Conditional_Release_Program_(CONREP)_Supplemental_Rate_Housing_Services.pdf

County of Orange

Health Care Agency

Request for Applications

RFA No.: 042-3011901-CC

Conditional Release Program (CONREP)

Supplemental Rate Housing Services

Released Thursday, April 2, 2026

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TABLE OF CONTENTS

SECTION 1. INTRODUCTION AND GENERAL INFORMATION

SECTION 2. PROTEST PROCEDURES

SECTION 3. APPLICATION PREPARATION AND EVALUATION

SECTION 4. MINIMUM SUBMISSION REQUIREMENTS

SECTION 5. DESCRIPTION OF SERVICES

SECTION 6. VENDOR RESPONSES

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1 INTRODUCTION AND GENERAL INFORMATION

1.1 APPLICATION FOCUS AND BACKGROUND

The County of Orange (County) Health Care Agency (HCA) is seeking applications from qualified organizations to provide Conditional Release Program (CONREP) Supplemental Rate Housing

Services. The primary goal of this program is to provide housing for the justice involved

Conditional Release Program population.

1.2 TIME APPLICATIONS WILL REMAIN VALID

Applications will remain valid for 365 days from the solicitation due date.

1.3 TIMELINE

Timeline dates are approximations only and do not constitute any commitment or guarantee by the County.

RFA Released: April 2, 2026

RFA Q&A Deadline: April 23, 2026, 4:00pm

Initial Application Submission Deadline : April 30, 2026, 4:00pm

Final Application Submission Deadline: April 1, 2027, 4:00pm

1.4 WITHDRAWAL OF APPLICATIONS(S)

An application may be withdrawn by the applicant or an authorized representative, provided his or her identity is made known and he or she provides a receipt for the application, but only if the withdrawal is made prior to the application submission deadline.

1.5 QUESTIONS REGARDING THE RFA PROCESS AND REQUIREMENTS

All questions regarding this RFA are to be posted online via The County’s online bidding system

Question and Answer (Q&A) Section and will only be accepted and answered during the Q&A period that lasts until approximately one (1) week prior to the RFA closing date.

period that lasts until approximately one (1) week prior to the RFA closing date.

All applicants are expected to thoroughly read through the entire RFA package before posting questions. All participating applicants will simultaneously receive a notification via The

County’s online bidding system that a question has been posted related to this RFA and will be available for view by all participating applicants. The County’s responses to the questions asked will be posted as promptly as possible to the County’s online bidding system and will be available for view by all participating applicants.

The Q&A Section will close on Thursday, April 23, 2026 at 4:00 pm Pacific Time. All applicants are encouraged to post any questions regarding the RFA by this deadline. After the close

Request for Applications 4 of 30 Conditional Release Program (CONREP) of the Q&A period, applicants may only contact the Procurement Administrator with questions related to uploading applications to the County’s online bidding system. No other specific solicitation-related questions will be answered.

It is up to each individual applicant to determine if their organization meets the eligibility criteria stated in the RFA prior to submitting an application. The County does not provide any assistance to that effect.

Applicants are to strictly follow the directions above for questions regarding this RFA. During the entire RFA process, no County representative may be contacted for questions or information regarding this RFA with the exception of the assigned Procurement Administrator, Carmina

Corona at ccorona@ochca.com. Any violation of this direction may be deemed non-responsive with the RFA process and shall form a basis for the rejection of the application.

1.6 GENERAL INSTRUCTIONS FOR SUBMITTAL

A. Use the Application Preparation Checklist to plan and monitor solicitation application preparation as well as to verify completion of all materials before submission.

B. Applicant’s application must clearly meet all of the requirements of this solicitation.

C. Applicants should review all requirements and instructions to ensure that each requirement is met. County shall not be responsible for any oral instructions given by any employees of County in regard to the application instructions, specifications, or application documents as described in this solicitation.

D. Applications and requested documents must be electronically uploaded in PDF format, via

County’s online bidding system. Hard copy applications will not be accepted.

E. Allow sufficient time to upload all required files. After the application deadline, County’s online bidding system will not allow any uploads. If all files are not uploaded successfully by the application deadline, your organization’s application may not be accepted.

F. Provide accurate and honest information. Information that is deliberately inaccurate may prompt an investigative review and will affect the evaluation of the application.

G. Provide documentation where necessary, including items such as forms, licenses, etc.

H. If you omit any required information or data, explain why.

I. Do not include home addresses, home phone numbers, and/or personal email addresses for any employee, volunteer, Board member, etc. in your applications.

NOTE: If you encounter any problems with your registration, system, application submission, or other system issues, please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

mailto:procurement-support@opengov.com

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1.7 THE COUNTY RESERVES THE RIGHT TO:

A. Cancel this RFA at any time, but prior to award of a contract, in whole or in part, when it is determined that cancellation is in the best interest of the County.

B. Reject any or all applications.

C. Reject an application at any time during the RFA process for reasons stated in this RFA or for false information submitted in response to the RFA.

D. Reject any response if it is conditional, incomplete, or deviates significantly from the services requested in the solicitation

E. Modify this RFA prior to the time applications are due, provided applicants are granted such extensions as necessary to allow sufficient time for submission of applications in response to the modified RFA.

F. Make use of any information or ideas in the responses submitted.

G. Request response revisions and hold discussions and negotiations with Applicant(s) as necessary to serve the best interests of the County.

H. Seek publicly available information about the Applicants.

I. Waive, at its discretion, any procedural, non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the response that do not result in any unfair competitive advantage. Any waiver will not excuse an applicant from full compliance.

J. Negotiate the final Contract(s) with the Applicant(s), including pricing/fee schedule, as necessary to serve the best interests of the County.

K. Negotiations may or may not be conducted with Applicants.

L. Enter into a contract for all or some of the stated services.

M. Award single or multiple contracts, at its sole discretion, to serve the best interests of the

County.

N. Based on the County’s needs and availability of funds, modify the scope of service described herein, provided applicants are allowed to re-submit modified applications within a reasonable time.

O. Ask applicants for additional information or documentation.

Therefore, applications submitted shall contain the Applicants most favorable terms and conditions, since the selection and award may be made without discussion with any Applicant.

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1.8 USE OF LOBBYISTS

The County does not require, and neither encourages nor discourages, the use of lobbyists or other consultants for the purpose of securing business.

1.9 CHANGE OF OWNERSHIP/NAME AND LITIGATION STATUS

Applicant agrees that if there is a change or transfer in ownership of applicant’s organization prior to the completion of the contract, and the County agrees to an assignment of the contract, the new owners shall be required under the terms of sale or other instruments of transfer to assume contractor’s duties and obligations contained in the contract and complete them to the satisfaction of the county.

The County reserves the right to immediately terminate the contract in the event the County determines that the assignee is not qualified or is otherwise unacceptable to the County for the provision of services under the contract.

1.10 CONFLICT OF INTEREST

Applicant shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the County interests. In addition to the applicant, this obligation shall apply to the applicant’s employees, agents, and subcontractors associated with the provision of goods and services provided under the contract. The applicant’s efforts shall include, but not be limited to establishing rules and procedures preventing its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence County staff or elected officers in the performance of their duties.

The County reserves the right to disqualify any applicant on the basis of any real or apparent conflict of interest that is disclosed by the application submitted or any other information available to the County. This disqualification is at the sole discretion of the County. Any applicant submitting an application herein waives any right to object to the County’s exercise of this right, now or at any future time, before anybody or agency including, but not limited to, the County

Board of Supervisors or any court of competent jurisdiction.

As soon as the County has determined that an applicant has a conflict of interest as stated herein, County will provide written notification of such conflict and rejection of the application.

1.11 CONFIDENTIALITY

California Public Records Act

Pursuant to California law, all information contained in an application may be public record, subject to disclosure to any member of the public who requests it through the California Public

Records Act (CPRA). If it is necessary to include proprietary/trade secret information in a response, the County recommends that the applicant clearly and prominently marks the information believed to fall within such categories.

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Applicant will include a written statement as to the basis for considering the marked pages confidential including the specific harm or prejudice if disclosed and the County will review the material, applicant’s concerns and make an independent determination. Notwithstanding the above, Applicant should not submit any confidential information as all information submitted is deemed public record. Any such submission is deemed acceptance of County’s decision to disclose pursuant to the CPRA.

1.12 MODIFICATIONS OF THE RFA

The County reserves the sole right to interpret or change any provision of the solicitation at any time prior to the application submission deadline. Any and all interpretations or changes will be in the form of a written addendum, which will be furnished to all applicants through County’s online bidding system. All addendums issued will become part of the solicitation and resultant contract.

Applicants hereby acknowledge their receipt of any addendum by being registered in County’s online bidding system and acknowledge it is the applicant’s responsibility to check for, and read all addendums posted in County’s online bidding system.

Should such addendum require information not previously requested, the County at its sole discretion may determine that a time extension is required for the submission of applications, in which case an addendum will indicate the new application submission deadline.

2 PROTEST PROCEDURES

Any actual or prospective applicant who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Carmina Corona at ccorona@ochca.com, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy

Procurement Agent (DPA), Carmina Corona at ccorona@ochca.com, no later than five (5) business days prior to the application submission deadline of the solicitation.

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Protests received after the five (5) business-day deadline will not be considered by the

County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit an application prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Carmina Corona at ccorona@ochca.com, no later than five (5) business days after the Notice of Solicitation Ranking Results is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the

County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy

Procurement Agent’s decision, a written appeal to the Office of the County Procurement

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Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

3 APPLICATION PREPARATION AND EVALUATION

Applicants should review all requirements and instructions to ensure that each requirement is clearly addressed in the application.

3.1 ELIGIBILITY TO SUBMIT APPLICATIONS

To be eligible to submit an application for these services, the applicant must be an Adult

Residential Facility licensed by the State Department of Social Services as set forth in CCR, Title

22 Division 6.

County will not review any application submitted by an individual or entity found not to be eligible to submit an application.

In addition, to be eligible to contract with the County, an individual or entity must not be listed on the current Cumulative Sanction List of the Office of the Inspector General (U.S. Department of

Health and Human Services), the General Services Administration’s list of parties excluded from federal programs, or the California Medi-Cal Suspended and Ineligible Provider List.

Accordingly, County will not review any application submitted by an individual or entity found to be on any of these lists and the application will automatically be rejected. County will notify the applicant of this determination in writing.

The County plans to use the following databases to identify individuals and entities that are not eligible to contract with the County:

mailto:CPOAppeals@ocgov.com

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• https://exclusions.oig.hhs.gov/

• https://sam.gov/search/

• Medi-Cal Suspension Search Database

It is the sole responsibility of all applicants to verify that they are not on any of these lists prior to preparing and submitting an application in response to this RFA. Correction of any errors found on any of the lists, above, is the sole responsibility of the applicant and must be made prior to submission of the application.

In addition, in order to be eligible to enter into a contract with the County, an individual or entity must not have any pending charge(s) or conviction(s) for violation of criminal law(s) and/or any sanction(s) or disciplinary action(s) imposed or taken against them by any federal or state law enforcement, regulatory or licensing agency or body, including exclusion from Medicare and

Medicaid programs. Accordingly, all applicants must self-disclose with explanation, or deny the existence of this information pertaining to their principals, executives, and managers directly involved with the performance of the services solicited.

3.2 REJECTION OF APPLICATION(S)

The County reserves the right to reject any application at any time during the RFA process on the basis of any one or more of the following substantiated grounds:

1. Evidence of collusion amongst applicants;

2. Lack of such business skills and/or financial resources necessary and appropriate to successfully operate the services solicited in this RFA, as revealed by either the financial statement or experience statement;

3. Default on, or unpaid, County debt;

4. Default on any obligation to County;

5. Current or past failure to perform to County standards any obligation of a contract with

County, as determined by County; and

6. Ineligible to enter into a contract with the County, as set forth in Section 3.1 “Eligibility to Submit Applications”.

All applications that are irregular, incomplete, conditional, ambiguous and/or obscure and not minor irregularities and/or immaterial or inconsequential variations from the RFA requirements will also be rejected.

The County will provide a written notification of the grounds upon which an application is rejected.

https://exclusions.oig.hhs.gov/ https://sam.gov/search/

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3.3 MINOR IRREGULARITIES AND DEFICIENCIES IN APPLICATION(S)

The County reserves the right at its sole discretion, to accept an application containing a minor irregularity or when a defect or variation is immaterial or inconsequential.

The County reserves the right to waive any and all minor irregularities in lieu of seeking corrections thereof. All requests for correction of minor irregularities or notification of waiver thereof will be given to applicants in writing.

3.4 NON-RESPONSIVE APPLICATION(S)

Any application which fails to conform to the essential requirements of this RFA, such as specifications, may be rejected as non-responsive.

The County will provide a written notification of rejecting non-responsive applications, which will state the specific grounds for the rejection. Therefore, it is the sole responsibility of the applicants to ensure their applications are conforming and responsive to all requirements of this RFA.

3.5 EVALUATION OF APPLICATIONS AND SELECTION OF PROVIDERS

The County plans to review all applications received and enter into contract negotiations with applicants that meet all requirements.

The County has the right to conduct a compensation plan analysis to review and audit all business records and related documents of any and all applicants (including an affiliated or parent company), determine the adequacy, fairness, and reasonableness of the application, and to contact any and all client references.

The County’s determination as to whether an applicant is qualified and responsive will be based on the information furnished by the applicant in this solicitation, interview(s) with the applicant

(if applicable), as well as from other sources determined to be valid by County. Award will not be made until after such investigations, as are deemed necessary, are made by the County regarding the experience and financial responsibility of applicant, which each applicant agrees to permit by submitting its application.

4 MINIMUM SUBMISSION REQUIREMENTS

The following are the submission requirements for an applicant to be considered as an eligible candidate to be considered for the requested services described in this RFA. Should any of this information be missing, the applicant may be deemed non-responsive.

Provide the information requested below in one (1) file labeled [Solicitation Name]-[Applicant

Name] per the instructions in Section 1.6 “General Instructions for Submittal”. Failure to provide and/or disclose requested information and/or documents may result in disqualification of your application.

A. Cover Page/Executive Summary

All Applications must be accompanied by a cover letter of introduction and executive

Request for Applications 12 of 30 Conditional Release Program (CONREP) summary of the application. The cover letter must be signed by person(s) with authority to bind the applicant together with the main office address, and telephone number (including area code). If the applicant is a corporation, two (2) signatures are required: one (1) signature by the Chairman of the Board, the President or any Vice President; and one (1) signature by the Secretary, any Assistant Secretary, the Chief Financial Officer or any

Assistant Treasurer. The signature of one (1) person alone is sufficient to bind a corporation, as long as he or she holds corporate offices in each of the two (2) categories described above. For County purposes, proof of such dual office holding will be satisfied by having the individual sign the instrument twice, each time indicating his or her office that qualifies under the above described provision. In the alternative, a single corporate signature is acceptable when accompanied by a corporate resolution demonstrating the legal authority of the signatory to bind the corporation. An unsigned or improperly signed application submission is grounds for rejection of the application and disqualification from further participation in this RFA process.

B. Provide copies of the documents below. Include an index of all the documents included, and an explanation for any document requested but not provided.

1. If incorporated:

a. Articles of Incorporation executed by the Secretary of State, including all amendments.

b. By-laws, including all amendments.

c. Board of Directors resolution empowering a Corporate Officer either by title or individual name, to act on behalf of the organization by his/her signature alone.

2. If not incorporated, documentation empowering an Authorized Representative to act on behalf of the organization by his/her signature alone.

3. Fictitious Business Name statement filed with the County Clerk and proof of publication.

4. Partnership papers and/or joint venture contracts.

5. Evidence of federal/state tax status.

6. IRS W-9 Form: Request for Taxpayer Identification Number and Certification.

7. Business License/Certifications/Conditional Use Permit (CUP).

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8. Table of contents from the organization’s policies and procedures manual covering daily operations and emergency procedures (medical, fire, etc.). If a policies and procedures manual does not exist, provide a plan and time frame for development.

9. Corporate organizational chart that includes all programs, identifies the relationship of the proposed program to the overall organization, and identifies the reporting relationship of each proposed staff position.

10. Unique Entity Identifier (UEI): A unique twelve-character identification number required by the federal government as part of their financial request and reporting process, which can be obtained free of charge from the SAM.GOV website

(https://sam.gov/content/entity-registration) Every applicant is required to provide a

UEI number regardless of the funding source of this solicitation.

11. Good Neighbor Policy: The intent of this Policy is to identify community impacts and measures to mitigate those impacts so as to be an integral part of the neighborhood and community the County serves.

C. Recent financial statement prepared by an independent Certified Public Accounting (CPA) firm.

D. Any audits, reviews, or inspection reports completed by a CPA firm, regulatory agency

(e.g., Occupational Safety and Health Administration), or other government agency within the last 12 months.

E. Provide a description of any active litigation and resolution, performance issues and/or audit or review of any contractual documents (e.g., invoices, units of service reports, etc.)

within the last five (5) years that resulted in a corrective action plan, reimbursement of money to funder, investigation, and/or termination of any agreements or contracts between your organization and the County of Orange, other government entity, and/or private organization. Provide a copy of a letter from your attorney and/or in-house legal counsel concerning the status of lawsuits and pending litigation for the most recent year. IF THERE

ARE NONE, PLEASE STATE SUCH IN THE SUBMITTAL RESPONSE. For each litigation and or performance issue include:

1. The type of contracts, contract term (dates), funding amount and services provided.

2. The issues and circumstances.

3. How and when the issues were resolved.

4. Your plans to ensure that the issues will not re-occur in future contracts.

https://sam.gov/entity-registration

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F. Attach detailed information regarding past, current, or threatened litigation, liens, or claims

(including claims filed or pending with Financial Industry Regulatory Authority and/or with the Security Exchange Commission) within the past five (5) years involving your company, or any company your company holds a controlling interest in, or any company that holds an interest in your company, or any of the principal officers of your company that has also involved the County of Orange or any of its officers or agencies.

5 DESCRIPTION OF SERVICES

5.1 TARGET POPULATION

CONREP is for persons found by courts to be Not Guilty by Reason of Insanity, Incompetent to

Stand Trial, Mentally Disordered Sex Offenders, or Civilly Committed Mentally Disordered

Offenders. Services shall be provided to:

1. Adults, ages eighteen (18) years of age and older, who are ordered by the Superior

Court or Board of Parole Hearings (BPH) to CONREP, under the jurisdiction of the

Behavioral Health Services (BHS) within the HCA, and the Department of State

Hospitals (DSH).

2. All Clients shall be referred by the County.

3. Applicant shall not discriminate against Clients referred by HCA because Client’s primary language is not English, nor because of medication regiment prescribed by

Client’s licensed physician.

5.2 SERVICES TO BE PROVIDED

The services shall include but not be limited to:

1. Develop a facility program plan to ensure the availability of appropriate services to clients placed in the facility.

2. Implement the client individual service plan. Such plan shall be developed by Health

Care Agency’s designated care coordinator in conjunction with the client and the facility administrator.

3. Provide a facility with safe sleeping quarters, and a separate bed for each client and a lounge area for clients.

4. Meet the specialized needs of mentally disordered adults, as specified in the client individual service plan. Such services may include, but shall not be limited, to the following:

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a. Providing or arranging transportation to meet the client's mental health needs and to facilitate participation in mental health programs.

b. Encouraging the client to take increasing responsibility for the client's own treatment by supporting self–established goals and the use of support and treatment systems.

c. Encouraging the client's use of public transportation, use of leisure time in a constructive manner, and maintenance of adequate grooming.

d. Assisting the client to learn social relationship skills, such as communication with others and appropriate social behavior.

e. Participating with HCA staff in meetings in the facility.

f. Assisting the client in developing skills of budgeting, personal shopping, monetary transactions, menu planning, and shopping for, and the preparation of, basic meals.

g. Assisting the client in becoming responsible for self-medication, as prescribed by the treating physician.

h. Providing close supervision of, and intensive interactions with, clients who require the management of difficult behavioral problems, consistent with the client's individual service plan and signed court ordered terms and conditions. The facility staff will report to CONREP clients who are not back at the facility by curfew, and/or any behavior that is indicative of decompensation, rule violations, and/or violations of terms and conditions.

BED DAY RATES

County shall reimburse successful Applicants in accordance with Section 4075 of the Welfare and

Institutions Code (WIC) and according to the State approved CONREP Residential Care Facility

Supplemental Services set forth in DMH Forensic Special Order 88-07.

This reimbursement is based on:

1. Certification of the facility as a participant;

2. Assessment of the client by County CONREP personnel and determination that the client qualifies for supplemental services;

3. Development of a service plan for the client describing the goals, objectives and services required.

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Client Bed Day Rate........................................$9.00

5.3 PERFORMANCE OBJECTIVES

1. Applicant(s) must maintain public safety by effectively managing clients in the community. The applicant shall compile and report to HCA the number and percentage of clients who are successfully managed in the community and who do not re-offend following their release from custody.

2. Applicant(s) shall facilitate client's re-assimilation into society, reducing their dependence on local and State resources. The applicant shall compile and report to

HCA the number and percentage of clients who are employed, in school, or in a training program.

5.4 STAFFING REQUIREMENTS

Staffing shall comply with Adult Residential Facility licensed by the State Department of Social

Services as set forth in CCR, Title 22 Division 6.

5.5 FACILITY REQUIREMENTS

1. Location shall be an Adult Residential Facility licensed by the State Department of

Social Services as set forth in CCR, Title 22 Division 6.

2. The applicant(s) shall have a facility that includes the following:

a. Safe sleeping quarters, a separate bed for each Client and a lounge area for all

Clients.

b. No more than six (6) residents per bathroom, whether or not a program Client, shall be housed in the facility at one time.

c. The facility shall be maintained in a decent, safe, and sanitary condition.

1. Unless otherwise authorized in writing by HCA, the applicant(s) shall maintain regularly scheduled service hours, seven (7) days per week, twenty-four (24) hours per day throughout the year.

2. The applicant(s) shall provide an alcohol and drug-free, supervised living environment for Clients.

3. The applicant(s) shall establish written House Rules for standards of conduct for all

Clients, to be reviewed and approved by HCA.

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4. The applicant(s) shall establish a written smoking policy, to be reviewed and approved by HCA that specifies designated areas as the only areas where smoking is permitted.

5. The applicant(s) shall establish a written visitation policy, to be reviewed and approved by HCA which shall include:

a. sign-in logs;

b. visitation hours;

c. designated visiting areas at the facility.

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6 VENDOR RESPONSES

1 COMPLIANCE STATEMENTS

Some *required questions might not be applicable to your company. Do not leave any required fields blank. Please indicate "N/A" when necessary. A required field that is left blank will prohibit your response from being submitted.

*indicates that it is required.

1.1 Validity of Response*

The County requires that all response be valid for at least three hundred sixty-five (365) calendar days. Submissions not valid for at least three hundred sixty-five (365) days will be considered nonresponsive. The Applicant shall state the length of time for which the submitted response shall remain valid below:

Please state 365 calendar Days if your response will be valid for that period of time. If your response will be valid for a different period of time please list the appropriate number of calendar days.

Maximum response length: 100 characters

*Response required

1.2 Certificate of Understanding*

The County assumes no responsibility for any understanding or representation made by any of its officers, employees or agents during or prior to the execution of any contract resulting from this solicitation unless:

A. Such understanding or representations are expressly stated in the contract; and

B. The contract expressly provides that the County therefore assumes the responsibility.

Representations made but not expressly stated and for which liability is not expressly assumed by the County in the contract shall be deemed only for the information of the Applicant.

Applicant certifies that such understanding has been considered in this response.

☐ Please confirm

*Response required

1.3 Minimum Qualifications/Requirements Statement*

The Applicant certifies that it has thoroughly examined the County’s requirements and meets all minimum qualifications and requirements set forth in this RFA.

☐ Please confirm

*Response required

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1.4 Certificate of Insurance*

The Applicant shall certify its willingness and ability to provide the required insurance coverage and certificates as set forth in the Model Contract.

☐ Please confirm

*Response required

1.5 Department of the Treasury, Internal Revenue Service Form W-9 Requirements

All Contractors will be required to submit to County a federal Form W-9, or form W-8 for foreign vendors. County will inform Contractor, at the time of award, if the Form W-9 or W-8 is required.

In order to comply with this County requirement, within ten (10) calendar days of notification of selection of award of contract but prior to official award of contract, the selected Contractor agrees to furnish to the agency Deputy Procurement Agent (DPA) the required W-9 or W-8.

You may upload the appropriate form here or comply within the ten (10) calendar days as described above.

1.6 Conflict of Interest*

Does the Applicant have an existing relationship with the County, past or current, for any financial or business reasons, or any other reason?

An answer of "NO" shall be considered as Applicant certifying that no relationship exists or has existed as outlined below. An answer of "YES" will allow you to disclose the necessary information to the County.

Applicant with an existing or past relationship with the County, for any reason, shall answer

"YES" to this question and disclose:

A. Any financial, business or other relationship with the County, any other entity that the

County Board of Supervisors governs, or any County Board member, officer or employee, which may have an impact, affect or influence on the outcome of the services you propose to provide. Provide a list of current clients, employees, principals or shareholders

(including family members) who may have a financial interest in the outcome of services you propose to provide.

B. Any financial, business or other relationship within the last three (3) years with any firm or member of any firm who may have a financial interest in the outcome of the work.

☐ Yes

☐ No

*Response required

When equals "Yes"

1.6.1 Conflict of Interest Follow Up Question 1*

Request for Applications 20 of 30 Conditional Release Program (CONREP)

Disclose any financial, business or other relationship with the County, any other entity that the

County Board of Supervisors governs, or any County Board member, officer or employee, which may have an impact, affect or influence on the outcome of the services you propose to provide. Provide a list of current clients, employees, principals or shareholders (including family members) who may have a financial interest in the outcome of services you propose to provide.

*Response required

When equals "Yes"

1.6.2 Conflict of Interest Follow Up Question 2*

Disclose any financial, business or other relationship within the last three (3) years with any firm or member of any firm who may have a financial interest in the outcome of the work.

*Response required

1.7 Statement of Compliance*

A statement of compliance with all parts of this RFA or a listing of exceptions and suggested changes must be submitted in response to this RFP.

• Yes = No Exceptions: This response is in strict compliance with said RFP, including, but not limited to, the terms and conditions set forth in the Contract and its Attachments, and no exceptions thereto are proposed.

• No = Exceptions: If there are any proposed exceptions, This response shall proceed to upload a list of any and all exceptions in accordance with the instructions provided after

"No" is selected.

☐ Yes

☐ No

*Response required

When equals "No"

1.7.1 Attachment for each proposed exception must include:*

A. The RFA page number and section of the provision Applicant is taking exception to;

B. The complete provision Applicant is taking exception to;

C. The Applicant's suggested rewording;

D. Reason(s) for submitting the proposed exception; and

E. Any impact the proposed exception may have on cost, scheduling, or other areas.

Request for Applications 21 of 30 Conditional Release Program (CONREP)

1.8 Non-Collusion Affidavit*

Each Applicant must execute the Non-Collusion Declaration contained in the RFA and submit it with the Response.

The County of Orange may require that the Applicant before awarding any subcontract, secure

Non-Collusion Declarations from proposed Subcontractors. The County of Orange does not conduct business with Applicants who engage in the act of Collusion.

• Non-Collusion_Affidavit_(3)...

• Non-Collusion_Declaration.pdf

*Response required

1.9 Non-Collusion Declaration - A*

Has your firm ever initiated discussions with competing consulting firms about the payment structure of an existing or potential future contract with the County of Orange? Applicant must select one (1).

If Respondent selects Yes answer, Applicant must provide a brief explanation below. A “Yes” answer may preclude you from moving forward in the RFA Process. Applicant must certify both questions below:

☐ Yes

☐ No

*Response required

When equals "Yes"

1.9.1 Reason for Collusion:*

*Response required

1.10 Non-Collusion Declaration - B*

If not, has your firm participated in any discussions with competing firms in an effort to influence the payment structure for existing or potential County contracts? Applicant must select one (1).

A “Yes” answer may preclude you from moving forward in the RFA Process.

☐ Yes

☐ No

*Response required

When equals "Yes"

1.10.1 Provide name of competing firms:*

*Response required https://government-project.s3.us-west-2.amazonaws.com/219851/98742515-ae63-4aad-9ace-f1fc64f1fde6_Non-Collusion_Affidavit_%283%29.docx https://government-project.s3.us-west-2.amazonaws.com/219851/67f5926b-dbb3-451b-98bb-88c2a099a555_Non-Collusion_Declaration.pdf

Request for Applications 22 of 30 Conditional Release Program (CONREP)

1.11 Litigation against County of Orange in the past seven (7) years*

A. (Yes) Applicant certifies current/past litigation as follows:

1. Applicant shall provide detailed information regarding litigation (court and case number), liens, or claims involving Applicant, or any company that holds a controlling interest in Applicant, against County of Orange in the past seven (7) years.

B. (No) Applicant certifies that Applicant or any proposed subcontractors do not have any past or current litigation described above.

☐ Yes

☐ No

*Response required

When equals "Yes"

1.11.1 Applicant shall provide detailed information regarding litigation (court and case number), liens or claims involving any proposed subcontractors, or any company that holds a controlling interest in subcontractor firm(s), against County of Orange in the past seven (7) years.*

*Response required

1.12 Name/Ownership Changes*

Respondent must certify either Yes or No below:

A. (Yes) Applicant certifies past company name changes and/or ownership changes, for

Respondent’s firm and any proposed subcontractor firm, as follows:

1. Applicant shall provide detailed information regarding any company name changes

(including legal business names) in the past seven (7) years.

B. (No) Applicant certifies that Applicant or any proposed subcontractors have not had any company name change or ownership changes in the past seven (7) years.

☐ Yes

☐ No

*Response required

When equals "Yes"

1.12.1 Applicant shall provide detailed information regarding any company ownership changes (including legal business names) in the past seven (7) years.*

1.13 Political Reform Act Confirmation (Statement of Economic Interest - Form 700)*

Request for Applications 23 of 30 Conditional Release Program (CONREP)

Check the box to confirm - If subject to the Political Reform Act, Applicant shall conform to all requirements of the Act.

Failure to do so shall constitute a material breach and is grounds for immediate termination of the contract by County. Applicant shall indemnify and hold harmless County for any and all claims for damages resulting from Applicant's violation of this Section.

☐ Please confirm

*Response required

1.14 Contract Signatures*

Upon recommendation of contract award, Applicant will be required to submit the Signed Contract within ten (10) calendar days of County notification, unless otherwise specified in the RFA.

Selected Applicant will be required to sign a contract upon award. If selected Applicant is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

☐ Please confirm

*Response required

1.15 I HAVE READ, UNDERSTOOD AND AGREE TO ALL STATEMENTS IN THIS

REQUEST FOR APPLICATIONS, AND TO THE TERMS, CONDITIONS AND

ATTACHMENTS REFERENCED HEREIN*

☐ Please confirm

*Response required

2 COMPANY PROFILE

2.1 Company Legal Name*

*Response required

2.2 Company Legal Status (corporation, partnership, etc.):*

*Response required

2.3 Corporate Office Address*

What is the address of the company's corporate office? Please provide the full street/mailing address.

*Response required

2.4 Local Business Address(es):*

Please provide the local business address for the company named above. If there are multiple local addresses then please provide all.

Request for Applications 24 of 30 Conditional Release Program (CONREP)

2.5 Telephone Number*

2.6 Fax Number*

*Response required

2.7 Email Address:*

*Response required

2.8 Length of time Applicant has been in business:*

*Response required

2.9 Length of time at current location*

*Response required

2.10 Is your firm a sole proprietorship doing business under a different name?*

☐ Yes

☐ No

*Response required

When equals "Yes"

2.10.1 If yes, please indicate sole proprietor's name and the name you are doing business under:*

*Response required

2.11 Is Applicant incorporated?*

☐ Yes

☐ No

*Response required

When equals "Yes"

2.11.1 If yes, State of Incorporation:*

*Response required

When equals "Yes"

2.11.2 Contract Signature Authority - Executive Signature*

If incorporated, please provide the name, contact number, and email of the person who would provide this signature authority. The Executive Signer Authority comes from the President, Vice-President, or Chairperson of the Board.

• Contact Full Name:

• Contact Number:

• E-mail Address:

Request for Applications 25 of 30 Conditional Release Program (CONREP)

When equals "Yes"

2.11.3 Contract Signature Authority - Financial Signature*

If incorporated, please provide the name, contact number, and email of the person who would provide this signature authority. The Financial Signer Authority comes from the Secretary, Assistant Secretary, Chief Financial Officer, or Treasurer.

• Contact Full Name:

• Contact Number:

• E-mail Address:

*Response required

When equals "No"

2.11.4 Contract Signature Authority

If not incorporated, please provide the name, contact number, and email of the person who has the binding and signature authority of this contract.

• Contact Full Name:

• Contact Title:

• Contact Number:

• E-mail Address:

2.12 Unique Entity Identifier Number (UEI)*

The County requires a valid UEI number and complete registration. Your company may obtain one at no cost at https://sam.gov/entity-registration.

*Response required

2.13 Federal Taxpayer ID Number*

*Response required

2.14 Regular business hours*

*Response required

2.15 Regular holidays observed*

*Response required

2.16 Contact person in reference to this RFA:*

Please include the following information in this response and note that this person is responsible for monitoring and responding to all communications for this solicitation:

https://sam.gov/entity-registration

Request for Applications 26 of 30 Conditional Release Program (CONREP)

A. Contact Person Full Name:

B. Telephone Number:

C. Fax Number:

D. Email Address:

E. Mobile Number:

*Response required

2.17 Contact person for Project Manager*

Please include the following information in this response:

A. Contact Person Full Name:

B. Telephone Number:

C. Fax Number:

D. Email Address:

E. Mobile Number:

*Response required

2.18 Contact person for Accounts Payable*

Please include the following information in this response:

A. Contact Person Full Name:

B. Telephone Number:

C. Fax Number:

D. Email Address:

E. Mobile Number:

*Response required

2.19 Company Emergency Contact*

State the following for the emergency contact person in reference to this services:

• Full Name (First and Last) of contact during non-business hours

• Telephone Number (including area code)

• Fax Number (including area code), if applicable

• Cell Phone Number (if different than regular phone)

Request for Applications 27 of 30 Conditional Release Program (CONREP)

• Full Email Address

2.20 Please provide the following information about your organization's Board of Directors:*

Organization Information: Name, Number of Members, Term of Length, Meeting Dates

Member Information: Current Office, Name, Address, Telephone, Fax Occupation, Membership

Commenced, Membership Expires, Board Term Commenced, Board Term Expires, Subcommittees and Other Affiliations

*Response required

2.21 Reference Letters*

Applicant must demonstrate successful prior performance of comparable services in the public sector arena and provide a minimum three (3) reference letters from public sector entities and clients that are comparable to the County of Orange for which these types of services have been performed within the past five (5) years. Reference letters cannot be from one of the County of Orange departments or from more than one of the same entity.

Reference letters must be submitted on the organization's letterhead and signed by an individual that has the authority to sign on behalf of the named organization. Please provide the following information for each of the three reference letters:

• Company Name

• Contact Name

• Email

• Telephone number

• Address

• Contract Effective Dates

• Contract Amount

• Brief Contract Description

• Statement Regarding Satisfactory Performance

*Response required

3 SERVICES QUESTIONNAIRE

Do not leave any required fields blank. Please indicate "N/A" when necessary. A required field that is left blank will prohibit your response from being submitted.

*indicates that it is required.

Request for Applications 28 of 30 Conditional Release Program (CONREP)

3.1 Does your organization have the experience and ability to provide the requested services in

Section 5.2 of this solicitation?*

☐ Yes

☐ No

*Response required

When equals "Yes"

3.1.1 How many years of experience?*

*Response required

3.2 Does your organization have the experience and ability to meet the Performance Objectives in Section 5.3 of this solicitation? *

☐ Yes

☐ No

*Response required

3.3 Does your organization’s staff that will be allocated to this program meet the requirements in

Section 5.4 of this solicitation?*

☐ Yes

☐ No

*Response required

When equals "Yes"

3.3.1 Attach the following:*

A. Attach copy of N/A license or certification…