Contract_Sample_Document.pdf
PDF 375 KB Posted
- Attached to
- Grounds Maintenance Eastside Operations Center
- Solicitation number
- Solicitation-2025-044
- Issued by
- Alachua County, Graceville City, Florida
About this file
This is a sample contract template document between the City of Gainesville, Florida, operating as Gainesville Regional Utilities (GRU), and a contractor for grounds maintenance services at the Eastside Operations Center. The solicitation seeks qualified bidders to provide comprehensive grounds maintenance including supervision, labor, equipment, and materials for landscape care such as mowing, string line trimming, edging, and tree and shrub maintenance, as well as specialized environmental management of stormwater systems, ponds, and wetlands at the facility located at 4747 North Main Street in Gainesville, Florida. The maintenance schedule requires bi-weekly service from March 1st through October 31st and monthly service from November 1st through February 28th, with work performed between 7:00 am and 6:00 pm. The mandatory pre-bid meeting is scheduled for April 17, 2025, with proposals due electronically by May 8, 2025, at 2:00 pm, and contractor selection planned for June 6, 2025. The contract term is three years with the potential for two one-year renewal options, with possible extensions for an additional six months to allow for completion of a new solicitation.
Pricing will be structured with a monthly cost for services and an hourly rate for additional work. Annual price adjustments are limited to 5% or the lower of the Producer's Price Index (PPI) or Consumer Price Index (CPI), with price increase requests requiring documentation and submission at least sixty calendar days prior to the contract anniversary date. Required qualifications include proof of insurance with $1,000,000 in commercial general liability, $1,000,000 in automobile liability, statutory workers' compensation, and an additional $1,000,000 in excess liability coverage; three verifiable references from similar projects; a list of four employees; an equipment list; an on-site safety plan; and evidence of at least five years of business in Florida. No specific set-aside designations, incumbent vendors, or budget ranges are identified in the solicitation documents, though the comprehensive nature of maintenance requirements and extensive site infrastructure suggests a significant contract value.
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CONTRACT SAMPLE
CONTRACT BETWEEN THE CITY OF GAINESVILLE, d/b/a
GAINESVILLE REGIONAL UTILITIES,
AND <COMPANY NAME> FOR
<TITLE OF CONTRACT>
THIS CONTRACT is made and entered into with an effective date of Contract Effective Date, by and between the CITY OF GAINESVILLE, a Florida municipal corporation d/b/a GAINESVILLE
REGIONAL UTILITIES (“GRU”), with offices located at 301 SE 4th Ave, Gainesville, FL 32601, and
<Contractor Legal Name> (“Contractor”), a <Contractor's State of Business> <Contractor Business
Entity>, with its principal place of business at <Contractor Street Address Contractor City, State Zip>, individually referred to as “Party” or collectively as “Parties”.
WHEREAS, GRU requires <Name of Goods or Services>; and
WHEREAS, GRU issued a Solicitation on Solicitation/Project Release Date for <Name of Goods or
Services>; and
WHEREAS, <Contractor's Legal Name> submitted a Response dated Response Submitted, to provide
<Name of Goods or Services>; and
WHEREAS, GRU desires to enter into a Contract for <Name of Goods or Services> described herein.
NOW, THEREFORE, in consideration of the covenants contained herein, the Parties agree to the following:
1. Contractor shall provide <Name of Goods or Services>as detailed in the Statement of Work
(Attachment 1) in accordance with the General Terms and Conditions (Attachment 2), Supplemental
Conditions (Attachment 3), and/or Federal Supplemental Conditions (Attachment 4),
2. GRU shall pay to Contractor for the faithful performance of this Contract according to the pricing schedule attached hereto (Attachment A). Adjustments to price may be requested by the Contractor at least sixty (60) calendar days prior to the anniversary date of this Contract each year. Any negotiated price changes shall become effective on the anniversary date of that calendar year. Contractor shall provide documentation for any such price increase and the price increase shall not exceed 5% or the
Producer’s Price Index (PPI) and/or Consumer Price Index (CPI), whichever is the lowest, for the product during the previous twelve calendar months as published by the U.S. Department of Labor, Bureau of Labor Statistics.
3. TERM:
a. This Contract shall commence on the <Contract Effective Date> and terminate on <Contract
Termination Date>.
b. The Contract may be extended for <Renewals> upon mutual agreement of the Parties.
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c. Beyond the extensions described above, this Contract may be extended for an additional six (6) months to allow for completion of a new solicitation.
IN WITNESS WHEREOF, the Parties hereto have executed this Contract on the date first above written.
CONTRACTOR’S LEGAL NAME
BY:
Name:
Title
Date Signed:
CITY OF GAINESVILLE d/b/a
GAINESVILLE REGIONAL UTILITIES
BY:
Name:
Title
Date Signed:
Approved as to form and legality:
City Attorney Full Name
City Attorney Title
Prepared by:
<Name of Procurement Specialist>
Procurement Specialist III
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