CONFORMED RFP_SPE602-25-R-0701.pdf
PDF 4 MB Posted
- Solicitation number
- SPE602-R-25-0701
- Issued by
-
Defense Logistics Agency Energy
About this file
This document is a conformed Request for Proposals (RFP) for the DLA Energy Bulk Fuel Products Inland/East/Gulf Coast (IEG) Program for Turbine Fuel Aviation, JAA. The solicitation number is SPE602-25-R-0701. The program's ordering period is from the date of award through March 31, 2025, with a delivery period of December 1, 2024 through March 31, 2025 plus a 30-day carryover. The total estimated quantity is 870,000 USG of Turbine Fuel, Aviation, JAA. Delivery methods include Tanker, Barge, Truck, Railcar, and Pipeline, FOB Destination. The NAICS code for this procurement is 324110. This RFP is issued by the Defense Logistics Agency Energy.
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SOLICITATION NOTES
(Unless otherwise stated in the schedule, solicitation notes apply to all the items)
1. Offers must be submitted by the following method:
a. THE BULK OFFER ENTRY TOOL (OET). Use of the Bulk OET is mandatory for this solicitation. Use of the Bulk OET will allow your offer to be imported directly into the Bulk Bid Evaluation Model (BEM). NOTE: Multiple PDF attachments are allowed to be uploaded with an offer. There are no size restrictions. When you submit your offer in OET, a SF1449 that contains your electronic signature will be included as part of your offer submission package. If you wish to submit an SF1449 signed by someone other than the individual submitting the offer in OET, you must include the signed SF1449 as part of your offer attachment. NOTE: You may include multiple attachments with your offer submission in OET but all attachments must be in PDF format and NOT include any electronic signatures. NOTE: Please check that your company’s name in OET matches the company name and address in the System for Award Management (SAM). Also, when adding Authorized Negotiators in OET, please include the full legal name of all Authorized Negotiators and ensure his/her names match their full legal name in SAM. NOTE:
offer attachments need NOT be resubmitted in subsequent rounds unless changed.
b. See Solicitation Attachment 7 OET Guidance.
c. When you submit your offer in OET a SF1449 that contains your electronic signature will be included as part of your offer submission package. If you wish to submit a SF1449 signed by someone other than the individual submitting the offer in OET, you must include the signed SF1449 as part of your offer attachment(s).
d. In order to utilize the OET, you must first establish an OET account using the DLA Accounts Management and Provisioning System (AMPS). You can access AMPS at https://amps.dla.mil/, where you can either create a new AMPS account or log in using your existing account (you will be asked to provide your CAGE code when creating a new AMPS account). Once you have established an account in AMPS, you will need to request the following role: “OET Prod –PC&S OET-100 Vendor Role. Despite the title “PC&S OET-100,” this role will grant access to the OET for both Bulk and PC&S procurements. To select this role, you will first choose ‘Energy applications’ then ‘Energy OET’ under the Browse Roles by Application tab. When applying for this role, please include your company name in the notes or comments section of the application. Also, when applying for PC&S OET-100 role, you MUST include at least one CAGE code in the CAGE CODE for PC&S OET attribute field and ensure your email corresponds with your company name. At a minimum you should include the CAGE code(s) that you intend to use to submit offers under this solicitation. It is recommended that you include all CAGE codes that you typically use for BULK FUELS offers. You can update this attribute at any time after your initial account has been established. Once your role has been approved, you will be provided with a username and password that can be used to log into the OET website: https://oet.energy.dla.mil/epst_oet/oet.html. If you experience difficulty in establishing an account, you can contact the DLA Energy Bulk Technical Team at DESC-BTechTeam@dla.mil for assistance
e. If you have already obtained a BULK OET account but cannot remember your password or need your password reset, Email J64CSAccessManagement@dla.mil, and DESC-mailto:TechTeam@dla.mil mailto:J64CSAccessManagement@dla.mil
BTechTeam@dla.mil. To ensure that your offer is submitted in a timely manner, please log in to the OET as soon as possible to ensure you have access once the OET is opened. If you do not log into the OET for 30 days your account will be de-activated. It is suggested you set a reminder to log in every 25 days.
f. If you have any questions on how to complete your offer in OET, please contact the Contracting Officer or Procurement Analysts Darren Dunham, Darren.M.Dunham@dla.mil, (571) 767-0338 and Shanice Whitfield, Shanice.Whitfield@dla.mil, (571) 767-8495.
2. See Solicitation Attachment 8 Bulk Contract Information System (CIS) Desk Guide for instructions on accessing the Bulk CIS to download solicitation requirements in a tabular or spreadsheet format.
3. SYSTEM FOR AWARD MANAGEMENT (SAM): Note that registration and renewal in SAM is free of charge. Websites and/or fee-for-service arrangements that charge a fee to register or renew a registration in SAM are not affiliated with the United States Government. The United States Government does not charge any fee for a company to register, or renew registration, in
SAM.
4. OFFEROR SUBMISSION: OSP ATTACHMENTS
a. Once an offeror has submitted an attachment to its OSP in an OET round, the offeror is NOT required to resubmit the same attachment during subsequent OET rounds, UNLESS the attachment is being revised.
A. For technical evaluation, if the Government determines that any attachment to document attached to the offeror’s OSP is Acceptable, the offeror is not required to resubmit these same documents again in any subsequent revised offer(s) unless the offeror needs to submit revised information for further evaluation.
B. If the Government determines that any attachment document in an offeror’s OSP is
Unacceptable, the offer will remain Unacceptable until the offeror submits a revised document for evaluation or formally withdraws the document from its offer, as instructed by the Government.
b. An offeror’s submission of an attachment in any subsequent revised offer(s) replaces, and constitutes the formal withdrawal of, the same or similar attachment in any previous offer(s), regardless of whether the earlier attachment was Acceptable or Unacceptable. Therefore, if an offeror’s original attachment is Acceptable, the later submission of an Unacceptable version of the attachment replaces and withdraws the Acceptable version, making the offer Unacceptable.
5. OFFER ENTRY TOOL, MAP COORDINATES:
a. Map coordinates provided in section H.3 of the OET will be used to calculate tanker transportation rates. Coordinates must be in the proper format: 38° 43' 9"N 77° 9' 46"W (DLA Energy HQ Building as an example), no decimal places will be evaluated. Attachment 9 - Map Coordinate Desk Guide provides instructions on how to obtain map coordinates.
mailto:BTechTeam@dla.mil mailto:Darren.M.Dunham@dla.mil mailto:Shanice.Whitfield@dla.mil
b. Coordinates must be pier side to be evaluated.
6. NOTICE TO POTENTIAL SMALL BUSINESS OFFERORS: DLA Energy plans to evaluate and award small business set- asides in the same way as it has historically. We anticipate issuing an amendment to add 52.219-7 NOTICE OF PARTIAL SMALL BUSINESS SET-ASIDE (NOV 2020) before the date for receipt of final offers. However, in the interim, 52.219-7 without the deviation has been incorporated into the solicitation via 52.212-5 CONTRACT
TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE
ORDERS – COMMERCIAL ITEMS (JAN 2021).
7. SELF RESTRICTIONS: Minimum and maximum quantities must be consistent throughout all OET sections, i.e., minimum and maximum quantities in Section A – Standard Offeror Sheet(s) must be consistent with minimum and maximum quantities in Section E – Offeror Conditions, and Section F – Sources of Supply. For example, under Section A – Standard Offeror Sheet(s), if you are offering a maximum amount of 150,000,000 USG of JAA by FOB Origin pipe from a refinery in Houston, TX, but limit your maximum quantity to 100,000,000 USG under Min/Max For Individual Shipping Location in Section E – Offeror Conditions, you are self-limiting a potential contract award by 50,000,000 USG (100,000,000USG in Section E vice 150,000,000 USG in Section A). Please ensure all minimum and maximum quantities in your Origin and/or Destination offers are consistent with any conditions (OET Section E) and/or production amount in Source of Supply (Section F).
8. SUPPLY COMMITMENT LETTERS: Dealers (non-manufacturers) must obtain and submit a firm and adequate supply commitment letter in accordance with L704 EVIDENCEOF RESPONSIBILITY (DLA ENERGY- BULK) no later than Interim Proposals. If an adequate supply commitment letter is not received, the contracting officer may not be able to obtain sufficient information to make an affirmative responsibility determination.
9. MEASUREMENT: Maximum and minimum parcel sizes for each location are expressed in Barrels (BBLS). All other volumes are stated in U.S. Gallons (USG) unless indicated differently.
10. SPECIFIC TO EXPLORER PIPELINE: Minimum parcel sizes of 25,000 barrels per cycle are required for Explorer Pipeline.
11. SPECIFIC TO ENTERPRISE PIPELINE: Product on the Enterprise (formerly TEPPCO) Pipeline can only be evaluated for intrastate movements, i.e., DFSP Lebanon can only be evaluated from Lima, OH. Product can also be evaluated into the Enterprise Pipeline from DFSP Houston via the GENCO pipeline. Pipeline deliveries are limited to FOB Origin offers from shipping locations with connection to the Enterprise Pipeline.
12. SPECIFIC TO ALL PIPELINES:
Pipeline Product Flash Point
(Degrees Fahrenheit)
Colonial JAA 105 Products JAA 105 Buckeye JAA 105 Explorer JAA 108
Magellan JAA 108 Enterprise JAA 110
13. FOB Destination Jet A pipeline Line Items, failure of the product received into the Acceptance tank, as verified by failure of incoming retained samples, will require the contractor to remove all product in the tank, clean the tank, and provide a replacement batch that will cover the received amount as well as the amount of product that was in the tank prior to the off-spec condition as soon as possible. In this case, retained samples will be taken on the incoming line prior to receipt into the receiving activity's tanks.
14. Evaluation of BARGE, TANKER, PIPELINE, RAILCAR, and TRUCK OFFER volumes may be limited to basis of supply chain constraints such as, throughput capacity, provisions of governing tariff/shippers manual, asset availability, and solicited minimum/maximum parcel sizes. If the application of this provision results in a restriction to the quantity offered, then the Government will restrict the volume available for award.
15. For all F76 tanker deliveries, the minimum parcel offered must be at least 100,000 barrels or greater.
16. Offers that require Panama Canal transit will not be considered for delivery on a FOB Origin basis.
17. The language in F14 SHIPMENT AND ROUTING (DLA ENERGY OCT 2020) requiring seals is not applicable for JAA tank trucks unless/until the Government provides notification of an elevated security requirement. The offeror will be required to begin sealing all applicable conveyances within 24 hours of being notified of elevated security requirement (e.g., rise in threat level conditions (THREATCON level)). The sealing of all applicable conveyances will continue until the THREATCON level is reduced, and all offerors will be required to acknowledge and accept this condition as part of the terms and conditions of any resultant award.
18. DESTINATION OFFERS: For all FOB Destination offers, offerors are responsible for ascertaining and following delivery location access procedures, including obtaining any necessary clearances to access the delivery location. Access procedures and clearance processing times may vary greatly depending on the delivery location. Any questions regarding delivery location access procedures and processing times should be directed to the specific delivery location. Contact information for the specific end-location can be obtained through your assigned contract specialist.
19. PORT ASSESSMENT: All Tanker Origin offers without a current Port Assessment (PA) will be required upon award to provide access to Naval Criminal Investigative Service (NCIS) agents a Facility Security Officer point of contact for awarded shipping points for coordination. PA is valid for 3 years.
20. Payment information will be relayed from SAM unless G9.07-5 ELECTRONIC
TRANSFER OF FUNDS PAYMENTS – FEDERAL RESERVE WIRE TRANSFER SYSTEM
(DLA ENERGY JAN 2012) is filled out. G9.07-5 is applicable when offerors will be using international banking institutions or is an international company.
21. G9.07-5 ELECTRONIC TRANSFER OF FUNDS PAYMENTS – FEDERAL RESERVE
WIRE TRANSFER SYSTEM: Foreign offerors may elect payment by electronic transfer of funds via the Federal Reserve Wire Transfer System, which does not require the receiving bank to be located in the United States. Offerors are advised to verify their Financial Institution (FI) is capable of receiving Federal Wire transactions via either a SWIFT Code or an IBAN number.
Firms receiving an award under this solicitation must ensure that the appropriate arrangements are made with their FI prior to submission of the first invoice.
22. M41.04 EVALUATION OF OFFERS INVOLVING OTHER THAN F.O.B. TANKER
(BULK) (DLA ENERGY JUL 2010): Tank truck rates used in the BEM are those in effect at the time of receipt of initial offers including the fuel surcharge in effect at that time. The applicable surcharge is based on mileage and the EIA U.S. On-Highway Diesel Fuel Prices.
Offerors wanting to review information on weekly rate changes resulting from fuel surcharges may do so at the U.S. Energy Information Administration website at:
https://www.eia.gov/petroleum/gasdiesel.
23. SECTION C AND SECTION E QUALITY ASSURANCE PROVISIONS (QAPs): For all Quality and Technical provisions please review the Solicitation and Attachments. QAPS are identified by reference in Section C and E and are attached in full text to this solicitation.
Review any updates via the DIBBS website. You will need a DIBBS account to access the Technical Data tab. The web address is https://www.dibbs.bsm.dla.mil/default.aspx. If you are having problems setting up you DIBBS account, please call the DLA Enterprise Help desk at 1- 855-352-0001.
24. For offerors that will be offering Jet A via tank truck, which involves staging fuel at a terminal via multi product pipeline, a Certificate of Quality of the issue tank must include testing for FAME for Acceptance of the fuel. The test method used must be allowed in the ASTM D1655 specification and below the specification limit of 50 parts per million. Offerors may seek relief from the FAME testing requirement in QAP C16.08-1 section (a)(2) by submitting documentation addressing the following points.
• Do you use any biodiesel on the refinery site?
• Is there a policy to ensure that comingling does not occur? If so, please supply a copy.
• Are you the sole supplier along the subject supply chain? What risks are there regarding the introduction of FAME in the supply chain?
• If not, what assurances are there on the common line to prevent FAME contamination?
Is there a policy? If so provide it.
• Is there testing to verify the enforcement of the policy?
• How often does testing occur? If so, please supply test results.
25. Under 10 U.S.C. § 2922h(a), absent a waiver, “the Secretary of Defense may not make a bulk purchase of a drop-in fuel for operational purposes unless the fully burdened cost of that drop-in fuel is cost-competitive with the fully burdened cost of a traditional fuel available for the same purpose.” If a contract for drop-in alternative fuel is awarded under this solicitation, it would qualify as a “bulk purchase of a drop-in fuel for operational purposes.” Therefore, in accordance with 10 U.S.C. § 2922h, a drop-in alternative fuel offer will be ineligible for contract award unless the fully burdened cost of the drop-in fuel is found to be cost competitive. The cost http://www.dibbs.bsm.dla.mil/default.aspx competitive analysis required by 10 U.S.C. § 2922h is fully separate from price evaluation in the Bid Evaluation Model (BEM), so that an offer that is evaluated in the BEM to be in line for award may not qualify as cost- competitive under 10 U.S.C. § 2922h.
26. FAR 52.212-2, Factor 1: Technical Acceptability: The below items must be included in any initial offers in addition to all technical items outlined in FAR 52.212-2, Factor 1:
Technical Acceptability. Offerors are reminded that the contracting officer has the right to set a competitive range in accordance with FAR 15.306(c).
a. Offered prices must be tied to base reference prices in the OET, in accordance with
(IAW) B19.33.
b. All exceptions, including any price escalator exceptions, must be entered in the OET.
i. Any exception/deviation to the solicitation that is not in Section M of the
OSP or in an attachment compliant with subsection (f) of M72.10 will not be considered and will be rejected, regardless of whether the exception/deviation is explicitly labeled as an exception or a deviation.
ii. Offerors shall provide written details during negotiations to address any and all technical issues and/or exceptions that the Government has identified as “Unacceptable” prior to the submission of Final Proposal Revisions (FPRs).
iii. FPRs are the final opportunity to revise proposals to address any technical acceptability issues. If a FPR includes an unresolved technical issue or an exception that is not acceptable to the Government, the offer will be found technically unacceptable and ineligible for award.
c. All supply commitment letter(s) (if applicable) must be uploaded in OET per L704.
d. Additive prices must be included if offer includes additives.
e. Complete clauses as prescribed in the solicitation and attach in the OET.
27. PAYMENT TERMS: Unless an exception is granted, payment terms are NET 30.
28. In accordance with M72.10 EVALUATION OF OFFERS (EXCEPTIONS/DEVIATIONS) (BULK) (DLA ENERGY OCT 2020), an evaluation factor of $0.005011 per USG will be added to any proposal that contains an exception to the Net 30 payment terms of the solicitation.
For this exception request to be valid, the exception must be submitted under the Requests For Exceptions section of the Offer Evaluation Tool (OET). The SF1449 by itself indicating Net 15 in block 12 will not be considered a request for an exception.
29. All previous years BEM reports and award information can be obtained from Contract Opportunities on the webpage www.SAM.gov.
30. DLA Energy requests that when submitting an offer in the OET, an offeror select only one mode of transportation per sequence bid line. This includes an offeror submitting multiple transportation modes from the same shipping point or an offeror submitting multiple http://www.sam.gov/ transportation modes with the same maximum or minimum quantity (USG), each transportation mode should be indicated on its own separate and distinct sequence bid line. Offerors are encouraged to utilize Attachment 6 – OET/OSP Matrix when inputting offers in the OET to validate all required inputs are complete.
31. For testing and acceptance of Jet A/A-1 deliveries by tanker and barge QAP E1, CONTRACTOR INSPECTION RESPONSIBILITIES (DLA ENERGY MAR 2022) will be used.
For Jet A offers via tank truck (FOB Destination), offerors may request an exception to Quality Assurance Provision (QAP) E1, authorizing Recertification Testing (RT) in accordance with the latest version of E1 JIG 1530 in any resultant contract. The offeror must address the following items when requesting the use of the E1 JIG 1530 RT, which will be reviewed for technical acceptability:
A. Provide a detailed supply chain map for the terminals where RT will be used, demonstrating complete traceability of the fuel.
B. Provide examples of traceability documentation for the last point of certification of incoming product such as information issued on prior certificates of analysis (CoAs), Refinery Certificates of Quality (RQCs) or RT test report. Thermal stability results by ASTM D3241 must be included on RT document.
C. Agree to provide the following to the delivery point: CoA or RT test report along with a Release Certificate (RC) and/or Bill of Lading (BoL).
D. Report additive volumes or concentration (measurement) for FSII, SDA and CI/LI on quality documentation or BoL for each delivery.
E. Agree that when test results fall outside the acceptable RT differences, the product shall be immediately quarantined and remain under quarantine until subsequent investigation has deemed the quality of the fuel as acceptable.
F. Agree that if more than 3 new batches are received into a tank on top of certified heel, the contents of the tank shall be tested to the product specification and reported on a COA (RT not authorized).
32. Due to the nationwide HAZMAT truck driver shortage, DLA Energy is only considering FOB Origin locations that are within the eight hour round trip to delivery destination and back to origin to be available to load the next day.
33. SPECIFIC TO COLONIAL PIPELINE:
Suppliers contracted to ship on the Colonial Pipeline may, as a post award action, request approval from the Contracting Officer to add shipping point(s) which was/were included in the suppliers’ offer submission package (OSP). The price(s) for any additional/alternate shipping point(s) on the Colonial Pipeline, must be less than or equal to the laid down cost of the shipping point included in the supplier’s initial award. The supplier may request to change the established shipping/ingress point for this movement to one of the alternate shipping/ingress points no later than 7 business days prior to the scheduled delivery date per the Colonial Pipeline Shipper Manual and Tariffs (December 2022 and as revised thereafter), Section 2.3, Paragraph 2.3.3.3, Origin Changes. The alternate shipping point/Line Item must have quantity available that is equal to or greater than the ordered volume. Final approval of shipping point changes must be coordinated and approved by the Contracting Officer.
Pipeline nominations will be placed at a minimum of 15 calendar days prior to the scheduled delivery date in accordance with F1(a)(2)(i) of this Contract. This order will be the binding notification to the Supplier of DLA Energy's scheduled pipeline cycle lift date, quantity, and shipping/ingress point.
Suppliers must follow the Shipping rules as stated in the Shipper Manual and Tariffs (December 2022 and as revised thereafter), Section 2.3, Paragraph 2.3.3.3, Origin Changes. See Shipper Manual and Tariff at https://www.colpipe.com/customers/shipper-manual-and-tariffs.
The Supplier will be responsible for any penalty, fee, or other expense DLA Energy incurs from the Pipeline Company due to the request for change of shipping/ingress point made pursuant to Note 33.
SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS
The schedule below indicates the supplies to be furnished:
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