Consulting_Services_BGC_Structural_Integrity_RFP.pdf

VILLAGE OF OAK BROOK

Purchasing Division

1200 Oak Brook Road Oak Brook, IL 60523

(630) 368-5164

REQUEST FOR PROPOSALS

PROFESSIONAL CONSULTING SERVICES TO EVALUATE THE

STRUCTURAL INTEGRITY, PERSISTENT WATER INTRUSION, AND

ADA COMPLIANCE OF THE OAK BROOK BUTLER GOVERNMENT

CENTER

June 2025

TABLE OF CONTENTS

SECTION 1. REQUEST FOR PROPOSALS

A. NOTICE

B. BACKGROUND INFORMATION

SECTION 2. SCOPE OF SERVICES

SECTION 3. PROPOSAL STATEMENTS

SECTION 4. REVIEW PROCESS

SECTION 5. SELECTION AND CONTRACT

SECTION 6. RESERVATION OF RIGHTS

SECTION 7. SUBMITTAL PROCEDURES

SECTION 8. STANDARD TERMS AND CONDITIONS

SECTION 9. ANTICIPATED TIMELINE

SECTION 10. REQUIRED FORMS AND FLOOR PLAN

Section 1. Request for Proposals A. Notice

Posted on OpenGov Procurement Module Wednesday, June 18, 2025

The Village of Oak Brook is soliciting proposals from consulting firms with demonstrated experience in providing professional consulting services to evaluate the structural integrity, persistent water intrusion, and ADA Compliance of the Oak Brook Butler Government Center.

Qualified firms interested in performing these services must obtain the detailed Request for Proposals (RFP) package from the Village’s eProcurement Portal at https://procurement.opengov.com/portal/oak-brook.

Firms intending to respond to this opportunity must create a FREE account with OpenGov by signing up at https://procurement.opengov.com/signup. This step is necessary to establish a communication link with the Village.

The closing date and time for receipt of Proposal statements is Wednesday, July 16, 2025, at 10:00 A.M. prevailing time, after which time, additional submittals will not be accepted.

A Pre-Proposal Meeting and facilities tour will be held at 10:00 A.M., Wednesday June 25, 2025, beginning in the SE Dean Board Room of the Butler Government Center, 1200 Oak Brook Road, Illinois, 60523. Attendance at this meeting is strongly recommended but not required for firms interested in submitting a proposal in response to this request for proposals. This meeting is an opportunity to ask questions concerning the specifications.

The Village reserves the right to reject any or all Proposals, to waive technical or legal deficiencies, to proceed or not to proceed with any subsequent proposal process, or to negotiate, without further process, any contract as may be in the best interest of the Village.

All inquiries regarding this RFP must be submitted via the Village’s eProcurement Portal at https://procurement.opengov.com/portal/oak-brook.

B. Background Information

The Oak Brook Butler Government Center, originally constructed in 1975, with a West Wing addition in 1998, serves as the administrative and civic hub of Oak Brook. It houses key municipal functions, including the Village Hall, Fire Station #94, Police Department, Public Works, and the Heritage Center, providing essential services to residents, businesses, and visitors.

The Village is issuing this Request for Proposals (RFP) in response to worsening conditions at the Butler Government Center that raise immediate concerns regarding safety, accessibility, and long-term viability. The facility is experiencing movement indicative of serious structural issues, indicated by significant cracking, shifting, erosion, and persistent water intrusion. As with many older structures, the facilities fail to meet current ADA standards, limiting accessibility for individuals with disabilities, and requiring a plan to make accommodations for transition to compliance.

This evaluation will assess major aspects of the buildings, including the envelope, structural components, persistent water intrusion, and ADA compliance. The goal is to identify current https://procurement.opengov.com/portal/oak-brook https://procurement.opengov.com/signup https://procurement.opengov.com/portal/oak-brook conditions, any potential issues that could compromise safety or hinder operations in the future and develop a plan to ensure structural integrity and ADA compliance of the facilities.

The Village anticipates a single point of contact to serve as consultant, although the consulting firms may use additional resources, partner firms, and/or multiple personnel for specific tasks.

Section 2. Scope of Services

The selected consulting firm must demonstrate they have technical and project management qualifications. At a minimum, the selected Consultant shall provide the following:

• A facility assessment of the current state of the Butler Government Center’s structural integrity, persistent water intrusion, and ADA compliance.

• Develop proposed solutions and cost estimates for structural integrity issues, based on the items identified during the operational assessment.

• Develop proposed solutions and cost estimates for persistent water intrusion issues, based on the items identified during the operational assessment.

• Develop design layouts and cost estimates for any required ADA transition components, based on the items identified during the operational assessment.

• Create a Capital Improvement Plan inclusive of a prioritized implementation schedule and associated costs for the items identified during the facility assessment.

The selected firm shall serve as the Village’s source for Professional Consulting Services for the Butler Government Center structural integrity, persistent water intrusion, and ADA compliance evaluation. The firm shall provide services to the Village under the terms and conditions of the final and executed Contract. The submitted proposal and this RFP will be attached to the final Contract. Proposals will require the firms to include the following sections in their proposals:

• Statement of understanding;

• Task based scope of services;

• List of deliverables;

• List of key personnel and their roles;

• Project schedule with milestones;

• Task based breakdown of hours, hourly rate, and not to exceed total cost. Reimbursable expenses must be included in the not-to-exceed total cost;

• List of items/services not included in the proposal.

Section 3. Proposal Statements

Items to be addressed in the Proposal shall at least include:

1. Firm Overview Provide a brief description of your firm. Discuss such items as size of staff, listing all local principals, individual departments, and how many staff members are licensed professionals within each department. Mention firm’s location(s). If your firm has more than one office, mention which office will act as the primary office where Village’s tasks will be managed and executed, and their respective distance in mileage from the Village of Oak Brook, 1200 Oak Brook Rd.

2. Project Team Provide the names and resumes of specific project staff who will be dedicated to the services listed in this RFP. Also, provide a brief description of relevant projects in which staff have played a central role and an organizational chart clearly delineating individual responsibilities.

Information such as areas of specialty, office location, total years of experience, and years with firm and professional certifications must be included.

All resumes included should be limited to a maximum of two pages per team member.

To ensure an efficient and direct channel of communication, it is expected that the firm will provide a primary point of contact as well as an alternate contact. Furthermore, it will assist in developing an institutional knowledge base for Village’s requested tasks. Immediate notice of changes will be required if there is a departure or addition to the key team member list.

3. Licenses Each firm submitting Proposals shall possess employees with all necessary federal, state, and local licenses as are required by law, and shall furnish satisfactory proof to the Village upon request that the licenses are in effect during the entire period of the contract.

4. Approach to Project Include a comprehensive discussion on the firm’s approach to providing the requested Consulting Services.

5. Services Offered Identify services your firm believes are aligned with your strengths, capabilities, and desires to be considered for in this RFP.

6. Differentiation of Capabilities Include any advantages regarding your Professional Consulting Services that differentiate your firm from your competition. This may include service/operational capabilities, cost reduction incentives/programs, finding and applying for financial grants/funds, and /or creative and unique services. For project funding and applications, mention which funds were pursued, average success rate, and average amount of funds received.

7. Hourly Rates Include proposed hourly rates for professional fees by job classification. Include direct hourly costs, overhead, and profit details. Also, provide a corresponding listing of key management, design, engineering, and consulting staff members within their job classification that will be considered a part of the team that will provide services to the Village.

Section 4. Review Process

The Village uses the Request for Proposals (RFP) process. A short list of firms will be drawn up and interviews with those firms may take place. The Village will then attempt to negotiate a satisfactory contract with the firms deemed most qualified.

The Village of Oak Brook reserves the right to waive any informality or technical error and to accept the firm deemed by the Village to be in its best interests. In reviewing Proposals, the Village will consider the following factors:

1. The ability, capacity, and skill of the firm to perform the services required.

2. Whether the firm can fulfil the contract or provide the services promptly, or within the time specified without delay or interference.

3. The character, integrity, reputation, judgment, experience, and efficiency of the firm.

4. The quality of the performance on previous contracts for services.

5. The previous and existing compliance by the firm with laws and ordinances relating to the firm’s services.

6. The sufficiency of the financial resources and ability of the firm to perform the contract or provide the services.

7. Proposed Cost for requested tasks and services

8. The ability of the firm to provide future service for the use of the subject of the contract.

9. The number and scope of conditions attached to the Proposal submitted.

Additional criteria to be considered in reviewing Proposals:

1. Understanding of the Village’s current and future needs.

2. Oral interview (at Village option).

3. Demonstrated experience in assisting governmental entities with these types of services.

4. Quality and experience of staff proposed for projects by the firm.

Section 5. Selection and Contract

Upon review of all responsive Proposals Statements using the criteria outlined above, the Village may select firms to interview.

This Request for Proposal does not commit the Village to award an agreement, to pay any costs incurred in the preparation of a proposal based on this request, or to procure or contract for services. All proposals submitted in response to this Request for Proposal become the property of the Village. The Village reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with qualified consultants, or to cancel in part or in its entirety the Request for Proposal, if it is in the best interest of the Village to do so. The Village may require the consultant selected to participate in negotiations concerning agreement price or the nature and extent of services to be provided. The results of such negotiations shall be incorporated into the final agreement between the Village and its consultant.

Section 6. Reservation of Rights

The Village reserves the right to reject any or all Proposals, to waive technical or legal deficiencies, to proceed or not to proceed with any subsequent proposal process, or to negotiate without further process any contract as may be in the best interest of the Village.

The Village reserves the right to make such inquiries regarding the firms’ Proposals and reputations, as it deems necessary to evaluate the firm.

Section 7. Submittal Procedures

1. RFP Submittals

The closing date and time for receipt of the Request for Proposals is Wednesday, July 16, 2025, at 10:00 A.M. prevailing time, after which time, additional submittals will not be accepted. All proposals must be delivered via the Village’s eProcurement Portal at https://procurement.opengov.com/portal/oak-brook.

The Village reserves the right to reject any or all Proposals, to waive technical or legal deficiencies, to proceed or not to proceed with any subsequent proposal process, or to negotiate without further process any contract as may be in the best interest of the Village.

2. Pre-Proposal Meeting and Facilities Tour

A Pre-Proposal Meeting and facilities tour will be held at 10:00 A.M., Wednesday June 25, 2025, beginning in the SE Dean Board Room of the Butler Government Center, 1200 Oak Brook Road, Illinois, 60523. Attendance at this meeting is strongly recommended but not required for firms interested in submitting a proposal in response to this request for proposals. This meeting is an opportunity to ask questions concerning the specifications.

3. Questions and Clarifications

All inquiries regarding this RFP must be submitted in writing through the Village’s eProcurement Portal in the Questions/Answer tab. Questions will be accepted until 12:00 p.m. CST on Wednesday, July 2, 2025. To ensure that questions asked are responded to correctly, please include the section title for each question.

All questions submitted and responses provided will be electronically distributed to the Firms following this RFP on the Village’s eProcurement Portal by July 7, 2025 at 4:00 p.m. CST.

Section 8. Standard Terms and Conditions

1. Proposal Statements submitted are offers only, and the decision to accept or reject is a function https://procurement.opengov.com/portal/oak-brook of quality, reliability, capability, reputation, and expertise of the Firms submitting proposals.

Issuance of this RFP does not obligate the Village to pay any costs incurred by a Firm in its submission of a Proposal or making any necessary studies or designs for the preparation of that Proposal statement, or for procuring or contracting for the services to be furnished under this

RFP.

2. A Firm may withdraw its Proposal, either personally or by written request, at any time prior to the scheduled deadline for submittals. No Proposal shall be withdrawn 90 days after the date set for receiving the proposals. Submitted proposals shall be subject to acceptance during this period.

3. The Village reserves the right to accept the Proposal that is, in its judgment, the best and most favorable to the interests of the Village and to the public; to reject the low price proposal; to accept any item of any proposal; to reject any and all Proposals; and to waive irregularities and informalities in any Proposal submitted or in the RFP process; provided, however, that the waiver of any prior defect or informality shall not be considered a waiver of any future or similar defect or informality. Firms should not rely upon, or anticipate, such waivers in submitting their Proposal Statement.

4. The Village reserves the right to negotiate specifications, terms, and conditions, which may be necessary or appropriate to the accomplishment of the purpose of the RFP. The Village will require the entire submitted Proposal be made an integral part of the resulting Contract. This implies that all responses, supplemental information, and other submissions provided by the Firm during discussions or negotiations will be held by the Village as contractually binding on the successful Firm.

5. If, through any cause, the firm fails to fulfill any of the obligations agreed to in a timely and proper manner, the Village shall have the right to terminate the Contract by notifying the firm in writing of such termination at least 30 calendar days in advance of such termination.

6. The Village reserves the right to request clarification of information submitted and request additional information as needed.

7. The Firm agrees to execute all documents within this Request for Proposals, obtain a Certificate of Insurance to the Village within fifteen (15) days after the receipt of the Notice of Award and the Contract.

8. Insurance – Certificates of Insurance and Additional Insured Endorsement shall be presented to the Village within fifteen (15) days after the receipt by the Firm of the Notice of Award and the unexecuted Contract, it being understood and agreed that the Village will not approve and execute the Contract until acceptable insurance certificates are received and approved by the Village.

Each Firm performing any work pursuant to a Contract with the Village and each permittee working under a permit as required pursuant to the provisions of Title 1, Chapter 8 of the Code of Ordinances of the Village (hereinafter referred to as "Insured") shall be required to carry such insurance as specified herein. Such Firm and permittee shall procure and maintain for the duration of the Contract or permit insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work under the Contract or permit, by either the Firm, permittee, or their agents, representatives, employees or subcontractors.

A Firm or permittee shall maintain insurance with limits no less than:

a) General Liability - $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage, provided that when the estimated cost of the work in question does not exceed $5,000 the required limit shall be $500,000;

b) Automobile Liability (if applicable) - $1,000,000 combined single limit per accident for bodily injury and property damage;

c) Worker's Compensation and Employer's Liability - Worker's Compensation limits as required by the Labor Code of the State of Illinois and Employer's Liability limits of $1,000,000 per accident.

Any deductibles or self-insured retention must be declared to and approved by the Village.

At the option of the Village, either the insurer shall reduce or eliminate such deductible or self-insured retention as respects the Village, its officers, officials, employees and volunteers; or the Insured shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses to the extent of such deductible or self-insured retention.

The policies shall contain, or be endorsed to contain, the following provisions:

d) General Liability and Automobile Liability Coverage -

I. The Village, its officers, officials, employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities performed by or on behalf of the Insured; premises owned, occupied or used by the Insured. The coverage shall contain no special limitations on the scope of protection afforded to the Village, its officers, officials, employee’s volunteers or agents.

II. The Insured's insurance coverage shall be primary insurance as respects the

Village, its officers, officials, employees, volunteers and agents. Any insurance or self-insurance maintained by the Village, its officers, officials, employees, volunteers or agents shall be in excess of the Insured's insurance and shall not contribute with it.

III. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Village, its officers, officials, employees, volunteers or agents.

IV. The Insured's insurance shall apply separately to each covered party against whom claim is made or suit is brought except with respect to the limits of the insurer's liability.

e) Worker's Compensation and Employer's Liability Coverage

The policy shall waive all rights of subrogation against the Village, its officers, officials, employees, volunteers and agents for losses arising from work performed by the insured for the Village.

Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail has been given to the Village.

Each insurance policy shall name the Village, its officers, officials and employees, volunteers and agents as additional Insureds. Insurance is to be placed with insurers with a Best's rating of no less than A: VII.

Each Insured shall furnish the Village with certificates of insurance and with original endorsements effecting coverage required by this provision. The certificate and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on forms approved by the Village and shall be subject to approval by the Village Attorney before work commences. The Village reserves the right to require complete, certified copies of all required insurance policies, at any time.

Each insured shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

9. In submitting this Proposal Statement, the Firm further declares that the only person or party interested in the Proposal Statement as principals are those named herein, and that the Proposal Statement is made without collusion with any other person, firm, or corporation.

10. By submitting a Proposal Statement, the Firm understands and agrees that, if the Proposal Statement is accepted, and the Firm fails to enter into a Contract forthwith, the company shall be liable to the Village for any damages the Village may suffer.

11. The Village is exempt from Federal excise tax and the Illinois Retailer's Occupation Tax. This proposal cannot include any amounts of money for these taxes.

12. The Village authorizes the payment of invoices on the second and fourth Tuesday of the month.

For consideration on one of these dates, payment request must be received no later than fourteen

(14) days prior to the second or fourth Tuesday of the month.

13. Firm Responsibilities – The selected Firm will be required to assume responsibility for all services offered in this proposal. The Village will consider the selected Firm to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contract.

14. Indemnification – The Firm shall protect, indemnify, save, defend and hold forever harmless the Village and/or its officers, officials, employees, volunteers and agents from and against all liabilities, obligations, claims, damages, penalties, causes of action, costs and expenses, including without limitation court costs, insurance deductibles and attorney's fees and expenses, which the Village and/or its officers, officials, employees, volunteers and agents may incur, suffer or sustain, or for which the Village and/or its officers, employees and agents may become obligated by reason for any accident, injury to or death of persons or loss of or damage to property, or civil and/or constitutional infringement of rights (specifically including violations of the Federal Civil Right Statutes), arising indirectly or directly in connection with or under, or as a result of, this or any Contract by virtue of any act or omission of any of the Firm's officers, employees, subcontractors, and/or agents, provided that the Firm shall not be liable for claims, obligations, damages, penalties, causes of action, costs and expenses arising solely from any act or omission of the Village's officers, officials, employees, volunteers and/or agents.

The Firm shall hold the Village harmless for any and all claims for labor, material, apparatus, equipment, fixtures, or machinery furnished to the Firm for the purpose of performing the work under the Contract; and the payment of all direct and indirect damages to any person, firm, company or corporation suffered or sustained on account of the performance of such work during the time the Contract is in force.

15. Equal Opportunity – The Firm will not discriminate against any employee or applicant for employment because of race, color, religion, sex, ancestry, national origin, place of birth, age, or handicap unrelated to bona fide occupational Proposals.

16. Execution of Documents – The Firm, in signing his Proposal Statement overall or on any portion of the work, shall conform to the following requirements:

Proposal Statements signed by an individual other than the individual represented in the Proposal Statement documents shall have attached thereto a power of attorney evidencing authority to sign the Proposal Statement in the name of the person for whom it is signed.

Proposal Statements that are signed for a partnership shall be signed by all of the partners or by an attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the Proposal Statement a power of attorney evidencing authority to sign the Proposal Statement, executed by the partners.

Proposal Statements that are signed for a corporation shall have the correct corporate name thereof and the signature of the President or other authorized officer of the corporation manually written below the corporate name.

If an official other than the President of the Corporation manually signs such Proposal Statement, a certified copy of a resolution of the board of directors evidencing the authority of such official to sign the Proposal Statement shall be attached to it. Such Proposal Statement shall also bear the attesting signature of the Secretary of the corporation and the impression of the corporate seal.

The Contract shall be deemed as have been awarded when formal notice of award shall have been duly served upon the intended awardee.

17. Non-Discriminating – The Firm, its employees, and subcontractors, agrees not to commit unlawful discrimination and agrees to comply with applicable provisions of the Illinois Human Rights Act, the U.S. Civil Rights Act and Section 504 of the Federal Rehabilitation Act, and rules applicable to each.

18. Incurred Costs – The Village will not be liable in any way for any costs incurred by respondents in replying to this RFP. Firm agrees to comply with all laws, ordinances, and rules of the Village and the State of Illinois.

19. Firm Responsibilities – The selected Firm will be required to assume responsibility for all services offered in this Proposal Statement. The Village will consider the selected Firm to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the Contract.

20. Default – The Contract may be canceled or annulled by the Village in whole or in part by written notice of default to the Firm upon nonperformance or violation of Contract terms. An award may be made to another Firm with services similar to those so terminated. Failure of the Firm to deliver services within the time stipulated on his offer, unless extended in writing by the Village, shall constitute Contract default.

21. Independent Contractor – There is no employee/employer relationship between the Firm and the Village. Firm is an independent contractor and not the Village’s employee for all purposes, including, but not limited to, the application of the Fair Labors Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the Worker’s Compensation Act (820 ILCS 305/1, et seq.). The VILLAGE will not (i) provide any form of insurance coverage, including but not limited to health, worker’s compensation, professional liability insurance, or other employee benefits, or (ii) deduct any taxes or related items from the monies paid to Firm. The performance of the services described herein shall not be construed as creating any joint employment relationship between the Firm and the Village, and the Village is not and will not be liable for any obligations incurred by the Firm, including but not limited to unpaid minimum wages and/or overtime premiums, nor does there exist an agency relationship or partnership between the Village and the Firm.

22. Governing Law – The laws of the State of Illinois as to interpretation, performance and enforcement shall govern this Contract. The forum for resolving any disputes concerning the parties’ respective performance or failure to perform under this Contract shall be the Circuit Court for the Eighteenth Judicial Circuit, DuPage County, Illinois.

Section 9. Anticipated Timeline

• RFP Released June 18, 2025

• Pre-Proposal Meeting & Tour June 25, 2025 @ 10:00 am

• Questions Due July 2, 2025 @ 12:00 pm

• Responses to Questions July 7, 2025 @ 4:00 pm

• RFP Due Date July 16, 2025 @ 10:00 am

• Review Submitted Proposals July 16 – July 25, 2025

• Optional Interviews July 28 – August 1, 2025

• Selection of Firm August 12, 2025

• Approval of Contract August 12, 2025

Section 10. Required Forms and Floor Plan

A. Proposal Form

In compliance with this Request for Proposals, and subject to all conditions thereof, the undersigned offers and agrees, if this proposal is accepted, to furnish the services as outlined herein for the Village of Oak Brook at the amount indicated, subject to modification through negotiations. The not-to-exceed cost proposed shall include all anticipated expenses.

$ (not-to-exceed cost)

In words

Firm Name:

Address:

City, State, ZIP:

Signature:

Name Printed:

Title:

Telephone: Date:

If a Corporation:

ATTEST:

Secretary

B. References.

1. Company Name:

Address:

Phone #:

Contact:

2. Company Name:

3. Company Name:

4. Company Name:

5. Company Name:

C. Consultants’ Certification

The undersigned, being first duly sworn an oath, deposes and states that he has the authority to make this certification on behalf of the proposer for the construction, product, commodity, or service briefly described as follows:

“Professional Consulting Services to Evaluate the Structural Integrity and ADA Compliance of the Oak Brook Butler Government Center.

1) The undersigned certifies that, pursuant to Chapter 720, Section 5/33E of the Illinois Compiled Statutes, 1993, the proposer is not barred from bidding on this Contract as a result of a conviction for the violation of State of Illinois laws prohibiting bid rigging or bid-rotating.

2) The undersigned states under oath that, pursuant to Chapter 65, Section 5/11-42.1-1 of the Illinois Compiled Statutes, 1993, the proposer is not delinquent in the payment of any tax administered by the Illinois Department of Revenue.

3) The undersigned certifies that, pursuant to Chapter 775, Section 5/2-105. of the Illinois Compiled Statutes, 1993, the proposer has a written sexual harassment policy in place including the following information:

a) An acknowledgment of the illegality of sexual harassment.

b) The definition of sexual harassment under State law.

c) A description of sexual harassment, utilizing examples.

d) The Consultant’s internal complaint process including penalties.

e) The legal recourse, investigative and complaint process available through the Illinois

Department of Human Rights and the Human Rights Commission.

f) Directions on how to contact the Department or the Commission.

This business firm is: (check one)

_____ Corporation _____ Partnership _____ Individual

Firm Name:

Address:

City, State, ZIP:

Signature:

Name Printed:

Title:

Telephone:

Date:

-SEAL-

SUBSCRIBED AND SWORN TO

before me this ______ day of _____________, 2025.

Notary Public

D. Sexual Harassment Policy hereinafter referred to as “Consultant” having submitted a proposal for Professional Consulting Services to Evaluate the Structural Integrity and ADA Compliance of the Oak Brook Butler Government Center, to the Village of Oak Brook, DuPage/Cook Counties, Illinois, hereby certifies that said Consultant has a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105(A)(4) including the following information:

1) An acknowledgment of the illegality of sexual harassment.

2) The definition of sexual harassment under State law.

3) A description of sexual harassment, utilizing examples.

4) The proposer’s internal complaint process including penalties.

5) The legal recourse, investigative and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission.

6) Directions on how to contact the Department or the Commission.

7) An acknowledgment of protection of a complaint against retaliation as provided in Section 6- 101 of the Human Rights Act.

Each consultant must provide a copy of such written policy to the Illinois Department of Human Rights upon request.

By:

Authorized Agent of Firm

-SEAL-

SUBSCRIBED AND SWORN TO

before me this ______ day of _____________, 2025.

Notary Public

E. OBPL Floor Plan