CONSTRUCTION_ENGINEERING_INSPECTION_(CEI)_SERVICES_FOR_THE_LANIER_DR_FROM_TONI_ST_TO_SR_742_CREIGHTON_RD_-_LAP_Project_FPN:_444222-2-68-01_FAIN_D319_072_B_(Addendum_#3_Revision).pdf

RLI

PD 24-25.106

CONSTRUCTION ENGINEERING INSPECTION (CEI) SERVICES FOR

THE LANIER DR FROM TONI ST TO SR 742 CREIGHTON RD - LAP

PROJECT FPN: 444222-2-68-01 FAIN D319 072 B

Escambia County

213 Palafox Place

Pensacola, FL 32502-5822

RELEASE DATE: August 14, 2025

DEADLINE FOR QUESTIONS: September 10, 2025

RESPONSE DEADLINE: September 22, 2025, 10:30 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/escambiacountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Escambia County

RLI

CONSTRUCTION ENGINEERING INSPECTION (CEI) SERVICES FOR THE

LANIER DR FROM TONI ST TO SR 742 CREIGHTON RD - LAP Project FPN:

444222-2-68-01 FAIN D319 072 B

1. Introduction

2. Scope of Work

3. Solicitation Terms & Conditions

4. General Terms and Conditions

5. LAP Specific Provisions

6. Standard Insurance Requirements and Certificates

7. Insurance for Professional Services

8. Evidence/Certificates of Insurance

9. Evaluation Criteria & Process

10. Vendor Submissions

Attachments:

A - A_Vendor_Eligibility_Check_Prior_to_Contract_Award 375-030-91 9/24

B - B _Cert_Debarment_Susupension_Ineligibilty_w37503032_11/15

C - C_Local_Agency_Program_Federal-

Aid_Terms_for_Professional_Services_Contracts 375-040-84 1/24

D - D_DBE_Bid_Package_Information 275-030-11 7/24

E - E_Certification_for_Disclosure_of_Lobbying_Activities_on_Federal-

Aid_Contracts_ 375-030-33 1/24

F - F_DBE_Participation_Statement 375-030-21 10/01

G - G -w37503083_Prof_Commitment_Form

H - H_Truth_in_Negotiation_Certification 375-030-30 5/14

I - Buy_America_23_CFR_635.410_(up_to_date_as_of_4-22-2025) (3)

RLI #PD 24-25.106

Title: CONSTRUCTION ENGINEERING INSPECTION (CEI) SERVICES FOR THE LANIER DR FROM TONI ST TO SR 742 CREIGHTON RD - LAP Project FPN: 444222-2-68-01 FAIN D319 072 B

J - Agreement.ModifiedH_LAP_with Exhibits

K - 444222-2_Exemption_Approval_(6)

L - 44422225801_PLANS_01_ROADWAY_feb_2024

M - Shoulder_Width_Design_Variation_444222-2_County_(3)

N - L_-Agreement.ModifiedH_LAP_with_Exhibits (1)

O - w37503034 (1)

P - w57506013_v001

Q - LAP Division 1 Standard Specs

1. Introduction

1.1. Summary

Notice is hereby given that the Escambia County Board of County Commissioners will receive Letters of

Interest for soliciting Proposals to provide CONSTRUCTION ENGINEERING INSPECTION (CEI) SERVICES

FOR THE LANIER DR FROM TONI ST TO SR 742 CREIGHTON RD - LAP Project. FPN: 444222-2-68-01 FAIN

D319 072 B

All meetings associated with this solicitation will be held via Microsoft Teams, with the exception of on-site walk throughs, which is a free service and provides both video and audio-only capabilities. Please download the Microsoft Teams software to your device (PC, laptop, tablet, or smart phone) well in advance of the meeting so you are familiar with how to operate the program before the meeting. Video capabilities or a microphone are not required to listen to the meeting or submit questions via Microsoft

Teams’ chat feature.

· To Download Microsoft Teams:

https://signup.microsoft.com/get-started/signup?products=CFQ7TTC0K8P5%3a0001&lm=deeplink&lmsrc=homePageWeb&cmpid=Freemi umSignUpChooser&culture=en-us&ali=1&brandingId=28b276fb-d2a0-4379-a7c0-57dce33da0f9

· Microsoft Teams Tutorials: https://www.youtube.com/watch?reload=9&v=2zB2jiCxxuQ

In an effort to efficiently serve all meeting attendees, no meeting time will be dedicated to assisting firms attempting to log into the meeting.

Specifications may be secured by download from the Escambia County Website: Escambia County

Solicitations (myescambia.com) Questions concerning this request should be directed to the Escambia

County Purchasing Office in writing utilizing OpenGov Software.

Escambia County Board of County Commissioners encourages all segments of the business community to participate in its procurement opportunities, including small businesses, minority/women owned businesses, and disadvantaged business enterprises. The Board does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts.

The Board of County Commissioners reserves the right to waive irregularities in proposals, to reject any or all proposals with or without cause, and to award the proposal that it determines to be in the best interest of Escambia County.

Any person requiring special accommodations to attend or participate, pursuant to the Americans with

Disabilities Act, should call the Office of Purchasing (850-595-4980) at least five (5) working days prior to the solicitation opening.

Notice

It is the specific legislative intent of the Board of County Commissioners that NO CONTRACT under this solicitation shall be formed between Escambia County and the awardee firm until such time as the contract is executed by the last party to the transaction.

https://signup.microsoft.com/get-started/signup?products=CFQ7TTC0K8P5%3a0001&lm=deeplink&lmsrc=homePageWeb&cmpid=FreemiumSignUpChooser&culture=en-us&ali=1&brandingId=28b276fb-d2a0-4379-a7c0-57dce33da0f9 https://signup.microsoft.com/get-started/signup?products=CFQ7TTC0K8P5%3a0001&lm=deeplink&lmsrc=homePageWeb&cmpid=FreemiumSignUpChooser&culture=en-us&ali=1&brandingId=28b276fb-d2a0-4379-a7c0-57dce33da0f9 https://signup.microsoft.com/get-started/signup?products=CFQ7TTC0K8P5%3a0001&lm=deeplink&lmsrc=homePageWeb&cmpid=FreemiumSignUpChooser&culture=en-us&ali=1&brandingId=28b276fb-d2a0-4379-a7c0-57dce33da0f9 https://www.youtube.com/watch?reload=9&v=2zB2jiCxxuQ

All Proposers and Sub Consultants are required to be currently pre-qualified with the Florida

Department of Transportation (FDOT), in their respective fields of practice for the work types required for this RLI. Proof shall be submitted with sealed proposals documenting all team members are currently prequalified with FDOT in the work categories required for this RLI. Failure to submit proof of FDOT qualification with your sealed proposal shall render the proposal non-responsive.

Minium Qualifications: Contractor must be FDOT pre-qualified in the following work classes:

10.1 Roadway Construction Engineering and Inspection. Contractor must be in business for at least (3) years and have completed at least (3) similar projects based on the Scope of Services within the last (5) years, and met or exceed all other requirements listed withing this Solicitation and Scope of Services

Proposals failing to provide such documentation with their sealed Proposals shall be considered nonresponsive. Prequalification is accomplished by using an application process. Applicants should read

337.14 F.S. and Rule 14-22 F.A.C. to review for compliance prior to completing the application. The

Contractor Prequalification process results in the issuance of a Certificate of Qualification for each successful applicant which lists the approved work classes and the Maximum Capacity Rating in dollars.

Proposals failing to provide such documentation with their sealed Proposals shall be considered nonresponsive. Prequalification is accomplished by using an application process. Applicants should read

337.14 F.S. and Rule 14-22 F.A.C. to review for compliance prior to completing the application. The

Vendor Prequalification process results in the issuance of a Certificate of Qualification for each successful applicant which lists the approved work classes and the Maximum Capacity Rating in dollars.

To ensure that your Proposal is responsive, you are urged to request clarification or guidance on any issues involving this solicitation before submission of your response. Your point-of-contact for this solicitation is Purchasing at Purchasing@myescambia.com or (850) 595-4980. You may contact the department at any time during this process, including during the blackout period.

Escambia County is seeking letters of interest for CEI for the construction of sidewalks on Lanier Drive from Creighton Road to Toni Street. This project is funded through a Local Agency Program (LAP) and must comply with all applicable rules and regulations.

As part of the ongoing Safe Routes to School (SRTS) program, this initiative aims to enhance connectivity for children walking and biking to and from school. It promotes a healthy walking environment for children, adults, and the elderly, fostering safe and efficient transportation for all modes of travel. The project will provide safe, accessible sidewalk connections to schools, community centers, and transit points.

1.2. Background

These proposed sidewalks and safe roadway crossing sites are crucial to the safety of our public and our children. A safe walking infrastructure in our county also provides a safe and secure route that children and adults need, so they can focus on their other essentials of life. To also create a healthy safe walkable community for all, thus believed there is a direct linkage between the establishment of a safe environment for all and their readiness for a day, a lifetime of learning and personal development and to the growth and development of the community.

1.3. Contact Information

Travis Simmons

Purchasing Specialist

213 Palafox Place

Pensacola, FL 32502-5822

Email: rtsimmons@myescambia.com

Phone: (850) 595-4918

Department:

Purchasing

1.4. Timeline

Release Project Date August 14, 2025

Pre-Solicitation Meeting (Non-Mandatory) August 20, 2025, 1:00pm https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZmYwZjYyYzYtYmI3ZC00OWY4

LWJhMTUtMGYzNzkwZGZiOWUy%40thread.v2/0?c ontext=%7b%22Tid%22%3a%222c937adb-d946-

4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b2

6-f7b8-4755-a254-bfa07774eb30%22%7d

Meeting ID: 249 554 250 315 0

Passcode: Gz3H6nQ2

Question Submission Deadline September 10, 2025, 12:00pm

Submission Deadline September 22, 2025, 10:30am https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjQyZmRhZGUtMWM2ZS00N

DIwLWI3MjItY2U1NTAyNGJiMTk4%40thread.v2/0?

context=%7b%22Tid%22%3a%222c937adb-d946-

4b31-90cc-

Meeting ID: 298 832 620 819 8

Passcode: Jg3qd2XU mailto:rtsimmons@myescambia.com tel:(850)595-4918 https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZmYwZjYyYzYtYmI3ZC00OWY4LWJhMTUtMGYzNzkwZGZiOWUy%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZmYwZjYyYzYtYmI3ZC00OWY4LWJhMTUtMGYzNzkwZGZiOWUy%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZmYwZjYyYzYtYmI3ZC00OWY4LWJhMTUtMGYzNzkwZGZiOWUy%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZmYwZjYyYzYtYmI3ZC00OWY4LWJhMTUtMGYzNzkwZGZiOWUy%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZmYwZjYyYzYtYmI3ZC00OWY4LWJhMTUtMGYzNzkwZGZiOWUy%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZmYwZjYyYzYtYmI3ZC00OWY4LWJhMTUtMGYzNzkwZGZiOWUy%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZmYwZjYyYzYtYmI3ZC00OWY4LWJhMTUtMGYzNzkwZGZiOWUy%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjQyZmRhZGUtMWM2ZS00NDIwLWI3MjItY2U1NTAyNGJiMTk4%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjQyZmRhZGUtMWM2ZS00NDIwLWI3MjItY2U1NTAyNGJiMTk4%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjQyZmRhZGUtMWM2ZS00NDIwLWI3MjItY2U1NTAyNGJiMTk4%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjQyZmRhZGUtMWM2ZS00NDIwLWI3MjItY2U1NTAyNGJiMTk4%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjQyZmRhZGUtMWM2ZS00NDIwLWI3MjItY2U1NTAyNGJiMTk4%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjQyZmRhZGUtMWM2ZS00NDIwLWI3MjItY2U1NTAyNGJiMTk4%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjQyZmRhZGUtMWM2ZS00NDIwLWI3MjItY2U1NTAyNGJiMTk4%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d

Short List Meeting September 30, 2025, 9:00am https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGM0MzNmMmQtZDYzZS00Z jMyLTliZDAtNDBhMGVkZWY1ZjM3%40thread.v2/0

?context=%7b%22Tid%22%3a%222c937adb-d946-

4b31-90cc-

Meeting ID: 214 898 165 351 3

Passcode: up3cE66C

Interviews October 14, 2025, 9:00am

Purchasing Sm. Conference Rm

213 Palafox Pl 2nd Floor

Pensacola, FL 32571

Ranking October 14, 2025, 11:15am https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGQ4NTM2NjgtNzAyNi00NjZjL

WFiZTgtMTA5ZDI5Mjk5YTU2%40thread.v2/0?cont ext=%7b%22Tid%22%3a%222c937adb-d946-4b31-

90cc-

Meeting ID: 247 106 792 125 7

Passcode: Cc9Ak6fN

2. Scope of Work

2.1. Scope of Work

The Consultant shall diligently and in a timely manner perform professional services for Escambia

County in connection with the CONSTRUCTION ENGINEERING INSPECTION (CEI) SERVICES FOR THE

LANIER DR FROM TONI ST TO SR 742 CREIGHTON RD - LAP PROJECT.

The project for which the services are required are:

FPN: 444222 -2-68-01_FAIN D319 072 B

https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGM0MzNmMmQtZDYzZS00ZjMyLTliZDAtNDBhMGVkZWY1ZjM3%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGM0MzNmMmQtZDYzZS00ZjMyLTliZDAtNDBhMGVkZWY1ZjM3%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGM0MzNmMmQtZDYzZS00ZjMyLTliZDAtNDBhMGVkZWY1ZjM3%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGM0MzNmMmQtZDYzZS00ZjMyLTliZDAtNDBhMGVkZWY1ZjM3%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGM0MzNmMmQtZDYzZS00ZjMyLTliZDAtNDBhMGVkZWY1ZjM3%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGM0MzNmMmQtZDYzZS00ZjMyLTliZDAtNDBhMGVkZWY1ZjM3%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGM0MzNmMmQtZDYzZS00ZjMyLTliZDAtNDBhMGVkZWY1ZjM3%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGQ4NTM2NjgtNzAyNi00NjZjLWFiZTgtMTA5ZDI5Mjk5YTU2%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGQ4NTM2NjgtNzAyNi00NjZjLWFiZTgtMTA5ZDI5Mjk5YTU2%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGQ4NTM2NjgtNzAyNi00NjZjLWFiZTgtMTA5ZDI5Mjk5YTU2%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGQ4NTM2NjgtNzAyNi00NjZjLWFiZTgtMTA5ZDI5Mjk5YTU2%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGQ4NTM2NjgtNzAyNi00NjZjLWFiZTgtMTA5ZDI5Mjk5YTU2%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGQ4NTM2NjgtNzAyNi00NjZjLWFiZTgtMTA5ZDI5Mjk5YTU2%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGQ4NTM2NjgtNzAyNi00NjZjLWFiZTgtMTA5ZDI5Mjk5YTU2%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d

Description: Escambia County is seeking letters of interest for CEI services for the construction of sidewalks on Lanier Drive from Creighton Road to Toni Street. This project is funded through a Local

Agency Program (LAP), must comply with all applicable rules and regulations, and will last 150 days from

NTP (est. 11/15/25-04/14/26).

As part of the ongoing Safe Routes to School (SRTS) program, this initiative aims to enhance connectivity for children walking and biking to and from school. It promotes a healthy walking environment for children, adults, and the elderly, fostering safe and efficient transportation for all modes of travel. The project will provide safe, accessible sidewalk connections to schools, community centers, and transit points.

All facilities will meet the latest American with Disabilities Act (ADA) guidelines. The CEI will consider roadway, drainage, and utility coordination as necessary to ensure successful project delivery.

These proposed sidewalks and safe roadway crossing sites are crucial to the safety of our public and our children. A safe walking infrastructure in our county also provides a safe and secure route that children and adults need, so they can focus on their other essentials of life. To also create a healthy safe walkable community for all, thus believed there is a direct linkage between the establishment of a safe environment for all and their readiness for a day, a lifetime of learning and personal development and to the growth and development of the community.

Services provided by the Consultant shall comply with current Local, State, and Federal manuals, procedures, and memorandums in effect as of the date of execution of the Agreement unless otherwise directed in writing by the County.

On a single Construction Contract, it is a conflict of interest for a professional firm to receive compensation from both the County and the Vendor either directly or indirectly.

Additional work developing within the geographical area of the project may be added at the discretion of the County or FDOT. The Consultant must perform to the satisfaction County's representatives for consideration of additional CEI services.

2.2. Standards and Specifications

All facilities will meet the latest American with Disabilities Act (ADA) guidelines. The CEI will consider roadway design, drainage design, and utility coordination as necessary to ensure successful project delivery. The sidewalks shall have a minimum width of 5 feet, with a setback of 6 feet from the edge of the existing curb and gutter. There should be a grassed utility strip with a width of 2 feet or, alternatively, a minimum of 6 feet adjacent to the back of the existing curb and gutter, extending from the edge of the travel lane.

This project is funded through a Local Agency Program (LAP) and must adhere to all applicable rules and regulations. As part of the ongoing Safe Routes to School (SRTS) program, this initiative aims to enhance connectivity for children walking and biking to and from school. It promotes a healthy walking environment for children, adults, and the elderly, fostering safe and efficient transportation for all modes of travel. The project will provide safe, accessible sidewalk connections to schools, community centers, and transit points.

The CEI shall exercise independent professional judgment in performing obligations and responsibilities under this agreement

The CEI shall ensure that all work complies with the latest editions of the following standards and guidelines:

Design Standards

SRTS (Safe Routes to School)

ADA (Americans with Disabilities Act) Standards and Guidelines

FDOT (Florida Department of Transportation) Standards

MUTCD (Manual on Uniform Traffic Control Devices)

Florida Green Book

2.3. Deliverables

Description of Work Activities:

All facilities will meet the latest American with Disabilities Act (ADA) guidelines. The CEI will consider roadway design, drainage design, and utility coordination as necessary to ensure successful project delivery. The sidewalks shall have a minimum width of 5 feet, with a setback of 6 feet from the edge of the existing curb and gutter. There should be a grassed utility strip with a width of 2 feet or, alternatively, a minimum of 6 feet adjacent to the back of the existing curb and gutter, extending from the edge of the travel lane.

This project is funded through a Local Agency Program (LAP) and must adhere to all applicable rules and regulations. As part of the ongoing Safe Routes to School (SRTS) program, this initiative aims to enhance connectivity for children walking and biking to and from school. It promotes a healthy walking environment for children, adults, and the elderly, fostering safe and efficient transportation for all modes of travel. The project will provide safe, accessible sidewalk connections to schools, community centers, and transit points.

Deliverables include:

A. Field Equipment

1. Supply inspection and testing equipment essential to perform services under this

Agreement; such equipment includes non-consumable and non-expendable items.

2. Hard hats shall have the name of the consulting firm visibly displayed.

3. Handling of nuclear density gauges shall be in compliance with their license.

4. Retain responsibility for risk of loss or damage to said equipment during performance of this

Agreement. Field office equipment shall be maintained and in operational condition at all times.

B. Licensing for Equipment Operations

1. Obtain proper licenses for equipment and personnel operating equipment when licenses are required. The license and supporting documents shall be available for verification by the

County, upon request.

2. Radioactive Materials License for use of Surface Moisture Density Gauges shall be obtained through the State of Florida Department of Health.

C. Liaison Responsibility of the ConsultantFor the duration of the Project, keep the County Project

Coordinator in Responsible Charge informed of all significant activities, decisions, correspondence, reports, and other communications related to its responsibilities under this

Agreement.Facilitate communications between all parties (i.e. architectural, mechanical, materials, landscaping, local agencies, etc.) ensuring responses and resolutions are provided in a timely manner. Maintain accurate records to document the communication process.Submit all administrative items relating to Invoice Approval, Personnel Approval, User IDs, Time

Extensions, and Supplemental Amendments to the County Project Coordinator for review and approvalVerify all control points utilized for survey are still in place. If they have been disturbed, replace as appropriate.Attend a Preconstruction Conference.Prepare as-built certification based upon contractor mark-ups & post construction meetings and inspections.Be available on an as-needed basis during construction to address issues with design or any unforeseen construction issues and as needed to monitor construction and prepare as-built drawings. The Construction Engineering Inspection

(CEI) consultant will inspect all construction improvements.

D. ADA Compliance Services:

• Familiarity with ADA and PROWAG (Public Rights of Way Accessibility Guidelines) standards to ensure accessibility compliance.

• Knowledge of the Florida Greenbook and Escambia County Technical Specifications

(available upon request).

• Adherence to FDOT Design Standards and FDOT Standard Specifications.

• Proven ability to incorporate ADA requirements into sidewalk design and construction.

A team should be formulated to deliver a thoughtful project to meet the intent of the goals listed above. CEI shall be thoughtful of the context of the street to construct 5ft sidewalks as far from travel way as possible. In areas where right of way width and drainage considerations dictate the need for sidewalks to be adjacent to the travel lane, a curb and gutter system can be used adjacent to the sidewalk, or a buffered walkable path may be considered. Every opportunity will be made to protect existing trees in place.

2.4. Items to be Furnished by the County to the Consultant

The County, on an as needed basis, will furnish the following Construction Contract documents for each project. These documents may be provided in either paper or electronic format.

1. Construction Plans,

2. Specifications Package,

3. Copy of the Executed Construction Contract, and

4. Utility Agency's Approved Material List (if applicable),

5. Issued permits.

6. Any other documents applicable to this project

2.5. Items Furnished by the Consultant

A. Field Equipment

1. Supply inspection and testing equipment essential to perform services under this

Agreement; such equipment includes non-consumable and non-expendable items.

2. Hard hats shall have the name of the consulting firm visibly displayed.

3. Handling of nuclear density gauges shall be in compliance with their license.

4. Retain responsibility for risk of loss or damage to said equipment during performance of this

Agreement. Field office equipment shall be maintained and in operational condition at all times.

B. Licensing for Equipment Operations

1. Obtain proper licenses for equipment and personnel operating equipment when licenses are required. The license and supporting documents shall be available for verification by the

County, upon request.

2. Radioactive Materials License for use of Surface Moisture Density Gauges shall be obtained through the State of Florida Department of Health.

2.6. Liaison Responsibility of the Consultant

For the duration of the Project, keep the County Project Coordinator in Responsible Charge informed of all significant activities, decisions, correspondence, reports, and other communications related to its responsibilities under this Agreement.

Facilitate communications between all parties (i.e. architectural, mechanical, materials, landscaping, local agencies, etc.) ensuring responses and resolutions are provided in a timely manner. Maintain accurate records to document the communication process.

Submit all administrative items relating to Invoice Approval, Personnel Approval, User IDs, Time

Extensions, and Supplemental Amendments to the County Project Coordinator for review and approval

2.7. Performance of the Consultant

During the term of this Agreement and all Supplemental Amendments thereof, the County will review various phases of Consultant operations, such as construction inspection, materials sampling and testing, and administrative activities, to determine compliance with this Agreement. Cooperate and assist County representatives in conducting reviews. If deficiencies are indicated, remedial action shall be implemented immediately. County recommendations and Consultant responses/actions are to be properly documented by the Consultant. No additional compensation shall be allowed for remedial action taken by the Consultant to correct deficiencies. Remedial actions and required response times may include but are not necessarily limited to the following:

A. Further subdivide assigned inspection responsibilities, reassign inspection personnel, or assign additional inspection personnel, within one week of notification.

B. Immediately replace personnel whose performance has been determined by the Consultant and/or the County to be inadequate.

C. Immediately increase the frequency of monitoring and inspection activities in phases of work that are the Consultant's responsibility.

D. Increase the scope and frequency of training of the Consultant personnel

2.8. Requirements of the Consultant

It shall be the responsibility of the Consultant to administer, monitor, and inspect the Construction

Contract such that the project is constructed in reasonable conformity with the plans, specifications, and special provisions for the Construction Contract. As well as uploading all required documentation into the

FDOT Grant Application Process (GAP) system. The is a secure, web-based system that allows the entire grant program to be automated and managed online. This system will allow for applications for funding through an online grant application process and will also provide an efficient way to report on the grant after funds are rewarded.

2.9. Compensation and Method of Billing and Payment

A. COMPENSATION: The County agrees to pay the Consultant, as compensation for its services under this Agreement, in accordance with the Fee Schedule set forth in Exhibit B, attached hereto and made a part hereof. Final payment may be subject to approval by the Board of

County Commissioners.

B. FEE SCHEDULE: The fees represented in the Fee Schedule set forth in Exhibit B shall include, without limitation, salaries for professional and administrative staff, plus costs for sick leave and vacation, reemployment taxes, employment/payroll taxes, retirement benefits, and insurance benefits, as well as routine overhead expenses, profit, and all other expenses of every type.

C. DIRECT EXPENSES: Expenses directly attributable to the project will be exclusively borne by the

Consultant and are included in its aggregate fee. Direct Expenses shall include, but not be limited to, the following:

(a) Transportation expenses in connection with the project.

(b) Living expenses in connection with travel and any other travel expenses.

(c) Long distance communications and other miscellaneous budget expenses.

(d) Cost of printing plans, drawings, and specifications that are required by or of the Consultant to deliver the services set forth in this Agreement. The Consultant will furnish to the County two

(2) sets of all project plans, reports, and specifications in a bound format acceptable to the

County.

(e) Cost of any software or hardware used or developed for the project, including CAD/CADD time.

D. METHOD OF BILLING AND PAYMENT:

(a) Requests for payment shall not be made more frequently than once a month. The Consultant shall submit such monthly statements identifying the nature of the work performed.

Calculations shall be made monthly of the amount and value of services performed by

Consultant that meet the standards of quality established under this Agreement. The estimates shall be prepared by the Consultant and accompanied by such supporting data as required by the Contract Administrator. Payments under this Agreement and interest on any late payments shall be governed by the Local Government Prompt Payment Act, §§ 218.70, et seq., as amended

3. Solicitation Terms & Conditions

Submission of a proposal in accordance with these Terms and Conditions and the General Terms and

Conditions provided in Section IV below constitutes a binding offer from the respondent. The Terms and

Conditions incorporated herein will become a part of the written agreement between the parties.

Pre-Proposal Inquiries

All inquiries concerning the solicitation, including, but not limited to, the scope of work, specifications, additional requirements, attachments, general or supplemental terms and conditions, must be submitted to the Office of Purchasing via email through the e-procurement portal hosted by OpenGov.

All questions or inquiries must be received no later than the last day for questions stated on the cover page of the solicitation. Any modification to the solicitation documents will be in the form of a written addendum issued by the County not less than five (5) days prior to the date and time of solicitation closing. Addenda will be provided to each respondent via email and will be posted to the Escambia

County website at Escambia County Solicitations

(https://procurement.opengov.com/portal/escambiacountyfl). Such written addenda or modification shall be part of the solicitation documents and shall be binding upon each respondent. Each respondent is required to submit with the proposal a written acknowledgment to confirm receipt of any and all addenda. No respondent may rely upon any verbal modification to or interpretation of the solicitation documents, and no interpretation shall be considered binding unless provided in writing by the Office of

Purchasing as provided in this provision.

Examination of Documents and Site

Before submitting a proposal, the Respondents shall familiarize themselves with the nature and extent of the work and any local conditions that may in any manner affect the work to be done and the equipment, materials, and labor required. Respondent shall also examine all drawings, specifications, addenda, and other relevant documents to be thoroughly informed regarding any and all conditions and requirements that may in any manner affect the work to be performed under the contract.

Preparation of Proposal

The Proposal shall be based upon the completion of the Scope of Work according to the drawings and specifications, together with all addenda thereto. The proposal must be executed by an individual listed as an authorized representative with the records on file with the Florida Division of Corporations website (Sunbiz) with the principal address provided below the signature. The proposal shall include evidence of respondent’s authority and qualification to do business in the State of Florida.

As applicable, a state contractor license # for the State of Florida shall also be included in the proposal, and Respondent shall be licensed in accordance with the requirements of Chapter 489, Florida Statutes.

Recommended Proposal Preparation Guidelines

All respondents shall provide a straightforward and concise description of their ability to meet the proposal requirements. The proposal shall clearly show the technical approach to include work tasks, estimated time phasing and the proposed approach. The County discourages overly lengthy or costly proposals, all proposals shall be submitted in one electronic file.

Integrity of Documents

Respondents shall use the original solicitation documents in the format provided by the Escambia

County Office of Purchasing and enter information only in the spaces where a response is requested.

Submittal of Proposal

A proposal shall be submitted no later than the date and time prescribed in the Request for Proposal and shall be accompanied by all required documents. It is the respondent’s responsibility to ensure that its proposal is delivered at the proper time.

Each submittal shall include all the items listed in the Vendor Submissions section.

Identification of Subconsultants/Changes After the Fact https://procurement.opengov.com/portal/escambiacountyfl https://procurement.opengov.com/portal/escambiacountyfl/projects/174895?section=undefined

After submitting a proposal in response to this solicitation, respondents are prohibited from substituting, modifying, or amending the sub-consultants identified in the submittal at any time during the course of the solicitation process up to the final award of contract and including question and answer sessions, presentations or technical clarifications and submittals as may be required by the

Review/Selection Committee. A substitution or addition of sub-consultants or any other material changes to the submittal after the initial response will cause the submittal to be invalid for review and selection purposes.

Withdrawal of Submittals

Any respondent may withdraw its submittal, either personally or by written request, at any time prior to the scheduled time for opening submittals. Requests to alter or withdraw an offer must be submitted in writing to the Purchasing Director. Submittals may not be altered or unilaterally withdrawn by the respondent after the scheduled time for submittal opening. All offers not so withdrawn shall constitute an irrevocable offer and will remain subject to acceptance or rejection by the County for a period of 90 calendar days.

Proposal to Remain Subject to Acceptance

All proposals will remain subject to acceptance or rejection by Escambia County for ninety (90) calendar days after opening Submittals.

Conditional or Incomplete Proposals

Escambia County specifically reserves the right to reject any conditional or incomplete proposal.

Addition/Deletion of Item(s)

The County reserves the right to add or delete any item from this solicitation or resulting contract when deemed to be in the County’s best interest.

Changes to Specification

Specifications are based on the most current literature available. The Office of Purchasing must be notified in writing of any proposed changes to the manufacturer’s specifications, including, but not limited to, materials used, manufacturing process, or construction, that conflict with the specifications provided in the solicitation. Proposed changes must be explained in detail along with a copy of the relevant manufacturer’s specifications. Proposed changes to the specifications provided in the solicitation shall not be binding upon the County unless evidenced by a Change Notice issued and signed by the Purchasing Director. Should Respondent fail to comply with this provision, Respondent will be liable for any costs incurred by the County to comply with the specifications provided in the solicitation.

Disqualification of Respondents

Any of the following reasons may be considered as sufficient for the disqualification of a respondent and the rejection of its proposal:

• Submission of more than one proposal for the same work from an individual, firm, or corporation under the same or different name. Evidence that the respondent has a financial interest in the firm of another respondent for the same work.

• Evidence of collusion among respondents. Participants in such collusion will receive no recognition as respondents for any future work of the County until such participant has been reinstated as a qualified respondent.

• Uncompleted work which in the judgment of the County might hinder or prevent the prompt completion of additional work if awarded.

• Failure to pay or satisfactorily settle all bills due for labor and material on contracts in effect at the time of issuing the solicitation or default under a previous contract.

• Listing of the respondent by any Local, State or Federal Government/Agency on its debarred/suspended vendor list.

Investigation of Respondent

The County may make such investigations, as it deems necessary to determine the stability of the respondent to perform the work and that there is no conflict of interest as it relates to the project. The respondent shall furnish to the County any additional information and financial data for this purpose as the County may request.

Negotiations

Should negotiations be required, the contents of the proposal of the successful firm shall become a basis for contractual negotiations.

Evaluation of Proposals and Award of Contract

Escambia County will review all proposals and will provide the recommendation to award to the County

Administrator, and the Board of County Commissioners. The County will award the proposal to the most responsive and responsible firm(s). The County reserves the right to award the proposal to the respondent submitting a responsive proposal with a resulting negotiated agreement which is most advantageous and in the best interest of the County, and to reject any and all proposals or to waive any irregularity or technicality in proposals received. Escambia County shall be the sole judge of the proposal and the resulting negotiated agreement that is in its best interest and its decision shall be final.

Escambia County reserves its right to reject any or all Proposals, including without limitation nonconforming, nonresponsive, unbalanced, or conditional Proposals. The County further reserves the right to reject the Proposal of any Respondent whom it finds after reasonable inquiry and evaluation to not be responsible. In evaluating Respondents, the County may consider the qualifications of

Respondents and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as a part of the Proposal.

Escambia County reserves the right to waive any informalities or reject any and all submissions, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this solicitation, and to accept the proposal that in its judgment will best serve the interest of the County.

Award

Award shall be made on an “all-or-none total” basis.

Intent to Award must be approved by FDOT before award.

Form of Agreement

The Contract form shall be provided by the Office of Purchasing. The successful respondent shall, within

5 days after receipt of the Notice of Award and the contract forms or documents, sign and deliver to the

County Legal Office all required contract documents. Failure to execute the contract within such period shall constitute a default, and the county may award the contract to the next responsive and responsible proposal or re-solicit and charge against the respondent the difference between the amount of the offer and the amount for which a contract is subsequently executed, irrespective of whether the amount due exceeds the amount of the bid surety. The awarded respondent shall also deliver the policies of insurance or insurance certificate as required. All insurance documents shall be approved by Escambia

County Risk Manager before the successful respondent may proceed with the work.

Indemnification

Offeror agrees to save harmless, indemnify, and defend County and their elected and appointed officials, agents, officers and employees from any and all claims, losses, penalties, interest, demands, judgements, and costs of suit, including attorneys' fees and paralegals' fees, for any expense, damage or liability incurred by any of them, whether for personal injury, death, property damage, direct or consequential damages, or economic loss, including environmental impairment, arising directly or indirectly on account of or in connection with the work performed by Offeror under this Agreement or by any person, firm or corporation to whom any portion of the Work is subcontracted Offeror; or resulting from the use by Offeror, or by any one for whom

Offeror is legally liable, of any materials, tools, machinery or other property of County.

County and Offeror agree the first $100.00 of the Contract Amount paid by County to Offeror shall be given as separate consideration for this indemnification, and any other indemnification of County by

Offeror provided for within the Contract Documents, the sufficiency of such separate consideration being acknowledged by Offeror by Offeror’s acceptance and execution of the Agreement.

The Offeror's obligation shall not be limited by, or in any way to, any insurance coverage or by any provision in or exclusion or omission from any policy of insurance. The Offeror agrees to pay on behalf of

Escambia County, as well as provide a legal defense for the County, both of which will be done only when requested by the County, for all claims made. Such payment on behalf of the County shall be in addition to all other legal remedies available to the County and shall not be the County's exclusive remedy.

4. General Terms and Conditions

The following General Terms and Conditions are incorporated by reference and have the same legal effect as if printed in its entirety.

A full textual copy of these conditions may be obtained by visiting the Office of Purchasing web site (see

Bid information below), by telephoning the Office of Purchasing at 850-595-4980, by Fax at 850-595-

4806, or by email at purchasing@myescambia.com.

mailto:purchasing@myescambia.com

Note: Any and all Special Terms and Conditions, and any specifications referenced within the solicitation, which varies from these General Terms and Conditions shall have precedence. Submission of the Bidder’s/Proposer’s Solicitation, Offer, and Bid/Proposal Form(s) in accordance with these

General Terms and Special Terms and Conditions constitutes an offer from the Offeror. The conditions incorporated herein become a part of the written Agreement between the parties.

Any and all supplemental Solicitation Terms and Conditions provided in Section III above and the specifications referenced within the solicitation which vary from these General Terms and Conditions shall have precedence. Submission of an offer in accordance with these General Terms and Conditions and supplemental Solicitation Terms and Conditions constitutes a binding offer from the offeror. The terms and conditions incorporated herein will become a part of the written agreement between the parties.

Prospective offerors may utilize the Office of Purchasing Home Page to obtain Vendor Information and

Solicitation Information, including Bid/Proposal Tabulations, Recommended Award(s), etc. In order to participate in a solicitation, offerors must establish an account via the e-procurement portal of the

County’s vendor management software hosted by OpenGov. Once the vendor registration is completed, the offeror will receive all notifications relating to the relevant solicitation via e-mail to the address registered with the account.

1. Sealed Solicitations: All solicitation forms shall be executed and submitted in the e-procurement portal of the County’s vendor management software. The file name shall contain the solicitation number and title and the contractor/vendor’s name. All solicitations are subject to the terms and conditions specified herein. Solicitation offers which do not comply with these terms and conditions are subject to rejection.

2. Execution of Solicitation: Solicitation forms shall be manually or electronically signed by an authorized representative in the space provided. Persons signing on behalf of a corporate entity must be identified as President or Vice President with the records on file with the Florida Division of Corporations or otherwise authorized by corporate resolution of the Board of Directors. Persons signing on behalf of a limited liability company must be identified as a managing member or other authorized representative with the records on file with the Florida Division of Corporations.

3. No Offer: If not submitting an offer, respond by selecting the “NO BID” option in the e-procurement portal of the County’s vendor management software, specify the reason in the drop-down menu, and confirm the “NO BID” before the expiration of the Submission Deadline.

4. Conduct of Participants: The following policy will apply to all solicitations:

Conduct of Participants.

After the issuance of any solicitation, all bidders/proposers/protestors, or individuals action on their behalf are hereby prohibited from lobbying as defined herein or otherwise attempting to persuade or influence any elected County official, their agents or employees, or any member of the relevant Selection Committee at any time during the blackout period as defined herein;

provided, however, nothing herein shall prohibit bidders/proposers/ protestors or individuals acting on their behalf from communicating with the purchasing staff concerning a pending solicitation unless otherwise provided for in the solicitation or unless otherwise directed by the

Purchasing Manager.

Definitions.

Blackout Period means the period between the time the bids/proposals for Invitations to Bid or the Request for Proposal, or Qualification, or Information, or Request for Letters of Interest, or the Invitation to Negotiate, as applicable, are received at the Escambia County Office of

Purchasing, and the time the Board awards the Contract and any resulting bid protest is resolved or the solicitation is otherwise cancelled.

Lobbying means the attempt to influence the thinking of elected County officials, their agents or employees, or any member of the relevant Selection Committee, for or against a specific cause related to a pending solicitation.

5. Additional Terms and Conditions: No additional terms and conditions included with the offer will be considered, and any and all such additional terms and conditions shall have no force and effect and are inapplicable to this solicitation. It is understood and agreed that the General and Supplemental Terms and Conditions in this solicitation are the only terms and conditions applicable to this solicitation, and the contractor’s authorized signature affixed to the offer attests to this.

6.Mistakes: Contractors are expected to examine the specifications, delivery schedule, solicitation prices, extensions, and all…