Completed_Kellogg_Nature_Center_Intake_Form_1_6_2025_AM.doc
DOC document 64 KB Posted
- Attached to
- Kellogg Park Nature Center State and local contract opportunity
- Solicitation number
- 25-07
- Issued by
- Bay County, Florida
About this file
This is an Intake Meeting Form for a construction contract involving the Walton County Board of Commissioners for the Kellogg Park Nature Center project (ITB 25-07). The proposed project involves constructing a 1,631 square foot two-story community building with a porch and spiral staircase to an observation level, along with site and parking lot improvements at a 10.39-acre parcel located at the northwest corner of Nellie Drive and East Nursery Road. The project will include removing existing ribbon curbing, portions of concrete sidewalk, and grassy parking areas, and replacing them with a paved parking area. The contract has a substantial completion timeline of 300 days and a final completion timeline of 330 days, with work expected to begin 7 days after the Notice to Proceed.
The estimated contract value is $1,155,952, with a payment structure based on a lump sum per month. The project does not involve grant funds or federal funding, and thus the Davis-Bacon Act does not apply. The site is located in a FEMA Special Flood Hazard Area Zone AE with a Base Flood Elevation of 7.0, requiring specific construction considerations. Local vendor preference is applicable, and the project has been approved by the Board of County Commissioners at their August 27, 2024 meeting. Necessary permits have been obtained, including a FDEP General Permit and NWFWMD Environmental Resource Permit, with permit costs to be borne by the contractor.
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Text version
SEQ CHAPTER \h \r 1
INTAKE MEETING FORM
CONSTRUCTION CONTRACT
| Name of Project: |
| Kellogg Park Nature Center |
Date Rec’d in Contracts:
Bid Number: ITB 25-07
| Intake Meeting Attendees: |
| Jason, Nancy, CLR |
| Has this project been budgeted? yes |
| Account #: |
| 10191 11141090 562000 4109 |
| Has BCC approved to go forward with this project? |
| Yes 24-1170 |
| @ Which BCC Meeting? |
| 8/27/2024 |
| Are all rights of way, permits, etc., in hand so that contract can be awarded immediately after award by BCC? |
| Yes – MIN24-000024, FDEP General Permit, NWFWMD ERP |
| Cost of permits to be borne by contractor (per §218.80, F.S. must be disclosed in bid docs or contractor cannot be charged.) |
| Need Building Permit & NPDES |
INVITATION TO BID
| Drawings/Specs prepared by: |
| Kimley Horn |
| Brief description of project: |
| The proposed project includes the addition of a 1,631 SF two-story community building with a porch and spiral staircase to an observation level, and minor site and parking lot improvements including removing existing ribbon curbing, portions of the concrete sidewalk and all grassy parking areas, and replacing with a paved parking area . |
The project is located on Parcel ID: 14-2S-20-33000-006-0020 and is located at the northwest corner of Nellie Drive and East Nursery Road. The entire parcel is 10.39 acres and is owned by Walton County Board of Commissioners. The Project Area is 0.99 acres and encompasses the disturbed area of the parcel.
| Will Purchasing office be closed any days (besides Fridays) prior to the bid close date? |
| MLK |
| Cost to obtain copies of bid docs: |
| N/A all Digital |
| If this is a road construction contract, who is responsible for traffic control/signage? WHERE IS THIS SPELLED OUT IN THE DRAWINGS/SPECS/SCOPE OF WORK? |
| N/A |
License Required:
Are Contract Special Conditions (i.e. Pre-Cast Construction, Hot Mix Asphalt, MOT, etc.)
Anything else we need to know?
N/A
Instructions to Bidders
| How long is bid to remain open and subject to acceptance? |
| 30 days |
Bid Form
| Name & address of County contact person: |
| Jason Cutshaw |
| Phone & FAX numbers of County contact person: |
| 850-892-8176 |
850-892-8689
| How many days after Notice of Award must signed contract be returned by contractor? |
| 7 |
| How many days after Notice to Proceed must work begin? |
| 7 |
| How many days to completion? |
| SUBSTANTIAL: 300 |
FINAL: 330
Will a Limited Notice to Proceed be necessary for any long lead time materials? Possibly the staircase and possibly CHELCO installation of new transformer.
Contract
| Hours of Work |
| 7a-7p |
| M-Sun Other: |
| Payment options Default payment is UNIT PRICE(req bid sched) |
| __Unit Price Not-To-Exceed |
| __X__ Lump Sum Proposal |
| ___Lump Sum @ Completion |
| ____ Progress Payments |
| If progress payments are to be made, provide details concerning schedule: |
| Lump sum per month |
| Estimated value of contract (in order to calculate liquidated damages): |
| $1,155,952 |
Sub $1,926 Final $963
| Who has authority to issue change orders? |
| Brian Kellenberger |
| Who is designated project manager? |
| Brian Kellenberger |
| Who is the Purchasing contact? |
| Jason Cutshaw |
| Are grant funds being used for this project? If so, please provide copy of grant contract. When does grant K expire? |
| N/A |
| Local Vendor Preference: |
Yes: x No:
| Are federal funds being used to fund this project? (Does Davis-Bacon Act apply?) |
| No |
| Local Vendor Preference: |
Yes: No:
| Are there any special warranty or guarantee conditions (i.e., for live plants)? |
| No |
| THINGS TO SAY OUT LOUD AT THE PREBID MEETING: |
| The subject parcel contains a FEMA Special Flood Hazard Area Zone AE with an established Base Flood Elevation of 7.0. Contractor shall ensure no onsite fill is placed below an elevation of 7.0. Contractor shall ensure all construction activity occurs within the cleared area onsite. |
Legal to complete front end documents by:
§255.0525, F.S.
Projects in excess of $200K – must advertise at least once in newspaper 21 days prior to bid opening and 5 days prior to any scheduled pre-bid meeting
Projects in excess of $500K – must be advertised at least once in a newspaper 30 days prior to bid opening and 5 days prior to any scheduled pre-bid meeting
Pre-Bid Meeting
Date: Time: Mandatory?
LOCATION:
Conference Bridge: 850-635-0655, 26______
Questions/requests for clarification must be submitted to Purchasing by:
Close Bidding
Date:
Time:
Open Bids
Immediately Following
Begin Advertisement:
BCC Award Date:
NOTE: IF THERE ARE ALTERNATES TO THE BID, BE SURE BID SCHEDULE CONTAINS A LINE ITEM FOR COST OF BOND FOR THE ALTERNATE.
W:\Board of County Commissioners\Legal Services\Legal\CONTRACTS\# - CONTRACT FORMS\# BID DOC FORMS\Intake Meeting Form.doc 7/2/2012 W:\Board of County Commissioners\Legal Services\Legal\CONTRACTS\# - CONTRACT FORMS\# BID DOC FORMS\Intake Meeting Form.doc
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