The following information will become the contract between the awarded vendor and the Illinois Department of Transportation. Instructions and requirements to submit a bid response are found in the attachment titled “Invitation for Bid Vendor Instructions and Requirements”.

State of Illinois Contract v.25.4

Illinois Department of Transportation Contract OSHA/ANSI Testing and Inspection Service for Aerial Lifts and Cranes B-51979 / P-

The Parties to this contract are the State of Illinois acting through the undersigned Agency (collectively the State) and the Vendor. This contract, consisting of the signature page and numbered sections listed below and any attachments referenced in this contract, constitute the entire contract between the Parties concerning the subject matter of the contract, and in signing the contract, the Vendor affirms that the Certifications and Financial Disclosures and Conflicts of Interest attached hereto are true and accurate as of the date of the Vendor’s execution of the contract. This contract supersedes all prior proposals, contracts and understandings between the Parties concerning the subject matter of the contract. This contract can be signed in multiple counterparts upon agreement of the Parties.

1. SCOPE OF WORK

1.1. OVERVIEW AND PURPOSE:

This contract will establish a Vendor to test and inspect all aerial and under bridge inspection equipment, digger derricks, gantry cranes, and crane trucks owned by the Department statewide to determine they are safe to operate, per Occupational Safety and Health Administration (OSHA) and American National Standard Institute (ANSI) requirements.

1.2. SUPPLIES AND/OR SERVICES REQUIRED:

1.2.1. The statewide services required by this contract are specified below. Vendor must prove the specified services and adhere to all state performance requirements and schedules. Failure by the Vendor to comply can result in the cancellation of this contract.

1.2.2. It shall be expressly understood by the bidder that the estimated annual service calls specified in the contract documents are for the purpose of determining the lowest bid and to establish unit prices. Illinois Department of Transportation reserves the right to increase or decrease any quantities.

1.2.3. DESCRIPTION OF SERVICES

1.2.3.1. The following specifications detail OSHA and ANSI annual testing and inspection for aerial and under bridge inspection equipment, digger derrick, crane trucks, gantry cranes, and vehicle lifts throughout the State of Illinois.

1.2.3.2. AERIAL PERSONNEL DEVICE TEST AND INSPECTIONS REQUIREMENTS

1.2.3.2.1. Aerial personnel device shall be inspected and tested per ANSI/SIA (Scaffold Industry Association) A92.2 most current version and shall satisfy OSHA.

1.2.3.2.2. OSHA and/or ANSI/SIA A92.2 most current version may call for more or different inspection and testing. All testing and inspections shall include at the minimum:

1.2.3.2.3. Structural tests

1.2.3.2.3.1. Visual Inspection: a complete inspection of accessible areas including, but not limited to:

1.2.3.2.3.1.1. outriggers, pads, structure, welds, bolts, hoses, cylinders, valves, pins and retainers

1.2.3.2.3.1.2. Chassis; Truck frame, aerial sub-frame, suspension, Power Take Off (PTO), pintle hook, and components of the brake, steering, electrical, air, hydraulic, exhaust, and cooling systems

1.2.3.2.3.1.3. Pedestal; Mounting bolts and welds, pedestal structure, diagonal brace, attachment welds or pins, hydraulic swivel joint, hydraulic components, swing drive gearbox mounting bolts, backlash between swing pinion or bullgear, electric collector ring and brushes and lower control operation

1.2.3.2.3.1.4. Rotation Bearing; Upper and lower bearing attachment weld and bolts, vertical movement of bearing, and proper torque on accessible bearing bolts

1.2.3.2.3.1.5. Turntable: Turntable structure, bucket leveling cables, leveling cylinders, compensating chains or sprockets, and hydraulic system components

1.2.3.2.3.1.6. Lower Boom; Boom structure, welds, lift cylinders and attachment, hydraulic system, leveling cables or rods, upper or extend cylinder and attachment, pushlinks, boom rest supports, tie-down straps, lower insulator and mounting, extension roller assembly and wear pads

1.2.3.2.3.1.7. Elbow; Elbow structure, hydraulic hoses and leveling cables

1.2.3.2.3.1.8. Upper Boom (Extension); Structure, welds, leveling cables or rods, wear pads, upper insulator and mounting, hydraulic lines and components, jib structure and mounting, tool circuit hoses and fittings, pole claw arms and mounting brackets

1.2.3.2.3.1.9. Platform (Bucket); Mounting bracket bolts, leveling system, exterior condition, control operation and hydraulic lines and components

1.2.3.2.3.1.10. Digger and Auger; digger mounting arm and housing, gearbox, auger, digger wind-up bracket or rope, auger stop bracket, lock mechanism and control operation

1.2.3.2.3.1.11. Winch; Mounting brackets, bolts, pins; gearbox, hydraulic components, load line, and controls

1.2.3.2.3.1.12. General; Load rating chart, electrical hazard placards, MADDDC placards and upper or lower control operation placards. The visual inspection includes removal of inspection cover plates as necessary to do a thorough job.

1.2.3.2.4. Acoustic Emission (AE) test: the accepted industry method for testing fiberglass and steel structures. The AE test includes attaching sensitive sensors to the structural fiberglass and metal components from the bucket down to the outrigger or chassis subframe. A test load of 1-1/2 or 2 times the rated load (as specified by the Department) is applied to the boom. A computer system monitors sounds emitted by defects that are growing during the test load. The computer selects the critical noise emissions and prints a summary report.

1.2.3.2.5. Magnetic Particle Inspection: Magnetic particle is a nondestructive test method used to identify surface cracks on ferrous material. It is performed on all critical welds, plates and castings of items listed in Part A during the visual inspection.

1.2.3.2.6. Dye Penetrant Inspection: Dye Penetrant is a nondestructive test method used to identify surface cracks and works on any structural surface including all critical welds, plates, castings made of non-ferrous material and any area requiring verifications as described in section b1c or section b1e.

1.2.3.2.7. Ultrasonic Inspection: Ultrasonic is a nondestructive test method used to detect flaws in accessible critical pins. Use of ultrasonic reduces the number of pins that have to be removed for inspection. Pins with flat end surfaces and do not have drilled holes are best suited for ultrasonic.

1.2.3.2.8. Torque Testing: Torque testing shall be performed at 90% for all critical fasteners in accessible areas including upper and lower rotation bearing, swing gearbox, boom connections, and platform mounting.

1.2.3.2.9. Functional and operational tests

1.2.3.2.9.1. A functional and operational test is performed to check the operation of controls, bearings, pins, bushings, cylinders, holding valves, bucket leveling mechanisms, outriggers, etc. This test will also find worn swing bearings or gearboxes, worn pins or bushings, and loose fasteners critical to the operation of the aerial.

1.2.3.2.10. Dielectric tests (AC or DC)

1.2.3.2.10.1. Dielectric tests up to 100 kV shall be performed as specified by ANSI standards. The dielectric test verifies the electrical insulating strength in the Fiber Reinforced Plastic (FRP) upper and lower booms, bucket, liners, FRP extensions on digger derricks, tool circuits, and upper control system

1.2.4. DIGGER DERRICK TEST & INSPECTION REQUIREMENT

1.2.4.1. Digger derrick units shall be inspected and tested per ANSI/SIA A92.2 and ANSI A10.31 most current versions shall satisfy OSHA

1.2.4.2. Testing and inspection shall be as stated in section 1.2.3.2.2.

1.2.5. BRIDGE INSPECTION CRANE TEST & INSPECTION REQUIREMENTS

1.2.5.1. Bridge inspection/maintenance device shall be inspected and tested per ANSI/SIA A92.8 most current version and shall satisfy OSHA.

1.2.5.2. Testing and inspection shall include the following but not be limited to the following, particularly when OSHA and/or ANSI/SIA A92.8 most current version calls for more or different inspection and testing:

1.2.5.2.1. Structural tests

1.2.5.2.1.1. Visual Inspection: a complete inspection of accessible areas including, but not limited to:

1.2.5.2.1.1.1. Axle locks and frame mounted counterweight outriggers, pads, structure, welds, bolts, hoses, cylinders, valves, pins and retainers

1.2.5.2.1.1.2. Chassis; Truck frame, aerial sub-frame, suspension, Power Take Off (PTO), pintle hook, and components of the brake, steering, electrical, air, hydraulic, exhaust, cooling systems, auxiliary engine, generator, and hydraulic pump.

1.2.5.2.1.1.3. Pedestal; Mounting bolts and welds, pedestal structure, diagonal brace, attachment welds or pins, hydraulic swivel joint, hydraulic components, swing drive gearbox mounting bolts, backlash between swing pinion or bullgear, electric collector ring and brushes and lower control operation.

1.2.5.2.1.1.4. Rotation Bearing; Upper and lower bearing attachment weld and bolts, vertical movement of bearing, and proper torque on accessible bearing bolts on primary and secondary turntable.

1.2.5.2.1.1.5. Turntable: Turntable structure, bucket leveling links, and hydraulic system components

1.2.5.2.1.1.6. Lower Boom: Boom structure, welds, lift cylinders and attachment, hydraulic system, links, boom rest supports, tie-down straps.

1.2.5.2.1.1.7. Elbow: Elbow structure, hydraulic hoses and leveling links.

1.2.5.2.1.1.8. Upper Boom (Extension): Boom extension cylinders, structure, welds, wear pads, hydraulic lines and components, jib structure and mounting, tool circuit hoses and fittings.

1.2.5.2.1.1.9. Platform (Bucket): Mounting bracket bolts, leveling system, and exterior condition, control operation and hydraulic lines and components.

1.2.5.2.1.1.10. General: Load rating chart, electrical hazard placards, MADDDC placards and upper or lower control operation placards.

1.2.5.2.1.1.11. The visual inspection includes removal of inspection cover plates as necessary to do a thorough job.

1.2.5.2.2. Acoustic Emission (AE) test: where applicable

1.2.5.2.3. Magnetic Particle Inspection: Magnetic particle is a nondestructive test method used to identify surface cracks on ferrous material. It is performed on all critical welds; plates and castings of items listed in Part A during the visual inspection.

1.2.5.2.4. Dye Penetrant Inspection: Dye penetrant is a nondestructive test method used to identify surface cracks and works on any structural surface including all critical welds, plates, castings made of non-ferrous material and any area requiring verification in section 1.2.2.3 b1c and 1.2.2.3 b1e.

1.2.5.2.5. Ultrasonic Inspection: Ultrasonic is a nondestructive test method used to detect flaws in accessible critical pins. Use of ultrasonic reduces the number of pins that have to be removed for inspection. Pins with flat end surfaces and do not have drilled holes are best suited for ultrasonic.

1.2.5.2.6. Torque Testing: Torque testing shall be performed at 90% for all critical fasteners in accessible areas including upper and lower rotation bearing, swing gearbox, boom connections, and platform mounting.

1.2.5.2.7. Functional And Operational Test

1.2.5.2.7.1. A functional and operational test is to be performed to check the operation of controls, bearing, pins, bushing, cylinders, holding valves, bucket leveling mechanisms, outriggers, boom and turntable limit systems, axle locks and frame mounted counterweight. This test will also find worn swing bearings or gearboxes, worn pins or bushings and loose fasteners critical to the operation of the aerial.

1.2.6. TRUCK MOUNTED HYDRAULIC CRANE TEST AND INSPECTION REQUIREMENTS

1.2.6.1.1. Truck mounted hydraulic cranes with 1-9 ton capacity shall be inspected and tested per ANSI B30.5 most current version and shall satisfy OSHA.

1.2.6.1.2. Testing and inspection shall include the following but not be limited to the following, particularly when OSHA and or ANSI B-30.5 most current version calls for more or different inspection and testing:

1.2.6.1.3. Structural/Mechanical

1.2.6.1.3.1.1. Visual Inspection: complete inspection of:

1.2.6.1.3.1.1.1. Chassis: Truck frame, sub-frame/mounting, steering elements, steering gearbox, suspension, drive line and joints, PTO, brake hoses/tubing, brake (Microbrake) lock assembly, trailer hitch/pintle hook, electrical system, hydraulic/electrical components, exhaust system and cooling system.

1.2.6.1.3.1.1.2. Outriggers: Pads, structure/welds, beam/housing, bolts, hoses, fittings, cylinders, check valves, pins and retainers.

1.2.6.1.3.1.1.3. Pedestal: Mounting bolts/welds, pedestal structure, attachment welds/bolts/pins, hydraulic/air/electric swivel joint, hydraulic components, swing drive gear box/mounting bolts, and backlash between swing pinion/bullgear.

1.2.6.1.3.1.1.4. Rotation Bearing: Upper/lower bearing attachment weld/bolts, vertical movement of bearings and proper torque on accessible bearing bolts.

1.2.6.1.3.1.1.5. Drive Train: Gear wear, lubrication, guards, hydraulic components.

1.2.6.1.3.1.1.6. Drum Shafts: Main hoist, swivel, etc., drum conditions, clutch/brake lining, air and hydraulic lines/components.

1.2.6.1.3.1.1.7. Wire Ropes: Check for wear and broken wires, lubrication, end connections, pins, clips and spreaders.

1.2.6.1.3.1.1.8. Load Blocks: Hook condition, safety latch, sheaves, bearings, beckets, clips, swivel lock and structure.

1.2.6.1.3.1.1.9. Boom-Jib-Lower Boom-Upper Boom: Structure/welds, pin end castings, pins, bolts, keepers, lift cylinders and attachments, hydraulic system, upper or extended cylinder and attachment, boom rest supports, tie-down straps, sheaves, rope guides, boom stops, wear pads and extension roller assemblies.

1.2.6.1.3.1.1.10. The visual inspection includes removal of inspection cover plates as necessary to do a thorough job.

1.2.6.1.4. Magnetic Particle Inspection: All critical welds, plates and castings of items listed in section 1.2.2.4.b1a during the visual inspection.

1.2.6.1.4.1. Magnetic particle inspection is used to identify surface cracks on ferrous material

1.2.6.1.5. Dye Penetrant Inspection: All critical welds, plates, castings made of non-ferrous material and any area requiring verification in section 1.2.2.4b1b.

1.2.6.1.6. Ultrasonic Inspection: All accessible pins including outriggers, pedestal, and boom. Ultrasonic is a test method used to detect flaws in pins. The pins being tested must be accessible, have flat end surfaces and not have grease fittings. Use of ultrasonic limits the number of pins that might otherwise have to be removed for inspection.

1.2.6.1.7. Functional And Operational Test

1.2.6.1.7.1. A functional and operational test is performed to check the operation of controls, bearings, bushings, pins, cylinders, gears, shafts, air/hydraulic/mechanical components, holding valves, parking brakes/dogs, boom stops, angle/load indicators, outriggers, and overall operation of crane.

1.2.6.1.8. Load Tests

1.2.6.1.8.1. Load tests and stability tests are performed as required to meet OSHA/ANSI requirements or per Department specifications.

1.2.7. GANTRY CRANE PERIODIC INSPECTION AND LOAD TEST REQUIREMENTS

1.2.7.1. Gantry cranes shall be inspected and tested per OSHA 1910.179 most current version.

1.2.7.2. Testing and inspection shall include at least the following:

1.2.7.2.1. Structural/Mechanical

1.2.7.2.1.1. Periodic Inspection: shall include the requirements of “frequent inspections” as defined by OSHA 1910.179(j)(2):

1.2.7.2.1.1.1. Deformed, cracked or corroded members.

1.2.7.2.1.1.2. Loose bolts or rivets.

1.2.7.2.1.1.3. Cracked or worn sheaves and drums.

1.2.7.2.1.1.4. Worn, cracked, or distorted parts such as pins, bearings, shafts, gears, rollers, locking and clamping devices.

1.2.7.2.1.1.5. Excessive wear on brake system parts, linings, pawls, and ratchets.

1.2.7.2.1.1.6. Load, wind, and other indicators over their full range, for any significant inaccuracies.

1.2.7.2.1.1.7. Gasoline, diesel, electric, or other powerplants for improper performance or noncompliance with applicable safety requirements.

1.2.7.2.1.1.8. Excessive wear of chain drive sprockets and excessive chain stretch.

1.2.7.2.1.1.9. Electrical apparatus, for signs of pitting or any deterioration of controller contactors, limit switches and pushbutton stations.

1.2.7.2.2. Load Testing: Load testing shall be made in accordance with 1910.179(k)(2)

1.2.7.2.2.1. Rated load test. Test loads shall not be more than 125 percent (125%) of the rated load unless otherwise recommended by the manufacturer. The test reports shall be placed on file where readily available to appointed personnel.

1.2.7.3. VEHICLE LIFT TEST AND INSPECTION REQUIREMENTS

1.2.7.3.1. Vehicle Lifts shall be inspected and tested per ANSI/ALI ALOIM: 2020 most current version and shall satisfy OSHA.

1.2.7.3.2. Testing and inspection shall include the following but not be limited to the following, particularly when ANSI/ALI ALOIM: 2020 and or OSHA most current version calls for more or different inspection and testing:

1.2.7.3.2.1. Lift Inspection – Inspection Points

1.2.7.3.2.1.1. Inspection Points – All Automotive Lifts

1.2.7.3.2.1.1.1. Record name plate information including manufacturer name and address, model number, serial number, certification serial number (certified lifts only), and lift rated load capacity.

1.2.7.3.2.1.1.2. Determine and record the location of appropriate lift documentation including manufacturer installation, operation, inspection and maintenance instructions, or the equivalent (ANSI/ALI-ALOIM current edition). Verify these materials are readily available to the operator.

1.2.7.3.2.1.1.3. Determine and record the location of appropriate lift safety instructions including ALI's Safety Manual and Safety Tips. Verify these materials (or the equivalent) are readily available to the operator.

1.2.7.3.2.1.1.4. Determine and record the location of appropriate vehicle lifting information including All's "Quick Reference Guide, Vehicle Lifting Points for Frame Engaging Lifts". Verify these materials (or the equivalent) are current and readily available to the operator.

1.2.7.3.2.1.1.5. Check accessibility, readability, and confirm appropriate lift safety labeling or placarding including ALI/WL 101, for two-post surface mounted lifts; ALI/WL200 or ALI/WL2200, for surface mounted wheel engaging lifts; ALI/WL300 or ALI/WL3300, for hinged frame engaging lifts; ALI/WL400, for wheel engaging mobile units; ALI/WL500, for in-ground lifts; or ALI/WL600, for single post lifts; or the equivalents. Record deficiencies.

1.2.7.3.2.1.1.6. Confirm that there are adequate clearances around the lift to accommodate emergency egress and anticipated service activities. Record deficiencies.

1.2.7.3.2.1.1.7. Inspect all accessible structural components including welds and record any evidence of overloading, misuse, or abuse. Record any permanent deformation or cracks. Record observed modifications or reconstructions made to any automotive lift lacking documented express written permission of the lift manufacturer.

1.2.7.3.2.1.1.8. Inspect electrical components and wiring. Record broken or unstranded wires or cables, damaged connectors, jumper wires, missing components or covers. Verify the presence of lockout/tagout provisions. Confirm appropriate electrical component labeling. Verify that all electrical lifts are provided with separate, appropriately sized service and proper overload protection, rated, and set in accordance with local code requirements.

1.2.7.3.2.1.1.9. Check the lift controls to ensure accessibility, unobstructed view of lift and automatic return to neutral, or off, when released. Record any deficiencies observed.

1.2.7.3.2.1.1.10. On lifts using runways, inspect to ensure proper operation of the automatic runway stops, the accessibility of manual runway chocks, the presence of fixed runway stops, the proper operation of the movable runway feature (if present), the security of the runways, the security of the turntables and/or slip plates (if employed) and the integrity of the anti-slip surface treatment (if used).

1.2.7.3.2.1.1.11. On runway-style lifts employing jacking or free wheel systems, the proper operation of the jack locating system shall be examined as well as the support rails. Inspect to ensure that the capacity of any one wheels-free-device does not exceed the capacity limitations set forth by the manufacturer of the lift and that if multiple wheels-free-devices are employed that each wheels-free-device and the lift are labeled, and the instructions properly address aggregate capacity per ANSI/ALI ALCTV (current edition). Inspect to ensure that the minimum center-to-center distance of multiple wheels-free devices is not less than the maximum center-to-center distance of the runways (unless specified in the automotive lift instructions). Record any deficiencies observed. Each wheels-free-device shall be separately inspected in accordance with this standard as if they were an automotive lift.

1.2.7.3.2.1.1.12. Inspect to ensure that all telescoping components requiring stops are functioning as intended. Record improper function or excessive wear.

1.2.7.3.2.1.1.13. On lifts requiring swing arm restraints (superstructure spacing 51 inches or more), the swing arm restraints shall be inspected and manually evaluated for improper function, low resistance, excessive wear, or damage. Record all results.

1.2.7.3.2.1.1.14. Inspect all fastening devices for looseness or evidence of improper fit, damage, excessive wear, elongation, or hole deformation. Record deficiencies observed.

1.2.7.3.2.1.1.15. Inspect all swivel pins for improper fit, damage, excessive wear, elongation, or hole deformation. Inspect all guide rollers, slide blocks, bearing rollers and roller contact surfaces for wear and misalignment. Inspect axles and rollers for free rotation and secure mounting. Record deficiencies observed.

1.2.7.3.2.1.1.16. Inspect floor anchor bolts (if employed) in accordance with the recommendations of the anchor bolt manufacturer (provided by the lift manufacturer). Anchor bolt manufacturer's re-tightening instructions may vary. Care should be taken to avoid over-tightening. Record deficiencies observed.

1.2.7.3.2.1.1.17. Record service bay floor safety observations such as cracks or loose concrete around the anchor bolts.

1.2.7.3.2.1.1.18. Operate the lift through its full cycle and inspect the operation of the positive stop. Inspect to see if the lift load holding devices (latches) engage in the fully extended position. On lifts employing continuous latching systems, inspect to ensure that the lift load holding devices (latches) are operational and engage in all intended positions. Also inspect to confirm proper operation of the load holding device (latch) release mechanisms and reset devices. Record improper function, excessive wear, or damage.

1.2.7.3.2.1.1.19. On lifts employing adapters that contact the vehicle frame, body, axle, tires, or other lift point, inspect for proper operation of the devices furnished. Include threads, swivels and over-center stops along with surface treatments or pads. Inspect adapter over-extension stops. Inspect pads for wear and excessive contamination from oil, rust, or dirt. Where there are extenders or height adapters in use, inspect to ensure that they are manufactured in accordance with ANSI/ALI ALCTV and that they are fully functional, and properly labeled for application and capacity. Record deficiencies observed.

1.2.7.3.2.1.1.20. With a representative vehicle on the lift, calculate and record the average lowering speed over the full down travel of the lift. Lowering speed shall not exceed twenty (20) feet per minute.

1.2.7.3.2.1.1.21. With a representative vehicle on the lift, confirm a lift system that is mobile cannot be moved when loaded. Record any evidence of improper fit, damage, excessive wear, or other observed deficiencies of the system providing mobility of the lift.

1.2.7.3.2.1.1.22. In accordance with the lift manufacturer's instructions, inspect all points requiring lubrication to ensure cleanliness, integrity of fittings, and presence of lubricant. Record damaged or missing fittings and points in need of lubrication.

1.2.7.3.2.1.1.23. On lifts equipped with lateral synchronization or equalization systems, the operation of the synchronization or equalization system shall be inspected by running the lift through its full travel. Record excessive lateral misalignment of the lifting contact points, which might impair safe operation.

1.2.7.3.2.1.1.24. On lifts incorporating working platforms, railings, and stairways, inspect to ensure that the railings and toe boards are in place and in good repair, and anti-slip features are functional. Inspect stair treads and other walking surfaces to ensure they are free of debris or excessive oil and grease. Record deficiencies observed.

1.2.7.3.2.1.1.25. On lifts incorporating overhead structures, record improper operation of the up over-travel shut-off switch. Shut off switches are not required for lifts that only have overhead hydraulic lines.

1.2.7.3.2.1.1.26. Inspect all chains and wire ropes and record excessive slack, possibly a sign of unusual stretch or wear. Inspect the end connections and record excessive corrosion, fatigue, excessive wear, connection hole elongation or deformation. Inspect wire ropes and record deformation, kinks, excessive corrosion, reduced diameter, broken, cut, bent, or crushed wires, un-stranding, or contamination. Inspect chains and record excessive wear on links, pins, or side plates, deformed, bent, rusted or broken links, or presence of foreign material. Use lift manufacturer guidelines whenever possible.

1.2.7.3.2.1.1.27. Inspect the tracking and level winding of wire ropes and chains upon drums and sheaves or sprockets. Look for excessive wear on the bearing surfaces and on the edge guide surfaces. Inspect for free rotation of sheaves and sprockets. Record deficiencies observed.

1.2.7.3.2.1.1.28. Inspect for potential pinch points and record those that are unprotected by appropriate guards or instructions.

1.2.7.3.2.1.1.29. Inspect lifts with multiple operating positions to confirm operation from only one position at a time. Record deficiencies observed.

1.2.7.3.2.1.1.30. Record presence of liquids and debris in sub-floor pits, enclosures, or other sub-floor areas or recesses.

1.2.7.3.2.1.1.31. Inspect all accessories used on the lift for proper labeling to assure construction in accordance with ANSI/ALI ALCTV, suitability for the application and certification for use with the specific lift. Confirm capacity labeling on all accessories. Record deficiencies observed.

1.2.8. OTHER REQUIREMENTS

1.2.8.1. Requestor will prepare the equipment by reasonably cleaning it prior to inspection.

1.2.8.2. The contractor’s technician(s) shall report to an ASNT NDT Level III supervisor and consult with the supervisor if any questions of interpretation of findings arise during the examination of the aerial lifts and cranes or trucks. Upon location of serious defects that warrant immediate attention, the representatives of the Illinois DOT shall be contacted within the day of inspection to place such equipment out-of service until repairs can be completed. Questionable, suspicious or possibly indeterminate indications found by the Level II technician(s) shall be jointly discussed with Level III technician and representatives of the Illinois DOT for appropriate disposition.

1.2.8.3. The requestor will have its representative and all the appropriate people available after the test to review the test results and to ask questions.

1.2.8.4. Report And Certification (for all equipment types)

1.2.8.4.1. All inspections and tests shall be performed with an IDOT representative present. The IDOT representative and the vendor shall complete an Inspection Checklist and initial each equipment item. Inspection Checklist shall be complaint with OSHA & ANSI regulations. These completed checklists shall accompany the vendor’s invoices and be filed with the appropriate district or bureau. Defects found during the inspection and tests are classified for degree of severity and printed on a computerized report. The technician(s) will review the report with the designated Department representative, and an additional copy of the final report shall be submitted to the IDOT Bureau of Operations (Attn Brad Risinger at 2300 S. Dirksen Parkway #009 Springfield IL 62764). A signed and dated copy of the test report listing the defects discussed shall be left with the representative. The report shall be reviewed by the testing vendor’s staff engineers. Once verified, the final report shall be mailed to the designated Department representative. The testing vendor shall retain a copy of the test report on file. Units that need to be repaired shall require verification of repair or retest in the customer file.

1.2.8.5. Work Orders

1.2.8.5.1. All work to be performed by the VENDOR may be on a call-out basis, and could be initiated with a telephone call, but normally will be initiated by a written work order authorizing the work. The work order shall show the date and time of issuance, type of repair, location, and a description of the service required.

1.2.8.5.2. If at the time the service is being performed, it appears the additional work could result in an addition or change to the current work order, the VENDOR shall contact the DEPARTMENT before proceeding with the additional work.

1.2.8.5.3. The date and time the requested work is completed shall be noted on the copy of the work order which is returned to the DEPARTMENT with the billing invoice.

1.2.8.5.4. For procurements conducted in BidBuy, the State may include in this contract the BidBuy Purchase Order as it contains the agreed Supplies and/or Services

1.3. MILESTONES AND DELIVERABLES:

1.3.1. Each technician shall possess an ASNT NDT Level II certification and shall furnish a copy of the written certification to Agency Contact Person prior to commencing work.

1.3.2. Vendor shall immediately notify the State of any event that may have a material impact on the vendor’s ability to perform the contract.

1.3.3. Inspection checklists shall accompany the vendor’s invoices and be filed with the appropriate District or Bureau.

1.3.4. Invoicing shall be made to the appropriate District or Bureau. See Section 4.1.6.2.for billing addresses. Copies of all invoices with inspection reports shall be emailed to Dot.employeesafety@illinois.gov.

1.4. VENDOR/STAFF SPECIFICATIONS:

1.4.1. VENDOR PERFORMANCE: Failure to respond to a service call within twenty-four (24) hours could result in cancellation of the contract.

1.4.2. Testing and inspection technician shall be Certified Level 2 with the American Society for Non-Destructive Testing (ASNT) Technician Level II Qualifications.

1.4.3. The technician(s) performing the non-destructive tests shall have a minimum number of training hours, and a minimum number of experience hours in the following non-destructive testing (NDT) methods:

* Experience must include the wet fluorescent particle examination method.

** Experience must include use of portable radioactive sources.

1.4.4. Each level II technician must have completed the general ASNT NDT Level II examination and the specific sector examination for general inspection.

1.4.5. Each technician shall possess an ASNT NDT Level II certification and shall furnish a copy of the written certification to Agency Contact Person prior to commenting work.

1.5. TRANSPORTATION AND DELIVERY: N/A

1.6. SUBCONTRACTING:

Subcontractors are allowed.

1.6.1. Will subcontractors be utilized? |_| Yes |_| No

A subcontractor is a person or entity that enters into a contractual agreement with a total value of $100,000 or more with a person or entity who has a contract subject to the Illinois Procurement Code pursuant to which the person or entity provides some or all of the goods, services, real property, remuneration, or other monetary forms of consideration that are the subject of the primary State contract, including subleases from a lessee of a State contract.

All contracts with subcontractors where the annual value of the subcontract is greater than $50,000 must include Illinois Standard Certifications completed by the subcontractor.

1.6.2. Please identify below subcontracts with an annual value of $100,000 or more that will be utilized in the performance of the contract, the names and addresses of the subcontractors, and a description of the work to be performed by each.

· Subcontractor Name: Click here to enter text Amount to Be Paid: Click here to enter text Address: Click here to enter text Description of Work: Click here to enter text

· Subcontractor Name: Click here to enter text Amount to Be Paid: Click here to enter text Address: Click here to enter text Description of Work: Click here to enter text If additional space is necessary to provide subcontractor information, please attach an additional page.

1.6.3. If the annual value of any subcontracts is more than $100,000, then the Vendor must provide to the State the Financial Disclosures and Conflicts of Interest for that subcontractor.

1.6.4. If at any time during the term of the Contract, Vendor adds or changes any subcontractors, Vendor is required to promptly notify, in writing, the State Purchasing Officer or the Chief Procurement Officer of the names and addresses and the expected amount of money that each new or replaced subcontractor will receive pursuant to this Contract. Any subcontracts entered prior to award of this Contract are done at the sole risk of the Vendor and subcontractor(s).

1.7. WHERE SERVICES ARE TO BE PERFORMED: Unless otherwise disclosed in this section all services shall be performed in the United States. If the Vendor performs the services purchased hereunder in another country in violation of this provision, such action may be deemed by the State as a breach of the contract by Vendor.

Vendor shall disclose the locations where the services required shall be performed and the known or anticipated value of the services to be performed at each location. If the Vendor received additional consideration in the evaluation based on work being performed in the United States, it shall be a breach of contract if the Offeror shifts any such work outside the United States.

· Location where services will be performed: Click here to enter text Value of services performed at this location: Click here to enter text

· Location where services will be performed: Click here to enter text Value of services performed at this location: Click here to enter text

2. PRICING

2.1. TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract price is firm or estimated at the time it is submitted for obligation. The total price of this contract is estimated.

2.2. VENDOR’S PRICING: Vendor’s pricing is located in the Items Tab in the BidBuy Purchase Order. The State includes in this contract the BidBuy Purchase Order as it contains the agreed pricing.

2.3. ECONOMIC ADJUSTMENTS: N/A

2.4. MAXIMUM AMOUNT: The total payments under the initial term of this contract shall not exceed $Click here to enter text without a formal amendment. The maximum amount will be entered by the State prior to execution of the contract.

3. TERM AND TERMINATION

3.1. TERM:

3.1.1. TERM OF THIS CONTRACT: The contract will have an initial term commencing upon the last dated signature of the Parties and ending June 30, 2028. In no event will the maximum total term of the contract, including the initial term, any renewal terms, and any extensions, exceed ten (10) years. Vendor shall not commence billable work in furtherance of the contract prior to final execution of the contract except when permitted pursuant to 30 ILCS 500/20-80.

3.2. TERMINATION FOR CAUSE: The State may terminate this contract, in whole or in part, immediately upon notice to the Vendor if: (a) the State determines that the actions or inactions of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause, jeopardy to health, safety, or property, or (b) the Vendor has notified the State that it is unable or unwilling to perform the contract.

If Vendor fails to perform to the State’s satisfaction any material requirement of this contract, is in violation of a material provision of this contract, or the State determines that the Vendor lacks the financial resources to perform the contract, the State shall provide written notice to the Vendor to cure the problem identified within the period of time specified in the State’s written notice. If not cured by that date the State may either: (a) immediately terminate the contract without additional written notice or (b) enforce the terms and conditions of the contract.

For termination due to any of the causes contained in this Section, the State retains its rights to seek any available legal or equitable remedies and damages.

3.3. TERMINATION FOR CONVENIENCE: The State may, for its convenience and with thirty (30) days prior written notice to Vendor, terminate this contract in whole or in part and without payment of any penalty or incurring any further obligation to the Vendor.

Upon submission of invoices and proof of claim, the Vendor shall be entitled to compensation for supplies and services provided in compliance with this contract up to and including the date of termination.

3.4. AVAILABILITY OF APPROPRIATION: This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if (1) the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason (30 ILCS 500/20-60), (2) the Governor decreases the Agency’s funding by reserving some or all of the Agency’s appropriation(s) pursuant to power delegated to the Governor by the Illinois General Assembly, or (3) the Agency determines, in its sole discretion or as directed by the Office of the Governor, that a reduction is necessary or advisable based upon actual or projected budgetary considerations. Contractor will be notified in writing of the failure of appropriation or of a reduction or decrease.

4. STANDARD BUSINESS TERMS AND CONDITIONS

4.1. PAYMENT TERMS AND CONDITIONS:

4.1.1. LATE PAYMENT: Payments, including late payment charges, will be paid in accordance with the State Prompt Payment Act and rules when applicable. 30 ILCS 540; 74 III. Adm. Code 900. This shall be Vendor’s sole remedy for late payments by the State. Payment terms contained in Vendor’s invoices shall have no force or effect.

4.1.2. MINORITY CONTRACTOR INITIATIVE: Any Vendor awarded a contract of $1,000 or more under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund. 15 ILCS 405/23.9.

4.1.3. EXPENSES: The State will not pay for supplies provided or services rendered, including related expenses, incurred prior to the execution of this contract by the Parties even if the effective date of the contract is prior to execution.

4.1.4. PREVAILING WAGE: As a condition of receiving payment Vendor must (i) be in compliance with the contract, (ii) pay its employees prevailing wages when required by law, (iii) pay its suppliers and subcontractors according to the terms of their respective contracts, and (iv) provide lien waivers to the State upon request. Examples of prevailing wage categories include public works, printing, janitorial, window washing, building and grounds services, site technician services, natural resource services, security guard and food services. The prevailing wages are revised by the Illinois Department of Labor (DOL) and are available on DOL’s official website, which shall be deemed proper notification of any rate changes under this subsection. Vendor is responsible for contacting DOL at 217-782-6206 or (https://labor.illinois.gov) to ensure understanding of prevailing wage requirements.

4.1.5. FEDERAL FUNDING: This contract may be partially or totally funded with Federal funds. If Federal funds are expected to be used, then the percentage of the good/service paid using Federal funds and the total Federal funds expected to be used will be provided to the awarded Vendor in the notice of intent to award.

4.1.6. INVOICING: By submitting an invoice, Vendor certifies that the supplies or services provided meet all requirements of this contract, and the amount billed and expenses incurred are as allowed in this contract. Invoices for supplies purchased, services performed, and expenses incurred through June 30 of any year must be submitted to the State no later than July 31 of that year; otherwise Vendor may have to seek payment through the Illinois Court of Claims. 30 ILCS 105/25. All invoices are subject to statutory offset. 30 ILCS 210.

4.1.6.1. Vendor shall not bill for any taxes unless accompanied by proof that the State is subject to the tax. If necessary, Vendor may request the applicable agency’s Illinois tax exemption number and Federal tax exemption information.

4.1.6.2. Vendor shall invoice at this completion of the contract unless invoicing is tied in this contract to milestones, deliverables, or other invoicing requirements agreed to in the contract. Send invoices to:

201 W. Center Ct.

Schaumberg, IL 60196

Attn: Kelli Bryant 819 Depot Ave.

Dixon, IL 61021

Attn: Jacob Etscheid 700 E. Norris Dr.

Ottawa, IL 61350

Attn: Brandon Booth 401 Main St.

Becker Building – Suite 900 Peoria, IL 61602

Attn: Stacy Strow 13473 IL Highway 133, PO Box 610 Paris, IL 61944

Attn: Jennifer McCullar 3215 Executive Park Dr.

Springfield, IL 62764

Attn: Lana Hall 400 West Wabash Effingham, IL 62401

Attn: Christine Trucano 1102 Eastport Plaza Dr.

Collinsville, IL 62234

Attn: Dawn Oestreicher 2801 W. Murphysboro Rd., PO Box 100 Carbondale, IL 62901

Financial Services Attn: Peggy Ford 2300 S. Dirksen Parkway Room 009 Springfield, IL 62764

Attn: Lorri Perry 505 N. MacArthur Blvd Springfield, IL 62703

Attn: Amy Young 2300 S. Dirksen Parkway, Room 240 Springfield, IL 62764

Attn: Gina Rapp 1 Langhorne Bond Dr.

Springfield, IL 62707

For procurements conducted in BidBuy, the Agency may include in this contract the BidBuy Purchase Order as it contains the Bill To address.

4.2. ASSIGNMENT: This contract may not be assigned or transferred in whole or in part by Vendor without the prior written consent of the State.

4.3. SUBCONTRACTING: For purposes of this section, subcontractors are those with contracts with an annual value exceeding $100,000 and who are specifically hired to perform all or part of the work covered by this contract. Vendor must receive prior written approval before use of any subcontractors in the performance of this contract. Vendor shall describe, in an attachment if not already provided, the names and addresses of all authorized subcontractors to be utilized by Vendor in the performance of this contract, together with a description of the work to be performed by the subcontractor and the anticipated amount of money that each subcontractor is expected to receive pursuant to this contract. If required, Vendor shall provide a copy of any subcontracts within fifteen (15) days after execution of this contract. All subcontracts must include the same certifications that Vendor must make as a condition of this contract. Vendor shall include in each subcontract the Standard Illinois Certification form available from the State. If at any time during the term of the Contract, Vendor adds or changes any subcontractors, then Vendor must promptly notify, by written amendment to the Contract, the State Purchasing Officer or the Chief Procurement Officer of the names and addresses, the expected amount of money that each new or replaced subcontractor will receive pursuant to the Contract, and the general type of work to be performed. 30 ILCS 500/20-120.

4.4. AUDIT/RETENTION OF RECORDS: Vendor and its subcontractors shall maintain books and records relating to the performance of this contract and any subcontract necessary to support amounts charged to the State pursuant this contract or subcontract. Books and records, including information stored in databases or other computer systems, shall be maintained by the Vendor for a period of three (3) years from the later of the date of final payment under the contract or completion of the contract, and by the subcontractor for a period of three (3) years from the later of final payment under the term or completion of the subcontract. If Federal funds are used to pay contract costs, the Vendor and its subcontractors must retain their respective records for five (5) years. Books and records required to be maintained under this section shall be available for review or audit by representatives of the procuring Agency, the Auditor General, the Executive Inspector General, the Chief Procurement Officer, State of Illinois internal auditors or other governmental entities with monitoring authority, upon reasonable notice and during normal business hours. Vendor and its subcontractors shall cooperate fully with any such audit and with any investigation conducted by any of these entities. Failure to maintain books and records required by this section shall establish a presumption in favor of the State for the recovery of any funds paid by the State under this contract or any subcontract for which adequate books and records are not available to support the purported disbursement. The Vendor or subcontractors shall not impose a charge for audit or examination of the Vendor’s or subcontractor’s books and records. 30 ILCS 500/20-65.

4.5. TIME IS OF THE ESSENCE: Time is of the essence with respect to Vendor’s performance of this contract. Vendor shall continue to perform its obligations while any dispute concerning this contract is being resolved unless otherwise directed by the State.

4.6. NO WAIVER OF RIGHTS: Except as specifically waived in writing, failure by a Party to exercise or enforce a right does not waive that Party’s right to exercise or enforce that or other rights in the future.

4.7. FORCE MAJEURE: Failure by either Party to perform its duties and obligations will be excused by unforeseeable circumstances beyond its reasonable control and not due to its negligence, including acts of nature, acts of terrorism, riots, labor disputes, fire, flood, explosion, and governmental prohibition. The non-declaring Party may cancel this contract without penalty if performance does not resume within thirty (30) days of the declaration.

4.8. CONFIDENTIAL INFORMATION: Each Party to this contract, including its agents and subcontractors, may have or gain access to confidential data or information owned or maintained by the other Party in the course of carrying out its responsibilities under this contract. Vendor shall presume all information received from the State or to which it gains access pursuant to this contract is confidential. Vendor information, unless clearly marked as confidential and exempt from disclosure under the Illinois Freedom of Information Act, shall be considered public. No confidential data collected, maintained, or used in the course of performance of this contract shall be disseminated except as authorized by law and with the written consent of the disclosing Party, either during the period of this contract or thereafter. The receiving Party must return any and all data collected, maintained, created or used in the course of the performance of this contract, in whatever form it is maintained, promptly at the end of this contract, or earlier at the request of the disclosing Party, or notify the disclosing Party in writing of its destruction. The foregoing obligations shall not apply to confidential data or information lawfully in the receiving Party’s possession prior to its acquisition from the disclosing Party; received in good faith from a third Party not subject to any confidentiality obligation to the disclosing Party; now is or later becomes publicly known through no breach of confidentiality obligation by the receiving Party; or that is independently developed by the receiving Party without the use or benefit of the disclosing Party’s confidential information.

4.9. USE AND OWNERSHIP: All work performed or supplies created by Vendor under this contract, whether written documents or data, goods or deliverables of any kind, shall be deemed work for hire under copyright law and all intellectual property and other laws, and the State of Illinois is granted sole and exclusive ownership to all such work, unless otherwise agreed in writing.