Contractor Safety Manual.doc

SAFETY REQUIREMENTS FOR CONTRACTORS AND SUBCONTRACTORS

October 2015

REV O

Safety Requirements for Contractors and Subcontractors NUWC Division Keyport Occupational Safety & Health Branch 360-396-2462

Safety Requirements for Contractors and Subcontractors Revision Status

B

FOREWORD

Naval Undersea Warfare Center (NUWC) Division Keyport has made a commitment to achieve and maintain STAR status in OSHA’s Voluntary Protection Program. Management and the local employee Unions have established a partnership to implement VPP concepts in order to achieve excellence in Safety. As such, the following requirements apply to all work performed on site by contractors and subcontractors:

Contractors/Subcontractors shall:

· Provide a safe and healthful work environment for their employees.

· Comply with all OSHA and State standards that apply to the work performed.

· Train employees in relevant hazards, hazard control methods including PPE, fire/emergency procedures, employee rights under OSHA, and NUWC Division Keyport’s participation in VPP in the Puget Sound geographic area.

· Require their employees work safely, follow applicable safety rules, standards, regulations, and contract provisions, and take meaningful and effective action to hold employees accountable for noncompliance.

· Review worksites daily to identify existing workplace hazards and to ensure employees are following prescribed safety procedures. Where hazards are found, either promptly correct them or implement interim controls to protect employees until they are corrected.

· Record and report all employee injuries as required by 29 CFR Part 1904, “Recording and Reporting Occupational Injuries and Illnesses” or applicable state OSHA requirements.

· Notify the NUWC Division Keyport Safety Office (or the designated safety representative for work performed at remote sites such as Guam, Hawaii, San Diego, and Hawthorne) as soon as practicable upon determination that an OSHA Recordable injury, as defined by 29 CFR Part 1904, has occurred during the performance of work at NUWC Division Keyport.

· Follow the posted provisions of the building’s Emergency Action Plan (EAP) for any mishap, incident, or emergency situation.

· Take aggressive action when notified of serious/recurring safety problems, including removing employee(s) and/or equipment from NUWC Division Keyport, or suspending work (including subcontractor activities) pending satisfactory resolution of said safety problems.

· Comply with all Navy and NUWC Division Keyport explosives safety policies and directives when performing work in explosives operating buildings and work areas.

· Establish an explosives handling personnel qualification and certification program when performing services involving ammunition and explosive materials on behalf of NUWC Division Keyport.

· Provide upon request formal written certification of the qualifications of those personnel authorized to handle or physically interact with ammunition and explosives at NUWC Division Keyport.

· Comply with NAVFAC P-307 and NUWC Division Keyport weight handling safety policies and directives when performing work while using cranes, multi-purpose hoisting machines, material handling equipment (forklifts), construction equipment when used like cranes to lift suspended loads, and any associated rigging equipment Contractor/Subcontractor Employees shall:

· Comply with safety rules, standards, regulations, postings, boundaries, and instructions of competent safety, health, and emergency response officials.

· Report unsafe conditions and safety hazards to their supervisor.

· Report all on-the-job injuries in accordance with company policy.

· Mentor co-workers in safety and health.

· Locate and review the emergency bill posted in any facility in which they work, and promptly evacuate to the designated muster point in the event of a fire/emergency alarm.

Potential hazards at Keyport will vary with the work being performed and geographic location of the work site. In general terms the hazards will typically consist of: noise exposure, eye/sight/foot hazards, ergonomic hazards, slips/trips/falls, tool/equipment hazards, hazardous materials usage/spills, explosives, reproductive hazards, falls from heights, confined spaces, radio frequency radiation, industrial machinery and equipment, compressed/cryogenic gases, electrical hazards, weight handling evolutions using cranes, ionizing radiation equipment and operations, shipboard hazards for range and test support personnel, and lasers. Each contractor is expected to make a job-specific determination of the potential hazards of the work to be performed; ensure controls are implemented as needed to protect their employees; train employees on the hazards and controls; and collect, evaluate, and communicate personnel exposure data (e.g. noise, chemical exposures, toxic metals exposures, etc.), as required. With the exception of contracted support for repair, maintenance, disassembly, and assembly of ordnance, all Personal Protective Equipment (PPE) required to protect contract employees from workplace hazards is solely the responsibility of the contractor. As such, the contractor is responsible to provide, maintain, identify, and separately store their PPE from government issued PPE.

Table of Contents

SECTION 1…………………………………….………………………………………….. 1

INTRODUCTION………………………………………………………………………… 1

NUWC Safety Information

Purpose

Application

Scope

GENERAL REQUIREMENTS

Contractor Responsibilities...………………………………………………………..

Certification Requirements.………………………………………………………….

Required Safety Programs…………………………………………………………...

Required Meetings ..……………………………………………………………… Safety and Health Professional Support…………………………………………..

Required Inspections………………………………………………………………….

Mishap Investigations and Emergency Situations……………………………… Ergonomics …………………………………………………………………………….

Control of Fugitive Emissions

Accidental Spills and Releases and other Emergencies ……………………...

Other Potential Safety Hazards

Appropriate Work Attire………………………………………………………………

SPECIFIC PROGRAM REQUIREMENTS

Asbestos and Suspect Asbestos Containing Building Materials

Lead-containing Building Materials, Toxic Metals, and Operations

Generating Hazardous Atmospheres

Confined Spaces

Hazard Communication

Energy Control (Lockout/Tagout)

Electrical Systems……………………………………………………………………

Trenching and Excavations

Hot Work

Fall Protection

Explosives/Ordnance

Weight Handling Operations and Evolutions……………………………………

Ionizing Radiation……………………………………………………………………..

WORK SITE INSPECTIONS

POINTS OF CONTACT

DEFINITIONS…………………………………………………………………………….. 23

SECTION 2

Task Order Manager Roles and Responsibilities……………………….…. 25

APPENDIX A……………………………………………………………………………... 30

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Section 1.

This section sets forth requirements for contractors. It specifically addresses contractor responsibilities, certification requirements, safety programs, required meetings, safety and health professional support, inspection requirements, accident and incident investigating and reporting, annual summary reports, training requirements, and dismissal of employees who refuse to comply with occupational safety and health requirements. This section also provides general information on the role of the NUWC Division Keyport Safety Office and identifies the principal government points of contact.

Introduction

NUWC Safety Information The mission of the NUWC Division Keyport Safety Office is to:

· Work toward providing a safe and healthful living, learning, and working environment for every member of the NUWC Keyport community by assuring safe work practices through educating, training, and assisting individuals and Departments.

· Help individuals and Departments achieve compliance with all state and federal health and safety regulations and local policies as economically as possible.

· Act as liaison with external regulatory agencies, and to monitor NUWC Keyport compliance with mandatory health and safety standards where necessary.

· Provide professional safety and occupational health services to the Contracting Officers and Task Order Managers and his/her support team.

Note: The local Safety Office and designated safety representatives are prohibited by Navy Policy from assuming a regulatory oversight role relative to contractor safety activities and performance. Stop work orders may only be issued to contractors via government personnel when there is an immediate life-threatening danger or a likelihood of damaging government property.

Purpose

Safety Requirements for Contractors and Subcontractors was written to ensure the safety of NUWC Division Keyport employees and the public who may be in proximity to renovation, demolition, construction, installation, or maintenance and repair operations conducted by contractors or subcontractors. This document is also intended as a guide for those In-House contractors providing technical, administrative, production, industrial, and supply support to NUWC Division Keyport. Every contractor is expected to take steps as necessary to protect the safety and health of their employees as well as NUWC Division Keyport personnel, and visitors during the performance of their work. Each contractor that coordinates the work of subcontractors shall ensure that they abide by the requirements outlined herein.

Special Considerations for a Blended Workforce: A blended workforce is one in which contractor employees work side-by-side with federal employees, or as part of a production team performing the same functions that are normally performed by government employees. In these situations it is important to remember that although these employees may look and act like federal employees, they are not. This means that the contractor, not the government is solely responsible for ensuring the health and safety of these employees. They will not receive equipment or services from the Keyport Safety Office or NUWC Keyport’s designated safety representatives at the Detachments and remote operating sites. The contractor is responsible for their employee’s safety and health and shall comply with Federal and State OSHA regulations and maintain an active accident prevention program that complies with Federal and State requirements. The contractor shall have a safety bulletin board posted in a common area that provides points of contact for safety and health issues as well as the Summary of Work-Related Injuries and Illnesses (OSHA form 300A) and the Job Safety and Health (OSHA form 3165) federal posters, as required by OSHA. Applicable regulations include 29 Code of Federal Regulations (CFR) Part 1910, Occupational Safety and Health Standards, Part 1925 (Safety and Health Standards for Federal Service Contracts), and Part 1926 Safety and Health Regulations for Construction.

Application

Through their contracting representatives, each Department that coordinates or uses the services of a contractor to perform maintenance, repair, installation, renovation, construction, technical work, production support, or supply operations is expected to designate one or more persons to coordinate these services within his or her department. These Project Managers or Project Coordinators must ensure that the Task Order Manager is informed of the presence of any hazards in or near the work area so that the information is passed to the contractor. Prospective contractors can contact the NUWC Keyport Safety Office for clarification and/or an explanation of the type of hazards that their personnel are likely to be exposed to at all work sites. Designated safety representatives/POCs are also knowledgeable of workplace hazards at the remote operating sites and Detachments. Any information provided by the government does not relieve or alter the contractor’s responsibility to identify hazards, assess risks, and take corrective actions to reduce or eliminate the risk(s) to acceptable levels for their own personnel.

Scope

These requirements apply to all NUWC Division Keyport facilities, and to all work performed by contractors or subcontractors in support of NUWC Division Keyport mission processes. This includes repairs and upgrades to NUWC Keyport controlled facility infrastructure or equipment.

General Requirements

A copy of this document shall be made available upon request to prospective bidders/offerors at the pre-bid/pre-proposal conferences for the work. This document shall be either included with, or referenced in, the contract documents.

Submittals, where required from the contractor by this document, shall be made in writing directly to the Task Order Manager. Submittals shall be made sufficiently in advance to avoid delay of the project. Where review, approval, or coordination of submittals is required, submittals shall be made at least ten (10) working days prior to the start of the project unless prior arrangements have been made. Post-job submittals, where required as outlined in this document, shall be made no later than fifteen (15) working days after completion of the project or as specified herein.

In-House contractors shall provide the Task Order Manager with emergency contact phone number(s), usable 24 hours a day, for the contractor’s representative. These phone numbers shall be provided to NUWC Keyport Safety Office via e-mail or memo.

Additionally, all In-House contractors who work 1000 hours or more in any given quarter shall provide the following work-related injury and illness information in the format provided below to the Task Order Manager before the end of January of each year (see note below for contractors providing support to NUWC Division Keyport Detachments and remote operating sites such as Hawthorne, Nevada; San Diego, California; Hawaii; and Guam). Report applicable contractor injury and illness experience only for work at NUWC Division Keyport sites. The NAICS code should reflect the applicable contractor’s primary work activity at NUWC Division Keyport, and not necessarily the contactor’s corporate NAICS code.

Note: The following information is only required of contract employees that provide services to NUWC Division Keyport in the Puget Sound geographic area. Contactors providing services outside the Puget Sound area (i.e. San Diego, Hawthorne, Guam, Hawaii, etc.) are exempt from providing the information shown in the table below. Contactors that provide services in multiple geographic areas are to populate the table with only the work performed by their employees providing services (1000 hours or more per quarter) in the Puget Sound area.

Applicable Contractor Recordable Nonfatal Injury and Illness Case Incidence Rates (for use by site-based non-construction participants) (for the applicable contractor’s work at NUWC Division Keyport)

Name of Applicable Contractor:

NAICS Code (for applicable contractor’s work NUWC Division Keyport):

Number of Employees* Total Work Hours Total Number of Injuries & Illnesses Total Case Incidence Rate for Injuries and Illnesses (TCIR) Total Number of Injury & Illness Cases Involving Days Away from Work, Restricted Work Activity, and/or Job Transfer Days Away from Work, Restricted Work Activity, and/or Job Transfer Rate (DART Rate)

Most recent published BLS rate for work performed at NUWC Division Keyport

Percent above or below National Average

* Estimated average number of applicable contractor employees at NUWC Division Keyport.

Note: Enter data into shaded areas.

Contractor Responsibilities

The contractor is responsible for ensuring that all work under contract meets or exceeds OSHA standards. The contractor is responsible for ensuring safe work performance of employees and subcontractors and bears sole responsibility for the safety of his or her employees. The contractor is expected to take all steps necessary to establish, administer, and enforce safety rules that will meet the current requirements of the Federal Occupational Safety and Health Administration (OSHA), Washington OSHA (WISHA), California OSHA (Cal/OSHA), Nevada OSHA (NVOSHA), or Hawaii OSHA (HIOSH) as applicable. These regulations include, but are not limited to:

· Title 29 of the Code of Federal Regulations (CFR) Parts 1910, Occupational Safety and Health Administration (OSHA) Standards for General Industry,

· Title 29 of the Code of Federal Regulations (CFR) Parts 1926, Occupational Safety and Health Administration (OSHA) Standards for the Construction Industry.

· DoD 4145.26-M DoD Contractor’s Safety Manual for Ammunition and Explosives

· EM385-1-1 (US Army Corps of Engineers Safety and Health requirements Manual)

· NAVSEA OP 5 (Ammunition and Explosives Safety ASHORE)

· OPNAVINST 8023.24 (series) Navy Personnel Ammunition and Explosives Handling Qualification and Certification Program.

The contractor must remove employees who refuse or repeatedly fail to comply with safe work practices and standards, or supervisors who fail to enforce compliance, from the associated work assignments.

The contractor bears sole responsibility for communication of safety-related information and requirements to his or her subcontractors. The contractor shall ensure that his or her subcontractors comply with the requirements outlined herein.

Certification Requirements The contractor shall assess the workplace to determine if hazards are present, or are likely to be present, which necessitate the use of personal protective equipment (PPE). The contractor shall verify that the required workplace hazard assessment has been performed through a written certification that identifies 1) the workplace evaluated; 2) the name of the person certifying that the evaluation has been performed; 3) the date(s) of the hazard assessment; and, 4) an explicit statement in the document that shows it as a certification of hazard assessment.

Contractors providing services involving ammunition and explosive materials on behalf of NUWC Division Keyport are required to establish a qualification and certification program. See Explosives under Specific Program Requirements.

The contractor shall make written certifications available to the Task Order Manager upon request.

Required Safety Programs The contractor must submit a comprehensive written safety program covering all aspects of onsite and applicable offsite operations and activities (remote work location such as the ranges) whenever any work involves those programs listed under the Specific Program Requirements contained herein. Unless adequately covered in the original plan, the contractor must submit a supplementary plan before starting each major phase of work or when requested by the Task Order Manager. Onsite work must not begin until the Task Order Manager has accepted the program. Accepting contractor initial or supplementary programs only signifies that the contractor has provided adequate documentation to perform the work safely. It does not relieve the contractor of responsibility for providing employees a safe and healthful work environment or compliance with stated requirements and applicable specification paragraphs.

Required Meetings

The contractor must conduct regularly scheduled (at least monthly) supervisory safety meetings with contract employees. The contractor must maintain summary record or meeting minutes and names of those who attended. These records will be retained for the duration of the contract and made available to the Task Order Manager upon request.

Safety and Health Professional Support When the contract does not require the services of a full-time safety professional, the contractors must designate in writing a competent supervisory employee with their telephone number, acceptable to the Task Order Manager, to administer the safety program. However, if the Task Order Manager considers the contractor’s safety effort inadequate, the Task Order Manager may require the contractor to employ a full-time qualified safety professional in place of a safety representative.

The contractor must obtain services of a qualified professional to assess employee exposures for operations governed by the expanded OSHA Standards (i.e. 29 CFR 1910.1001 through 29 CFR 1910.1052 and make the results available upon request to the Task Order Manager.

The contractor is responsible for testing breathing air required by the OSHA regulations (29 CFR 1910.134) even if the equipment is government owned or operated. Contractor is to immediately notify the Task Order Manager if breathing air does not meet Grade D requirements and to identify interim solutions for continuation of work.

Required Inspections

The contractor must ensure competent employees conduct frequent and regular (at least weekly for industrial/production environments and quarterly for office environments) safety inspections of the worksites, materials, and equipment. The contractor must prohibit the use of any machinery, tool, material, or equipment that is not safe and/or does not comply with applicable standards. The contractor must identify any deficient machine, tool, material, or equipment as unsafe by tagging or locking the controls to make them inoperable or by physically removing from service. The contractor is to notify the Task Order Manager in writing of any deficient government furnished equipment or material, recommended corrective actions, and potential delivery or schedule impacts.

Mishap Investigations and Emergency Situations Any contractor work-related accident, which results in employee injury or property damage, must be immediately reported by telephone to the Task Order Manager and as soon as practicable to the NUWC Division Keyport Safety Office or the designated safety representative for work accomplished at the Detachments and remote operating sites. The contractor shall complete an accident/mishap investigation and forward a copy to the Task Order Manager within 3 workdays of the mishap . For information not available at the time of initial notification, the contractor shall provide the remaining information not later than 20 calendar days after the mishap, unless extended by the Task Order Manager. Mishap notifications shall contain, as a minimum, the following information:

a) Contract, contract number, name and title of person(s) reporting

b) Date, time, and exact location of accident/incident

c) Brief narrative of accident/incident (events leading up to accident/incident)

d) Cause of accident/incident (if known)

e) Estimated cost of accident/incident (material and labor to repair/replace)

f) Nomenclature of equipment and personnel involved in accident/incident

g) Corrective actions (taken or proposed)

h) Other pertinent information

For incidents involving a fatality, a serious injury requiring Advanced Life Support (ALS), or government property damage in excess of $50,000 the contractor must not disturb the scene of the accident or incident (except for rescue and emergency measures), and not resume operations until authorized by the Task Order Manager. The contractor must assist and cooperate fully with the government in conducting the investigation and ensure availability of all information, personnel, and data pertinent to the investigation. To avoid confusion and to preserve life, all In-House contractors shall follow the building Emergency Action Plans (EAPs), muster at designated locations, and obey orders from the Incident Scene Commander when emergency conditions arise.

Ergonomics The contractor is responsible for providing Ergonomic assessments for their employees work areas (office or industrial). Where government furnished equipment is provided as contactor workstations, the contractor is responsible for assessing those workstations to ensure that they conform to the employees work limitations and physical requirements. Where changes are needed, the contractor is responsible for notifying the Task Order Manager in writing of what equipment or office furnishings are needed to eliminate the workplace stressors. Departments receiving the contractor support are responsible for providing peripheral office accessories i.e. adjustable keyboard trays, trackballs, footrests, chairs, industrial lift carts, stock trays, etc to correct the deficiency.

Control of Fugitive Emissions The contractor shall take all necessary precautions to control or contain fugitive emissions from the job site. Fugitive emissions include, but are not limited to:

· Nuisance dust

· Chemical odors/vapors

· Hazardous materials (such as lead dust or asbestos)

· Noise

Where the product(s) or material(s) planned for use by the contractor as well as any waste residue caused by contractor operations has a permissible exposure limit (PEL) established by OSHA, the contractor shall submit a written plan to the Task Order Manager and NUWC Division Keyport Safety Office prior to the work. This plan shall detail the methods that will be employed by the contractor to limit, control, or eliminate exposure to NUWC Division Keyport employees, or the public to these hazards. Where engineering controls will not control fugitive emissions of these chemicals or materials or are not feasible, the contractor shall monitor, or shall contract to have monitored, work area exposure conditions. Monitoring shall occur, at a minimum, during the start of work and whenever there is a change in procedure, process, or chemical or material used. A copy of the monitoring results shall be submitted to the Task Order Manager and shall be copied to NUWC Division Keyport Safety Office within 24 hours of receipt by the contractor.

Accidental Spills, Releases, and Other Emergencies

In the event of an accidental release or spill of chemicals or other hazardous materials caused by contract employees the contractor shall:

Puget Sound Geographic Area (Keyport and Bangor)

· Immediately take action as appropriate to contain the spill if this action can be taken without jeopardizing the health or safety of employees.

· Call 911 if using a phone connected to the Government system (360-396-4444 from a cell phone) to report a spill, release, or other emergencies.

· Notify the NUWC Keyport Safety X62462 (360-396-2462 from a cell phone) of any spills, releases, or other emergencies.

· Notify the Task Order Manager.

Emergency response personnel may be reached 24 hours a day by calling 911 (or 360-396-4444 by cell phone).

Kauai

· Immediately take action as appropriate to contain the spill if this action can be taken without jeopardizing the health or safety of employees.

· Call 911 if using a phone connected to the Government system (808-335-4333 from a cell phone) to report a spill, release, or other emergency.

· Notify the NUWC Keyport Safety POC X54605 (808-335-4605 from a cell phone) of any spills, releases, or other emergencies, and

· Notify the Task Order Manager.

Emergency response personnel may be reached 24 hours a day by calling 911 (or 808-335-4333 by cell phone).

Oahu

· Immediately take action as appropriate to contain the spill if this action can be taken without jeopardizing the health safety of employees.

· Call 911 if using a phone connected to the Government system (808-471-7117 from a cell phone) to report spill, release or other emergency.

· Notify the NUWC Keyport Safety POC at 808-472-1704 of any spills, releases, or other emergencies, and

· Notify the Task Order Manager

· The following locations apply:

· Torpedo IMA at Westloch

· Naval Magazine Lualualei

· Kalaeloa, Campbell Industrial Park (Barbers Point)

· Beckoning Point, Waipahu

· Ford Island

· Naval Base Pearl Harbor

· Emergency response personnel may be reached 24 hours a day by calling 911 (or 808-471-7117 by cell phone).

San Diego

· Immediately take action as appropriate to contain the spill if this action can be taken without jeopardizing the health or safety of employees.

· For phones connected to the government system, contact emergency services to report a spill, release, or other emergency at 911or 9-911 as shown below for the following Bases:

· Naval Base Coronado/Naval Air Station North Island (NBC/NASNI), phone 9-911 if using a government phone (619-545-0612 from a cell phone)

· Naval Base Coronado/San Clemente Island (NBC/SCI), phone 9-911 if using a government phone (619-545-0612 from a cell phone)

· Naval Base Point Loma/Submarine Base (NBPL/SUBASE), phone 9-911 if using a government phone (619-221-5260 from a cell phone)

· Naval Base San Diego (NBSD), phone 911 if using a government phone (619-556-7615 from a cell phone)

· Notify the NUWC San Diego Safety POC at 619-545-0625 of any spills, releases, or other emergencies, and

· Notify the Task Order Manager

Guam

· Immediately take action as appropriate to contain the spill if this action can be taken without jeopardizing the health or safety of employees,

· Call 333-2092 or x2093/2094/2096/2097 if using a phone connected to the Government system (671-333-2092 or extensions 2093/2094/2096/2097 from a cell phone) to report a spill, release, or other emergency.

· Notify the NUWC Keyport Safety POC 671-343-2541or x2414 of any spills, releases, or other emergencies, and

· Notify the Task Order Manager.

Hawthorne

· Immediately take action as appropriate to contain the spill if this action can be taken without jeopardizing the health or safety of employees,

· Call 7911 if using a phone connected to the Government system (774-945-7911 from a cell phone) to report a spill, release, or other emergency.

· Notify the NUWC Keyport Safety POC 775-945-7030, and

· Notify the Task Order Manager.

Emergency response personnel may be reached 24 hours a day by calling 7911 (or 775-945-7911 by cell phone).

All costs associated with responding to or remediating a chemical or hazardous material spill or release is the responsibility of the contractor.

Other Potential Safety Hazards

The contractor shall abide by the requirements of any sign posted in a building that requires the use of specific personal protective equipment, that restricts access to qualified or authorized persons only, or that establishes requirements for entry.

Appropriate Work Attire

Contractors are required to follow the same dress standards as NUWC Division Keyport employees, particularly when working in industrial or production work areas and while aboard range vessels. Accordingly, rings, jewelry, wristwatches, etc., will not be worn on any job involving moving/rotating machinery, exposed electric currents, and explosives operations.

All contract employees shall wear clothing suitable for the safe and efficient performance of their work. Neckties and other loose items shall not be worn around moving/rotating machinery. Caps or other suitable cover will be worn to contain hair longer than shoulder length when working around moving machinery. If bandannas are worn for this purpose, they shall be properly tied, with ends tucked in. Work clothing shall be kept relatively clean with little to no oil/grease contamination to minimize fire and health hazards to personnel.

Long sleeves will be worn during operations involving brush cutting, welding, burning, and in occupations where exposure to chemicals, molten metals, ultraviolet rays, or where other similar hazards are likely. Employees exposed to hot sparks or molten metal shall wear hard cloth, leather, or woolen clothing and ankle-high (or higher) shoes (Congress type safety shoes will be worn when working with molten metals). In industrial operations where there is no hazard to the upper arms, short sleeve shirts or blouses may be worn, provided they cover the entire upper torso.

Personnel working in industrial operations, production shops, explosives operating buildings and work areas, and aboard range vessels will wear trousers, slacks, or coveralls that completely cover the lower extremities.

Workers will not wear synthetic fabrics (such as nylon) in areas containing exposed explosives, pyrotechnics, or explosive air vapor mixtures All persons shall wear shoes that are in good repair. Shoes worn by persons in industrial and production shops as well as aboard range vessels shall have shoe uppers of solid leather construction or of similar man-made materials, with no cut out areas. Artificial leather like Corfam, patent leather, or any similar type poromeric material shoes shall not be worn when exposed to any type of hot work, including welding, cutting, brazing, flame soldering; or in engine rooms on any Naval vessel or craft. Persons whose work requires them to wear approved foot protection shall do so throughout their entire work shift.

Specific Program Requirements Asbestos and Presumed Asbestos Containing Building Materials The contractor is responsible to provide his or her own asbestos awareness program which shall include, but is not limited to, the information contained in this section and the OSHA asbestos-related regulations (29 CFR 1926.1101 & 29 CFR 1910.1001). Verification that this training has been conducted shall be provided to the NUWC Keyport Task Order Manager upon request.

Contractors employed by NUWC Keyport to perform building or facilities-related maintenance, repair or renovation will be informed by the Task Order Manager of the location of presumed and known asbestos-containing materials (PACM & ACM) in the work area(s) to which they are assigned by one of the following means:

· The Task Order Manager shall provide the contractor with a copy of an asbestos inspection report specific to their work and the materials that are to be disturbed.

· Where the construction documents, specifications, or drawings for a project clearly detail asbestos locations within the work area, these documents may serve in lieu of the asbestos inspection report.

The buildings listed in Tables 1 thru 4 are known to have asbestos containing materials (ACM). Any work that disrupts, penetrates, or requires removal of flooring, ceilings, roofing, siding, thermal system insulation (pipe lagging), and walls must be reviewed and approved by the Asbestos Program Manager.

Contractors shall, under no circumstances, damage or disturb suspect or known ACM unless they are a licensed Asbestos Abatement Contractor and have been specifically employed to perform asbestos repair or removal. If suspect asbestos materials are discovered during the course of the work, the contractor shall stop work immediately and notify the Task Order Manager.

The contractor shall not proceed with any change in work which requires a material to be disturbed that the asbestos inspection report or construction documents show has not previously been tested (e.g. "presumed" ACM). If a change in the scope of work becomes necessary, the revised scope of work shall be reviewed and pre-approved by the Asbestos Program Manager.

Asbestos materials may not be used or installed in NUWC Keyport facilities.

Lead Containing Building Materials, Toxic Metals, and Operations Generating Hazardous Atmospheres Contractors employed by NUWC Keyport to perform building or facilities-related maintenance, repair, or renovation will be informed by the Task Order Manager of the location of lead-containing building materials in the work area(s) to which they are assigned by one of the following means:

· The Task Order Manager shall provide the contractor with a copy of the lead inspection report specific to their work and the materials that are to be disturbed, or

· Where the construction documents, specifications, or drawings for a project clearly detail the location of lead-containing building materials within the work area, these documents may serve in lieu of the lead inspection report.

Contractors that will disturb lead-containing building materials during the course of the work shall take all necessary precautions to protect NUWC Keyport employees, and visitors to NUWC Keyport from exposure to lead dust or contamination. These measures shall conform, at a minimum, to the OSHA requirements detailed in 29 CFR 1926.62 and applicable local, state and federal regulations. The contractor shall submit a copy of his or her lead compliance program, as required by 29 CFR 1926.62(e), or State OSHA equivalent, with required supporting documentation to the Task Order Manager for review and approval by the NUWC Keyport Safety Office. This submittal shall be made sufficiently in advance of construction to avoid delay of the project.

The contractor shall not proceed with any change in work that requires a material be disturbed that the lead inspection report, or construction documents shows has not previously been tested unless pre-approved work procedures will be followed.

Contractors employed by NUWC Keyport to perform industrial or production work where toxic metals (such as lead, cadmium, mercury, beryllium, chromium-VI, and arsenic) and/or liquids/gases (such as methylene chloride, formaldehyde, and benzene) may be encountered are required to perform independent assessments of worker exposures using a qualified person. The contractor is required to assess and monitor (in accordance with OSHA standards) any government furnished equipment or government furnished material (GFE/GFM) used for implementing engineering and administrative controls (ventilation, breathing air, shower facilities, sensors, etc.) and notify the Task Order Manager whenever the GFE/GFM fails to meet OSHA requirements and recommend an alternative solution for continuation of work, if feasible. A copy of the analytical report(s) for any air samples taken during the course of the work shall be provided to the Task Order Manager upon request.

Contractors employed by NUWC Keyport to perform industrial, production, maintenance, or repair work that will generate hazardous environments/atmospheres are responsible to implement appropriate controls to minimize the generation of such hazards and assess potential exposures using a qualified person. When contract work involves grinding, sanding, painting, burning, etc. in non-industrial work areas the contractor should perform as much work as possible on second shifts or weekends to avoid exposing government personnel to air-quality issues.

Confined Spaces All shore based confined spaces under NUWC Division Keyport cognizance are indentified with warning labels. The known hazards for each space will be provided by the Task Order Manager upon request. Contractors are required to have a written program that meets the minimum standards of 29 CFR1910.146 or the State OSHA equivalent. Each contractor who is required to perform work that will require personnel entry into a confined space shall:

· Obtain the services of a qualified person for testing and monitoring the atmosphere of the confined space.

· Issue entry permits for their employees and not use entry permits written for government personnel.

· Obtain hot work permits from the Federal Fire Department whenever welding, cutting, riveting, burning, and heating or other similar operation are performed that are capable of producing a source of ignition.

· Notify and coordinate with the Federal Fire Department whenever personnel will be working in confined spaces to ensure rescue services are available.

· Where rescue services cannot be obtained from Federal Fire, inform the Task Order Manager in writing of the rescue services/team they will be using during permit entry.

· Provide adequate barriers and guards or traffic control as appropriate to prevent unauthorized personnel from entering the immediate work area.

· Contactors shall guard, erect barriers, and post signage whenever access covers are removed to gain entry into ship’s voids.

· Upon completion of work, contractors shall replace and secure removed hatches, access covers, closures, and lids as soon as practicable.

Hazard Communication Chemicals and hazardous materials are used extensively at NUWC Keyport. Chemical use is routine and may be encountered in the following areas or locations:

· Laboratories.

· Fume hood exhausts on the roofs of laboratory buildings and shop buildings. (In general, signs have been posted on the roof access hatch or door restricting access to the roofs of buildings where fume hood exhausts are located).

· Store rooms and sheds.

· Chemical waste accumulation areas.

· Range vessels.

· Building mechanical rooms.

· Custodial closets.

· Production and Industrial shops.

Given the number of chemicals used and the changing work processes within the production buildings and chemical laboratories, it is impractical for NUWC Keyport to maintain a copy of a MSDS or SDS for each chemical or product used within any given building. However, access to SDSs is readily available for all employees at NUWC Keyport either electronically (over the Keyport intranet) or in printed format (copies of MSDSs are maintained by the NUWC Keyport Environmental Office). Contractors shall have access to either electronic or printed copies of MSDSs.

For operations in which chemicals are used that require special handling or precautionary measures, the Task Order Manager shall provide the contractor with the necessary information so that appropriate protective measures can be employed by the contractor during normal operating conditions and in foreseeable emergencies. The contractor shall still be responsible for assessing the workplace to determine the hazard potential and the appropriate PPE. The supervisor is responsible for notifying the Task Order Manager of any chemicals used in the work area that require special handling or precautionary measures and changes in the use of these chemicals.

Containers of chemicals and hazardous materials must be properly labeled in accordance with Navy and Federal regulations. The original hazard communication compliant manufacturer’s label or an exact copy of this label is the preferred labeling method. In the absence of the original manufacturer’s label, a standard Department of Defense (DOD) Hazardous Chemical Warning Label may be used. In addition, a second label (typically white in color (older labels may be pink or orange) shall be affixed to containers that lists the unique identifier used to cross-reference the item with its MSDS/SDS. White labels can be obtained from the Fleet Logistics Center or Hazardous Material Manager.

The contractor shall maintain, on-site, MSDSs for all hazardous chemicals used or stored at that job site. Copies of MSDSs shall be provided to the Task Order Manager upon request. Typical household products used in office environments are exempt from this requirement (cleaners, sanitizers, ink cartridges, batteries, etc.).

The contractor shall take precautions to ensure hazardous chemicals or materials are handled and disposed of in accordance with federal and state regulations. Where a hazardous waste disposal manifest is required by these regulations, the contractor shall contact the Environmental Branch to assure that manifesting, storage, and the proposed disposal method and disposal site meet NUWC Keyport requirements. The contractor shall supply a copy of the completed waste manifest to the Environmental Branch within 24-hours of receipt.

Where the contractor has secured air samples documenting employee exposure to airborne chemical or particulate hazards during the course of their work, a copy of all air sample results shall be provided to the Task Order Manager upon request.

Energy Control (Lockout/Tagout)

The contractor shall use their own Lockout/Tagout procedure, locks, and tags.

The contractors program must meet the requirements of 29CFR1910.147 as well as those found in the EM385-1-1 (US Army Corps of Engineers Safety and Health requirements Manual). A copy of the contractors’ Lockout/Tagout/Energy Control program shall be provided to the Task Order Manager prior to work commencing.

The contactor is solely responsible for ensuring the safety of their own employees and shall not request or rely on government personnel to secure, lock, or tag energy sources.

A copy of NUWC Keyport’s Energy Control Program Directive will be provided to the contractor upon request.

Electrical Systems The contactor shall ensure that only qualified persons work on electrical systems. Where work is required on energized systems, the contractor shall assess, train, and provide PPE to their employees as required by the National Fire Protection Association Standard 70E. Contractor shall provide a copy of the Energized Electrical Work Permit to the Task Order Manager, upon request. The contractor shall notify the Task Order Manager of any errors or changes to the arc flash hazard labels or instances where labels are missing.

· When new circuits, modifications, or any changes are made to the power distribution in an electrical panel, the contractor shall update and/or affix a new legend.

· Contractor shall close any openings in an electrical panel resulting from the removal of breakers, conduit, or wire.

· Contractor shall install appropriate covers for all receptacles.

· Contractor shall close any openings in junction boxes, receptacle boxes, power disconnects, and knife switches.

· Contractors shall appropriately label any abandoned panels, conduits, power disconnects and knife switches as “out of service.”

· Contractors shall replace any ceiling tiles as a result of electrical work and reinstall any removed tiles to their original configuration upon completion of work.

· The contactors shall properly terminate any dead end wires with appropriate caps and place in a junction box or similar protection cover. Contractor shall install appropriate box covers. Contactor shall disconnect any dead ended wires from its original power sources and properly terminate with caps.

Trenching and Excavations

The contractor shall coordinate trenching and excavation work with the Task Order Manager, and the Facilities, Engineering, and Planning Branch to ensure the coordination of work and shutdown of utilities if necessary.

The design of sloping and benching systems, support systems, shield systems or other protective systems shall conform, at a minimum; to the OSHA requirements detailed in 29 CFR 1926 Subpart P.

Trenching or excavations below the level of the base or footing of any foundation or retaining wall, or adjacent to any utility, sidewalk or roadway, will not be permitted unless:

· A support system, such as underpinning, is provided to ensure the safety of employees and the stability of the structure, or

· The excavation is in stable rock, or

· A registered professional engineer has approved the determination that the structure is sufficiently removed from the excavation so as to be unaffected by the excavation activity, or

· A registered professional engineer has approved the determination that such excavation work will not pose a hazard to employees or the structure.

This determination is the responsibility of the contractor except as permitted, required or otherwise allowed by the project specifications or drawings. The contractor shall notify the Task Order Manager of the name of the individual that is to serve as the contractor’s competent person as defined by this program and the OSHA regulations. The contractor’s designated competent person shall maintain a written log of the daily inspections made of excavations, adjacent areas, and protective systems. A copy of this written log shall be made available to the Task Order Manager upon request.

Where the design of a sloping and benching system, support system, shield systems or other protective systems requires review and approval by a registered professional engineer, the contractor shall submit a copy of the completed review to the Task Order Manager prior to start of work.

Hot Work Puget Sound Geographic Area (Keyport/Bangor) Contractors performing hot work shall obtain a Hot Work Permit from the Regional Fire Inspector at 396-1600, 396-2614, or 396-2355. For work in building containing energetic materials (explosives) hot work permits also require approval by the Explosives Safety Officer at 396-4786.