510037 Addendum 1 082917.pdf

STATE OF WISCONSIN

DEPARTMENT OF TRANSPORTATION

PURCHASING

REQUEST FOR BID ADDENDUM

Bid No. 510037

Addendum Number o 1

WISDOT-CENTRAL PURCHASING

Custodial Care and Landscape Maintenance Services for Sparta Safety and Weight Enforcement Facility (SWEF)

Bid Must Be Received No Later Than

Date 09/07/2017 Time 2:00 PM

PLEASE READ ALL INSTRUCTIONS CAREFULLY

THE FOLLOWING CHANGES ARE HEREBY ADDED TO AND MADE A PART OF (REQUEST FOR BID NUMBER 510037)

Please see attached question and answer pages.

Because of the holiday, bids will be due Thursday, September 7, 2017 at 2:00pm CST.

BIDDERS MUST SIGN AND SUBMIT WITH THIS SIGNED COVER PAGE WITH THEIR BID SUBMISSION.

I/We certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor, or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids of any other bidder or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions, and specifications required by the State of Wisconsin in this request for bid and all terms of our bid.

(Authorized Name - Type or Print) (Authorized Signature)

(Title) (Telephone) (Date)

T202 10/2002

Date Issued 08/29/2017

Purchasing Agent Deb Adamski-Pavloski

Buyer Telephone (608} 267-2972

510037 – Custodial Care Sparta SWEF Questions and Answers

1. What is the septic system like to handle the oil and grease from the inspection bay area?

a. There is a separate holding tank for the oil and grease.

2. How frequently will the septic need to be pumped?

a. See Minor Repairs and Maintenance; Septic System and Inspection Pit Holding Tank

3. What consumables will WisDOT purchase?

a. Paper products (toilet paper, hand towels)

b. Cleaning supplies (toilet bowl cleaner, floor cleaner, etc.)

c. Hand soap

d. Salt for de-icing

e. Salt for water softener

f. Filters for air conditioner and furnace

g. Initial mop and subsequent mop heads (Please state in bid if using mop or floor scrubber so WisDOT can have the proper equipment onsite)

h. Pads for floor scrubber

i. Disinfectant and mirror Cleaner

j. Light Bulbs

k. WisDOT will coordinate with their vendor for the supplies to ensure delivery of supplies at a time when the contractor is scheduled at the SWEF to perform janitorial services. It will be the contractor’s responsibility to verify shipments and stock the janitorial closet.

Any discrepancies must be reported immediately to Rigel Findley at rigel.findley@dot.wi.gov or 608-846-8500.

4. What items will WisDOT not purchase?

a. Vacuum cleaner

b. Cloths and sponges used in cleaning

c. Brooms

d. Power washer

e. Floor scrubber

f. Mop bucket

g. Gloves

h. Toilet bowl brush

i. Any other tool of the trade not listed above

5. How far away from the curb must the snow be removed?

a. See Snow Removal.

6. Who will salt if there is less than 1” of snow?

a. WisDOT

7. Who will salt when there is an ice storm?

a. See Snow Removal #1.

8. There are a lot of dead spots in the lawn, should watering be added to the contract?

a. Lawn should be watered as needed. A hose and sprinkler can be kept either in the janitor room or Room 113.

9. The main entrance faces the northwest and blowing snow will be a problem, how often will the vendor be expected to keep that entrance clean after the snow has stopped but is still blowing around?

mailto:rigel.findley@dot.wi.gov

a. Blown snow will not be included in regular service. Service provider may be called upon for instances of unusual accumulation via phone.

10. How frequently is the vendor expected to remove the snow during a long period of heavy snow?

a. After successive 3” accumulations

11. Who is to clean the exterior tunnel under the scale?

a. The vendor is to keep just the stairwell swept.

12. What is the square footage of the building?

a. Total 11,846. The inspection building portion is 5928 SF.

13. Will there be a finish on the breakroom floor?

a. No.

14. Can a snow blower be kept onsite during the winter months?

a. Yes, Room 113 is a fire rated room. A lawn mower may also be kept in that room just during the summer months.

15. Are water reading done just the two days per week that the SWEF is being cleaned or is this an extra daily stop?

a. Just the days the SWEF is being cleaned.