL RESPONSIBILITY

(1) Description of item spilled (including identity, quantity, manifest no., etc.).

(2) Whether amount spilled is EPA/state reportable, and if so whether it was reported.

(3) Exact time and location of spill including a description of the area involved.

(4) Containment procedures initiated.

(5) Summary of any communications Contractor has with the Press or Government officials other than the KO.

(6) Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

1.9.2. PROTECTION TO PUBLIC AND PROPERTY

1.9.3 PERMITS/LICENSES AND SPECIAL REQUIREMENTS

1.9.4 INSTALLATION/SITE ACCESS/SECURITY REQUIREMENTS

a. Installation/site access requirements vary for visitor badges and other access/security procedures for performing Contractor services at the sites. The Contractor is required to coordinate with the Government POC on the task order to obtain the necessary security/access procedures prior to commencing work at the site, and in such time as the performance timeframe for completion of the services is met. If coordination and/or access is delayed by the Government such that performance timeframes cannot be met, the Contractor must submit, in writing, their proposed reasons, including any supporting evidence, prior to the original due date of the task order such that an extension can be granted, if appropriate.

b. The Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

c. Navy and Marine Corps installations now require that all Contractors and their representatives be credentialed via enrollment in the DBIDS to gain access to these installations. DBIDS replaces the former Rapid Gate access system and also requires a security background check for all Contractors and their representatives. The Contractor will plan accordingly.

d. For DBIDS enrollment information, go to: https://www.cnic.navy.mil/om/dbids.html.

1.10 ACCEPTANCE/CORRECTION OF WORK

All work performed under this contract shall be subject to the acceptance of the Contracting Officer’s Representative or designated inspector. If performance is found to be unsatisfactory and not in accordance with the requirements of this contract, the Contractor shall begin correcting unsatisfactory work as soon as possible but not later than the first three (3) hours of the following regularly scheduled Government workday. Work performed is at the expense of the Contractor.

1.11 PROPERTY LOCATIONS

Services under the contract will mainly be performed at DLA Disposition Services offices listed at www.dispositionservices.dla.mil by clicking on the DLA Disposition Services Location link. Services can be ordered at any location in CONUS, Alaska and Hawaii.

1.12 POINT OF CONTACT (POC)

POCs for each task order under this contract will be identified on the task order itself. POC information will include name, title, landline phone number, cell phone number, and email address. Field locations should include a primary and alternate POC.

1.13 ISSUANCE OF TASK ORDERS

1.14 ACCEPTABLE PERFORMANCE LEVELS (APLs)

STANDARD

TIME FRAME

REFER TO SECTION LOCATION

ACCEPTABLE PERFORMANCE LEVEL (APL)

REDUCTION FOR FAILED APL

METHOD OF SURVEILLANCE

Compliant Containers Pallets Segregated Proper marking of containers/batteries No comingling of different types of fluids Clean up premises upon completion

1.15 ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

DLA Disposition Services implemented EMS IAW ISO 14001:2004(E), DOD and DLA requirements at all DLA Disposition Services appropriate facilities. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. The DLA Disposition Services EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the DLA Disposition Services mission. The DLA Disposition Services EMS program is explained in agency Environmental Management System (EMS) Core Instruction. Site supplements may detail information required by EMS at a local level such as local, state and host environmental regulations as well as local emergency procedures and operating procedures unique to the location. Site supplements also contain information concerning the local interaction between the DLA Disposition Services tenant appropriate facility and the DOD/DLA host facility EMS program. Contractors and their personnel are required to be aware that each DLA Disposition Services appropriate facility has an EMS and to be aware of EMS policies to perform work and/or gain access to an installation. Each DLA Disposition Services appropriate facility maintains EMS awareness posters that identify the DLA Disposition Services Environmental Management Representative (EMR) and Host facility EMR for specific guidance concerning an individual facilities’ EMS program. Contractors may request current copies of EMS information identified in this paragraph by contacting the local KO's Representative (COR).

1.16 REGULATORY REFERENCES

a. UN POP standards 49CFR 178.

b. The 101 table (HM Table) 49CFR 172.101.

c. 29CFR 1910.120.

d. 40CFR Environmental Protection Agency Hazardous Waste Regulations.

DOCUMENTS, EXHIBITS, ATTACHMENTS

Attachment 1 – Sample Items for Drain and Purge Services Attachment 2 – Map of General Site Locations Attachment 3 – DRMS 2016, Certification, Refrigerant Removal Verification Statement

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