Community Supposrt Systems J0918 Approval Letter.pdf
PDF 135 KB Posted
- Attached to
- SUP 5 Day Janitorial J0918 Effingham
- Solicitation number
- 26-416CMS-BOPM4-B-49249
- Issued by
- Edgar County, Illinois
About this file
This document is an authorization letter from the Illinois Department of Central Management Services (CMS) regarding a State Use Program contract with Community Support Systems for janitorial services. The contract covers five times per week janitorial services and supplies at 401 Industrial Dr, Effingham, and is authorized to be executed without advertising or bidding. The contract term is from 02/01/2026 to 01/31/2032 with no renewal option, and will specifically provide employment and job training for 9 persons with disabilities.
The total contract value is $550,914.28, and the State Use Committee has reviewed and determined the pricing to be fair and reasonable. The contract requires posting on BidBuy for transparency, and final execution is contingent upon obtaining all necessary approvals from the Agency Purchasing Officer and State Purchasing Officer. The authorization letter emphasizes that this document is not a guarantee of contract commencement and that a fully executed written contract signed by all parties is required before services can begin.
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Other files
| File | Type | Posted |
|---|---|---|
| SPO signed NoA Form B-49249 J0918 Effingham.pdf |
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Text version
300 W Jefferson St, 3rd Floor, Springfield, IL 62702 Printed on Recycled Paper
CMS
I L L I N O I S JB Pritzker, Governor
DEPARTMENT OF CENTRAL MANAGEMENT SERVICES
Raven A. DeVaughn, Director
September 3, 2025
Martha Blackwell
CMS
Martha.Blackwell2@Illinois.gov
Re: Five times per week janitorial services and supplies at J0918, 401 Industrial Dr, Effingham / Community Support Systems
Dear Martha Blackwell:
Per your request, the above contract between CMS and Community Support Systems was presented to the State Use Committee for an authorization vote.
The Committee voted to authorize your agency to contract with Community Support Systems without advertising or calling for bids, effective 02/01/2026 and ending 01/31/2032 with No renewal option, in the total amount of $550,914.28. The contract will provide 9 persons with disabilities employment and job training.
In order to increase the overall transparency of the State Use Program and procurement in general, State Agencies under the jurisdiction of the CPO-GS are now required to post notice of each State Use contract on BidBuy. CPO notice 2014.09 outlines the CPO-GS’s process for approval of the State Use Contract.
Please work with your CPO to post the award notice on BidBuy, if over the small purchase threshold.
This letter serves as your notice that the Committee has reviewed the Agency’s price for the proposed agreement in accordance with 30 ILCS 500/45-35 and determined the price submitted is fair and reasonable. The Committee’s authorization is not an authorization for the selected vendor to begin providing supplies or services in the absence of a contract that has been reduced to writing and signed by all necessary parties, nor may it serve as a substitute for other required Chief Procurement Office or internal Agency approvals. Please coordinate with your Agency Purchasing Officer and State Purchasing Officer to ensure your procurement has obtained all required approvals prior to contract execution.
Upon completion of an executed contract, signed by both parties, please forward a copy to this office for our files.
If the above information is incorrect, or if you have questions, please contact the program at CMS.BOSS.StateUse@illinois.gov. Thank you for your continued participation in the State Use Program.
Sincerely, Ron Wilson, Deputy Director State Use Program
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