Conference Room RFQ.pdf

DEPARTMENT OF THE AIR FORCE

86TH AIRLIFT WING (USAFE

3 June 2026

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA561326Q0043

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 334310

SET-ASIDE: Unrestricted

SUBJECT: Conference Room Upgrade

RESPONSE DATE: 25 June 2026 at 10:00 AM Central European Time (CET)

DESCRIPTION:

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in RFO

Part 12 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Overhaul required for Department of War (DoW) application effective 01 Feb 2026. See FAR

Overhaul at the weblink: https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

Also included are Defense Federal Acquisition Regulation Supplement (DFARS) change effective 10

November 2025, and the Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) change effective 16 October 2024.

3. Vendor shall quote on the following Contract Line Item Number (CLIN):

Only Quotes in Euros will be accepted.

Installation of equipment will require base access.

CLIN Description Qty Unit of issue

Unit Price Extended

Price

Equipment and shipping (See attached salient characteristics)

Installation at Ramstein Air Base, Germany.

Lot

Lot

TOTAL COST €

The Government reserves the right to reject any quotation received after the suspense above.

This will be a firm-fixed price contract with one Contract Line Item Number (CLIN). Please provide a pricing breakdown for each item (1 through 5) identified under the CLIN in order to be deemed technically acceptable. Pricing for the above items shall include required delivery to Ramstein Air Base, Germany. All submitted quotes must remain valid for 180 days from close of the RFQ.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

4. Vendor Information

Vendor Name: Tax ID:

BPA Number: UEI:

Quoted By: CAGE:

Title: Business Size:

Phone: Delivery (In days) :

Email: Discount Terms:

Warranty:

Vendors must be registered in the SAM.gov database to be eligible for contract award.

Registration: In order to be considered/evaluated for award vendors must be registered to do business with the United States Government including all of its agencies. Information about getting registered can be found using the resources below:

https://sam.gov

Non- U.S. companies (CAGE code information): http://www.dlis.dla.mil/nato_poc.asp

5. Shipping and Delivery Information:

Delivery Date: 90 Days upon receipt of Order

Delivery: FOB Destination

Address:

86 CS/SCOSA

Building (Gebaude) 2126, Door 4

Ramstein AB (Flugplatz) Germany, 66877

Technical POC: SMSgt Scott Harris

Email: scott.harris.7@us.af.mil

The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Items to the delivery address above.

6. Interchanges: The government intends to award a purchase order without Interchanges with respective offerors. However, the Government may conduct Interchanges with one, some, none or all Vendors at its discretion.

7. RFO 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition – ADDENDUM

a. Provide pricing and any discount terms utilizing the CLIN breakout under Paragraph 3 of this combined synopsis/solicitation.

b. Provide vendor information specified under Paragraph 4 of this combined synopsis/solicitation.

c. Provide for a technical description of the items offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, catalog cuts, or other documents as necessary.

8. RFO 52.212-2, Evaluation—Commercial Products and Commercial Services- ADDENDUM https://sam.gov/ http://www.dlis.dla.mil/nato_poc.asp

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award shall be based on all, some, or none and best value to the Government.

Quotes will be evaluated on price and offeror's ability to meet the delivery and specification requirements of this RFQ as appropriate. Only new equipment will be accepted. Re-manufactured or grey market items will not be accepted. All items must include a manufacturer's warranty and be stated in their quote. The Government intends to award without discussions but reserves the right to enter discussions with offerors as deemed appropriate by the Contracting Officer. The Government reserves the right to conduct interchanges with offerors as deemed appropriate by the Contracting Officer. The following factors shall be used to evaluate offers:

(1) Price

(2) Acceptability IAW Solicitation

Rating Description

Acceptable Offer clearly meets the minimum requirements of the solicitation & specifications provided.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

b. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are Interchanges after its receipt, unless a written notice of withdrawal is received before award.

9. FAR 52.212-4, Offeror Representations and Certifications—Commercial Products and Commercial Services applies to this acquisition. No addenda to this clause.

10. Additional clauses and provisions applicable to this solicitation and resulting award are listed further and attached in this Combined Synopsis/Solicitation Document.

11. Provisions and Clauses by Full Text:

FAR 52.252-1 Solicitation Provisions Incorporated by Reference.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Acquisition.gov

(End of provision)

52.252-2 Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Acquisition.gov

(End of clause)

12. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered UEI, CAGE code, and Tax ID.

13. Submit offer via email to A1C Micah Barkley at micah.barkley@us.af.mil and Giuseppe Di Fede at giuseppe.de_fede.de@us.af.mil. Submittal of multiple quotes will be treated as separate offers.

A Response to this RFQ must be received via e-mail no later than 10:00 A.M. Central European Time

(CET) on 25 June 2026. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

14. Please send any questions to the emails provided for information regarding this solicitation no later than

12:00 P.M. CET on 17 June 2026.

GIUSEPPE DI FEDE

Contracting Officer mailto:micah.barkley@us.af.mil mailto:giuseppe.de_fede.de@us.af.mil