Continuing_Geotechnical_and_Materials_Testing_Services.pdf

Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

REQUEST FOR QUALIFICATION STATEMENTS (RQS)

RQS24-0223

CONTINUING GEOTECHNICAL AND MATERIALS TESTING SERVICES

The City of Orlando Procurement and Contracts Division has implemented an electronic bidding system to streamline solicitation responses.

CITY OF ORLANDO PROCUREMENT AND CONTRACTS SITE

https://www.orlando.gov/Our-Government/Departments-Offices/OBFS/Procurement

City of Orlando

REQUEST FOR QUALIFICATION STATEMENTS (RQS)

RQS24-0223

CONTINUING GEOTECHNICAL AND MATERIALS TESTING SERVICES

TABLE OF CONTENTS

1. INTRODUCTION

2. CONTRACT TERM

3. LEGAL NOTICE

4. SOLICITATION INFORMATION

5. SCOPE OF SERVICES

6. QUALIFICATION STATEMENT FORMAT

7. QUALIFICATION STATEMENT SUBMITTAL

8. QUALIFICATION STATEMENT OPENING

9. TERMS AND CONDITIONS

10. QUALIFICATION STATEMENT EVALUATION

11. EVALUATION CRITERIA

12. VENDOR QUESTIONNAIRE

Attachments:

B - ATTACHMENTS 1-5

1. INTRODUCTION

1.1. Summary

The City is seeking Qualifications Statements for RQS24-0223 Continuing Geotechnical and Materials Testing Services from interested Consultants registered in the State of

Florida to provide Professional Engineering Services pursuant to Section 471.023 of the

Florida Statutes. Respondents which are business organizations must be filed with and registered in the State of Florida to provide Engineering Services pursuant to Section

471.023 of the Florida Statutes as of the due date for submission of Qualification

Statements.

1.2. Contact Information

Direct all questions and inquiries to the following:

Fabio Henao, NIGP-CPP, CPPB

Project Coordinator

400 South Orange Avenue

Orlando, FL 32801

Email: fabio.henao@orlando.gov

Phone: (407) 246-4376

Department:

Public Works

1.3. Timeline

Note: All time references in this solicitation are to City of Orlando local time on the date specified.

Publication March 24, 2024

• Orlando Sentinel

Release Project Date March 25, 2024

Question Submission Deadline April 15, 2024, 5:00pm mailto:fabio.henao@orlando.gov tel:(407)246-4376

Proposal Submission Deadline April 25, 2024, 2:00pm

JOIN THE QUALIFICATION

STATEMENTS OPENING.

Online:

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Call into the virtual meeting by dialing this phone number: +1 321-247-7568

Once dialed-in and prompted, enter the

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2. CONTRACT TERM

The term of the contract developed from this Request for Qualification Statements will be for a period of two (2) years from the date of contract execution, with an option to extend the contract for one (1) additional year upon mutual agreement of the parties.

3. LEGAL NOTICE

Notice of Request for Qualification Statements for RQS24-0223 Continuing

Geotechnical and Materials Testing Services

Pursuant to Section 287.055, Florida Statutes, and the policies and procedures of the City of Orlando, notice is hereby given that a Qualification Statement for Continuing

Geotechnical and Materials Testing Services for the City of Orlando and its affiliated agencies must be submitted electronically by 2:00 pm local time on Thursday, April 25, 2024, in order for a Consultant to be considered for award of a contract. In order to submit a Qualification Statement in response to this solicitation, a firm must as of the due date for submittals be qualified and registered in the State of Florida to provide Engineering

Services pursuant to Section 471.023 of the Florida Statutes in Florida as a business organization.

Consultants interested in submitting a Qualification Statement may download the Request for Qualification Statements (RQS) document from the City’s e-Procurement Portal at:

https://procurement.opengov.com/portal/orlando

Please be advised that you must maintain and update your e-Procurement Portal vendor file with the proper contact and email information at all times during the solicitation process. The e-Procurement Portal functions as a courtesy notification system, sending an email announcement to registered suppliers when additional documents or addenda to a solicitation occur. Unless a Consultant registers and downloads the solicitation directly from the City’s e-Procurement Portal, the notification system is not activated. It is the responsibility of the Consultant to check the City's e-Procurement Portal prior to submitting a Qualification Statement to ascertain if any addenda have been issued, to obtain all such addenda, and return executed addenda with the Qualification Statement if necessary.

In accordance with Section 287.055 (10), Florida Statutes, the City of Orlando declares that all or any portion of the documents and work papers prepared and submitted pursuant to this Notice of Request, shall be subject to reuse by the City.

The City of Orlando has adopted Minority and Women-Owned Business Enterprise goals and a Veterans Business Enterprise Preference. Consultants are encouraged to utilize

MBE/WBE/VBE firms as sub-consultants in responding to this Request for Qualification

Statements. Such utilization will be given favorable selection consideration. As part of any resulting contract, Consultants will be required to certify that employees and applicants for employment are not discriminated against because of race, color, creed, religion, sex, sexual orientation, gender identity, national origin, age, marital status or disability.

This solicitation is issued by the City of Orlando on behalf of itself and its affiliated agencies, including but not limited to the Community Redevelopment Agency of the City of Orlando (“CRA”), the Downtown Development Board (“DDB”), and the Downtown

South Neighborhood Improvement District (“DSNID”).

https://procurement.opengov.com/portal/orlando

The City reserves the right to waive any informalities or irregularities in the selection process and to reject any or all Qualification Statements, or to re-advertise.

4. SOLICITATION INFORMATION

The Procurement and Contracts Division is the official source to obtain information relating to City of Orlando solicitations. It is incumbent on the Consultant to obtain solicitation and current award information prior to and after the scheduled opening date of a Request for Qualification Statements. Information is updated daily as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a Request for Qualification Statements. You may obtain award and other solicitation information in a variety of ways:

A. There are currently two Internet sites available to obtain RQS Advisory

Committee rankings, Notice of Intended Action for award, and other information:

1. The City of Orlando Procurement and Contracts Division’s Website:

▪ http://www.cityoforlando.net/procurement/solicitations/ If you are interested in obtaining solicitation information, copy and paste the above link into your web browser and click on Search Solicitations. Please remember that you must keep your registration information up to date in order to continue to receive notifications of solicitation opportunities that meet your commodity code selections.

2. Direct link to the City's e-Procurement Portal:

▪ https://procurement.opengov.com/portal/orlando

B. You may visit the Procurement and Contracts Division during City business hours to obtain award information, solicitation packages, addenda, and other documents. Our office is located at: City of Orlando, City Hall, 400 South Orange

Avenue, 4th Floor, Orlando, Florida 32801.

C. You may also call the Procurement and Contracts Division at (407) 246-2291, during normal business hours, to request award and other solicitation related information.

Consultants choosing to contact the Procurement and Contracts Division directly for information should still maintain an accurate and updated e-Procurement Portal vendor file with its proper contact and email information at all times during the solicitation process.

Consultants will receive information from the City through the City's e-Procurement Portal throughout the course of the solicitation and selection process. The City shall not be responsible for a Consultant’s failure to create and properly maintain an e-Procurement

Portal file and Consultants shall be deemed to have received all information posted on or transmitted by such system.

We appreciate your interest in doing business with the City of Orlando and wish you much success with your business ventures.

http://www.cityoforlando.net/procurement/solicitations/ https://procurement.opengov.com/portal/orlando

5. SCOPE OF SERVICES

5.1. Scope of Services

The City is seeking Qualifications Statements for Continuing Geotechnical and Materials

Testing Services from interested Consultants licensed and qualified by the State of

Florida to provide professional engineering services. Respondents which are business organizations must be qualified and registered in the State of Florida to provide engineering services pursuant to Section 471.023 of the Florida Statutes as of the due date for submission of Qualification Statements.

Services will be assigned as specific tasks to accomplish a described scope of work required for the tasks. The size of tasks will be limited by the financial constraints imposed by Section 287.055, Florida Statutes (as may be amended from time to time), for professional services secured from a continuing contract. The City does not guarantee the number of assignments, if any, or the dollar value of fees for tasks that may be assigned hereunder to any selected consultants. Any contracts resulting from this solicitation shall be non-exclusive and without limitation upon the City to obtain services from third parties as the City deems appropriate in its sole discretion.

Services to be performed under this contract(s) may include, but not be limited to, the following:

A. Geotechnical engineering services for a variety of civil engineering projects which may include subsurface exploration, foundation design, construction support, settlement estimating, structures, roadways and drainage systems. Foundation design also includes those for traffic signal structures according to FDOT and

Seminole County design standards.

B. Construction materials testing and inspection – earthwork, foundations, building construction, concrete, pavement, roofing, steel.

C. Hydrogeological Engineering – stormwater, groundwater, water supply, wastewater, drain wells, environmental aspects.

D. Professional geotechnical services and opinions as needed in support of the City for disputes concerning technical issues pertaining to soils and materials testing.

E. Threshold inspections pursuant to a structure inspection plan prepared by an engineer or architect of record.

F. Survey, geotechnical, environmental and reproduction services as requested and needed for each project.

G. Assistance with City staff at public meetings that may include the generation of exhibits for a project.

General Requirements for services include, but are not limited to, the following:

1. Provide engineering deliverables at the City’s preference on CD in either AutoCAD or MicroStation design file format together with ASCII point file information in a format compatible with Eagle Point software using a standard set of feature codes as provided or identified by the City. Provide all deliverables according to CADD standards provided or identified by the City.

2. Provide all deliverables using State Plane Coordinates and reference City or other published vertical datums, unless specifically authorized to use assumed elevations.

3. All information collected and provided through the contract will be the property of the City.

6. QUALIFICATION STATEMENT FORMAT

Responses to this request for qualification statements shall include the following information and be presented in the order shown, separated into sections as noted, including a Table of Contents that identifies each section and its page number:

6.1. Letter of Introduction

Letter of Introduction addressed to David Billingsley, Chief Procurement Officer.

6.2. Table of Contents

Tab each item in paragraphs below (including sub-paragraphs) and record tab number/letter in the Table of Contents along with corresponding page number.

6.3. Cover Page from this Solicitation

Cover Page from the attachments this solicitation with completed business and contact information (including DUNS number).

6.4. Addendum Receipt

Complete ATTACHMENT "1" - Addendum Receipt Verification Form.

6.5. Confidential and/or Proprietary Information Exemption Form

Complete Confidential and/or Proprietary Information Exemption Form (attached to this

Solicitation as ATTACHMENT "2").

6.6. Business Experience and Qualifications

A. A copy of Respondent’s current W-9.

B. If Respondent is a business organization, please submit a copy or screenshot of

Respondent’s registration with the Florida Department of Business and

Professional Regulation, evidencing that Respondent as an entity has filed and been qualified by a licensed engineer licensed under Chapter 471 to practice, or offer to practice, Engineering Services pursuant to Section 471.023 of the Florida

Statutes in Florida.

1. Note: Please note that such certificate of authorization must be held by the

Respondent, not a sub-consultant, and that it must be held by Respondent on or before the date of submittal for this solicitation.

2. For information on qualifying and registering an engineering firm in Florida, please see the following link from Florida Board of Professional Engineers:

https://fbpe.org/licensure/licensure-process/engineering-firms/

C. Federal SF 330 – even though some of this information may be a duplication of information requested under a separate paragraph. A link to this form can be found at: https://www.gsa.gov/forms-library/architect-engineer-qualifications https://fbpe.org/licensure/licensure-process/engineering-firms/ https://www.gsa.gov/forms-library/architect-engineer-qualifications

1. Note: With respect to Section F of Form 330, Respondents may submit such number of projects which they believe necessary to demonstrate their and their team’s capability to perform the work. While the City anticipates that form’s default number of ten (10) projects will be sufficient to demonstrate such capability, the City does not restrict Respondents from submitting a greater or fewer number of projects in this section.

D. A list of the professional personnel the Respondent is proposing to assign to this contract, their academic background, and their experience on other similar projects. Please include the jurisdiction and license number of any relevant licenses and certifications such personnel may hold.

E. A list of subconsultants the Respondent intends to utilize under this contract, the subconsultants’ personnel that would be assigned, and their academic background and experience on other similar projects.

F. A list of similar projects that are ongoing or have been completed by the

Respondent and subconsultants within the last 10 (ten) years along with a reference for each of those projects, including current addresses, email addresses, and telephone numbers. Project descriptions shall clearly explain what role the

Respondent and subconsultants performed on the project.

G. A description of the Respondent's expertise with similar projects, the Respondent’s provision of services on those projects, and the public participation required by those projects. The description shall also include the Respondent’s expertise with scheduling, ability to adhere to schedules, cost control, and ability to work with City staff and other stakeholders.

H. A description of the Respondent and subconsultants’ current and planned workloads and the commitment of the assigned project manager and Respondent and subconsultant personnel to dedicate the necessary time to any assigned task.

I. List the Respondent’s office location(s), with street address(es), where the its work under this contract will be performed. If the work will be performed by Respondent at more than one office location, indicate what percentage of work will be performed at each location (for example, if Respondent has both Tampa and

Orlando offices where work will be performed). This information will be used to calculate scoring for both, short-listing and final ranking.

J. A narrative description demonstrating Respondent’s understanding of the

Contract’s scope of work and its approach to successful completion of projects that may be assigned under a contract.

6.7. Minority Business Enterprise (MBE) and Women Business Enterprise (WBE)

Please submit the Minority/Women-Owned Business Enterprise Participation Form attached to this solicitation as ATTACHMENT "3."

6.8. Veteran Business Enterprise (VBE)

Please submit the Veteran Business Enterprise Participation Form attached to this solicitation as ATTACHMENT "4."

6.9. Evidence of Financial and Insurance Status

Please include answers to the following questions with your Qualification Statement:

1. Has any professional liability/errors and omissions insurance coverage held by your entity ever been cancelled? If yes, explain fully.

2. Has anyone recovered against the coverage? If yes, explain fully.

Note: The City reserves the right in the future to require the submittal of evidence of

Respondent's ability to obtain and maintain errors and omission insurance, professional liability insurance, or malpractice coverage. Further, the City reserves the right in the future to require the submittal of evidence it deems necessary relative to the

Respondent's financial status and insurance status.

6.10. Investigations and Litigation

If the Respondent has ever been the subject of an investigation conducted by a regulatory agency or professional licensing board, give the details and outcome of such action. If the

Respondent has been sued within five years of the Qualification Statement submittal date as a result of actions or inactions in the course of its business or profession, give the details and outcome of such suit(s) with your Qualification Statement.

6.11. Prohibition Against Contracting with Scrutinized Companies

In accordance with Section 287.135(2) of the Florida Statutes, “[a] company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of:

A. Any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing a contract, the company is on the Scrutinized Companies that

Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of

Israel; or

B. One million dollars or more if, at the time of bidding on, or submitting a proposal for, or entering into or renewing such contract, the company:

1. Is on the Scrutinized Companies with Activities in Sudan List or the

Scrutinized Companies with Activities in the Iran Petroleum Energy Sector

List, created pursuant to s. 215.473, or

2. Is engaged in business operations in Cuba or Syria.”

Section 215.473 of the Florida Statutes defines a company to include “all wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit.”

By submitting a response to this solicitation, a Respondent certifies that it and those related entities of Respondent as defined above by Florida law above are not on the

Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725 of the

Florida Statutes, and are not engaged in a boycott of Israel. In addition, if this solicitation is for a contract for goods or services of one million dollars or more, by submitting a response to this solicitation, a Respondent certifies that it and those related entities of

Respondent as defined above by Florida law are not on the Scrutinized Companies with

Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum

Energy Sector List, created pursuant to Section 215.473 of the Florida Statutes and are not engaged in business operations in Cuba or Syria. Any Respondent awarded a

Contract as a result of this solicitation shall be required to recertify the aforementioned certifications at each renewal of the Contract. The City may terminate any contract resulting from this solicitation if Respondent or any of those related entities of Respondent as defined above by Florida law are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized

Companies with Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in business operations in Cuba or Syria. Notwithstanding the preceding, the City reserves the right and may, in its sole discretion, on a case by case basis, permit a company on such lists or engaged in business operations in Cuba or Syria to be eligible for, bid on, submit a proposal for, or enter into or renew a contract for goods or services of one million dollars or more, or may permit a company on the Scrutinized Companies that Boycott Israel List to be eligible for, bid on, submit a proposal for, or enter into or renew a contract for goods or services of any amount, should the City determine that the conditions set forth in Section 287.135(4) of the Florida Statutes are met.

Accordingly, firms responding to this solicitation shall execute and return with their response an executed copy of ATTACHMENT "5," Certification Regarding Prohibition

Against Contracting With Scrutinized Companies. A contract shall not be awarded to a

Respondent who does not submit the certification form at the time of submittal or within seven (7) days of the date the City requests the certification form be submitted, if a

Respondent fails to return the form with its response.

7. QUALIFICATION STATEMENT SUBMITTAL

Submissions must be received prior to 2:00 p.m., local time, Thursday, April 25, 2024.

Except as provided in Section titled, "Americans with Disabilities Act," for people needing special accommodations, to be responsive, Qualification Statements for this solicitation must be submitted electronically. Paper responses will be deemed non-responsive.

Instructions for submitting a Qualification Statement:

A. Once you have logged into your OpenGov account, go to the solicitation in which you want to bid/participate on. Then click on “Draft Response,” complete the information requested, upload your bid/quote/submittal, along with all required attachments, and submit.

Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the e-Procurement portal by the due date and time.

Respondents are strongly encouraged to submit their response well ahead of the final due date and time to avoid any transmission or other issues. The City shall not be responsible for any submission delays or failures caused by any occurrence.

8. QUALIFICATION STATEMENT OPENING

Qualification Statements will be opened promptly at the due date and time for submittal.

Interested persons may attend the Opening by following the instructions below.

JOIN THE VIRTUAL QUALIFICATION STATEMENT OPENING: Thursday, April 25, 2024 TIME: 2:00 PM LOCAL TIME.

INSTRUCTIONS TO JOIN THE SOLICITATION OPENING VIRTUAL MEETING:

The Qualification Statement opening will be open to attendance by the public via the

Microsoft Teams Meeting platform. This platform allows you to attend online or by telephone.

• Online-To join online on your device:

Begin by choosing your device and downloading Teams on the device by going to https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/download-app and download Microsoft Teams. You can use a smart phone, tablet, laptop, or desktop computer to download at no cost. Make sure to allow some extra time for the install before joining your first meeting. Note: If you cannot download the desktop or mobile application but would still like to attend online, you may also follow the instructions to join a Microsoft Teams Meeting on the web that appear when you use the link below.

For information on joining a Microsoft Teams Meeting from the app or on the web, visit:

https://support.office.com/en-us/article/join-a-teams-meeting-078e9868-f1aa-4414-

8bb9-ee88e9236ee4

Use the link below to join the virtual meeting:

https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Mzg3ZTc0ZDctZGNlYi00YjkzLWFlODUtMDVhYjY2MzJkOTlh

%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-

294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-

3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=f1655c78-1c9e-4475-acc1-c99c39af38d2&directDl=true&msLaunch=true&enableMobilePage=true&suppressProm pt=true

• Telephone: To join the Opening by telephone:

If you do not have one of the devices just mentioned above to join the Opening online or if you prefer, you can also call into the Qualifications Statements Opening meeting by dialing this phone number: 321-247-7568.

Once dialed-in and prompted, enter the Conference ID: 280-418-924-039

Note: Sessions may be recorded. Please turn your camera off and mute your microphone before joining the meeting.

https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/download-app https://support.office.com/en-us/article/join-a-teams-meeting-078e9868-f1aa-4414-8bb9-ee88e9236ee4 https://support.office.com/en-us/article/join-a-teams-meeting-078e9868-f1aa-4414-8bb9-ee88e9236ee4 https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Mzg3ZTc0ZDctZGNlYi00YjkzLWFlODUtMDVhYjY2MzJkOTlh%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=f1655c78-1c9e-4475-acc1-c99c39af38d2&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Mzg3ZTc0ZDctZGNlYi00YjkzLWFlODUtMDVhYjY2MzJkOTlh%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=f1655c78-1c9e-4475-acc1-c99c39af38d2&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Mzg3ZTc0ZDctZGNlYi00YjkzLWFlODUtMDVhYjY2MzJkOTlh%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=f1655c78-1c9e-4475-acc1-c99c39af38d2&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Mzg3ZTc0ZDctZGNlYi00YjkzLWFlODUtMDVhYjY2MzJkOTlh%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=f1655c78-1c9e-4475-acc1-c99c39af38d2&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Mzg3ZTc0ZDctZGNlYi00YjkzLWFlODUtMDVhYjY2MzJkOTlh%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=f1655c78-1c9e-4475-acc1-c99c39af38d2&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Mzg3ZTc0ZDctZGNlYi00YjkzLWFlODUtMDVhYjY2MzJkOTlh%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=f1655c78-1c9e-4475-acc1-c99c39af38d2&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Mzg3ZTc0ZDctZGNlYi00YjkzLWFlODUtMDVhYjY2MzJkOTlh%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=f1655c78-1c9e-4475-acc1-c99c39af38d2&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Mzg3ZTc0ZDctZGNlYi00YjkzLWFlODUtMDVhYjY2MzJkOTlh%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=f1655c78-1c9e-4475-acc1-c99c39af38d2&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true

A. Provide live public comment

1. An opportunity to speak will be provided to all in attendance during the meeting. You will be called by the name, email or phone number listed. When called, unmute your device and state your name and address for the record.

9. TERMS AND CONDITIONS

9.1. Questions Regarding the Solicitation Process

To ensure fair consideration for all Respondents, the City prohibits communication to or with any officer, elected official (including the Mayor and City Council), department, division, office or employee of the City, and any advisory committee members during the solicitation process from the date of issuance of the Request for Qualification Statements through award, except as provided below.

All communications relating to this Request for Qualification Statements between a

Respondent (or anyone on a Respondent’s behalf) and the City must be made through the Procurement and Contracts Division. Any communications in violation of this provision may be grounds for disqualifying the offending Respondent from consideration for award and/or any award arising from a future solicitation.

Any questions relative to interpretation of the solicitation or the solicitation process shall be addressed in writing as indicated below. Unless such date is changed in an Addendum issued by the City, questions must be received by the Procurement and Contracts

Division on or before the date and time set in the timeline in Section 1 of the solicitation.

Questions received after the cut-off date and time will not be considered.

Any interpretation made to prospective Respondent will be expressed in the form of an addendum to the solicitation which, if issued, will be conveyed in writing to all prospective

Respondents no later than five (5) days prior to the date set for receipt of Qualification

Statements. Oral answers will not be authoritative.

It will be the responsibility of the Respondent to contact the Procurement and Contracts

Division prior to submitting a Qualification Statement to ascertain if any addenda have been issued, to obtain all such addenda, and to return executed addenda with their

Qualification Statements (if required). Direct all inquiries to:

Fabio Henao, NIGP-CPP, CPPB,Project Coordinator

City of Orlando

Procurement and Contracts Division

400 S. Orange Avenue, Fourth Floor

Orlando, Florida 32801

Telephone: (407) 246-2291

Email: fabio.henao@orlando.gov

9.2. Living Wage

Consultants, as well as their subcontractors (first tier only), shall pay all of their employees providing Covered Services pursuant to a contract with the City, a living wage for the time spent providing services to the City. (This provision does not include general administrative personnel unless they are assigned to a City project.) “Living wage” means compensation for employment of not less than $15.00 per hour for straight time, exclusive of FICA, unemployment taxes, and workers compensation insurance and employee benefits. Unless amended by the parties, the applicable Living Wage rate in effect when the solicitation is issued shall be applicable for the entire term of the resulting contract, including any renewals. Necessary payroll documentation shall be provided to confirm compliance with this provision, or the Respondent shall allow the City to audit (at

Respondent’s place of business) its payroll records to determine if compliance has been achieved. Failure to comply with the provision may result in termination of the contract and/or preclusion from future City contracts at the sole option of the City. This provision shall apply to all bid and proposal awards for services which involve City expenditures that exceed $100,000.00 per year.

More particularly, this provision shall apply to single and multiple award Contracts for services regardless of the initial value of the award whenever City expenditures exceed

$100,000.00 in any one Contract year. As for multiple award Contracts (Contract award which will be divided among several Contractors), at the point when the City has expended $100,000.00 on that Contract in any one Contract year, regardless of whether such expenditure was to one Contractor or several, then the living wage provision shall apply to all Contractor who are a party to that award. For those Contracts whose initial value was less than $100,000.00 but exceeded $100,000.00 prior to the end of the

Contract term, this provision will be applicable to that Contract in the next quarter. To further clarify, the Living Wage policy does not apply to part time employees, or the part time employees of all subcontractors. Furthermore, the workers of temporary employment agencies are not covered by the City’s Living Wage Policy.

9.3. Cost Criteria

As part of contract negotiations, the City and the selected Respondent shall negotiate compensation, including as applicable the multiplier rate for work to be performed. This multiplier rate is determined by summing the direct labor cost, the indirect labor cost, and the profit; and dividing this sum by the direct labor cost. The maximum salary multiplier rate that is allowed without the approval of the City’s Chief Financial Officer is 3.00.

Compensation will be negotiated to an amount which the City determines is fair, competitive, and reasonable. In making such determination, the City shall conduct a detailed analysis of the direct labor cost of the professional services for the scope of work.

The City will require the firm receiving an award for this project to execute a truth-in-negotiations certificate stating that the direct labor costs supporting the compensation are current at the time of negotiations. A contract for professional services will contain a prohibition against contingent fees as required by Florida Statutes 287.055(6), as amended. The Respondent shall also comply with the criteria for reimbursable expenses outlined in the City’s Policy and Procedure Manual.

9.4. Convicted Vendor List

A person or affiliate, as defined in §287.133, Florida Statutes, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity;

may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in §287.017, Florida Statutes, for CATEGORY TWO for a period of thirty-six (36) months following the date of being placed on the convicted vendor list.

9.5. Discriminatory Vendor List

In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the Discriminatory Vendor List, kept by the Florida Department of Management

Services, may not submit a bid on a contract to provide goods or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity; and may not transact business with any public entity.

9.6. Non-Discrimination

Respondents must ensure that employees and applicants for employment are not discriminated against because of race, color, creed, religion, sex, sexual orientation, gender identity, national origin, age, disability or marital status.

9.7. Solicitation Response Costs

The City is not responsible for any expenses which firms may incur in preparing and submitting responses, including presentations, and any other expenses called for in this

Request for Qualification Statements.

9.8. Applicable law

This Request for Qualification Statements is issued in accordance with and shall be governed by the provisions and procedures of Chapter 7 of Title II of the Code of the City of Orlando which can be accessed online at:

https://library.municode.com/fl/orlando/codes/code_of_ordinances?nodeId=TITIICICO_

CH7PRCO or by contacting the Procurement and Contracts Division. Any protest or appeal of matters relating to this solicitation must be filed in accordance with the https://library.municode.com/fl/orlando/codes/code_of_ordinances?nodeId=TITIICICO_CH7PRCO https://library.municode.com/fl/orlando/codes/code_of_ordinances?nodeId=TITIICICO_CH7PRCO requirements of Chapter 7 of the City Code (including the submission of the required non-refundable filing fee), except that a security bond shall not be required for this solicitation.

9.9. Further Information

The City reserves the right to ask for further information from the Respondent, either in writing or orally, and requests will be addressed to that person (or those persons) authorized by the Respondent to represent same.

9.10. Public Records

Qualification Statements received in response to this solicitation are exempt from disclosure under the provisions of Florida law until such time as the City provides notice of an intended decision or until thirty (30) days after the response opening, whichever is earlier.

9.11. Americans with Disabilities Act

Persons with disabilities needing a special accommodation to participate in this solicitation should contact the Procurement and Contracts Division, City Hall at One City

Commons, 400 South Orange Avenue, Orlando, P.O. Box 4990, Florida 32802-4990, telephone (407) 246-2291, not later than seven (7) days prior to the date on which the accommodation is requested.

9.12. Affiliated Agencies

This solicitation is issued by the City of Orlando on behalf of itself and its affiliated agencies, including but not limited to the Community Redevelopment Agency of the City of Orlando (“CRA”), the Downtown Development Board (“DDB”), and the Downtown

South Neighborhood Improvement District (“DSNID”) (each an “Affiliated Agency”). Upon mutual agreement of an Affiliated Agency and a Consultant, services authorizations under a City continuing contract may be entered into between a Consultant and an Affiliated

Agency.

9.13. Reserved Rights

The City, in its sole discretion by action of its Chief Procurement Officer or designee, reserves the right to reject any and all Qualification Statements or to waive any irregularity or informality in such submissions. At any time prior to the execution of a contract, the

City may determine, in its sole discretion, that it is not in the public interest to continue the solicitation and/or its review of the submissions. In the event of rejection of a submission, the City shall not be liable for any costs incurred in connection with the preparation and submittal of the statement.

9.14. Prohibition Against Considering Social, Political, or Ideological Interests in Government Contracting

Pursuant to Section 287.05701 of the Florida Statutes, vendors are notified that the City as a local government in Florida, is prohibited from requesting documentation of or considering a vendor's social, political, or ideological interests when determining whether a vendor is a responsible vendor, and from giving a preference based upon such interests.

10. QUALIFICATION STATEMENT EVALUATION

10.1. Evaluation Criteria

Evaluation of Qualification Statements will be based upon the criteria set forth in the

Evaluation Criteria section, respectively.

A. Proximity

1. In evaluating the criteria related to the proximity of the location of the

Respondent’s office to the City of Orlando, points will be awarded as follows:

a.