ContractRFB.pdf

STATE OF WISCONSIN

DEPARTMENT OF TRANSPORTATION

PURCHASING

REQUEST FOR BID

Bid Number 510037

Agency Dept of Transportation

WISDOT-CENTRAL PURCHASING

Date Issued: 08/15/2017

Purchasing Agent: Deb Adamski-Pavloski

Email: debra.adamskipavloski@dot.wi.gov

B id Must Be Received No Later Than

Date _09/05/2017 _ ___ T_im_e_

BID RESPONSE INSTRUCTIONS

Page

2:00 PM

1. Read the entire bid including all terms, conditions, and specifications. The standard terms and conditions apply to any subsequent award.

2. Bid number and bid opening date must be on outside front lower left corner of the sealed bid envelope/package (bid or no-bid). Any bid which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection.

3. Bids must be in ink or typed (pencil is unacceptable), signed and dated.

4. Bid responses (bid or no-bid) must be submitted on this form. Make copies for your records.

5. For a "No-Bid" response, return only the signature page signed and marked "No-Bid". Failure to respond may result in

· being removed from bidders list.

6. Each numbered, sealed bid or RFP response (bid or no-bid) must be in a separately identified sealed bid envelope/package and must be received by Purchasing prior to specified time. Late bids will be rejected.

7. Bids submitted by "express/overnight" services must be in separate inner envelopes/packages, sealed and identified as stated above.

8. Return bids to:

9. Delivery can be made

WISDOT-CENTRAL PURCHASING

PURCHASING UNIT

4802 SHEBOYGAN AVE-RM 751

PO BOX 7396

MADISON WI 53707-7396

TO BE COMPLETED BY VENDOR

___ _,_.days or ___ weeks after receipt of order.

10. Payment terms: _____ _

11. Prices shall be firm for acceptance days from date of bid opening, or as stated in the special conditions of bid.

12. Vendor's quotation reference number, if any: This number will appear on your PO.

13. Vendor contact person Telephone __

15. E-Mail Address FAX ____________

I/We certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor, or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids of any other bidder or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions, and specifications required by the State of Wisconsin in this request for bid and all terms of our bid.

(Authorized Name - Type or Print) (Authorized Signature)

(Title) (Telephone) (Date) T206 1/2003

Custodial Care and Landscape Maintenace Services for Sparta Safety and Weight Enforcement Facility (SWEF)

T208 2/2012

REQUEST FOR PROPOSAL

Bid Number: 510037

Open Date: 09/05/2017

16. MINORITY BIDDER ENTERPRISE (MBE) BIDDER PREFERENCE

Under s. 16. 75(3m)(b) Wis. Stats., a 5% preference may be granted to certified minority business enterprises.

INDICATE IF REQUESTING A MINORITY BIDDER PREFERENCE

Time 2:00 PM

MINORITY BIDDER PREFERENCE - MUST BE CERTIFIED by Wisconsin Department of Administration (DOA). If you have questions concerning the certification process, contact DOA, 6th floor, 101 E. Wilson St., PO Box 7867, Madison, WI 53707-7867 or Telephone 608-267-3293.

__ YES __ NO

17. DISABLED VETERAN OWNED BUSINESS (DVB) BIDDER PREFERENCE

Under s. 16.75(3m)(b) Wis. Stats., a 5% preference may be granted to certified disabled veteran owned businesses.

DISABLED VETERAN OWNED BUSINESS - MUST BE CERTIFIED by Wisconsin Department of Administration (DOA). If you have questions concerning the certification process, contact DOA, 6th floor, 101 E. Wilson St., PO Box 7867, Madison, WI 53707-7867 or Telephone 608-267-3293.

__ YES NO

18. VETERAN OWNED BUSINESS

A "VETERAN OWNED BUSINESS" as defined by s. 16.75(4)(d) and 16.755 Wis. Stats. means a small business, as defined in paragraph (c), that is certified by the Department of Veterans Affairs as being at least 51 °/o owned by one or more veterans, as defined in s. 45.01 (12) Wis. Stats.

__ YES __ NO

19. SMALL BUSINESS

Indicate if your company is a small business pursuant to s. 16.75(4)(c) Wis. Stats. "small business" means a business which has had less than $1.5 million gross annual sales in the most recent calendar of fiscal year.

__ YES NO

20. WORK CENTER

Indicate if responding as a work center certfied under s. 16. 752 Wis. Stats. employing persons with severe disabilities.

When engaged in production of materials, supplies or equipment or the performance of contractual services, not less than seventy-five percent (75%) of the total hours of direct labor are performed by severely handicapped individuals. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson Madison, WI 53702, (608) 266-2605.

YES __ NO

21. SERVICES PERFORMED IN USA

The services provided under this bid are performed in the United States pursuant to s. 16.705 Wis. Stats.

YES NO

22. AMERICAN MADE

The materials covered in our bid were manufactured in whole or in substantial part the within United States, or the majority of the component parts were manufactured in whole or in substantial part in the United States, as defined in s. 16. 754, Wis. Stats.

__ YES __ NO UNKNOWN

23. REASONABLE ACCOMMODATIONS - AMERICANS WITH DISABILITIES ACT

The Department will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities, upon request. If you think you need accommodations at a bid opening/vendor conference, please contact the buyer listed on page 1 in the upper right comer, or TTY users call the Wisconsin TRS at 1-800-947-3529.

24. WISCONSIN DEPARTMENT OF ADMINISTRATION VENDORNET PROGRAM

The State of Wisconsin maintains a list of vendors who wish to conduct business with state agencies. Registered vendors will receive any bid/proposal over $50,000 that occurs statewide in the commodity/service area for which you are registered. There are no fees involved. You are encouraged to register with vendornet to ensure that you continue receiving bids from state agencies.

To obtain information on the state's registration process, please visit the vendornet website at http://vendornet.state.wi.us or call the vendornet information center at 1-800-482-7813 In the Madison, WI area please telephone 264-7897 OR 264-7898.

25. BUILDING SECURITY AWARENESS

Because of increased building security, access to the WisDOT Purchasing Office is restricted and may cause delay if hand delivering your bid. Allow ample time for security clearance to the Purchasing Office.

T201 4/2003 Wisconsin Department of Transportation

COOPERATIVE PURCHASING AGREEMENT Vendor Name Page 3

Vendor Number

REQUEST FOR PROPOSAL

Bid Number: 510037 Open Date: 09/05/2017

Time 2:00 PM

VENDOR AGREEMENT

Wisconsin's Cooperative Purchasing Service

Wisconsin statutes (s.16.73, Wis. Stats.) establish authority to allow Wisconsin municipalities to purchase from state contracts when the contractors agree to extend their terms to them. Participating in the service gives vendors opportunities for additional sales without additional bidding. Municipalities use the service to expedite purchases. A "municipality" is defined as any county, city, village, town, school district, board of school directors, sewer district, drainage district, vocational, technical and adult education district, or any other public body having the authority to award public contracts (s.16.70(8) Wis. Stats.). Federally recognized Indian tribes and bands in this state may participate in cooperative purchasing with the state or any municipality under s.66.0301 (1) and (2), Wis. Stats.

If you agree to make the products or services of this contract available to Wisconsin municipalities, the Department of Administration will provide the information through a subscription to the VendorNet system. Interested municipalities:

-- will contact the contractor directly to place orders referencing the state agency contract number; and

-- are responsible for receipt, acceptance, inspection of goods directly from the vendor, and making payment directly to the vendor.

A contractor in the service may specify minimum order sizes by volume or dollar amount, additional charges beyond normal delivery areas, or other minimal changes for municipalities.

The State of Wisconsin is not a party to these purchases or any dispute arising from these purchases and is not liable for delivery or payment of any of these purchases.

A vendor's decision on participating in this service has no effect on awarding the contract.

__ I agree to make the products or services of this bid/proposal available to Wisconsin municipalities with any special conditions noted below:

__ I do not agree to make the products or services of this bid/proposal available to Wisconsin municipalities.

Comments:

(Company Name)

(Address) (Name - Type or Print)

(City, State, Zip Code)

(Commodity I Service) (Area Code - Telephone Number)

ADA - The Wisconsin Department of Transportation complies with the Americans with Disabilities Act.

T207 1/2003 Wisconsin Department of Transportation

PROPRIETARY STATEMENT Vendor Name Page 4

Vendor Number

REQUEST FOR PROPOSAL

Bid Number: 510037

Open Date: 09/05/2017 Time 2:00 PM

DESIGNATION OF CONFIDENTIAL AND PROPRIETARY INFORMATION

The attached material submitted in response to the above indicated bid/proposal, includes proprietary and confidential information which qualifies as a trade secret, as provided in section 19.36(5) Wis. Stats., or is otherwise material that can be kept confidential under the Wisconsin Open Records Law. As such, we ask that certain pages, as indicated below, of this bid/proposal response be treated as confidential material and not be released without our written approval.

Prices always become public information when bids/proposals are opened, and therefore cannot be kept confidential.

Other information cannot be kept confidential unless it is a trade secret. Trade secret is defined in s.134.90(1)(c), Wis.

Stats. as follows: "Trade secret" means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

We request that the following pages not be released:

Section Page Number Topic

In the event the designation of confidentiality of this information is challenged, the undersigned agrees to provide legal counsel or other necessary assistance to defend the designation of confidentiality and agrees to hold the state harmless for any costs or damages arising out of the state's agreement to withhold the materials.

Failure to include this form in the bid/proposal response may mean that all information provided as part of the bid/proposal response will be open to examination and copying. The state considers other markings of "confidential" in the bid/proposal response to be insufficient. The undersigned agrees to hold the state harmless for any damages arising out of the release of any materials unless they are specifically identified above.

(Company Name) (Signature)

(Area Code - Telephone Number) (Name - Type or Print)

ADA - The Wisconsin Department of Transportation complies with the Americans with Disabilities Act.

This rlnr.11mAnt r.:m hA m:=irlA :=t\/:=til:=ihlA in :=ir.r.AssihlA fnrm:=its tn r111:=ilifiArl inrli\/irl11:=ils with rlis :=ihilitiAs

(Date)

STANDARD TERMS & CONDITIONS

REQUEST FOR PROPOSAL

1.0 SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific manufacturer and model numbers are used, they are to establisfi a design, type of construction, quality, functional capability and/or rerformance level desired. When alternates are bid/proposed, they mus be identified by manufacturer, stock number, and such other information necessary to establish equivalency. The State of Wisconsin shall be the sole judge of equivalency. Bidders/proposers are cautioned to avoid bidding alternates to the specifications which may result in rejection of their bid/proposal.

2.0 DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or specifications shall be described fully, on lhe bidder's/proposer's letterhead, signed, and attached to the request.

In the absence of such statement, the b1a/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications and the bidders/proposers shall be held liable.

3.0 QUALITY: Unless otherwise indicated in the request, all material shall be first quality. Items which are used, demonstrators, obsolete, seconds, or which have been discontinued are unacceptable without prior written approval by the State of Wisconsin.

4.0 QUANTITIES: The quantities shown on this request are based on estimated needs. The state reserves the right to increase or decrease quantities to meet actual needs.

5.0 DELIVERY: Deliveries shall be F.O.B. destination freight prepaid and included unless otherwise specified.

6.0 PRICING AND DISCOUNT: The State of Wisconsin qualifies for governmental discounts and its educational institutions also qualify for educational discounts. Unit prices shall reflect these discounts.

6.1 Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea.) as stated on the request or contract. For any given item, the quantity multiJ?,lied by the unit price shall establish the extended price, the unit price shall govern in the bid/proposal evaluation and contract administration.

6.2 Price established in continuing agreements and term contracts may be lowered due to general markef conditions, but prices shall not be subject to increase for ninety (90) calendar days from the date of award.

Any increase proposed shall oe submitted to tfle contracting agency thirty

(30) calendar days before the proP.osed effective date of the pnce increase, and shall be limited to fully documented cost increases to the contractor which are demonstrated lo be industry wide. The conditions under which price increases may be granted shall be expressed in bid/proposal documents and contracts or agreements.

6.3 In determination of award, discounts for early payment will only be considered when all other conditions are equal and when payment terms allow at least fifteen (15) days, providing the discount terms are deemed favorable. All payment terms must allow the option of net thirty (30).

7.0 UNFAIR SALES ACT: Prices quoted to the State of Wisconsin are not governed by the Unfair Sales Act.

8.0 ACCEPTANCE-REJECTION: The State of Wisconsin reserves the right to accept or reject any or all bids/proposals, to waive any technicality in any bid/proP,osal submitled, and to accept any P.art of a bid/proposal as deemed to be in the best interest of the State of Wisconsin.

Bids/proposals MUST be date and time stamped by the soliciting purcfiasing office on or before the date and time that the bid/proposal is aue. Bids/Qroposals date and time stamped in another office wilr be rejected. Receipt of a bid/proposal by tlie mail system does not constitute rec�ir:>t of a bid/pro_Qosal '2Y the purchasing office.

9.0 METHOD OF AWARD: Award shall be made to the lowest

responsible, responsive bidder unless otherwise specified.

10.0 ORDERING: Purchase orders or releases via purchasing_ cards shall be placed directly to the contractor by an authorized agency. No other purchase orders are authorized.

11.0 PAYMENT TERMS AND INVOICING: The State of Wisconsin

normally will pay proJ?erly submitted vendor invoices within thirty (30) days of receipt P,rovicling goods and/or services have been delivered, installed (if required)band accepted as specified. Invoices presented for payment must be su mitted in accordance with instructions contained on the purchase order including reference to purchase order number and submittal to the correct address for processing. A good faith dispute creates an exception to prompt payment.

12.0 TAXES: The State of Wisconsin and its agencies are exempt from payment of all federal tax and Wisconsin state and local taxes on its purchases except Wisconsin excise taxes as described below. The State

T241 1/2006

Vendor Name

Vendor Number

Bid Number: 510037

Bid Open Date : 09/05/2017

Wisconsin Department of Transportation

Time 2:00 PM of \JYisconsin, incl�ding all ib� agencies, is requiretj to pay �he \i\'isconsin excise or occupation tax on its purchase of beer, hquor wine, cigarettes, tobacco products, motor vehicle fuel, and general aviation fuel. However, it is exempt from payment of Wisconsin Sales or use tax on its purchases.

The State of Wisconsin may be subject to other states' taxes on its purchases in that state depending on the laws of that state. Contractors performing construction activities are required to pay state use tax on the cost of materials.

13.0 GUARANTEED DELIVERY: Failure of the contractor to adhere to delivery schedules as specified or to 1?,romptly replace rejected materials shall render the contractor liable for all costs m excess of the contract price when alternate procurement is necessary. Excess costs shall include the administrative costs.

14.0 ENTIRE AGREEMENT: These Standard Terms and Conditions shall apply to any contract or order awarded as a result of this request exceP,t where special requirements are stated elsewhere in the request, in such cases, the special requirements shall apply. Further, the written contract and/or order with referenced parts and attachments shall constitute the entire agreement and no other terms and conditions in any document, acceptance, or acknowledgment shall be effective or binding unless expressly agreed to in writing by the contracting authority.

15.0 APPLICABLE LAW: This contract shall be governed under the laws of the State of Wisconsin. The contractor shall at all times comply with and observe all federal and state laws local laws, ordinances, and regulations which are in effect during the period of this contract and which in any manner affect the work or its conduct. The State of Wisconsin reserves the right to cancel this contract if the contractor fails to follow the requirements of s.77.66 Wis. Stats., and related statutes regarding certification for collection of sales and use tax. The State of Wisconsin also reserves the right to cancel this contract with any federally debarred contractor or a contractor that is presently identified on the list of parties excluded from federal procurement and non-procurement contracts.

16.0 ANTITRUST ASSIGNMENT: The contractor and the State of

Wisconsin recognize that in actual economic practice, overcharges resulting from antitrust violations are in fact usually borne by the State of Wisconsin (purchaser). Therefore, the contractor llereby assigns to the State of Wisconsin any and all claims for such overcharges as to goods, materials or services purchased in connection with this contract.

17.0 ASSIGNMENT: No right or duty in whole or in part of the contractor under this contract may be assigned or delegated without the prior written consent of the State of Wisconsin.

18.0 WORK CENTER CRITERIA: A work center must be certified under s.16.752 Wis. Stats., and must ensure that when engaged in the production of materials, supplies or equipment or the performance of contractual services, not less than seventy five percent (75%). of the total hours of direct labor are performed by severely handicapped individuals.

19.0 NONDISCRIMINATION/ AFFIRMATIVE ACTION: In connection

with the performance of work under this contract the contractor agrees not to discriminate against any employee or applicant for employment because of age, race! religion, color handicaP., sex, physical condition, developmental disabi ity as defined m s.51.01(5) Wis. Stats., sexual orientation as defined in s.111.32(13m) Wis. Stats., or national origin.

This provision shall include, but not be limited to, the following:

employment( upgrading, demotion or transfer; recruitment or recruitment advertising; ayoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

Except with respect to sexual orientation, the contractor further agrees to take affirmative action to ensure equal employment opportunities.

19.1 Contracts estimated to be over twenty-five thousand dollars ($25,000) reguire the submission of a written affirmative action plan by the contractor. An exemption occurs from this requirement if the contractor has a workforce of less than twenty-five (25) employees. Within fifteen

(15) working days after the contract is awarded, the contractor must submit the plan to the contracting state agency for approval. Instructions on preparing the plan and technical assislance regarding this clause are available from the contracting state agency.

19.2 The contractor agrees to post in conspicuous places, available for employees and applicants for employment, a notice to be provided by the contractinf,l state agency that sets forth the provisions of tfie State of Wisconsin s nondiscrimination law.

19.3 Failure to comply with the conditions of this clause may result in the contractor's becoming declared an "ineligible" contractor, termination of the contract, or withholding of payment.

20.0 PATENT INFRINGEMENT: The contractor selling to the State of Wisconsin the articles described herein guarantees the articles were manufactured or produced in accordance with apJ?licable federal labor Jaws. Further, that the sale or use of the articles described herein will not infringe any United States patent. The contractor covenants that it will at its own �xpense defend everY. suit which shall be brought against the State of Wisconsin (provided that such contractor is promptry notified of such suit, and all papers therein are delivered to it) for any alleged infringement of any patent by reason of the sale or use of such articles, and agrees that it wrll pay alf costs, damages, and profits recoverable in any such suit.

21.0 SAFETY REQUIREMENTS: All materials, eguipment, and supplies provided to the State of Wisconsin must comply fully with all safety requirements as set forth by the Wisconsin Administrative Code, and all applicable OSHA Standards.

22.0 WARRANTY: Unless otherwise specifically stated by the

bidder/proposer, equipment purchased as a result of this request shall be warranted against defects by the bidder/proposer for one (1) year from date of receipt. The equipment manufacturer's standard warranty shall apply as a minimum and must be honored by the contractor.

23.0 INSURANCE RESPONSIBILITY: The contractor performing

services for the State of Wisconsin shall:

23.1 Maintain workers compensation insurance, as required by

Wisconsin Statutes, for all employees engaged in the work.

f3.2 Maintain,commercic3:l liability bodily injury an,d propf!rty damage insurance against any cla1m(s) which might occur 1n carrying out this agreement/contract. Minimum coverage shall be one million dollars ($1,000,000) liability for bodily injury and property damage including products Jiaoility ana completed operations. Provide motor vehicle insurance for all owned, non-owned and hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million dollars ($1

000,000) P.er occurrence combined single limit for automobile liability ana property damage.

23.3 The state reserves the right to require higher or lower limits where warranted.

24.0 CANCELLATION: The State of Wisconsin reserves the right to cancel any contract in whole or in P,art without penalty due to nonappropriation of funds or for failure of the contractor to comply with terms, conditions, and specifications of this contract.

25.0 VENDOR TAX DELINQUENCY: Vendors who have a delinquent

W!sconsjn tax liability may have their payments offset by the State of W1sconsm.

26.0 PUBLIC RECORDS ACCESS: It is the intention of the state to maintain an open and P.Ublic process in the solicitation, submission, review, and approval of procurement activities.

Bid/proposal openings are public unless otherwise specified. Records may not be available for public inspection prior to issuance of the notice of intent to award or the award of the contract.

27.0 PROPRIETARY INFORMATION: Any restrictions on the use of

data contained within a request, must be clearly stated in the bid/proposal itself. Proprietary information submitted in response to a request will be handled in accordance with applicable State o Wisconsin procurement regulations and the Wisconsin public records law. Proprietary restrictions normallY. are not accepted. However, when accepted, 1t is the vendor's responsibility to defend the determination in the event of an appeal or litigation.

27.1 Data contained in a bid/proposal, all documentation provided therein, and innovations developed as a result of the contracted commodities or services cannot be copyrighted or patented. All data, do,cumerytation, and innovations become the property of the State of Wtsconstn.

27.2 Any material submitted by the vendor in response to this request that the vendor considers confidential and proprietary information and which qualifies as a trade secret, as provided m s.19.36(5), Wis. Stats., or material which can be kept confidential under the Wisconsin public records law must be identified on a Designation of Confidential and

Proprietary information form (DOA-3027). Bidders/proposers may request the form ifit is not part of the Request for Bid/Request for Proposal package. Bid/proposal prices cannot be held confidential.

T242 1/2006

Wisconsin Department of Transportation

Page 6 Vendor Name

Vendor Number Bid Number: 510037 Bid Due Date: 09/05/2017 Time 2:00 PM

28.0 DISCLOSURE: If a state rublic official (s.19.42, Wis. Stats.), a member of a state public official s immediate family\ or any organization in which a state public official or a member of the offlc1al's immeaiate family owns or controls a ten percent (10%) interest, is a party to this agreement, and if this agreement involves payment of more than tfiree thousand dollars ($3,000) within a twelve (12) month period, this contract is voidable by the state unless appropriate disclosure is made according to s.19.45(6); Wis. Stats., before signing the contract. Disclosure must be made to the State of Wisconsin Ethics Board, 44 East Mifflin Street, Suite 601, Madison, Wisconsin 53703 (Telephone 608-266-8123).

State classified and former employees and certain University of Wisconsin faculty/ staff are subject to separate disclosure requirements, s.16.417, Wis. Stats.

29.0 RECYCLED MATERIALS: The State of Wisconsin is required to purchase products incorporating recycled materials whenever technically and economically feasible. Bidaers are encouraged to bid products with recycled content which meet specifications.

30.0 MATERIAL SAFETY DATA SHEET: If any item(s) on an order(s) resulting from this award(s) is a hazardous chemical, as defined under 29CFR 1910.1200, provide one (1) copy of a Material Safety Data Sheet for �ach item with tlie shipped container(s) and one (1) copy with the rnvo1ce(s).

31.0 PROMOTIONAL ADVERTISING/NEWS RELEASES: Reference to

or use of the State of Wisconsin, any of its departments, agencies or other subunits, or any state official or employee for commercial promotion is prohibited. News releases pertaining to this P,rocurement shall not be made without prior approval of the State of Wisconsin. Release of broadcast e-mails pertaining to this procurement shall not be made without prior written authorization of the contracting agency.

32.0 HOLD HARMLESS: The contractor will indemnify and save

harmless the State of Wisconsin and all of its officers, agents and employees from all suits, actions, or claims of any character brought for or on account of anY. injuries or damages received by any persons or property resulting from the operations of the contractor, or of any of its contraclors, in prosecuting work under this agreement.

33.0 FOREIGN CORPORATION: A foreign corporation (any corporation other than a Wisconsin corporation) which becomes a party to this Agreement is required to conform to all the requirements of Chapter 180, Wis. Stats., relating to a foreign corporation and must possess a certificate of authority from the Wisconsin Department of Financial Institutions, unless tfie corporation is transactinQ business in interstate commerce or is otherwise exempt from the reqwrement of obtaining a certificate of authority. Any foreign corporation which desires to apply for a certificate of authority should contact the Department of Financial Institutions, Division of Coq�oration, PO Box 7846, Madison, WI 53707-7846; telephone (608) 261-7577.

34.0 WORK CENTER PROGRAM: The successful bidder/proposer shall agree to implement processes that allow the State ·agencies, including the University of Wisconsin System, to satisfy the State's obligation to purchase goods and services produced 15y_ work centers certified under the State Use Law, s.16. 752, Wis. Stats. This shall result in requiring the successful bidder/proposer to include products provided by work centers in its catalog for State agencies and campuses or to block the sale of comparable items to State agencies and campuses.

35.0 FORCE MAJEURE: Neither party shall be in default by reason of any failure in performance of this Agreement in accordance with reasonable control and without fault or negligence on their part. Such causes may include, but are not restricted· to, acts of nature or the public enemy, acts of the government in either its sovereign or contractual caP.actty, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes and unusually severe weather, but in every case the failure to perform such must be beyond the reasonable control and without the fault or negligence of the party.

Wisconsin Department of Administration - Ch. 16, 19, 51 Wis. Stats.

DOA-3054 (Ri0/2005)

Vendor Name

Vendor Number

Bid Number: 510037 Bid Open Date: 09/05/2017

Wisconsin Department of Transportation

Time 2:00 PM

SUPPLEMENTAL STANDARD TERMS AND CONDITIONS FOR PROCUREMENTS FOR SERVICES

1.0 ACCEPTANCE OF BID/PROPOSAL CONTENT: The contents of

the bid/proposal of the successful contractor will become contractual obligations if procurement action ensues.

2.0 CERTIFICATION OF INDEPENDENT PRICE DETERMINATION: By

signing this bid/proposal, the bidder/proposer certifies, and in the case of a Jointbid/proposal, each party thereto certifies as to its own organization, that in connection with this procurement:

2.1 The prices in this bid/proposal have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidaer/proposer or with any competitor;

2.2 Unless otherwise required by law, the prices which have been quoted in this bid/proposal have not been knowingly disclosed by the bidder/proposer and will not knowingly be chsclosed by tlie bidder/proposer prior to opening in the case of an advertised procurement or prior to award in the case of a negotiated procurement, directly or indirectly to any other bidder/proposer or to any competitor;

and

2.3 No attempt has been made or will be made by the bidder/proposer to induce any other person or firm to submit or not to submit a bicl/proposal for the purpose of restricting competition.

2.4 Each person si�ning this bid/proposal certifies that: He/she is the person in the bidder s/proposer's organization responsible within that organization for the decision as to tfie prices being offered herein and that he7she has not participated, and will not participate, in any action contrary to 2.1 through 2.3 above; (or)

He/she is not the person in the bidder's/proposer's organization responsible within that organization for the aecision as to the prices being offered herein, but that he/she has been authorized in writing to act as agent for the persons responsible for such decisions in certifying that such persons have not participated, and will not participate in any action contrary to 2.1 through 2.3 above, and as their agent does hereby so certify; and he/she has not participated, and will not participate, in any action contrary to 2.1 through 2.3 above.

3.0 DISCLOSURE OF INDEPENDENCE AND RELATIONSHIP:

3.1 Prior to award of any contract, a potential contractor shall certify in writing to the procuring agency that no relationship exists between the potential contractor and the procuring or contracting agency that interferes with fair competition or is a conflict of interest, ana no relationship exists between the contractor and another person or organization that constitutes a conflict of interest with respect to a state contract. The Department of Administration may waive tliis provision, in writing, if those activities of the potential contractor will not be adverse to the interests of the state.

T243 1/2006

3.2 Contractors shall agree as part of the contract for services that during performance of the confract, the contractor will neither provide contractual services nor enter into any agreement to provide services to a person or organization that is regulated or funded by the contracting agency or has interests that are adverse to the contracting agencY.. The Department of Administration may waive this provision, in writing, if those activities of the contractor will not be adverse to the interests of the state.

4.0 DUAL EMPLOYMENT: Section 16.417, Wis. Stats., prohibits an individual who is a State of Wisconsin employee or who is retained as a contractor full-time by a State of Wisconsin ag_ency from being retained as a contractor by the same or another State of Wisconsin agency where the individual receives more than $12,000 as compensation for the individual's services during the same year. This prohibition does not apply to individuals who have full-time appointments for less than twelve

(12) months during any period of time that is not included in the appointment. It does not include corporations or partnerships.

5.0 EMPLOYMENT: The contractor will not engage the services of any person or persons now employed by the State of Wisconsin, including any department, commission or board thereof, to provide services relating to this agreement without the written consent of the employing agency of such person or persons and of the contracting agency.

6.0 CONFLICT OF INTEREST: Private and nonprofit corporations are bound by ss. 180.0831, 180.1911(1), and 181.225, Wis. Stats., regarding conflicts of interests by directors in the conduct of state contracts.

7.0 RECORD KEEPING AND RECORD RETENTION: The contractor

shall establish and maintain adequate records of all expenditures incurred under the contract. All records must be kept in accordance with generally accepted accounting procedures. All procedures must be in accordance with federal, state and local ordinances. The contracting agencY. shall have the right to audit, review, examine, copy, and transcribe any pertinent records or documents relating to any contract resulting from this bid/proposal held by the contractor. The contractor will retain an documents apP.Iicable to the contract for a period of not less than three (3) years after final payment is made

8.0 INDEPENDENT CAPACITY OF CONTRACTOR: The parties hereto

agree that the contractor, its officers, agents, and employees, in the performance of this agreement shall acl in the capacnr, of an inde_pendent contractor and not as an officer, employee, or agent o the state. The contractor agrees to take such steps as may be necessary to ensure that each subcontractor of the contractor will be deemed to be an independent contractor and will not be considered or permitted to be an agent, servant, joint venturer, or partner of the state.

Wisconsin Department of Administration - Ch. 16, 19, 51 Wis. Stats.

DOA-3681 (01/2001)

WISCONSIN DEPARTMENT OF BID #510037

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5SPECIAL CONDITIONS OF BID

TABLE OF CONTENTS

SECTION SUBJECT PAGE #

1 GENERAL INFORMATION AND SCOPE

1.1 DEFINITIONS

1.2 CONTRACT TERM

1.3 COOPERATIVE PURCHASING/VENDOR AGREEMENT

2 BIDDER QUALIFICATIONS AND REQUIREMENTS

3 SPECIFICATIONS

4 SPECIAL TERMS AND CONDITIONS

4.1 PRE-BID SITE VISIT

4.2 CONTRACT QUANTITIES/NEW OR DELETED ITEMS

4.3 INSURANCE REQUIREMENTS

4.4 SUBCONTRACTING OR THIRD PARTY PAYMENTS

4.5 CONFIDENTIALITY

4.6 LIQUIDATED DAMAGES

4.7 EMPLOYEE IDENTIFICATION

4.8 FIRM PRICES

4.9 ORDERS

4.10 INVOICING REQUIREMENTS

4.11 REPORTING REQUIREMENTS

4.12 ORDER OF PRECEDENCE

5 BID PROCEDURE AND INSTRUCTIONS

5.1 REASONABLE ACCOMMODATIONS

5.2 QUESTIONS

5.3 METHOD OF BID

5.4 PROPRIETARY AND CONFIDENTIAL INFORMATION

5.5 BID SUBMISSION

5.6 MULTIPLE BIDS

5.7 INCURRING COSTS

5.8 WISCONSIN PUBLIC RECORDS LAW

5.9 VENDORNET REGISTRATION

6 BID OPENING, ACCEPTANCE AND AWARD

6.1 BID OPENING

6.2 BID ACCEPTANCE

6.3 METHOD OF AWARD

6.4 MINORITY BUSINESS ENTERPRISE / DISABLED VETERAN OWNED BUSINESS PARTICIPATION

6.5 TERMS AND CONDITIONS

6.6 CONTRACT CANCELLATION

6.7 CERTIFICATION FOR COLLECTION OF SALES AND USE TAX

7 ATTACHMENTS

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Attachment A Vendor Information Attachment B References Attachment C DVB/MBE Program Awareness, Compliance and Action Plan Attachment D DVB/MBE Monthly Participation Report Attachment E Site Visit Verification Attachment F Specifications Attachment G Cleaning Schedule Attachment H Lawn Map Attachment I Snow Map Attachment J Bid Price Sheet

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1 GENERAL INFORMATION AND SCOPE

This Request for Bid (RFB) is issued for the Wisconsin Department of Transportation (WisDOT) DBM/BBS Facilities Management Unit, Division of State Patrol, and DTSD Bureau of Highway Operations.

The purpose of this document is to provide interested parties with information to enable them to prepare and submit a bid for the Custodial Care and Landscape Maintenance Services for Sparta Safety and Weight Enforcement Facility (SWEF). This facility is located in Monroe County on Interstate 90 eastbound near mile marker 22.

The resulting contract shall be governed by the attached Standard Terms and Conditions unless specifically modified in this Request for Bid document. Conditions of bid that include the word "must" or "shall,” describe a mandatory requirement.

1.1 Definitions

The following definitions are used throughout the RFB documents:

Agency: The Wisconsin Department of Transportation Bidder/Vendor: A company or individual submitting a bid response to this RFB Contractor: Bidder awarded the contract Department: The Wisconsin Department of Transportation DOT or WisDOT: The Wisconsin Department of Transportation State: The State of Wisconsin SWEF: Safety Weight Enforcement Facilities

1.2 Contract Term

The initial term is one year after date of award, with three (3) one-year renewal options. WisDOT intends to utilize the results of this RFB to award a contract. Any extension beyond the renewal options must be authorized by mutual agreement of the Contractor and WisDOT.

Retain a copy of these bid documents and any addenda for your files. The RFB document and the awarded bidder’s response shall become the contract unless a separate contract is executed.

As required by Wisconsin Statutes, continuance of a contract beyond the limits of funds available shall be contingent upon appropriation of the necessary funds and the termination of the contract by lack of appropriation shall be without penalty to WisDOT. WisDOT does not guarantee to purchase any specific quantity during each contract term.

When WisDOT utilizes the renewal option(s), WisDOT will automatically renew the contract into its subsequent years unless Purchasing is notified, in writing, by the Contractor 90 calendar days prior to expiration of the initial and/or succeeding contract period(s).

If the contract is awarded to a State-qualified work center, the contract will begin at time of award and continue indefinitely under the condition that all State of Wisconsin work center program criteria is met. Fair market pricing will be reviewed on an annual basis or when significant changes occur in the contract.

1.3 Cooperative Purchasing/Vendor Agreement

Wisconsin Statutes (s. 16.73, Wis. Stats.) established authority to allow Wisconsin municipalities to purchase from State contracts. For cooperative bidding purposes, a Vendor Agreement is highly desired for this RFB. Please complete page 3 of the Bid Document and return with your bid.

Additional units may be purchased by agreeing to extend the contract to other state agencies and municipalities.

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2 BIDDER QUALIFICATIONS AND REQUIREMENTS

To be eligible for a contract award, you must be qualified and able to provide the following. Respond on attached “Vendor Information Sheet” and “References Sheet”.

2.1 Bidder must supply references of 3 firms to which similar service have been provided during the past 5 years to a comparable-sized institution or company. WisDOT may also utilize other pertinent sources of information regarding services provided by the bidder. If contacted, all of those references must verify that a high level of satisfaction was provided. Use Attachment B to list references. WisDOT employees must not be listed as references.

Comply Does Not Comply

2.2 Bidder must be in the business of providing custodial care and landscape maintenance services for a minimum of five (5) years.

Comply Does Not Comply

2.3 Bidder must disclose if any State of Wisconsin employee would provide services relating to the agreement resulting from this solicitation. See Supplemental Standard Terms and Conditions, section 4.0, Dual Employment or 5.0, Employment.

Comply Does Not Comply

2.4 The awarded bidder shall be able to provide reports on all products purchased against an awarded contract. Reports shall be provided in the format and timeframe as requested. See Section 4.20.

Comply Does Not Comply

2.5 Due to the nature of the solicitation, bidders may be required to allow the State to conduct background checks to determine circumstances of any conviction of the Contractor or its sub-contractors which may be related to the solicited commodity or service.

Comply Does Not Comply

3 SPECIFICATIONS

See SPECIFICATIONS Attachment F for the minimum acceptable services. Specifications and schedule of cleaning may not be revised without an official written addendum issued by Purchasing.

4 SPECIAL TERMS AND CONDITIONS

4.1 Pre-Bid Site Visit

A mandatory vendor conference pre-bid meeting will be held on August 23, 2017 at 10:00 am. A bid addendum will be issued if the meeting is changed or cancelled. No additional charges shall be allowed for lack of information. In order for your bid to be considered, you must be sure to sign the attendance sheet at the meeting.

The Sparta SWEF (5751 Interstate 90 E near mile marker 22) location is currently in construction.

Substantial completion of the site is scheduled by September 1, 2017. Pertinent building plans and information will only be available at the mandatory site visit. It is the bidder’s responsibility to completely inspect the work site, prior to submitting a bid, to determine all requirements associated with the contract. Failure to do so will in no way relieve the successful bidder from providing, without additional cost to WisDOT, all necessary services that may be required to carry out the intent of the resulting contract.

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4.2 Contract Quantities/New or Deleted Items

Estimated annual quantities identified for each item on the “BID PRICE SHEET” are for bid purposes only and are based on historical data. WisDOT does not guarantee to purchase any specific quantity. Bids that state WisDOT must guarantee a specific quantity or dollar amount may be disqualified.

NEW OR DELETED ITEMS: WisDOT reserves the right to add to or remove from this contract services based on changes to standards unknown at the time of this bid. If additional services are added, contractor(s) prices must be comparable to current contract pricing for like services. Scope of work must be consistent with the current contract services.

Contractor should promptly notify Purchasing of new or discontinued products.

4.3 Insurance Requirements

Every contractor and all parties furnishing services or products to the Wisconsin Department of Transportation (WisDOT) or any of its subsidiary companies must provide WisDOT with evidence of the following minimum insurance requirements. In no way do these minimum requirements limit the liability assumed elsewhere in the contract. All parties shall, at their sole expense, maintain the following insurance:

A. Commercial General Liability Insurance including contractual coverage:

The limits of this insurance for bodily injury and property damage.

Combined shall be at least:

Each Occurrence Limit $1,000,000 General Aggregate Limit $2,000,000 Products-Completed Operations Limit $2,000,000 Personal and Advertising injury Limit $1,000,000

B. Business Automobile Liability Insurance:

Should the performance of this Agreement involve the use of automobiles, Contractor shall provide comprehensive automobile insurance covering the ownership, operation and maintenance of all owned, non-owned and hired motor vehicles. Contractor shall maintain limits of at least $1,000,000 per accident for bodily injury and property damage combined.

C. Workers’ Compensation Insurance:

Such insurance shall provide coverage in amounts not less than the statutory requirements in the state where the work is performed, even if such coverages are elective in that state.

D. Employers Liability Insurance:

Such insurance shall provide limits of not less than $500,000 policy limit.

E. Excess/Umbrella Liability Insurance:

Such insurance shall provide additional limits of not less than $5,000,000 per occurrence in excess of the limits stated in (A.), (B.), and (D.) above.

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Additional Requirements:

F. Contractor shall require the same minimum insurance requirements, as listed above, of all its contractors, and subcontractors, and these contractors, and subcontractors shall also comply with the additional requirements listed below.

G. The insurance specified in (A), (B) and (D.) above shall:

1. Name WisDOT including its directors, officers, employees and agents as additional insureds by endorsement to the policies; and,

2. Provide that such insurance is primary coverage with respect to all insureds and additional insureds.

H. The above insurance coverages may be obtained through any combination of primary and excess or umbrella liability insurance. WisDOT may require higher limits or other types of insurance coverage(s) as necessary and appropriate under the applicable purchase order.

I. Except where prohibited by law, all insurance policies shall contain provisions that the insurance companies waive the rights of recovery or subrogation, by endorsement to the insurance policies, against WisDOT, its subsidiaries, its agents, servants, invitees, employees, co-lessees, co-venturers, affiliated companies, contractors, subcontractors and their insurers.

J. Contractor shall provide certificates and endorsements evidencing the coverages, limits and provisions specified above on or before the execution of the Agreement and thereafter upon the renewal of any of the policies. Contractor shall require all insurers to provide WisDOT with a thirty (30) day advanced written notice of any cancellation, nonrenewal or material change in any of the policies maintained in accordance with this Agreement. Coverage must be placed with carriers with an A. M. Best rating of A- 10 or better.

Mail to:

Wisconsin Department of Transportation

4802 Sheboygan Ave., Room 751 Madison, WI 53705

4.4 Subcontracting or Third Party Payments

All subcontracting shall be pre-approved by WisDOT. Subcontractors must abide by all terms and conditions of the contract. The prime Contractor shall be responsible for all subcontractor(s) work and payment. WisDOT will not pay any subcontractor or third parties directly.

4.4.1 WisDOT delegates the authority to the Contractor to contract and oversee services for the septic tank and the inspection pit holding tank. The septic system includes a drain field.

The septic tank size is 3,000 gallons and will be pumped annually. The inspection pit holding tank size is 3,000 gallons, receiving the inspection pit’s drainage. The frequency of pumping the inspection pit holding tank is estimated at quarterly (four times per year).

These services will be paid under the Minor Repairs and Maintenance section of the contract at actual cost.

4.4.2 WisDOT delegates the authority to the Contractor, after final WisDOT acceptance of the construction project, to contact construction vendors and oversee any warranty work necessary to the building mechanical systems, excluding scale and weigh-in-motion systems. Contractor’s vendor oversight will be billed at the hourly rate under the Minor Repairs and Maintenance section of the contract.

4.4.3 WisDOT delegates the authority to the Contractor to contract and oversee services for additional/alternate professional vendor services, including HVAC, Plumbing, Electrical, Transportation Page 7 of 20 etc. following the warranty periods dictated in the construction contract. Professional vendor services will be paid at actual cost and Contractor’s vendor oversight will be billed at the hourly rate under the Minor Repairs and Maintenance section of the contract.

4.5 Confidentiality

Contractor acknowledges that some of the data and documentation it may become privy to in the performance of this contract is of a confidential nature.