Continuing_Signage_Construction_Services_(W-00515)_(Addendum_#1_Revision).pdf

REQUEST FOR STATEMENT OF

QUALIFICATIONS

25-124-RFSQ

CONTINUING SIGNAGE CONSTRUCTION

SERVICES (W-00515)

TABLE OF CONTENTS

1. INTRODUCTION

2. GENERAL INFORMATION FOR THE SOLICITATION PROCESS

3. AVIATION AUTHORITY STANDARD TERMS AND CONDITIONS

4. MINIMUM REQUIREMENTS

5. SMALL BUSINESS PROGRAM

6. INSURANCE AND SURETY BOND REQUIREMENTS

7. SCOPE OF WORK / SPECIFICATIONS

8. EVALUATION CRITERIA, SCORING AND SELECTION PROCESS

9. VENDOR QUESTIONNAIRE

ATTACHMENTS

A - SAMPLE_AGREEMENT_FOR_CONTINUING_SIGNAGE_CONSTRUCTION_SERVICES

GREATER ORLANDO AVIATION AUTHORITY

Continuing Signage Construction Services (W-00515)

1. INTRODUCTION

1.1. Summary

Pursuant to Section 255.103, Florida Statutes, and its policies and procedures, the

Greater Orlando Aviation Authority (Aviation Authority), requests Statements of

Qualifications (SOQs) from Contractors (Proposers) to render Continuing Signage

Construction Services (Services) under continuing contracts for signage construction projects (Continuing Contracts) at the Orlando International Airport, Orlando Executive

Airport and other facilities operated by the Aviation Authority (Airport).

The scope of work to be performed under these continuing signage construction contracts includes, but is not limited to, the design layout, fabrication, programming, and installation of new and the replacement of outdated and obsolete static wayfinding signage (sign cans and/or sign panels) for interior, exterior, roadway, and other public facility work. This work may also include dynamic signage with head-end and network installation as well as low and high voltage sign power requirements, interactive signs, video walls, and other forms of the new messaging technologies.

The Continuing Contracts to be entered into between the Aviation Authority and the successful Proposers will be non-exclusive, and the Aviation Authority shall have the right to award any portion of the Services to one or more contractors.

1.2. Continuing Contract Description

If awarded, the Contract will be a "no cost" Master Agreement that includes the general terms and conditions. Each project will be awarded as a Job Order Addendum. In general, projects under $300,000 may be directly negotiated and projects over

$300,000 will be bid among the pool of continuing signage contractors with award to the lowest, responsive and responsible bidder. All projects over $250,000 must be approved by the Aviation Authority Board in accordance with Aviation Authority policies and fully executed by the parties before work can commence. All professional services, as defined by Florida law, must be subcontracted to a licensed professional (i.e., design/engineering services).

1.3. Timeline

Release Project Date: January 19, 2025

Pre-Submittal Conference (Non-

Mandatory):

January 30, 2025, 11:00am

Teams https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTA2MDc5ODYtOD

Q1My00MDAxLWJhZWQtZjgwYTA4MzA1

YmQ1%40thread.v2/0?context=%7b%2

2Tid%22%3a%22d704ebcc-99a6-46da-

84cb-

6a2258292a9a%22%2c%22Oid%22%3 a%229aa8207f-2c92-4424-ac8f-

420029e3fb55%22%7d or in person at Greater Orlando Aviation

Authority Annex Bld. 5855 Cargo Rd., Orlando, FL 32827; Conference Room

Gemini

Question Submission Deadline: February 5, 2025, 5:00pm

Response Submission Deadline: February 21, 2025, 2:00pm

Tentative Shortlisting Committee Date: April 8, 2025

Tentative Selection Committee Date for

Interviews:

April 22, 2025

Tentative Aviation Authority Board

Approval Date:

May 21, 2025

Dates and times are subject to change.

Teams links:

Pre-Submittal Meeting: https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTA2MDc5ODYtODQ1My00MDAxLWJhZWQtZjgwYTA4MzA1Y mQ1%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-

84cb-6a2258292a9a%22%2c%22Oid%22%3a%229aa8207f-2c92-4424-ac8f-

420029e3fb55%22%7d

Meeting ID: 251 971 898 270

Passcode: E9hf9bg2 https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTA2MDc5ODYtODQ1My00MDAxLWJhZWQtZjgwYTA4MzA1YmQ1%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-84cb-6a2258292a9a%22%2c%22Oid%22%3a%229aa8207f-2c92-4424-ac8f-420029e3fb55%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTA2MDc5ODYtODQ1My00MDAxLWJhZWQtZjgwYTA4MzA1YmQ1%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-84cb-6a2258292a9a%22%2c%22Oid%22%3a%229aa8207f-2c92-4424-ac8f-420029e3fb55%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTA2MDc5ODYtODQ1My00MDAxLWJhZWQtZjgwYTA4MzA1YmQ1%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-84cb-6a2258292a9a%22%2c%22Oid%22%3a%229aa8207f-2c92-4424-ac8f-420029e3fb55%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTA2MDc5ODYtODQ1My00MDAxLWJhZWQtZjgwYTA4MzA1YmQ1%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-84cb-6a2258292a9a%22%2c%22Oid%22%3a%229aa8207f-2c92-4424-ac8f-420029e3fb55%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTA2MDc5ODYtODQ1My00MDAxLWJhZWQtZjgwYTA4MzA1YmQ1%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-84cb-6a2258292a9a%22%2c%22Oid%22%3a%229aa8207f-2c92-4424-ac8f-420029e3fb55%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTA2MDc5ODYtODQ1My00MDAxLWJhZWQtZjgwYTA4MzA1YmQ1%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-84cb-6a2258292a9a%22%2c%22Oid%22%3a%229aa8207f-2c92-4424-ac8f-420029e3fb55%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTA2MDc5ODYtODQ1My00MDAxLWJhZWQtZjgwYTA4MzA1YmQ1%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-84cb-6a2258292a9a%22%2c%22Oid%22%3a%229aa8207f-2c92-4424-ac8f-420029e3fb55%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTA2MDc5ODYtODQ1My00MDAxLWJhZWQtZjgwYTA4MzA1YmQ1%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-84cb-6a2258292a9a%22%2c%22Oid%22%3a%229aa8207f-2c92-4424-ac8f-420029e3fb55%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTA2MDc5ODYtODQ1My00MDAxLWJhZWQtZjgwYTA4MzA1YmQ1%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-84cb-6a2258292a9a%22%2c%22Oid%22%3a%229aa8207f-2c92-4424-ac8f-420029e3fb55%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTA2MDc5ODYtODQ1My00MDAxLWJhZWQtZjgwYTA4MzA1YmQ1%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-84cb-6a2258292a9a%22%2c%22Oid%22%3a%229aa8207f-2c92-4424-ac8f-420029e3fb55%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTA2MDc5ODYtODQ1My00MDAxLWJhZWQtZjgwYTA4MzA1YmQ1%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-84cb-6a2258292a9a%22%2c%22Oid%22%3a%229aa8207f-2c92-4424-ac8f-420029e3fb55%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTA2MDc5ODYtODQ1My00MDAxLWJhZWQtZjgwYTA4MzA1YmQ1%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-84cb-6a2258292a9a%22%2c%22Oid%22%3a%229aa8207f-2c92-4424-ac8f-420029e3fb55%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTA2MDc5ODYtODQ1My00MDAxLWJhZWQtZjgwYTA4MzA1YmQ1%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-84cb-6a2258292a9a%22%2c%22Oid%22%3a%229aa8207f-2c92-4424-ac8f-420029e3fb55%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTA2MDc5ODYtODQ1My00MDAxLWJhZWQtZjgwYTA4MzA1YmQ1%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-84cb-6a2258292a9a%22%2c%22Oid%22%3a%229aa8207f-2c92-4424-ac8f-420029e3fb55%22%7d

Dial in by phone

,,631194527#+1 872-242-8019,,631194527# United States, Chicago

Phone conference ID: 631 194 527#

Announcement of Respondents: https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjNjYTQ4YzMtOWQ4Zi00ZDU2LTgzZGItYjgzNmY0ZDNkMjEx

%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-84cb-

6a2258292a9a%22%2c%22Oid%22%3a%229aa8207f-2c92-4424-ac8f-

420029e3fb55%22%7d

Meeting ID: 260 052 296 845

Passcode: jE7re6MC

Dial in by phone

,,803921819#+1 872-242-8019,,803921819# United States, Chicago

Phone conference ID: 803 921 819# tel:+18722428019,,631194527 https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjNjYTQ4YzMtOWQ4Zi00ZDU2LTgzZGItYjgzNmY0ZDNkMjEx%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-84cb-6a2258292a9a%22%2c%22Oid%22%3a%229aa8207f-2c92-4424-ac8f-420029e3fb55%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjNjYTQ4YzMtOWQ4Zi00ZDU2LTgzZGItYjgzNmY0ZDNkMjEx%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-84cb-6a2258292a9a%22%2c%22Oid%22%3a%229aa8207f-2c92-4424-ac8f-420029e3fb55%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjNjYTQ4YzMtOWQ4Zi00ZDU2LTgzZGItYjgzNmY0ZDNkMjEx%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-84cb-6a2258292a9a%22%2c%22Oid%22%3a%229aa8207f-2c92-4424-ac8f-420029e3fb55%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjNjYTQ4YzMtOWQ4Zi00ZDU2LTgzZGItYjgzNmY0ZDNkMjEx%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-84cb-6a2258292a9a%22%2c%22Oid%22%3a%229aa8207f-2c92-4424-ac8f-420029e3fb55%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjNjYTQ4YzMtOWQ4Zi00ZDU2LTgzZGItYjgzNmY0ZDNkMjEx%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-84cb-6a2258292a9a%22%2c%22Oid%22%3a%229aa8207f-2c92-4424-ac8f-420029e3fb55%22%7d tel:+18722428019,,803921819

2. GENERAL INFORMATION FOR THE SOLICITATION PROCESS

2.1. Nondiscrimination Legal Notices

A. The Aviation Authority does not discriminate upon the basis of any individual’s disability status. Anyone requiring reasonable accommodations as provided for in the Americans with Disabilities Act or Section 86.26, Florida Statutes, should contact the ADA Coordinator at 407-825-7105 as soon as possible, or at least one full business day prior to any scheduled meeting.

B. In accordance with Section 287.05701, Florida Statutes, the Aviation Authority may not request documentation of or consider a Respondent social, political, or ideological interests when determining if the Respondent is responsible.

2.2. Consultant's Competitive Negotiations Act (CCNA)

This solicitation is conducted in full compliance with Section 287.055, Florida Statutes, also known as the Consultant's Competitive Negotiations Act (CCNA).

2.3. Reservation of Rights

A. The Aviation Authority reserves the right, in its sole discretion, to waive any informalities or irregularities of a Response, except that (i) the Aviation

Authority will not waive the requirement that a Response, complete in all material respects, be received by the Aviation Authority by the time and date specified in the Timeline for the receipt thereof, and (ii) the Aviation

Authority will not consider any Response which does not conform in all material respects to the terms of this RFSQ including a commitment to execute the Contract by the Respondent, if applicable.

B. The Aviation Authority reserves the right to solicit from available sources relevant information concerning a Respondent’s past performance and may consider such information in its evaluation and selection of Respondents.

C. The Aviation Authority reserves the right to request clarification of information submitted in any Response, to require additional information from any Respondent, or, in the Aviation Authority's sole discretion, to reject any or all Respondents for any reason and to re-advertise or not to re-advertise the RFSQ.

D. The Aviation Authority reserves the right to reject responses containing any additional terms or conditions not specifically requested in the original special conditions and/or the terms and conditions.

E. The Aviation Authority reserves the right to cancel an award to a Respondent for any reason via written notice.

F. As the best interest of the Aviation Authority may require, the right is reserved to make award(s) by individual items, group of items, all or none, or a combination thereof; or to reject any and all responses. Respondents are cautioned to make no assumptions unless their Response has been determined as meeting the Minimum Requirements and being responsive and responsible. All awards made as a result of this solicitation shall be made in accordance with the applicable policies of the Aviation Authority.

G. The Aviation Authority reserves the right to reject any and all Responses, and to re-advertise or elect not to proceed with the services for any reason.

H. The Aviation Authority shall have the right, but not the obligation, to award all or any portion of the Services. The extent and scope of the Services, along with the fees for such services, will be subject to final approval by the

Aviation Authority in accordance with Aviation Authority Policies. The Aviation

Authority intends, but is not obligated, to enter into a non-exclusive agreement with the highest ranked Respondent to perform the required

Services described herein.

I. The Aviation Authority reserves its right to award any or all of the advertised

Services subject to the availability of funding.

J. The terms Proposer and Respondent are used interchangeably throughout this Solicitation. The terms Proposal, Response, and Statement of

Qualifications are used interchangeably throughout this Solicitation.

K. Labeling information as “proprietary” or “confidential” or any other designation of restricted use shall not protect information from release if required or deemed appropriate by the Aviation Authority under applicable policies, open meeting laws, or public records laws, see Chapters 119 and

286, Florida Statutes. All materials or documents submitted in response to this Solicitation will become the property of the Aviation Authority. By submitting a Response, Respondents specifically waive all claims against the

Aviation Authority related to the disclosure of public records.

2.4. Solicitation Information / Instructions To Respondents

A. Sealed electronic responses will be received for this RFSQ through the

Greater Orlando Aviation Authority e-Procurement Platform located at https://procurement.opengov.com/portal/goaa. Once you have completed https://procurement.opengov.com/portal/goaa the free account registration, browse back to this page, click on "Draft

Response", and follow the instructions to submit the electronic response. By way of the Platform, Respondents will be locked and digitally encrypted until the submission deadline passes.

B. All Responses must be received by the Aviation Authority as noted in the

Timeline. All Responses timely received will be listed with the name of the

Respondent during the Virtual Opening. The e-Procurement Platform will not allow for late submittals.

C. The time/date stamp clock located in the electronic submittal Platform shall serve as the official authority to determine lateness of any response.

D. The Aviation Authority shall not be responsible for delays caused by any occurrence. This shall include any delay as a result of a technology issue. Any late response shall not be accepted.

E. Responses submitted by hard copy, e-mail, or fax shall not be accepted.

Responses submitted outside of the designated electronic submission

Platform shall be rejected as non-responsive regardless of where and when they were received.

F. Respondents shall not be allowed to modify their responses after the opening time and date.

G. Respondents shall submit one Response only. Prime Respondents who also participate in other responses as subcontractors will not be considered.

H. Each Respondent shall complete the Vendor Questionnaire. Please respond to each item individually, as applicable.

I. Unless otherwise directed, all uploaded files must be in PDF format. Do not upload zip files.

J. Once the deadline for receipt of Responses has occurred, no Response may be altered without written approval from the Aviation Authority.

2.5. Submitting Questions and Receiving Responses

A. Respondents shall submit all inquiries regarding this Solicitation via the e-

Procurement Platform, located at https://procurement.opengov.com/portal/goaa.

Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the Aviation Authority e-Procurement Platform. Respondents may also click “Follow” on this Solicitation to receive an email notification when answers are posted. It is the responsibility of the Respondent to check the website for answers to inquiries.

B. If a Virtual and/or Pre-Solicitation Conference is held, the location, date, and time is located on the e-Procurement Platform. The purpose of any Pre-

Solicitation Conference is to review and discuss the solicitation (and any addenda) as published. Attendance is non-mandatory, but highly encouraged. Respondents are expected to be familiar with the Solicitation

Documents.

C. Questions will be answered through the e-Procurement Platform.

D. If the Aviation Authority determines that it is necessary to change the dates or times prior to the due date, the change will be announced and posted on the e-

Procurement Platform

E. All prospective Respondents shall thoroughly examine and become familiar with the Solicitation package and carefully note the items which must be submitted with the Solicitation as detailed in Section 9: Vendor Questionnaire.

F. Submission of a Response shall constitute an acknowledgment that the

Respondent has read and understands the Solicitation Documents. The failure or neglect of a Respondent to receive or examine any Solicitation Document shall in no way relieve it from any obligations under its Response or the Contract. No claim for additional compensation will be allowed which is based upon a lack of knowledge or understanding of any of the Contract Documents or the scope of work.

2.6. Communications; Questions Regarding Specifications or Solicitation

Process

A. Any official communication from a Respondent during the Solicitation process should be submitted to the Aviation Authority via the e-Procurement Platform, https://procurement.opengov.com/portal/goaa. A copy of the Administration

Policies (Sections 180.01 and 180.03) are available on the Aviation Authority website.

B. In accordance with the above-referenced policies, any communication directly or indirectly to seek to encourage any specific result in connection with an Aviation

Authority selecting process, including but not limited to, written communications, any and all forms of electronic communications or messaging, including social media, oral communications either in person or by telephone, initiated by a

Respondent or through a lobbyist, agent or third person, to any Aviation

Authority staff and/or Committee/Board member who is a member of any committee constituted for the purposes of ranking Solicitations, making recommendations or making an award, is prohibited from the time that the

Solicitation is released to the time that the award is made.

C. All firms are hereby placed on notice that the Aviation Authority Board and staff shall not be contacted about this RFSQ. Firms and their agents shall not contact members of the Aviation Authority staff and/or Committee/Board member (with the exception of designated Procurement Agent and the Small Business

Development Department). An appropriate official or employee of the Aviation

Authority may initiate communication with a Respondent in order to obtain information or clarification needed to develop a proper and accurate evaluation of the RFSQ. Any official communication from a Respondent during the solicitation process should be submitted via the e-Procurement Platform as directed during the RFSQ process. Failure to adhere to these requirements may result in Board action to disqualify your firm from consideration of award.

D. Requests for interpretation, clarification or correction of RFSQ documents, forms or other material in the RFSQ should be made in writing via the e-Procurement

Platform during the Question-and-Answer period. Questions or issues raised at the Pre-Solicitation Conference or during the Question-and-Answer period, which, in the Aviation Authority's discretion, necessitate changes to the RFSQ documents, will be the subject of an addendum to this RFSQ at the conclusion of the question period, and will be made available through the e-Procurement

Platform. It is the responsibility of each Respondent to ensure that it has received and reviewed any and all such response(s) or addendum.

2.7. Public Meetings/Public Records

A. Please be aware that all meetings of the Aviation Authority’s Board are duly noticed public meetings and all documents submitted to the Aviation Authority as a part of or in connection with a Solicitation will constitute public records under

Florida law regardless of any person’s claim that proprietary or trade secret information is contained therein. Public meetings are posted on the Aviation

Authority's website: https://orlandoairports.net/airport-business/#sunshine-meetings

B. Attendance by all interested Parties is encouraged.

2.8. Code of Ethics and Business Conduct Policy

A. The Aviation Authority has adopted a Code of Ethics and Business Conduct Policy

(Section 204.01) which addresses the obligation of the Aviation Authority’s Board members and employees to follow the Florida Statutes in reference to these issues. This includes, but is not limited to, the obligations of the Aviation

Authority’s Board members and employees with respect to having an interest in https://orlandoairports.net/airport-business/#sunshine-meetings https://orlandoairports.net/airport-business/#sunshine-meetings business entities, outside employment, gratuities, divulgence of information, unauthorized compensation and acceptance of gifts. Please be aware that any violation of this policy by a Respondent and/or any attempt to influence an

Aviation Authority Board member or employee to violate the policy is sufficient cause for the denial of the right of the Respondent to Respond on any Contract or sell any materials, supplies, equipment, or services to the Aviation Authority for a period of time that is determined by the Chief Executive Officer. A copy of this policy is available upon request from the Chief Administrative Officer.

3. AVIATION AUTHORITY STANDARD TERMS AND CONDITIONS

3.1. Appeal

Any Respondent who is adversely affected by a decision or intended decision concerning this competitive solicitation or contract award and who wants to appeal such specifications, decision, or intended decision shall file an appeal within five (5) business days of the date of any decision or intended decision of the Procurement Committee and in compliance with the Aviation Authority’s Policy 110.04, Appeal Process. Failure to file an appeal in accordance with the Aviation Authority’s Policy 110.04, shall constitute a waiver of the appeal process.

The intent to award to a Respondent, if any, will be posted on the Aviation Authority’s e-procurement platform website, and will remain posted for a period of five business days: excluding weekends, federal holidays, and Aviation Authority’s holidays. Failure to file an appeal in accordance with the above stated policy shall constitute a waiver of the appeal process.

3.2. Awards

The Aviation Authority may reject any and all Responses or waive any minor irregularity or technicality in Responses received. All awards made as a result of this

Response shall conform to applicable policies of the Aviation Authority. The Aviation

Authority reserves the right to cancel an awarded Response for any reason via written notice.

3.3. Applicable Laws and Regulations

A. The Contractor shall comply with all applicable federal, state and local laws, ordinances, rules and regulations pertaining to the performance of the work specified herein.

B. Contractor shall comply with all health and sanitary regulations adopted by all applicable governing bodies. Contractor shall give access for inspection purposes to any duly authorized representative of such governing bodies.

C. The Contractor shall obtain all permits, licenses and certificates, or any such approvals of plans or specifications as may be required by Federal, State and local laws, ordinances, rules and regulations, for the proper execution of the work specified herein.

D. Contractor shall comply with Federal and State right-to-know laws if hazardous materials are used. The SDS (Safety Data Sheets) shall be made available to all workers and Aviation Authority's Authorized representatives.

Contractor shall report immediately to the AAR any spillage or dumping of hazardous materials on Aviation Authority property. The Contractor shall also be responsible for the cleanup and any costs incurred for all such incidents.

E. During the performance of this Contract, Contractor shall keep current and, if requested by the Aviation Authority, provide copies of any and all licenses, registrations or permits required by applicable governing agencies. Contractor shall keep a copy of any and all licenses, registrations and permits on the job site while performing the Contract work.

F. The following reference/codes/industry standards shall be adhered to:

1. Americans with Disability Act (ADA) Standards.

2. International Building Code (IBC).

3. International Energy Conservation Code (IECC).

4. National Electrical Code (NEC).

5. National Fire Protection Association (NFPA).

G. Video Electronics Standards Association (VESA) standards including the latest revisions pertaining to:

1. VESA-2002-10 – Flat Panel Standards.

2. VESA-2003-1 – Display Color Management.

3. VESA-2003-3 – Display Power Management.

4. VESA-2004-10 – Display Data Channel Command Interface (DDC-CI).

3.4. Use of Premises

During the progress of the work specified herein, the Contractor shall keep the premises free from accumulation of waste materials and other debris resulting from the work. At the completion of the work, the Contractor shall remove all waste materials and debris from and about the premises, as well as tools, equipment, machinery and surplus material, and leave the site clean and ready for occupancy by the Aviation Authority. More specific requirements are included in the Contract.

3.5. Safety and Protection

A. The Respondent shall be solely and completely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work. The Respondent shall take all necessary precautions for safety of, and shall provide the necessary protection to prevent injury to, all employees on the work site and other persons including but not limited to, the public who may be affected thereby.

B. The Respondent shall notify the Airport Authority if an incident or accident occurs as part of the operations, support and/or maintenance under this scope of work.

C. Additional safety requirements are included in the Contract.

3.6. Contractor's Personnel

The following requirements are in addition to other requirements for personnel in the

Contract. The Contractor must provide all personnel deemed necessary to meet the requirements of the Contract.

A. The Contractor’s employees shall be instructed that no gratuities shall be solicited or accepted for any reason whatsoever from the tenants, customers, or other persons at Orlando International Airport.

B. The Contractor shall be responsible for ensuring that all “lost and found” articles found by its employees on Aviation Authority's premises are turned over to the Aviation Authority or the Aviation Authority's designated agent in charge of such articles.

C. Contractor shall transfer promptly from the Aviation Authority any employee or employees that the Aviation Authority advises are not satisfactory and replace such personnel with employees satisfactory to the Aviation Authority;

but in no event shall Aviation Authority be responsible for monitoring or assessing the suitability of any employee or agent of Contractor.

D. A valid Florida driver license (Commercial Driver License, if applicable) will be required of all personnel operating motor vehicles or motorized equipment on roadways in or around Orlando International Airport. Each of the Contractor's motor vehicles brought onto the Aviation Authority's premises shall have the

Contractor's business name and/or logo prominently displayed on both front doors of such vehicle.

E. Contractor will abide by all State and Federal regulations on wages and hours of an employee dealing with the employment relationship between Contractor and its subsidiaries or related parties and its employees, including but not limited to the Florida Human Relations Act, the Federal National Labor

Relations Act, the Federal Fair Labor Standards Act, the Federal Civil Rights

Act of 1964, as amended, and the Americans with Disabilities Act.

F. Contractor shall maintain a drug-free workplace within the meaning of the

Florida Drug-free Workplace Act. No employee shall be hired by a Contractor for work on Aviation Authority's premises prior to such employee having tested negative for drugs. In addition, existing employees of the Contractor must be subject to drug testing by the Contractor upon reasonable suspicion of drug use. Results of all such drug tests are to be retained by the

Contractor. Copies shall be provided to the Aviation Authority, if requested.

G. While working on airport property all Contractor's employees shall wear neat-appearing uniforms with the company name and/or logo and footwear of a style that complies with all legal and safety requirements, including and without limitation, the requirements of OSHA.

H. During the progress of the work specified herein, the Respondent shall keep the premises free from accumulation of waste materials and other debris resulting from the work. At the completion of the work, the Respondent shall remove all waste materials and debris from and about the premises, as well as tools, equipment, machinery, and surplus material, and leave the site clean and ready for occupancy by the Aviation Authority.

I. The Contractor shall provide, at its sole cost, communication devices such as but not limited to mobile devices, cellular devices, and radio equipment for the Contractor’s staff and require all subcontractors to do the same.

3.7. Airport Security

The Contractor will be required to comply with all applicable regulations of the TSA and of the Aviation Authority relating to Airport security, including those relating to access to the AOA of Orlando International Airport, as such regulations may be in effect or changed from time to time.

3.8. Airport Operations Area

A. The Contractor's personnel and vehicles shall not be allowed within the

Airport Operations Area (AOA), which includes the ramp area and aprons, unless authorized by the Vice President. Contractor's personnel are required to successfully complete SIDA Training and demonstrate proficiency in all

Airport Operations Instructions (AOl's) regarding secured access to airfield and aircraft ramp and apron areas. No escorts of any type will be provided.

B. Airport Security: Contractor's services shall be performed in accordance with the Transportation Security Administration (TSA), Federal Aviation

Administration (FAA), and any other governmental agency security directives, rules, and regulations. The FAA and the TSA may assess fines and penalties for Contractor's noncompliance with the provisions of Title 49 Code of Federal Regulations (CFR), Parts 1540 and 1542, as amended from time to time, or by other agencies for noncompliance with laws or regulations applicable to Contractor's operations. Within ten (10) days of notification in writing, Contractor shall reimburse the City for any paid fines or penalties assessed against the City because of Contractor's noncompliance with 49 CFR

1540 and 1542 or other applicable laws or regulations.

C. The Contractor acknowledges that fines or penalties associated with non-compliance with security regulations must be reimbursed to MCO.

3.9. Verification of Employment Status

A. Prior to the employment of any person under this Contract, the Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the

Contractor during the Contract term, and an express requirement that

Contractors include in such subcontracts the requirement that Subcontractors performing work or providing services pursuant to the Aviation Authority.

Contractors will utilize the E-Verify system to verify the employment eligibility of all new employees hired by the Subcontractor during the

Contract term. For more information on this process, please refer to United

States Citizenship and Immigration Service site at:

http://www.uscis.gov/portal/site/uscis.

B. Only those employees determined eligible to work within the United

States shall be employed under this Contract.

C. By submission of a Response to this Solicitation, the Contractor affirms that all employees in the above categories shall undergo e-verification before placement on this Contract. The Contractor shall commit to comply with this requirement.

3.10. Identification and Access Requirements

A. In addition to the security and badging requirements set forth in the specifications, the contractor is required to conduct an employee background check, or require its Subcontractors to perform an employee background check, in accordance with the requirements herein on each person proposed for employment at Orlando International Airport in connection with this

Contract, if such person is an employee of Contractor or an employee of a

Subcontractor for whom Contractor is required to sign the Aviation http://www.uscis.gov/portal/site/uscis

Authority’s badge application (“Contractor Responsible Employees”). Such background check must be successfully completed prior to such person applying for an access control identification badge with the Aviation

Authority. Each background check shall be performed to the following minimum requirements:

B. Each employee must provide a ten (10) year work history.

C. Contractor must confirm the last five (5) years of each employee's work history. Any gaps in employment of thirty (30) days or more during such five year period must be explained in writing by the employee and must be confirmed by Contractor through W-2s, student transcripts, medical records, or written references of stay-at-home situations from credible local persons such as pastors or priests (which reference must indicate personal knowledge of employee's general work history during the gap period).

D. Contractor must check each employee's criminal history for the immediately preceding five years, with such check to be conducted in each county where the employee has lived or worked in such five year period.

E. Contractor shall not present any Contractor Responsible Employee to the

Aviation Authority's Access Control Office for badging if such person has any unexplained gaps in their work history, has a criminal record that would disqualify them from receiving an access control badge or has an unacceptable termination record.

F. The Aviation Authority will issue, for a non-reimbursable fee, as stated below to all Contractor Responsible Employees an identification badge that will display their picture, name, and other applicable information; and any key(s) required in the performance of the Contract, provided that such person meets the minimum criteria established to receive a badge. At all times while on airport property, the Contractor Responsible Employees are required to display such badges prominently on their uniforms in accordance with

Aviation Authority’s guidelines.

G. Every new employee requiring unescorted access to a secure area of the airport must be electronically processed by the Aviation Authority’s Access

Control Office for a Criminal History Records Check and Security Threat

Assessment before an identification badge is issued. In addition to this records check, the employee will be required to attend security training class

(approximately 1 hour), and in the case of operating a vehicle on the Airport

Operating Area (AOA) the employee will also be required to attend a driving safety class (approximately 1 hour); both training classes are provided by the Aviation Authority.

H. The Contractor shall maintain, and shall require its Subcontractors to maintain, a permanent record in its files of the background information, including drug screening tests, on all current and former employees who are utilized in the performance of this Contract and, when requested, shall provide such information to Aviation Authority, TSA, or such other entity as deemed appropriate by the Aviation Authority. The Contractor further agrees to perform, or require its Subcontractors to perform, such additional employee background checks, fingerprinting, or other identification measures as may be required by any future security rules or applicable federal regulations.

I. Fees Associated with Identification Badges and Keys The Contractor shall pay all fees associated with identification badges and keys based on the current fee schedule at the time of issuance identification badges and keys. The

Aviation Authority shall determine the term of each badge at the time of issuance. Note: No personal checks or credit card payments are accepted. Companies will be assessed a set fee for each non-returned identification badge and for each non-returned key.

J. Contractor must maintain all information described above for a period of four

(4) years following expiration of this Contract. Such information is subject to audit by the Aviation Authority and must be sufficient in scope and detail to permit verification of compliance by Aviation Authority audit. Actual damages to the Aviation Authority resulting from a breach by Contractor of its obligations hereunder will be difficult or impossible to determine. As a result, Aviation Authority shall be entitled to recover liquidated damages of $250.00 for every Contractor Responsible Employee presented to the Aviation

Authority for access control badging (a) for whom the above background check has not been completely and accurately performed, or (b) who should not have been presented per the above guidelines. The amount payable hereunder by Contractor is not a penalty, is in addition to any access control badging application fee paid by the employee and is payable whether or not such employee is issued an access control badge by the Aviation Authority.

K. Contractor must co-sign with the Subcontractor all badge applications for any employee of a temporary employment agency engaged as a Subcontractor to provide personnel to Contractor on this Contract. All employees provided by temporary employment agencies for this Contract shall be Contractor

Responsible Employees. Before submitting a badge application for an employee provided on this Contract by a temporary employment agency, Contractor or the temporary employment agency must submit to the Aviation

Authority’s Authorized Representative (AAR) for prior approval of such employee, a Contract between the temporary employment agency and such employee reflecting an intended assignment of such employee to the

Contract for the remaining duration of the Contract or the duration of the

Contractor’s need for such position.

3.11. U.S. Customs and Border Protection (CBP) Badge Seal

• The U.S. Customs and Border Protection required badge for the purposes of performing duties under the Contract is a hologram badge. The Contractor will comply with all U.S. Customs Service requirements in order to obtain and maintain a hologram to be affixed on the Aviation Authority badge. Currently a bond must be posted with U.S. Customs and Border Protection before any holograms are issued. Contractor should verify bond cost with U.S. Customs and Border Protection. The bond amount could change if the Contractor commits U.S. Customs and Border Protection violations or if the U.S.

Customs and Border Protection changes its rules or procedures.

• Post a continuous CF 301 Bond (Type 1 or 2) or an Airport Security Bond.

The bond is obtained from an authorized surety company as referenced in

19CFR113.37. The face value of the bond depends upon how many employees will require access to the Customs security areas.

• Less than 15: $25,000.00

• Between 15 - 25: $50,000.00

• More than 25: $100,000.00

• The CF 301 Bond can be designated as an import/broker bond, warehouse bond, international carrier bond, or a non-specific Airport Security Bond.

• The Contractor must have a sufficient number of management staff as well as regular staff, (as permitted by local U.S. Customs and Border Patrol officials) badged with Federal Inspection Station (FIS) (US Customs and

Border Patrol) credentials, to ensure adequate staff on all shifts are capable of responding to FIS calls without escort.

3.12. Lobbying Statement

All firms are hereby placed on notice the Aviation Authority Board and staff shall not be contacted about this Solicitation. Firms and their agents are hereby placed on notice that they are not to contact members of the Aviation Authority staff and/or

Committee/Board member (with the exception of designated Procurement Agent).

Public meetings and public deliberations of the Selection Committee are the only acceptable forum for the discussion of merits of products/services requested by the

Solicitation and written correspondence concerning Responses may be submitted to the Procurement Services Department. An appropriate official or employee of the

Aviation Authority may initiate communication with a Respondent in order to obtain information or clarification needed to develop a proper and accurate evaluation of the

Solicitation. Any official communication from a Respondent during the Solicitation process should be submitted in writing to the The Aviation Authority Annex Building, Procurement Services Department, 5855 Cargo Road, Orlando, FL 32827- 4399, or via the e-Procurement Platform as directed during the Solicitation process. A copy of the

Administration Policies (Sections 180.01 and 180.03) are available on the Aviation

Authority's Website. Failure to adhere to these requirements could result in Board action to disqualify your firm from consideration of award.

Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response. (F.S. 287.057 (23))

3.13. Whistle Blower Reporting Line

The Aviation Authority is committed to the highest level of integrity in its operations and is fully committed to protecting the organization, its operations, and its assets against fraud, waste or abuse. The Aviation Authority has established a Whistle Blower

Reporting Line with a third-party service provider as a means for employees, Contractors, vendors, tenants and the general public to report suspected fraud, waste or abuse in connection with Aviation Authority operations. Should Contractor suspect any fraud, waste or abuse in connection with any work under this Contract, including any work of its Subcontractors or laborers, it shall promptly report such activity at 877-

370-6354, through email: GOAA@integritycounts.ca, or through the online reporting form: https://www.integritycounts.ca The Contractor shall include this reporting requirement in all subcontracts and vendor agreements. The Contractor is further encouraged to report any suspected fraud, waste or abuse it suspects in connection with any other airport operation or project.

https://www.integritycounts.ca/

3.14. EEO and General Civil Rights Statement

The Aviation Authority, in accordance with the provisions of Title VI of the Civil

Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the

Regulations, hereby notifies all Respondents and Contractors that it will affirmatively ensure that any contract entered into pursuant to this invitation, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and no businesses will be discriminated against on the grounds of race, color, or national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in consideration for an award. Contractors must ensure that employees and applicants for employment are not discriminated against for reasons of race, color, age, religion, sex, national origin, or handicapped status. Minority and female-owned businesses are encouraged to participate. The Aviation Authority is an equal opportunity employer.

3.15. Federal Fair Labor Standards Act

All Contracts and subcontracts that result from this Contract incorporate by reference the provisions of 29 CFR part 201, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part time workers.

The Consultant has full responsibility to monitor compliance to the referenced statute or regulation. The Consultant must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor – Wage and Hour Division.

3.16. Occupational Safety And Health Act of 1970

All Contracts and Sub-Contracts that result from this Contract incorporate by reference the requirements of 29 CFR Part 1910 with the same force and effect as if given in full text. Contractor (also known as Consultant) must provide a work environment that is free from recognized hazards that may cause death or serious physical harm to the employee. The Consultant retains full responsibility to monitor its compliance and their

Subcontractor’s compliance with the applicable requirements of the Occupational Safety and Health Act of 1970 (20 CFR Part 1910). Consultant must address any claims or disputes that pertain to a referenced requirement directly with the U.S. Department of

Labor – Occupational Safety and Health Administration.

3.17. Incurred Cost

The Aviation Authority is not liable for any cost incurred by any Contractor prior to an award. Costs for developing a response to this request are entirely the obligation of the

Contractor and shall not be chargeable in any manner to the Aviation Authority.

3.18. Silence of Specifications

The apparent silence of the specifications and any supplemental specifications as to any details or the omission from same of any detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail and only materials of first quality be provided.

3.19. Assignment

Neither this Contract nor any of the Contractor's rights or obligations hereunder may be assigned by the Contractor without the Aviation Authority's prior written consent, which consent may be granted or withheld in the Aviation Authority's sole discretion. Any transfer of this Contract by merger, consolidation or liquidation, change in federal identification number or, any change in ownership of or power to vote a majority of the outstanding voting stock or ownership interests of the Contractor shall constitute an assignment of this Contract for purposes of this Section. In the event the Contractor assigns or subcontracts or attempts to assign or subcontract any right or obligation arising under this Contract without the Aviation Authority's prior written consent, the

Aviation Authority shall be entitled to terminate this Contract. Assignments require at least 60 days prior notice.

3.20. Patents and Royalties

The Contractor, without exception shall indemnify and save harmless the Aviation

Authority and its employees from liability of any nature of kind including cost and expenses for or on account of any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the Contract, including its use by the Aviation Authority. If the Contractor uses any design, device, or materials covered by letters, patent or copyright, it is mutually agreed and understood without exception that the Response prices shall include all royalties or cost arising from the use of such design, device, or materials in any involved in the work.

3.21. Software License to Contractor

If this purchase is for the license of software products and/or services, and unless otherwise agreed, Contractor hereby grants to the Aviation Authority, a perpetual, irrevocable, nonexclusive, nontransferable, royalty free license to use the software. This software is “proprietary” to Contractor, and is licensed and provided to the Aviation

Authority for its sole use for purposes under this Agreement and any attached work orders or invoices. The Aviation Authority may not use or share this software without permission of the Contractor; however the Aviation Authority may make copies of the software expressly for backup purposes.

3.22. Warranty Against Infringement of Intellectual Property

Contractor warrants that the goods or services do not infringe upon or violate any

United States patent, copyright, or trade secret. Contractor will defend at its expense any action against the Aviation Authority or the Aviation Authority as licensee to the extent that it is based on a claim that goods used or services provided used within the scope of the license hereunder infringe upon a United States patent, copyright or trade secret, and Contractor will pay any and all costs and damages finally awarded against the Aviation Authority or the Aviation Authority as licensee in such actions which is attributable to such claim. Should the products or services become, or in Contractor's opinion be likely to become, the subject of any claim of infringement, Contractor shall either: (a) procure for the Aviation Authority the right to continue to use the goods or services; or (b) modify the goods or services to make them non-infringing, provided that such modification does not materially adversely affect the Aviation Authority’s authorized use; or (c) replace the goods or services with equally suitable, compatible, and functionally equivalent non-infringing goods or services at no…