26-011-RFP_Consultant_Reimbursable_Expenses_Worksheet_-_Attachment_B.xlsx
XLSX spreadsheet 28 KB Posted
- Attached to
- On-Call Environmental Consulting Services State and local contract opportunity
- Solicitation number
- 26-011-RFP
- Issued by
- Kenton County, Kentucky
About this file
This is a Consultant Reimbursable Expenses Worksheet template and example for the Kenton County Airport Board's On-Call Environmental Consulting Services procurement in Kentucky. The worksheet is designed to calculate total consultant fees for the proxy project—an Industrial Waste Management Audit of Cincinnati/Northern Kentucky International Airport—with deliverables including a Technical Memorandum, Waste Stream Summary Table, TSDF Desktop Review Summary, and executive-level PowerPoint presentation. The project has an anticipated 8-12 week duration from notice to proceed. Proposals must be submitted electronically by Thursday, April 2, 2026 at 2:00 pm Eastern Time, with a non-mandatory pre-proposal meeting scheduled for Thursday, March 12, 2026 at 10:00 am at CVG Centre, Admin Offices, 77 Comair Boulevard, Erlanger, Kentucky. Written questions must be submitted by 11:59 pm on Monday, March 23, 2026, with answers posted by Thursday, March 26, 2026 at 11:59 pm. Interviews are anticipated for the week of April 13, 2026. The initial contract term will be two years with options to renew for three additional one-year terms at rates not to exceed the prior year price plus five percent or the Consumer Price Index increase, whichever is less.
The worksheet template structure includes sections for direct labor costs across five position classifications (Senior Consultant, Project Manager, Staff Scientist, GIS/CADD Technician, and Administrative Staff), salary and general overhead allocation, other direct costs including local travel at 58.5 cents per mile, and a fixed fee of 15 percent of direct labor plus overhead. The example provided demonstrates a total fee of $297,399.25 for the proxy project, comprised of $101,730.50 in direct labor, $161,721 in salary and general overhead, $2,333.60 in reimbursable expenses, and $31,614.18 as a fixed fee. Reimbursable expenses are limited to local travel, inter-city transportation excluding CVG commute travel, out-of-town lodging, computer equipment, office supplies, express mail, photography, reproduction, parking, communications, and electronic data systems support, with meals explicitly non-reimbursable. Compensation is invoiced monthly on a net 30-day payment basis.
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Text version
Template
| Firm Name: | ||||
| Date: | ||||
| I. Labor Cost | ||||
| Classification | Hours | Rate | Cost | Total Billable Rate (See Calculation Below) |
| Employee Classification #1 | $ - 0 | |||
| Employee Classification #2 | $ - 0 | |||
| Employee Classification #3 | $ - 0 | |||
| Employee Classification #4 | $ - 0 | |||
| $ - 0 | ||||
| $ - 0 | ||||
| $ - 0 | ||||
| $ - 0 | ||||
| $ - 0 | ||||
| $ - 0 | ||||
| $ - 0 | ||||
| $ - 0 | ||||
| $ - 0 | ||||
| $ - 0 | ||||
| $ - 0 | ||||
| Direct Labor Total | 0.00 | $ - 0 |
| II. Salary & General Overhead | |
| Salary Related Expense | $ - |
| General and Administrative Overhead | $ - |
Salary & General Overhead Total $ -
| III. Other Direct Costs | |||
| Quantity | Rate | Cost | |
| Local Travel 58.5 cents per mile [X] trips at [X] miles roundtrip | $ - 0 | ||
| Airfare - 14-day advance purchase (minimum) | $ - 0 | ||
| Computer equipment, maintenance, and supplies (if required) | $ - 0 | ||
| Office supplies on site, specific to job performance (if required) | $ - 0 | ||
| Express mail, postage, messenger service | $ - 0 | ||
| Photography/videos | $ - 0 | ||
| Reproduction expenses | $ - 0 | ||
| Electronic data systems support (if required) | $ - 0 | ||
| Communications services (if required) | $ - 0 | ||
| Parking at client site (If required) | $ - 0 |
Reimbursables Total $ - 0
IV. Fixed Fee: 15% of I + II $ - 0
| Total Fee | $ - 0 | |
| Calculation: | ||
| Billable Rate Formula = Rate+(Rate*Salary%)+(Rate*General and | ||
| Admin Overhead %)+(Rate+Salary+overhead)*Fixed Fee% = Billable Rate |
Example with Figures
| Firm Name: | Rate+(Rate*Salary%)+(Rate*General and Admin Overhead %)+(Rate+Salary+overhead)*Fixed Fee% = Billable Rate | ||||
| Date: | |||||
| I. Labor Cost | |||||
| Classification | Hours | Rate | Cost | Total Billable Rate | |
| Employee Classification #1 | 115.00 | $ 91.23 | $ 10,491.45 | $ 264.61 | |
| Employee Classification #2 | 550.00 | $ 74.52 | $ 40,986.00 | $ 216.14 | |
| Employee Classification #3 | 640.00 | $ 62.13 | $ 39,763.20 | $ 180.21 | |
| Employee Classification #4 | 215.00 | $ 48.79 | $ 10,489.85 | $ 141.51 | |
| $ - 0 | |||||
| $ - 0 | |||||
| $ - 0 | |||||
| $ - 0 | |||||
| $ - 0 | |||||
| $ - 0 | |||||
| $ - 0 | |||||
| $ - 0 | |||||
| $ - 0 | |||||
| $ - 0 | |||||
| $ - 0 | |||||
| Direct Labor Total | 1520.00 | $ 101,730.50 |
| II. Salary & General Overhead | ||
| Salary Related Expense | 43.21% | $ 43,958 |
| General and Administrative Overhead | 115.76% | $ 117,763 |
Salary & General Overhead Total $ 161,721
| III. Other Direct Costs | |||
| Quantity | Rate | Cost | |
| Local Travel 51 cents per mile [20] trips at [36] miles roundtrip | 720 | $ 0.51 | $ 363.60 |
| Airfare - 14-day advance purchase (minimum) | $ - 0 | ||
| Computer equipment, maintenance, and supplies (if required) | 1 | $ 250.00 | $ 250.00 |
| Office supplies on site, specific to job performance (if required) | 1 | $ 200.00 | $ 200.00 |
| Express mail, postage, messenger service | 1 | $ 300.00 | $ 300.00 |
| Photography/videos | 1 | $ 100.00 | $ 100.00 |
| Reproduction expenses | 1 | $ 1,000.00 | $ 1,000.00 |
| Electronic data systems support (if required) | $ - 0 | ||
| Communications services (if required) | $ - 0 | ||
| Parking at client site (If required) | 15 | $ 8.00 | $ 120.00 |
Reimbursables Total $ 2,333.60
IV. Fixed Fee: 12% of I + II $ 31,614.18
Total Fee $ 297,399.25
File details come from the government source that posted it. Updated .