Conditional Award Notification Letter.pdf
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- Solicitation number
- RFP - 01A - 202509135
- Issued by
- Maine
About this file
This Conditional Award Notification Letter from the State of Maine Department of Agriculture announces the conditional contract award for Consultant Services – Maine Natural Resources Disaster Relief Assistance (NRDRA) program under RFP #202509135. Beck Disaster Recovery, Inc., located in Maitland, Florida, received the highest evaluation ranking and has been selected as the apparent successful vendor. The Department will contact the awarded bidder to negotiate contract terms. The contract is contingent upon execution of a written agreement acceptable to the Department and final approval by the State Procurement Review Committee. The Department reserves the right to cancel the award prior to contract execution. The contract period runs from December 15, 2025, through October 31, 2027, with potential extensions through October 31, 2029.
The award decision was based on a 100-point evaluation system comprised of 50 points for organizational qualifications, 25 points for proposed services, and 25 points for cost. The anticipated contract value is approximately $60 million in federal funding from the Disaster Relief Supplemental Appropriations Act, 2025, which will be distributed to agricultural producers who experienced weather-related losses in 2023 and 2024. The selected consultant will be responsible for comprehensive program management, including establishing eligibility parameters, developing loss calculation methodologies, creating application documents, designing a secure application process, implementing communications, providing technical assistance, and coordinating with state and federal agencies. Any bidder aggrieved by this award decision may request an appeal hearing with the Director of the Bureau of General Services within 15 days of notification.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP 202509135 Selection Package_FINAL.pdf | ||
| Master Score Sheet.pdf | ||
| Amendment 2 RFP 202509135.pdf | ||
| RFP 202509135.docx | DOCX document |
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Text version
Page 1 of 2 rev. 1/8/2026
STATE OF MAINE
DEPARTMENT OF AGRICULTURE
Janet T. Mills Governor
Amanda Beal Commissioner
AWARD NOTIFICATION LETTER
2026-01-08
SUBJECT: Notice of Conditional Contract Awards under RFP # 202509135, Consultant Services - Maine Natural Resources Disaster Reli
Dear Vendors
This letter is in regard to the subject Request for Proposals (RFP), issued by the State of Maine Department of AGRICULTURE for Consultant Services - Maine Natural Resources Disaster Reli. The Department has evaluated the proposals received using the evaluation criteria identified in the RFP, and the Department is hereby announcing its conditional contract awards to the following bidders:
Service/Commodity Vendor Name Address Consultant Services BECK DISASTER RECOVERY, INC 2301 Lucien Way, 120, Maitland, FL -
32751, US
The bidders listed above received the evaluation team’s highest rankings. The Department will be contacting the aforementioned bidders soon to negotiate a contract. As provided in the RFP, the Notice of Conditional Contract Award is subject to execution of a written contract and, as a result, this Notice does NOT constitute the formation of a contract between the Department and the apparent successful vendor. The vendor shall not acquire any legal or equitable rights relative to the contract services until a contract containing terms and conditions acceptable to the Department is executed. The Department further reserves the right to cancel this Notice of Conditional Contract Award at any time prior to the execution of a written contract.
As stated in the RFP, following announcement of this award decision, all submissions in response to the RFP are considered public records available for public inspection pursuant to the State of Maine Freedom of Access Act (FOAA). 1 M.R.S. §§ 401 et seq.; 5 M.R.S. § 1825-B (6).
This award decision is conditioned upon final approval by the State Procurement Review Committee and the successful negotiation of a contract. A Statement of Appeal Rights has been provided with this letter; see below.
Thank you for your interest in doing business with the State of Maine.
Sincerely, Page 2 of 2 rev. 1/8/2026
STATEMENT OF APPEAL RIGHTS
Any person aggrieved by an award decision may request an appeal hearing. The request must be made to the Director of the Bureau of General Services, in writing, within 15 days of notification of the contract award as provided in 5 M.R.S. § 1825-E (2) and the Rules of the Department of Administrative and Financial Services, Bureau of General Services, Office of State Procurement Services [formerly the Division of Purchases], Chapter 120, § (2) (2).
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