Competitive_Simplified_Procurement_-_TU-2529_-_SBR_-_Towson_Run_Cabling_Upgrade__Published_.docx

ISSUE DATE: April 25, 2025

Competitive Simplified Procurement Utilizing the Maryland Department of Information Technology (DoIT) Cable & Wiring Inside Plant Master Contract 001B5600002 - Functional Area I

NOTICE TO BIDDERS

SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by the Governor’s Office of Small, Minority & Women Business Affairs (GOSBA) Small Business Reserve Program are eligible for award of a contract. Before awarding a contract under a procurement designated as a small business reserve procurement, the Procurement Officer shall verify that the apparent awardee is certified by the GOSBA as a small business through eMMA. However, if small businesses do not show interest in this solicitation, the Procurement Officer has the right to remove the SBR designation via an Amendment on eMMA.

MINORITY BUSINESSES ARE ENCOURAGED TO RESPOND

PROJECT TITLE: Towson Run Data Cable Upgrade

PROJECT NO.: TU-2529 – SBR Designated

DESCRIPTION: Towson University is upgrading its wireless network in Towson Run and is seeking a contractor to:

1. Unmount existing wireless access points.

2. Remove existing UTP and coaxial cable.

3. Remove existing patch panels.

4. Install new racks, ladder tray, and patch panels.

5. Install, label, and test category 6, category 6A, fiber optic, and copper cable.

6. Remount the old wireless access points and mount new wireless access points.

WORK COMPLETION SCHEDULE: Work shall begin no earlier than May 22, 2025, and shall be completed no later than July 29, 2025.

PRE-BID CONFERENCE/SITE VISIT: Thursday, May 1, 2025, at 10:00 AM Address: 201 Towsontown Ct; Towson, MD 21215. Attendees will meet in the lobby of Towson Run Apartments.

NOTE: SITE VISIT IS MANDATORY.

PRE-BID PARKING: Limited campus visitor parking is available in the Union Parking Garage. Additional parking options are listed on Towson University’s website at: https://www.towson.edu/parking/visitors/. All fines for parking or other vehicle violations are the responsibility of the Contractor.

DEADLINES FOR QUESTIONS: Friday, May 2, 2025, at 3:00 PM

BID DUE DATE: Tuesday, May 6, 2025, at 3:00 PM

Issuing Office:

Procurement Department Towson University 8000 York Road Towson, MD 21252

DIRECT QUESTIONS TO: Nneka Gray, Procurement Officer Representative via email at nnekagray@towson.edu or by phone (410)704-2050.

PROCUREMENT METHOD: This solicitation is in accordance with the University System of Maryland’s (USM) Procurement Policies and Procedures, Competitive Simplified procurement utilizing the Maryland Department of Information Technology (DoIT) Cable & Wiring Inside Plant Master Contract 001B5600002 - Functional Area I. Any resulting contract will incorporate the associated terms, conditions, and pricing.

BASIS FOR AWARD: Award will be made to the responsible bidder who submits the responsive bid determined to be most advantageous to the University.

PARKING: All vehicles parked on Towson University property must strictly observe University parking regulations. Each vehicle parked on campus between 6 am and 8 pm, Monday through Thursday, and from 6 am to 3 pm on Fridays, must display a valid University permit unless parked at a paid meter. Parking on sidewalks or unpaved areas is prohibited at all times. All fines for parking or other vehicle violations are the responsibility of the Contractor. This applies to vendors, salespersons, company vehicles, and Contractor employees’ personal vehicles. Long- and short-term permits are available, at designated rates, for vendors with contracts that require them to park regularly on the campus; see the parking website at https://www.towson.edu/parking/visitors/ for permit rates and information to support preparation of Bid/Price Proposal. Parking Transportation phone: (410) 704-7275. NOTE: Include parking fees in Bid Proposal.

SMOKING: Smoking, defined as the burning of tobacco or any other material in any type of smoking equipment, including but not restricted to cigarettes, cigars or pipes, is prohibited on all property owned, leased or operated by the University. This consists of all buildings, including residence halls, leased restaurants and lodging facilities; all grounds, including exterior open spaces, parking lots and garages, on-campus sidewalks, streets, driveways, stadiums, recreational spaces and practice facilities; and in all University-owned or leased vehicles. The policy applies to all individuals on the University campus, including faculty, staff, students, parents, vendors and visitors. Contractor and its employees and subcontractors who violate the policy may be denied access to the University campus.

INSURANCE: The Bidder shall secure, pay the premiums for, and keep in force until the expiration of the contract, and any renewal thereof, adequate insurance as provided below, such insurance to specifically include liability assumed by the Bidder under the contract. Upon award, the successful Bidder shall furnish certificates of insurance.

1. Commercial General Liability Insurance including all extensions; $2,000,000 each occurrence; $2,000,000 personal injury; $2,000,000 products/completed operations; and $2,000,000 general aggregate.

2. Workmen’s Compensation Insurance and Unemployment Insurance as required by the laws of the State of Maryland.

3. If automotive equipment is used in the operation, automobile liability insurance of $1,000,000 combined single limit, each accident.

Each policy for liability protection, bodily injury or property damage must specifically name, on its face, Towson University, as an additional named insured as respects operations under the contract and premises occupied by the Contractor provided, however, with respect to the Contractor’s liability for bodily injury or property damage under items 1-5. above, such insurance shall cover and not exclude Contractor’s liability for injury to the property of the University System and to the persons or property of employees, students, faculty members, agents, officers, regents, invitees or guests of the University System.

Each insurance policy shall contain the following endorsements: “It is understood and agreed that the Insurance Company shall notify in writing procurement officer forty-five (45) days in advance of the effective date of any reduction in or cancellation of this policy.” A certificate of each policy of insurance shall be furnished to the procurement officer. With the exception of Workmen’s Compensation, upon the request of the procurement officer, a certified true copy of each policy of insurance, including the above endorsement, manually countersigned by an authorized representative of the insurance company, shall be furnished to the procurement officer. A certificate of insurance for Workmen’s Compensation together with a properly executed endorsement for cancellation notice shall also be furnished. Following the notice of contract award, the requested certificates and policies shall be delivered as directed by the procurement officer. Notices of policy changes shall be furnished to the procurement officer.

All required insurance coverages must be acquired from insurers authorized to do business in the State of Maryland and acceptable to the University. The insurers must have a policyholders’ rating of “A-” or better, and a financial size of “Class VII” or better in the latest edition of Best’s Insurance Reports.

RESERVATIONS: The University reserves the right to reject any or all bids, award the contract in whole or in part, or to make no award, as its best interests may require.

INCLUDED IN BID PACKAGE:

1. Scope of Services

2. Exhibit A - Towson Run Floor Plans

3. Exhibit B - Bid Form

4. Exhibit C – Conflict of Interest Form

5. Exhibit D - Environmental Health & Safety Requirements

6. Exhibit E – IT Infrastructure Standards

BID SUBMITTALS

Bids are valid for 90 days unless otherwise noted. The following items shall be submitted:

1. Transmittal Letter

2. Exhibit B - Bid Form

3. Exhibit C - Conflict of Interest Form

SUBMIT BIDS VIA EMARYLAND MARKETPLACE ADVANTAGE

Electronic Submittal on emma.maryland.gov under Solicitation Number TU-2529. To submit a bid, bidders must first register on emma.maryland.gov. We recommend registering in advance to become acquainted with the site. All other correspondence should be directed to the appropriate procurement representative per the instructions contained in this document with the project name and number appearing in the subject line of email. Any email attachment, or cumulative email attachments, at or exceeding 150MB in size will not be accepted by the University email system.

SCOPE OF WORK

COMPETITIVE SIMPLIFIED PROCUREMENT

UTILIZING THE

MARYLAND DEPARTMENT OF INFORMATION TECHNOLOGY (DOIT) CABLE & WIRING INSIDE PLANT MASTER CONTRACT 001B5600002 - FUNCTIONAL AREA I Towson Run Data Cable Upgrade Solicitation No. TU-2529 B. SUMMARY STATEMENT: Towson University is renovating its wireless network in Towson Run and is seeking a contractor to:

1. Unmount existing wireless access points.

2. Remove existing UTP and coaxial cable.

3. Remove existing patch panels.

4. Install new racks, ladder tray, and patch panels.

5. Install, label, and test category 6, category 6A, fiber optic, and copper cable.

6. Remount the old wireless access points and mount new wireless access points.

C. SCHEDULE & COORDINATION

1. This work shall begin no earlier than May 22, 2025, and shall be completed no later than July 29, 2025.

2. Standard work schedules shall be 8AM – 5PM, Monday – Friday, unless otherwise approved by Towson University.

3. The Contractor shall provide the University a minimum of 5 business days’ notice of the start of work.

4. The Contractor shall coordinate all work with the University’s Office of Technology Services.

D. GENERAL CONDITIONS

1. All work shall conform to Towson University’s IT Infrastructure Standards – Exhibit E, except where specifically directed otherwise in writing.

2. The University reserves the right to direct the Contractor to remove an employee from University owned property without cause.

E. AWARD

1. The basis for award on this project will be the Bid Amount.

2. The contractor shall include a fully loaded hourly labor rate for Field Technician and Project Manager positions. These fully loaded hourly rates are to be inclusive of all labor, equipment, and overhead costs. These fully loaded hourly labor rates may be used for the purposes of adjusting the contract and will not be a part of the base bid or basis for award. The University reserves the right to utilize these rates at their discretion.

3. The University reserves the right to reject all bids.

F. EQUIPMENT & MATERIALS

1. The University will provide all materials required for this work, including but not limited to cable, patch panels, jacks, RJ45’s, wireless access points, etc.

2. The University will label each new wireless access point with a unique identifier and provide a large format floor plan for use in the field. The contractor is responsible for marking the location of each AP with the unique identifier on those floor plans.

3. The contractor shall provide all equipment necessary to complete the work, including but not limited to, ladders, crimpers, wire strippers, testers, labelers, etc.

G. EXECUTION

The work under this contract is broken down as follows:

1. Demolition Work:

The demolition work consists of the removal of UTP, coaxial cable, and patch panels.

a. For each blue icon, the Contractor shall: (student data drop location)

1) Unmount the wireless access point, disconnecting the data cable, and leave the wireless access point in the room next to the original mounting location.

2) Remove the faceplate from the existing boxes at 18” AFF and 48” AFF.

3) Remove the UTP cable from the wireless access point to the patch panel in the hub room.

4) Dispose of the old cable off campus.

b. For each green icon, the Contractor shall: (student television drop location)

1) Remove the faceplate from the existing box.

2) Remove the coaxial cable from the room to the hub room.

c. For each red icon, the Contractor shall: (ceiling mounted wireless AP location)

1) Disconnect the data cable from the wireless access point.

2) Unmount the wireless access point and leave it in the room next to its original mounting location.

3) Remove the cable from the wireless access point to the patch panel in the hub room and dispose of it off campus.

d. For each orange icon, the Contractor shall remove the specified number of cables from the end station to the hub room and dispose of it off campus.

e. For each brown icon, the Contractor shall remove the cable from the end station to the hub room and dispose of it off campus.

f. Within hub room 1A, the Contractor shall:

1) Label and disconnect each cable remaining on the patch panel after all room cables have been removed.

2) Remove all the patch panels.

2. Hub Room Work:

a. Within hub room 1A, the Contractor shall:

1) Install and label new HD patch panels.

2) Install and label a new LIU.

b. Within hub room 1B, the Contractor shall

1) Install 1 new data rack.

2) Install new horizontal cable management on both sides of the rack.

3) Install and label the new patch panels.

4) Install and label a new LIU.

5) Install and label a new 110 punch block.

6) Install new ladder tray as shown in the Hub 1B Layout diagram.

3. Riser Work:

The Contractor shall:

a. Install, test, and label a 24-strand single mode fiber optic cable and a 25 pair copper cable between hub room 1A and hub room 1B.

b. LC terminate and install fiber optic cable in an LIU at both ends.

c. Punch down the copper cable on a 110 punch blocks at both ends.

4. Cabling Work:

The cabling work consists of installing, terminating, testing and labelling new category 6 and 6A cable from each end-station to the hub room designated on the floor plans, and the installation of old and new wireless access points.

a. For each blue icon, the Contractor shall: (student data jack location)

1) Install one yellow category 6A cable from the IT hub room to the box at 48” AFF for each of the wireless access point locations shown on the attached floor plans.

2) Terminate the cable in the IT hub room on a yellow category 6A Ortronics jack and install it in the patch panel.

3) Terminate the cable with an RJ45 at the wireless access point location.

4) Label the cable on both ends.

5) Test the cable end-to-end.

6) Plug the data cable into the wireless access point.

7) Mount the wireless access point onto the box at 48” AFF.

8) Install a blank plate on the box at 18” AFF.

b. For each green icon, the Contractor shall: (student television drop location)

1) Install one category 6A cable from the IT hub room to the box at 18” AFF.

2) Terminate the cable in the IT hub room on a yellow category 6A Ortronics jack and install it the patch panel.

3) Terminate the cable with a yellow category 6A jack at the end station and install it in a faceplate.

4) Label the cable on both ends.

5) Label the faceplate at the end station.

6) Test the cable end-to-end.

c. For each red icon, the Contractor shall: (ceiling mounted wireless AP location)

1) Install one yellow category 6A cable from the IT hub room to the location of the red icon.

2) Terminate the cable in the IT hub room on a yellow category 6A Ortronics jack and install it in the patch panel.

3) Terminate the cable with an RJ45 at the wireless access point location.

4) Label the cable on both ends.

5) Test the cable end-to-end.

6) Plug the data cable into the wireless access point.

7) Mount the wireless access point onto the ceiling grid.

8) If the wireless access point is new, remove one of the two labels from the access point and place it on the floor plans where it was installed. The University will provide a large-format version of the floor plans.

d. For each orange icon, the Contractor shall: (standard wall drop location)

1) Install the specified number of yellow category 6A cables from the IT hub room to the location of the orange icon. For icons including or appending 1V, run one grey category 6 cable from the IT hub room to the location of the orange icon.

2) Terminate the yellow category 6A data cables in the IT hub room on yellow category 6A Ortronics jacks and install them in a patch panel.

3) Terminate the yellow category 6A cables with a yellow category 6A jack at the end station and install them in a faceplate.

4) Terminate the grey category 6 cables in the IT hub room on a 110-punch block.

5) Terminate the grey category 6 cables at the end station on a black category 6 Ortronics jack and install them in a faceplate.

6) Label the faceplates at the end station.

7) Label the 110-punch block.

8) Test all cables end-to-end.

e. For each brown, icon, the Contractor shall: (controller drop location)

1) Install one yellow category 6A cable from the IT hub room to the location of the brown icon.

2) Terminate the cable in the IT hub room on a yellow category 6A Ortronics jack and install it the patch panel.

3) Terminate the cable with an RJ45 at the end station.

4) Label the cable on both ends.

5) Label the faceplate at the end station.

6) Test the cable end-to-end.

f. For each purple icon, the Contractor shall: (camera drop location)

1) Install one green category 6 cable from the IT hub room to the location of the purple icon.

2) Terminate the cable in the IT hub room on a green category 6 Ortronics jack and install it the patch panel.

3) Terminate the cable with an RJ45 at the end station, leaving a 10’ service loop.

4) Label the cable on both ends.

5) Test the cable end-to-end.

g. For all cables remaining that the Contractor labelled during the demolition phase, the Contractor shall:

1) Terminate the cable on an Ortronics jack.

2) Install the jack in a patch panel.

3) Label the patch panel.

h. Labeling

1) For each patch panel the Contractor installs, the Contractor shall affix a label to the left side of the panel with the panel’s identifier.

a) Patch panel identifiers are single capital letters.

b) The panel identifier for the top-most panel is A, the next one down is B, and so on to the bottom of the rack.

c) If there is more than one rack, patch panel identifiers continue in sequence from top to bottom and then from the left-most rack to the right-most rack. For example, if the first rack has panels A-H (8 maximum per rack), the top-most panel in the rack to the right would be I.

2) Cable identifiers are of the form: A-BC, where:

a) A is the hub room identifier (1A, 2A, 3C, etc.), as shown on the attached floor plans.

b) B is the patch panel identifier (A, B, C, etc.)

c) C is the zero padded port number as shown on the patch panel (01, 02, 12, 13, etc.)

d) For example, 8A-C03 is a cable terminated in hub room 8A on port 3 of panel C.

3) The Contractor shall label each new cable within 6 inches of the end-station termination at the end-station, such that it can be seen inside the surface amount box or above the ceiling in the case of drop ceilings.

4) The contractor shall label each patch panel port with the port number 01, 02, 03, etc., if the patch panel does not already have the patch panel ports labelled.

5) Labels shall be machine-made, not hand-written.

i. Testing

1) The contractor shall test and certify each newly installed cable for end-to-end compliance with the category of the cable.

2) The contractor is responsible for testing cables that were removed from the patch panel and reinstalled but is not responsible for repairing them unless the problem is with the patch panel termination.

j. Miscellaneous

1) There may be some drops in the hub room that the contractor will not remove. The contractor is responsible for re-terminating those cables, installing them in the new patch panel, and restoring the original label but is not responsible for testing them.

2) If the contractor encounters conditions that could impact the project, the contractor shall notify the University in writing as soon as the condition is noticed so that the University can assess how to remedy it.

k. As-Built Documentation

1) The contractor shall provide an as-built spreadsheet that provides a map of each cable identifier and the room number of its end-station.

2) A short description referencing the nearest room or notable physical feature is acceptable if any end-stations are in hallways or rooms that are not clearly labelled.

H. SITE PLANS

1. The IT Hub room identifiers are:

a. 1A for room 101.

b. 1B for Room 129.

c. 5A for Room 599 (no work being done in this room).

I. QUALIFICATIONS

1. The Contractor shall have at least five (5) years of experience in the telecommunications industry installing, terminating, and testing category 6 and 6A cable.

J. STORAGE OF EQUIPMENT/MATERIALS AND TRASH REMOVAL

The Contractor is responsible for and shall:

1. Store and secure their equipment and materials.

2. Provide all equipment needed to do the job, including ladders, lifts, and tools.

3. Clean up after their work.

4. Dispose of all trash off-site.

Note: The University may, upon request of the contractor, provide space for storage. However, the University cannot guarantee safety of equipment and materials.

K. SAFETY

The Contractor shall:

1. Supply, install, and maintain all barriers, protection, warning lights, lighting, and personnel required to segregate the work area(s) from pedestrian or vehicular traffic, as well as to prevent damage to buildings, their occupants, and the surrounding landscaped and paved areas. The Contractor shall observe all applicable OSHA and MOSHA requirements.

2. Wear identification or shirt with company logos.

L. WARRANTY

The Contractor shall provide the University’s standard two-year warranty on labor.

EXHIBIT A. Towson Run Floor Plans

Bidders must insert their fully loaded Fixed Price. The fully loaded Fixed Price shall consist of all direct and indirect costs and profit for the services set forth in the solicitation. Payment will be made based upon the successful Bidder’s Fully Loaded Fixed price. The Bidder's Fully Loaded Fixed Price shall take into consideration all activity associated with fulfilling the requirements; no price adjustments will be allowed for any direct or indirect expenses incurred by the successful Bidder in performing the services requested.

Words

Numbers

Hourly Rate The following hourly rates are requested but will not be evaluated as part of the bidders’ bid. The University reserves the right to utilize these rates at their discretion.

If the undersigned is notified by the Procurement Officer/Representative of the acceptance of the bid within 90 days after the bid date, Contractor agrees to guarantee the completion of this work as specified in the Contract Documents.

Date Issued

Place of Issuance

Minority Business Enterprises: The undersigned certifies that the Bidder (check applicable box): Is |_| NOT a Certified Minority Business Enterprise |_| Is a Minority Business Enterprise, certified by the Maryland Department of Transportation, and assigned the following certification number: .

The undersigned affirms, and it is a condition precedent to acceptance of this bid, that the bidder has not been a party to any agreement to bid a fixed or uniform price.

Firm Name:

Address:

Signature of Officer or Authorized Agent:

Printed Name: Title:

EXHIBIT C. Conflict of Interest Affidavit and Disclosure Reference COMAR 21.05.08.08

A. “Conflict of interest” means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the State, or the person’s objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage.

B. “Person” has the meaning state in COMAR.21.01.01.01B (64) and includes a Offeror, Contractor, consultant, or subcontractor or sub-consultant at any tier, and also includes an employee or agent of them if the employee or agent has or will have the authority to control or supervise all or a portion of the work for which a Proposal is made.

C. The Offeror warrants, that except as disclosed in §D, below there is no relevant facts or circumstances now giving rise or which could, in the future, give rise to a conflict of interest.

D. The following facts or circumstances give rise or could in the future give rise to a conflict of interest (explain in detail- attach additional sheets if necessary):

E. The Offeror agrees that if an actual or potential of interest arises after the date of this affidavit, the Offeror shall immediately make a full disclosure in writing to the procurement officer of all relevant facts and circumstances. This disclosure shall include a description of actions which the Offeror has taken and proposed to take to avoid, mitigate, or neutralize the actual or potential conflict of interest. If the contract has been award and the performance of the contract has begun, the Contractor shall continue performance until notified by the procurement officer of any contrary action to be taken.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE, INFORMATION, AND BELIEF.

PRINT NAME OF AUTHORIZED REPRESENTATIVE & AFFIANT

TITLE OF AUTHORIZED REPRESENTATIVE & AFFIANT

Competitive Simplified Procurement

Procurement

TU-2529 | Towson Run Data Cable Upgrade | towson.edu/procurement

EXHIBIT C. Conflict of Interest Affidavit and Disclosure

The Contractor must contact the TU's Department of Environmental Health and Safety (EHS) (410-704-2949) immediately following any spill of a hazardous material in excess of one (1) quart.

1. Occupational Safety And Health Act (O.S.H.A.)

All materials, supplies, equipment, or services supplied as a result of this Contract shall comply with the applicable US and Maryland Occupational Safety and Health Act standards.

2. Hazard Communication Standard The Contractor will be responsible for advising all of its employees of their rights under the University's Hazard Communication Program, or more commonly referred to as the Right To Know (RTK) Program. The University will supply the vendor with sufficient copies of its Employee Safety Program (ESP) booklet which outlines this program. Each and every Contractor who physically works on campus shall be required to sign a form acknowledging the receipt of the ESP booklet and their rights/responsibilities pursuant to this program. The University's Department of Environmental Health and Safety is responsible for administering the RTK program and will handle all information regarding this program. Failure to adhere to the requirements of the RTK Program may result in implementation of punitive action such as the cancellation of the contract(s).

Pursuant to the provisions of the RTK Program, the Contractor will be responsible for the following:

a. Submission to the Contract Services Office and EHS of a complete list of all chemicals or chemical products to be used on the University's property. This listing shall include the chemical name, common name, manufacturer's name, quantity and location (building and room number) for each product. This listing shall be given to EHS by no later than two

(2) weeks prior to the start of any work under this contract. Changes, additions, or deletions to the complete campus chemical list must be submitted in writing five (5) working days prior to the actual change occurring. All proposed changes must be approved in writing by EHS prior to the actual use of the new product on campus.

b. Submission to the Contract Services Office and EHS of the manufacturer's Material Safety Data Sheet (MSDS) for all chemicals or chemical products to be used or in use at the University. These MSDS must be delivered, no later than two (2) weeks prior to the start of any work under this contract. There must be an MSDS for every product in use or present on the campus unless exempted in writing by EHS. MSDS's for any changes or additions to the complete campus chemical list must be submitted five (5) working days prior to the actual change occurring. All proposed changes must be approved in writing by EHS prior to the actual use of the new product on campus. The University, through EHS, reserves the right to order a change in the use, storage, or method of handling of any chemical/chemical product that it feels poses an unreasonable hazard to the University's community.

NOTE: In the absence of the original manufacturer's MSDS, EHS will accept a generic equivalent as long as a letter from the Contractor stating that the original is not available is attached.

c. The Contractor must warrant in writing to Towson University’s Contract Administrator that all employees have been trained and will continue to be trained in the proper and safe storage, handling, use and disposal of all chemicals/chemical products in use.

d. The Contractor agrees to obey and follow all local, state, and federal regulations regarding the storage, handling, use and disposal of all chemicals/chemical products. The Contractor agrees to properly dispose of all regulated waste in accordance with all applicable regulations and to make available to EHS all records necessary to support such activity.

3. Asbestos The Contractor is responsible for training and equipping all personnel concerning work in asbestos environments as applicable. They must be trained as prescribed by COMAR 26.11.21. All new employees must be trained within 30 days after they are hired by the Contractor. This is to be accomplished at no additional cost to this contract or the University. An initial report on all employees as to their asbestos training will be presented to the Contract Administrator within the first 90 days of the Contract and updated on a monthly basis. Thereafter, failure to comply with this requirement would place the Contractor in default status.

4. Lead Paint The Contractor is responsible for training and equipping all personnel concerning work in lead paint containing environments as applicable. Employees must be trained as required within 60 days of contract commencement and all new employees must be trained within 30 days after they are hired by the Contractor. This training will be provided by the Contractor at no additional cost to this contract or the University. An initial report on all employees as to their lead paint training will be presented to the Contract Administrator within the first 90 days of the contract and updated on a monthly basis. Thereafter, failure to comply with this requirement would place the Contractor in default status.

5. Fire Safety The Contractor agrees to comply with and follow all local, state, federal and University regulations regarding fire safety. It is the Contractor's sole responsibility to become familiar with all of the applicable regulations and policies. Copies of the University's policies and procedures are available from EHS.

The Contractor will be responsible for the following:

a. To provide all of its employees with sufficient training to ensure that they are fully aware of all pertinent regulations and policies in effect regarding fire safety.

b. To ensure that all of its employees are aware of and react to the University's Emergency Procedures including, but not limited to, fire drills and evacuations. All employees must be instructed on the proper personnel to call to report an emergency.

c. All portable electrical devices including extension cords should be disconnected at the completion of the work assigned. All electrical equipment must be approved by Underwriters Laboratory and maintained in good working order. Under no circumstances shall damaged electrical equipment be utilized on this campus.

d. After pulling the fire alarm, evacuate the building to a safe location and contact the University Police by dialing extension 42133 immediately. If using a pay phone, dial 911 direct.

e. SMOKING IS NOT ALLOWED IN ANY OF THE BUILDINGS. Any employee of the Contractor, who wishes to smoke during a designated break, must do so outside.

The Contractor is responsible for fully complying with TU Hot Works Permitting Program. A Hot Works Permit is required any time a Contractor is doing any work on campus involving an actual or potential source of ignition (e.g., arc or gas welding, torch cutting, brazing, open flame soldering, grinding, fired space heaters, etc.); or may potentially cause the activation of a building fire alarm system; or may cause building occupants to notify emergency response agencies about the smell of smoke, heat, etc.

Hot Works Permits are issued prior to the start of the work by EHS at 410-704-2949.

The Contractor assumes all responsibility for any work delays associated with noncompliance with the Hot Works Permit Program.

6. Bloodborne Pathogens The Contractor will be responsible for providing the required training dealing with occupational exposure to bloodborne pathogens. Employees who have received this training may be required to perform services in areas where they may be at risk of exposure to blood or other potentially infectious materials. Some responsibilities will include collection of domestic trash in areas that generate special medical waste, regular cleaning in these areas and spill response for accidents that occur on campus that involve blood. Employees must be informed on the potential hazards present in these areas and the proper protective measures that can be taken to prevent exposure. EHS is available to provide more information concerning the areas on campus where personnel are at risk of exposure.

7. Confined Space Entry The Contractor agrees to comply with all local, state and federal regulations pertaining to the entry into confined spaces. The Contractor is responsible for contacting the TU's Contract Services Manager in the Department of Facilities Management for the location of all campus-confined spaces and for identifying any confined space hazards prior to entry into a confined space. The Contractor is responsible for ensuring his/her workers and Subcontractors are adequately trained in confined space entry procedures in accordance with OSHA 1910.146, Permit Required Confined Spaces for General Industry.

The Contractor will provide the Contract Administrator with a written copy of their Confined Space Entry Plan (CSEP) for review and approval at least 5 working days in advance of the planned entry. Prior to work commencements, the Contractor will also certify in writing that all of his/her workers and Subcontractors have been trained in accordance with OSHA 1910.146, Permit Required Confined Spaces for General Industry. This certification will list all employees working on campus by name and social security number.

If the Contractor's CSEP is approved, the Contractor may utilize his/her CSEP for entering into campus confined spaces. If disapproved, or if the Contractor does not have a written CSEP, the Contractor will comply with the University's CSEP. Until such time as the Contractor provides written certification that all of his/her employees and Subcontractor employees working on campus have been adequately trained in confined space entry procedures, entry in TU confined spaces is strictly forbidden. Questions concerning TU CSEP should be directed to EHS.

The Contractor assumes all responsibility for any work delays associated with noncompliance with confined space regulations.

8. Respiratory Protection The Contractor agrees to comply with all local, state and federal regulations pertaining to the use of respiratory protection equipment. It is the Contractor's responsibility to ensure their workers are provided and wearing the appropriate respiratory protection device suitable to the hazard.

The Contractor will provide the Contract Administrator with a written copy of their Respiratory Protection Plan (RPP) for review and approval at least 5 workdays in advance of the planned entry. If approved, the Contractor may utilize his/her RPP while on campus. If disapproved, or if the Contractor does not have a written RPP, the Contractor will comply with the University's RPP. Questions concerning TU RPP should be directed to EHS at 410-704-2949.

The Contractor assumes all responsibility for any work delays associated with noncompliance with respiratory protection regulations.

9. Waste Disposal The Contractor is responsible for the removal and disposal of all non- hazardous waste products generated from his/her work on campus. All non-hazardous waste materials generated by the Contractor shall be removed from campus (unless otherwise specified) and disposed of in accordance with all applicable federal, state and county laws and regulations. The University reserves the right to require the use of a TU Non- Hazardous Waste Manifest for transport off campus of any University non-hazardous waste. The University also reserves the right to approve or disapprove the facility(ies) the Contractor utilizes for disposal of any University non- hazardous wastes (as necessary). All costs will be borne by the Contractor for the disposal of all hazardous or non-hazardous wastes, unless otherwise specified in the contract.

Under no circumstances is any Contractor's generated hazardous waste to be disposed of on campus. The Contractor is responsible for the removal and proper disposal of all his/her hazardous waste, in accordance with all applicable federal, state and county laws and regulations. Contractor's generated hazardous waste is waste resulting from their operations/equipment on campus when using Contractor owned/supplied materials/chemicals. Disposal costs for this will be borne solely by the Contractor.

The University routinely performs wastewater monitoring in accordance with its Industrial Wastewater Discharge Permit and routinely screens campus discharges for hazardous wastes. The Contractor will be held liable for any assessed penalties attributable to the improper discharge of hazardous wastes from campus facilities.

Contracts that require Contractors to transport and/or dispose of regulated hazardous materials (i.e., hazardous wastes) owned and/or generated by Towson University will be disposed of by Towson University Environmental Health & Safety utilizing existing University hazardous waste disposal contractors. The Contractor should contact EHS as soon as the hazardous wastes have been identified to coordinate the disposal.

All transportation and disposal costs will be paid by Towson University and then back charged to the Contractor.

Any questions concerning the disposal of hazardous or non- hazardous waste should be directed to EHS at 410-704-2949.

10. The Control of Hazardous Energy Source (Lock Out/Tag Out) The Contractor agrees to comply with all local, state and federal regulations pertaining to the control of hazardous energy sources. The Contractor is responsible for insuring his/her workers and any Subcontractors are adequately trained in Lockout/Tagout procedures in accordance with OSHA 1910.147, The Control of Hazardous Energy Sources (Lock Out/Tag Out).

The Contractor will provide the Contract Administrator with a written copy of their Lock Out/Tag Out policy (LO/TO) and/or procedures for review and approval at least five (5) working days in advance of the commencement date of the contract.

Prior to work commencement, the Contractor will also certify in writing that all of his/her workers and Subcontractors have been trained in accordance with OSHA 1910.147. This certification will list all employees working on campus by name and social security number.

If the Contractor's LO/TO is approved, the Contractor may utilize their LO/TO for work on hazardous energy sources. If disapproved, or if the Contractor does not have a written LO/TO, the Contractor will comply with TU LO/TO Policy/Procedures. Until such time as the Contractor provides written certification that all his/her employees and Subcontractors working on campus have been adequately trained in LO/TO procedures, work on hazardous energy sources is strictly forbidden. Questions concerning TU LO/TO Policy/Procedures shall be directed to EHS at 410-704-2949.

The Contractor assumes all responsibility for any work delays associated with noncompliance with the control of Hazardous Energy Sources regulations.

11. Wastewater/Sewer Discharge The University's Wastewater Discharge Permit strictly prohibits the disposal of waste chemicals and corrosives via the sanitary sewer system. NO waste chemicals (i.e., old, unused, excess, etc.), including, but not limited to, organic solvents and/or corrosives (pH less than or equal to 6 and greater than or equal to 10) will be disposed of on campus via the sanitary sewer system without advance written approval of the TU Department of Environmental Health & Safety (EHS). The Contractor shall submit MSDS's for all waste chemicals they wish to dispose of in the sanitary sewer to EHS five (5) working days in advance for approval.

The University routinely performs wastewater monitoring in accordance with its Industrial Wastewater Discharge Permit and routinely screens campus discharges for waste chemicals and corrosives. The Contractor will be held liable for any assessed penalties attributable to the improper discharge of these materials from campus facilities.

The Contractor is subject to unannounced inspections of the chemicals their employees are using on campus. TU Department of Environmental Health & Safety will conduct these unannounced inspections.

12. Safety Training/Inspections/Meetings The Contractor is responsible to notify the Contract Administrator five (5) working days in advance of the date, time and location of their monthly safety meeting.

13. Materials No asbestos, lead, or PCB containing materials (0%) are to be utilized /installed on campus unless prior written approval has been received from the University's Department of Environmental Health & Safety (410-704-2949).

14. Stormwater Pollution Prevention/Prohibition of Illicit Discharges No person shall cause or contribute discharge directly or indirectly into the Towson University municipal storm drain system or waterways any materials, including but not limited to pollutants or waters containing any pollutants that cause or contribute to a violation of applicable water quality standards, other than storm water.

Refer to 06-20.00 – University Policy on Stormwater Illicit Discharge Detection and Elimination for additional information.

No person may improperly store, handle, use or apply any pollutant in a manner that will cause its exposure to rainfall, runoff and discharge into the Towson University municipal storm water drain system or campus waterways.

The commencement, conduct or continuance of any illegal discharge to the storm drain system is prohibited except as described:

a. The following discharges are exempt from discharge prohibitions:

water line flushing or other potable water sources, landscape irrigation or lawn watering, diverted stream flows, rising ground water, ground water infiltration to storm drains, uncontaminated pumped ground water, foundation or footing drains (not including active groundwater dewatering systems), crawl space pumps, air conditioning condensation, springs, non-commercial washing of vehicles, natural riparian habitat or wet-land flows, swimming pools (if dechlorinated - typically less than one PPM chlorine), fire-fighting activities, and any other water source not containing pollutants.

b. Any discharges specified in writing by Towson University Environmental Health & Safety as being necessary to protect public health and safety.

c. Dye testing only with required verbal notification to Towson University Environmental Health & Safety [(410) 704- 2949 or safety@towson.edu prior to the time of the test.

d. The following discharges are exempt from discharge prohibitions: water line flushing or other potable water sources, landscape irrigation or lawn watering, diverted stream flows, rising ground water, ground water infiltration to storm drains, uncontaminated pumped ground water, foundation or footing drains (not including active groundwater dewatering systems), crawl space pumps, air conditioning condensation, springs, non-commercial washing of vehicles, natural riparian habitat or wet-land flows, swimming pools (if dechlorinated - typically less than one PPM chlorine), fire- fighting activities, and any other water source not containing pollutants.

15. Prohibition of Illicit Connections The construction, use, maintenance or continued existence of illicit connections to the storm drain system is prohibited. This prohibition expressly includes, without limitation, any illicit connections made in the past. This is regardless of whether the connection was permissible under law or practices applicable or prevailing at the time of connection. A person is considered to be in violation if the person connects a line conveying sewage to the MS4,or allows such a connection to continue.

16. Notification of Spills or Illicit Discharges Notwithstanding other requirements by law, as soon as any contractor has information regarding any known or suspected release of materials that result or may result in illegal discharges or pollutants discharging into storm water, the storm drain system, campus waterways said person shall take all necessary steps to ensure the discovery, immediate containment, and cleanup of such release. In the event of a release of hazardous materials or upon observing an illicit environmental discharge immediately contact the Towson University Police Department (TUPD) at (410) 704-4444. In the event of a release of non-hazardous materials, notify Towson University Environmental Health & Safety in person or by phone [(410) 704-2949] or e-mail safety@towson.edu no later than the next business day. Notifications in person or by phone shall be confirmed by written notice addressed and mailed to Environmental Health & Safety, Towson University, 8000 York Road, Towson, MD 21252 within three business days of the phone notice.

17 Enforcement

a. Enforcement for student violators will follow the TU Office of Student Conduct and Civility Educations Code of Student Conduct.

b. Enforcement for University employees (Faculty and Staff) shall follow the Towson University Policy for discipline or termination Policy No. 07.05.25 – Disciplinary Action for Employees.

c. Enforcement for Visitors (Non-TU Faculty, Staff, Students or Contractors)

d. Individuals or Contractors, depending on the nature and severity of the violation, may be referred to MDE for prosecution for violation of federal and state laws and regulations.

e. Any fines, penalties, environmental monitoring or remediation expenses, etc., resulting from the illicit discharge, will be violator’s responsibility.

f. During normal University business hours (Monday- Friday, 8am- 4pm), contact EHS at (410) 704-2949 to report violations.

g. If the violator is still on the scene, they should also immediately contact TUPD at (410) 704-4444.

h. After normal duty hours, weekends and holidays, contact TUPD at (410) 704-4444 to report violations.

i.

EXHIBIT E. IT Infrastructure Standards Exhibit E – IT Infrastructure Standards is provided as a separate Microsoft PDF document.

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