COMPLIANCE VERIFICATION DOCUMENTATION.pdf
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- Solicitation number
- SRC0000033057
- Issued by
- Trumbull County, Ohio
About this file
This document outlines compliance verification documentation requirements for a state contract opportunity, specifically for the State of Ohio. The document details a comprehensive list of mandatory submission materials that bidders must provide with their quote, including an Acord Certificate of Liability Insurance, current address verification, and various certification forms. A critical component of the documentation is the prohibition of expending public funds for offshore services, which strictly limits state agencies from entering contracts that involve services or data management outside of the United States.
The documentation requires bidders to complete several key forms, including a Contractor/Subcontractor Affirmation and Disclosure Form, an Affirmative Action Program Verification Form (AAPV), and provide proof of Secretary of State Charter/Registration Number, current BWC Certification, and any applicable minority, veteran, or specialty trade certifications. Additionally, the state has implemented specific restrictions against purchasing services from or investing in Russian institutions or companies, with provisions that will remain in effect until the related Executive Order is no longer active. Bidders must carefully review and comply with all documentation requirements to be considered for the contract opportunity.
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Text version
COMPLIANCE VERIFICATION DOCUMENTATION MUST BE SUBMITTED WITH QUOTE AS A
SEPARATE DOCUMENT FROM THE BIDDERS CERTIFICATE AND QUOTE (compliance verification documents should be combined together as one document in and of itself):
• Acord Certificate or Certificate of Liability Insurance with Endorsements and Stop Gap coverage
• Verify Current Address and Contact Information – Signed Bidder’s Certification Form (blank form provided)
• PROHIBITION OF THE EXPENDITURE OF PUBLIC FUND FOR OFFSHORE SERVICES
No State Cabinet Agency, Board or Commission will enter into any contract to purchase services provided outside of the United States or that allows State data to be sent, taken, accessed, tested, maintained, backed-up, stored, or made available remotely outside (located) of the United States, unless a duly signed waiver from the State has been attained. Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid for services the Contractor performs outside of the United
States for which it did not receive a waiver. The State does not waive any other rights and remedies provided to the State in the Contract.
Further, no State agency, board, commission, State educational institution, or pension fund will make any purchase from or investment in any Russian institution or company. Notwithstanding any other terms of this
Contract, the State reserves the right to recover any funds paid to Contractor for purchases or investments in a Russian institution or company in violation of this paragraph. The provisions of this paragraph will expire when the applicable Executive Order is no longer effective.
The Contractor must complete the Contractor/Subcontractor Affirmation and Disclosure Form https://procure.ohio.gov/pdf/EO2022-02D/04-Affirmation%20and%20Disclosure%20Form_3-4-22.pdf affirming the Contractor understands and will meet the requirements of the above prohibition. During the performance of this Contract, if the Contractor changes the location(s) disclosed on the Affirmation and
Disclosure Form, Contractor must complete and submit a revised Affirmation and Disclosure Form reflecting such changes.
• Affirmative Action Program Verification Form (AAPV)
• Secretary of State Charter/Registration Number (questions regarding registration should be directed to (614) 466-3910 or visit the web site at https://www.ohiosos.gov/
• Current BWC Certification
• MBE, EDGE, VBE, WBE certification if applicable
• Specialty Trade Certification if applicable (refer to the Scope of Work) https://procure.ohio.gov/pdf/EO2022-02D/04-Affirmation%20and%20Disclosure%20Form_3-4-22.pdf
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