Contractor Access to Department of the Air Force Installations (1).pdf
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About this file
This document is a contractor access requirement notice issued by the Department of the Air Force, 56th Contracting Squadron at Luke Air Force Base, Arizona, dated 24 July 2026.
The notice establishes mandatory procedures for contractor personnel accessing Air Force installations. Contractors must obtain base identification and vehicle passes for all personnel making frequent visits or performing work on the installation, with all personnel required to wear or prominently display identification badges. Contractors must submit a written request on company letterhead to the contracting officer that includes the contract number, work site location, start and stop dates, names of all employees and subcontractor employees requiring access, and identification of authorized representatives to sign for credentials. Authorized contractor representatives must provide a valid REAL ID-compliant driver's license, current vehicle registration, and valid vehicle insurance certificate when obtaining vehicle passes. The contractor is responsible for obtaining identification for newly assigned personnel and ensuring prompt return of all credentials and passes when employees no longer require access. For unescorted entry to controlled or restricted areas, contractors must comply with DAFI 31-101 and DODMAN 5200.02_DAFMAN 16-1405 requirements. Upon contract completion, termination, or pass expiration, the prime contractor must ensure all base identification passes are returned to the issuing office. Additionally, contractors must provide after-hours contact information in the Emergency Mass Notification System (EMNS) for all personnel whose normal place of duty is on a DoD installation, with compliance to DAFMAN 10-206 for emergency operational reporting required. Failure to comply with these requirements may result in withholding of final payment.
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Text version
DEPARTMENT OF THE AIR FORCE
56TH CONTRACTING SQUADRON (AETC)
LUKE AIR FORCE BASE, ARIZONA
24 July 2026
Contractor Access to Department of the Air Force Installations
The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.
The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid, REAL ID compliant driver’s license, current vehicle registration, valid vehicle insurance certificate, and any additional requirements to comply with local security procedures to obtain a vehicle pass.
During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.
When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DODMAN5200.02_DAFMAN 16-1405, Air Force Personnel Security Program.
Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.
The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.
Failure to comply with these requirements may result in withholding of final payment.
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